Financial Services
Report Description
Report Name
Report Number
College/Unit Summary of Budgeted Revenues and Expenses –
Operating Funds By Department
11125D (3xxx)
Report Description/Purpose
This report provides a summary of Chart 1 budgeted financial activity for all operating
fund types in a College, School, or Unit at the Department level (i.e. 3-level Org), sorted
by operating fund type, for the queried current fiscal period in a comparable format to the
operating statement in FAST. The report also shows the beginning and projected ending
fund balance for each operating fund type.
Each unique Department is presented on a separate page and identified in the report
header. Not all operating fund types are applicable for each Department (i.e. all
operating fund types are listed on the report regardless if the specific Department has
budgeted activity in those areas).
By clicking on a budgeted revenue or expense title or dollar amount, users of the
report can display the 6-digit fund(s) within which the revenue or expense activity
is budgeted.
The following fund roll-ups (administered by the college/administrative units on behalf of
central administration) are not included in this report:
100 - Operating Reserve
111 - Future employee benefits
101 - Institutional Operating Budget
116 - Subsidiaries
102 - Clearing and Suspense Funds
117 - Reserves and Appropriations
104 - Infrastructure Maintenance
118 - SWAPS – Natural Gas Agreements
The report also provides a summary of the aggregate budgeted financial activity, for all
operating fund types, for the University.
Intended Audience
Deans, Executive Directors, Unit Leaders and those individuals who have been
delegated authority to view funds on their behalf.
Report Availability
This report is run at the end of every month and reflects the budget activity to date.
Yearend reports and, effective with the 2014/15 fiscal year, monthly reports will be
retained in history.
Report Elements
The College/Unit and Department to whom the budgeted financial activity relates is
identified in the report heading.
Financial Services
Report Description
This report consolidates all budgeted financial information by operating fund type,
based on the ownership of the fund rather than on the “organization” codes used to
post the budgeted information, which is how the activity is presented in UniFi FAST.
Budgeted financial information related to each operating fund type is summarized as
follows:
Revenues – These amounts represent the total budgeted in revenue account codes
5xxxx.
Expenses – These amounts represent the total budgeted activity in expense account
codes 6xxxx (salary and benefits) and 7xxxx (all non-salary expenses including Internal
Cost Recoveries).
Interfund Transfers – This amount represents the total budgeted net amount for
interfund transfers recorded in account codes 8xxxx.
Projected Net Increase (Decrease) – This amount is calculated as Total Budgeted
Revenues minus Total Budgeted Expenses and represents the projected net change in
the fund balance for the period queried.
Fund Balance, Beginning of the Period – This amount represents the total fund balance
in account codes 4xxxx (balance sheet) at the beginning of the fiscal period queried.
Projected Fund Balance, End of the Period – This amount is calculated as the projected
Net Increase (Decrease) In Fund Balance plus Fund Balance, Beginning of the Period
and represents the projected fund balance position at the End of the Period queried.
Additional Notes
For transaction details, users need to query FAST using the funds identified by drilling
down on the individual revenue and expense lines.
Fund details (a listing of funds that makeup the balance) on “Fund Balance, Beginning of
the Period can be obtained from Publisher Report 4992.