Financial Services Division
Report Description
Report Name
Report Number
Research Balances by Dept
4998
Report Description/Purpose
This report provides a summary of all active research funds in a department, sorted by
individual responsible for the research. It provides a summary of the actual financial
activity on this project since it began, as well as any commitments or advances to other
institutions that are currently outstanding. A calculated ‘balance available’ is provided
for each fund.
Intended Audience
Deans, Department Heads, and those individuals who have been delegated authority to
view UniFi funds on their behalf.
Report Availability
This report is updated at the end of every month.
Report Elements
The department responsible for the funds is identified in the report header.
This report lists all active research funds for the department identified in the report
header, sorted by researcher. It provides the name of the sponsoring agency, the title
of the research project, and the recorded expected end date of the research project.
Financial information related to each project is summarized as follows:
Total Revenues Less Expenses – Provides totals for actual revenues and expenses
recorded in the identified fund, since the project began. This total should agree with the
total shown on the FAST ‘research/project’ statement.
Commitments – This amount represents outstanding purchase orders and should agree
with the ‘outstanding commitments’ shown on the FAST ‘operating’ statement as well
as the ‘research/project’ statement.
Advances to Other Institutions – This amount represents funding that has been
advanced to other institutions usually as part of a sub-grant arrangement. This amount
does not appear as an expense of the research project until the other institution
provides an accounting of how they have spent the money. This amount should agree
with the total shown in account code 11006 on the FAST ‘balance sheet’ statement.
Unbilled Accounts Receivable – This amount represents funding that the University is
entitled to but has not yet received from the sponsor. This amount appears as revenue
in the research fund even though it has not yet been received. This amount should
agree with the total shown in account codes 11009 and 13501 on the FAST ‘balance
Financial Services Division
Report Description
sheet’ statement.
Balance Available – This amount represents the uncommitted amount of funding related
to the research project that is available to be spent. It is calculated as ‘total revenues
less expenses’ minus ‘commitments’ minus ‘advances to other institutions’ minus
‘unbilled accounts receivable’. This balance closely resembles a cash position.
Additional Notes
This report should be reviewed monthly, with special attention being paid to the
comments on the right-hand side of the page, for projects that are overspent or past
their anticipated end dates. Researchers are receiving this report monthly by email, for
their projects only, and are expected to correct any deficiencies noted in their projects.
In accordance with University Policy 8.22, the department head and dean are
responsible for the financial obligations of research projects conducted in their units.
http://www.usask.ca/university_secretary/policies/research/8_22.php?heading=menuPol
icies