CERTIFICATE OF SPONSORSHIP
Application
Sponsored Researchers and Visiting Academics
Form
CoS 5
HR EMPLOYMENT CONTRACT ADMINISTRATION TEAM
HUMAN RESOURCES DIVISION
Please refer to the guidance on the HR website when giving answers. The information given will
determine the outcome of the Certificate of Sponsorship (CoS) application.
Send the completed form with all supporting documentation to the HR Employment Contract
Administration Team. Please direct queries to your ECA Officer contact within the team who will
process the application.
No
Yes
No
Yes
act as an external examiner
No
Yes
d) work on a supernumerary research collaboration
No
Yes
1. Will this person
a)
be a sponsored researcher
b) give lectures
c)
If the answer to questions b – d is ‘no’ the Academic Visitor should apply for their visa through the
business visitor visa route. See guidance on the HR website.
2. Is the person currently in the UK?
No
Yes
3. If yes, what is the person’s current immigration status?
and when does their leave to remain in the UK expire?
Details of the person
Dr / Ms / Mr / Mrs / Miss / Professor / other:
4. Personal title
5. Surname/family name
6. Surname/family name at birth (if different)
7. First names
8. Sex
Male
Female
10. Nationality
11. Country of Birth:
Place of Birth (Town/City/Province):
12. Passport number:
Date of Issue (dd/mm/yyyy):
9. Date of birth
Date of Expiry (dd/mm/yyyy):
13. Place of passport issue
14. Has the person previously held a UK work permit or CoS?
No
Yes
15. Worker or work permit or CoS reference number
16. If the person is OUTSIDE the UK, from which
British Diplomatic post (Embassy/Consulate)
will they be seeking entry clearance?
17. What is their current residential address?
18. Country of Residence
Qualifications and experience
19. Please give details of the person’s higher education, vocational or professional qualifications
and membership. (This must be at NVQ4 level or above).
Qualification level & date gained
Subject
Awarding Institution
Professional memberships:
20. If there is a legal requirement for the person to be registered with a professional or other official
organisation within the UK, please give the registration details below:
Name of organisation
Status, grade or title
Registration number
21. How did you verify the person’s skills and experience and qualifications?
22. Main Work Address:
23. Other regular work address:
Details of Role
24. Work Dates (dd/mm/yyyy):
Start:
End:
25. Total Weekly Hours:
26. Job title
27. Gross pay in pound sterling (where applicable):
28. Frequency of pay: Yearly/Quarterly/Monthly/Weekly/one off (Form 7)
29. Gross allowances in pound sterling (where applicable):
30. Frequency of pay: Yearly/Quarterly/Monthly/Weekly/one off (Form 7)
31. Checklist for supporting documents:
 Curriculum vitae (for HR use only)
 Copy of Highest Qualification Certificate (sponsored researcher only)
 Honorary appointment (no fee from UCL) or Affiliate Academic form (fee from UCL)
 Photocopy of the passport
 Confirmation of work or sponsorship offered (e.g. sponsor agreement / letter / internship
agreement)
Departmental Contact Details
I confirm the above details are correct, to the best of my knowledge and that the Department commits to
complying with the monitoring and reporting arrangements in Appendix A.
Signature: _______________________________________
Name:
_______________________________________
Date: ____________________
Department: _____________________________________
Telephone: ______________________________ Email: _____________________________
This information will be used to assess whether a certificate of sponsorship can be issued. This
does not guarantee leave to enter / remain in the UK or the right to work. Following receipt of a
certificate of sponsorship, the applicant will need to apply to the UK Border Agency for leave to
enter / remain in the UK and meet any other specific UKBA requirements, where appropriate.
Further info on leave to enter / remain in the UK is available on the HR website.
Appendix A
Monitoring Attendance
It is a UK Border Agency requirement that we monitor attendance for all migrants that we sponsor and notify
the Border Agency under the following circumstances:
 Failure to attend on day one.
 Any absences of more than 10 working days without appropriate authorisation.
UCL are required to notify the Border Agency under these circumstances, plus any changes to the migrant’s
role or sponsored status.
Departmental obligations:
In order to demonstrate compliance for any UKBA audit, departments must ensure that they are aware of
when a sponsored migrant is absent for more than 10 working days by either:

maintaining one of the two UCL electronic diary systems (i.e. to keep up to date any times when they
are away from their desk / normal place of work) and ensure their Manager or DA (or other designated
person) has viewing access, or

maintaining another agreed local notification system
Please inform your Employment Contract Administration Supervisor if you believe there may
be an attendance breach and HR will liaise with the UKBA.