UCL HR Division
Update on the USS changes
Electronic Document Record Management (EDRM)
SiP Upgrade Version 10
Jon Everard
Head of Payroll & Operations
Changes to USS effective from 1st October 2011
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JNC USS agreed changes at 10
May 2011 meeting
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USS trustee board ratified deed
change aththeir meeting of 9th June
2011
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Effective date 1st October 2011
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Document on USS website
summarrising the changes
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www.uss.co.uk/news/Documents/Important%2
0Info%20for%20USS%20members.pdf
New employee guide to joining USS
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New guide to be issued with all new
starter contracts
Default scheme will be CARE
scheme
If entitled to ‘old’ final salary scheme
then USS will notify UCL &
amendment made in subsequent
pay cycle to contribution rate
New scheme booklet being
produced - issue date?
USS presentations in November at
UCL
http://www.uss.co.uk/news/Documents/A%20m
embers%20guide%20v5%200%20WEB.pdf
Electronic Document Record Management
• HR Division currently building a file plan in EDRM to store the
documents of an employees life cycle at UCL
• Will cover employee contracts & changes, pensions, payroll, employee
communications and right to work (RTW) documentation
• User acceptance testing & training will be undertaken in August with
go live for HR in September
• Proposal is to allow HoDs and DA’s to upload onto EDRM the scanned
RTW documentation of new employees
• Initially we’ll pilot the RTW upload and therefore need some volunteers
SiP upgrade Version 10
• Version 11 will be a result of a Phase II (of III) project in HR to
automate SiP and ROME onboarding data to interface automatically
into ResourceLink (RL). Mainly an internal redesign of processes
exercise with some enhancements
• Reduces double keying of data (raises the importance of initial data
being accurate at point of entry)
• Automated creation and population of some pay and pension elements
• Enables dual access to SiP via task flow for more than one profile
• Increased use of reports to identify data errors and exceptions
SiP Version 10 – Some of the changes
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Bulk overtime form
Require save & submit
Auto populate of grade,
Hours, FTE when post
ID entered
Validates correct O/T
rate against FTE
Validates O/T applicable
against grade
Multiple lines per e/ee
Can save template of
form for regular O/T
submissions of e/ees
SiP Version 10 – Some of the changes
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Changes to appt Form 1/2A
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Regrading of Reseach
Assistant to an
Associate
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Validates e/ee on grade
6B and enables grade
point to be applied on
Grade 7
SiP Version 10 – Some of the changes
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New contract request
form – Professorial,
Chair or Reader
appointments
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Occupational Type tab
changed to accept staff
categories, HESA code
and grade parameters
SiP Version 10 - Timeline
• Currently being built and ResourceLink bespoke work yet to begin
• User Acceptance Testing begins end of September through October
(volunteers needed!)
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Training in November
• Go live December or January
Other HR news
• Big ask – Please can you remind employees leaving UCL to print off
their payslips and P60’s from MyView before their last day of service.
After their last day of service MyView access is barred
• Form 6’s are now processed by Payroll rather than HR Operations.
Please contact your payroll administrator in future
• Scott King, HR Operations Manager, is leaving UCL. His last day in
the office will be 2nd September 2011
• The HR front web page undergoing change in near future with a focus
on enabling easier contact of HR teams via departmental email
addresses and telephone extensions plus quick links to individual HR
websites
Questions