GUIDELINES AND INFORMATION 201609-201701 Table of Contents
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GUIDELINES AND INFORMATION 201609-201701 Table of Contents Class Build Report for 201609 and 201701 Terms .................................................................................................................................... 2 Subject and Course Number ....................................................................................................................................................................... 3 Subject Codes.......................................................................................................................................................................................... 3 Section Number .......................................................................................................................................................................................... 5 Credit Units and Billing Hours in SSASECT ............................................................................................................................................. 6 Term and CRN ............................................................................................................................................................................................ 6 POT (Part of Term) ..................................................................................................................................................................................... 6 201609 and 201701 POT Default Dates ................................................................................................................................................. 7 Schedule Type ............................................................................................................................................................................................. 8 Enrolment .................................................................................................................................................................................................. 10 Approval ................................................................................................................................................................................................... 11 Available Approval Codes .................................................................................................................................................................... 12 Restricted To ............................................................................................................................................................................................. 13 Night Classes ............................................................................................................................................................................................ 14 Release Unused Permission Spaces .......................................................................................................................................................... 14 Link ........................................................................................................................................................................................................... 14 Campus ..................................................................................................................................................................................................... 15 Campus Codes ...................................................................................................................................................................................... 16 Meeting Time Box .................................................................................................................................................................................... 16 Start Date/End Date for Meeting Times ............................................................................................................................................... 17 Schedule Type ........................................................................................................................................................................................... 19 Building/Room Information...................................................................................................................................................................... 19 Instructors ................................................................................................................................................................................................. 20 GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS ............................................................................................. 20 Child Sections (labs, tutorials, seminars) .............................................................................................................................................. 20 Setting Class Titles ............................................................................................................................................................................... 20 SSASYLB - Entering long title and technical requirements (pre- and co-requisites) .......................................................................... 21 GENERAL INFORMATION FOR COLLEGES ONLY......................................................................................................................... 21 Classes Offered In Other Colleges ........................................................................................................................................................ 21 Credit Unit Maximums ......................................................................................................................................................................... 22 Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 1 Class Build Report for 201609 and 201701 Terms To build/maintain your classes for the 201609/201701 terms, you must run the “Class Verification – Master Long” report through rePortal. This report shows all classes that have been rolled from the previous terms. If you do not have access to rePortal, please fill in and submit the rePortal Access form available at http://www.usask.ca/sesd/about/sis.php requesting access to the Administrative folder. For additional information on running rePortal reports please see the “Running and Viewing Reports” training manual available in the files section under rePortal of the Student Information Users Group on PAWS. To run the “Class Verification – Master Long” report: 1. Open your browser and type paws.usask.ca. 2. Enter your NSID and password. From there you will 3. Select Admin Services in the menu. 4. Select the Crystal Reports and click on it to view the crystal reports folder. 5. Select the Administrative Reports folder (click directly on the folder). 6. Find and select “Class Verification – Master Long” 7. Enter your parameters Enter prompt values. (ie) to enter term, type in term then click the small arrow button. It will add to the selected values. Add another term if you like. Continue with the rest of your parameters. *NOTES: All parameters must have a value or the report will not successfully run. Run this report for all statuses to ensure that you are maintaining all of your classes, not just the Active ones. 8. When finished choosing all the parameters, click <Submit> at the bottom of the screen. You will then have to wait until the report finishes. This report that you have run through rePortal is a list of the classes that are currently in the system for the term you chose. 9. To print the report, click on the “Export this report” icon located just right of the printer icon in the top left corner. Select MS Word file format then press Export. You will be prompted to either open the document in MS Word or Save. Choose your option and print in MS Word at your convenience. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 2 Subject and Course Number Used to identify the section in SSASECT. Subject Codes (These codes can also be used to specify the subject when running the “Class Verification – Master Long” report) ACB ACC AGMD AGRC AGRN ANBI ANSC ANTH APMC ARBC ARCH ART ARTH ASKI ASTR BAC BINF BIOC BIOE BIOL BIOS Anatomy and Cell Biology Accounting Agricultural Medicine Agriculture Agronomy Animal Bioscience Animal Science Anthropology Applied Microbiology Arabic Archaeology Art Art History Askiy Astronomy Business Admin Certificate Bioinformatics Biochemistry Biomedical Engineering Biology Biostatistics BLE BMSC BMST BPBE CACE CE CHE CHEM CHEP CHIN CLAS CLR CME CMPT CMRS COMM CORR CREE CSCH CTST DENT Biological Engineering Biomedical Sciences Biomolecular Structures Bioresource Policy Bus Econ Adult and Continuing Education Civil Engineering Chemical Engineering Chemistry Community Hlth and Epidemiolog Chinese Classics Clinical Research Computer Engineering Computer Science Classical Medieval Renaissance Commerce Corrections Cree College Scholar Catholic Studies Dentistry DRAM EADM EAP EART EBAC ECNT ECON ECUR EDST EDUC EE EFDT EIND EMUS ENG ENGI ENT ENVE ENVS EP EPIP Drama Educational Administration English for Academic Purposes Art Education Executive Business Admin Cert. Continuing Education Economics Curriculum Studies Education Student Teaching Education Electrical Engineering Educational Foundations Indian and Northern Education Music Education English Engineering Entrepreneurship Environmental Engineering Environment and Sustainability Engineering Physics Engin Profess Intern Program Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 3 EPRT EPSE EPSY ERES ESL ETAD EVSC EXPR FABS FDSC FIN FREN GE GEOE GEOG GEOL GERM GERO GRK GSR HEB HED HIST HLST HLTH HNDI HORT HRM HSC INCC INDG INDR INTD INTS Education Practicum Ed Psych and Special Education Educational Psychology Education Research English as a Second Language Educational Tech and Design Environmental Sciences Extended Practicum Food and Bioproduct Sciences Food Science Finance French General Engineering Geological Engineering Geography Geology German Gerontology Greek Graduate Studies and Research Hebrew Home Economics Education History Health Studies Health Hindi Horticulture Human Resources Management Health Sciences Interdisc Stud Culture Creat Indigenous Studies Industrial Relations Interdisciplinary Grad Studies Interdisciplinary Studies IPJP Indig Peoples and Justice Prog IS ITDL JPNS JSGS KIN KINA KIST LATN LAW LING LIT LSC MATH MBA MCIM MDSP ME MED MEDC MGT MKT MPAC MSTA MUAP MUS NEPS NORD NRTH NURS NUTR OB OBGY OM ONEH PATH International Studies Interdept Medicine and Dentist Japanese JSG School of Public Policy Kinesiology Kinesiology Activity Kinesiology-Stats Equivalents Latin Law Linguistics Literature Labour Studies Mathematics Master Business Administration Microbiology and Immunology Medicine Special Topics Mechanical Engineering Medicine Medicine Management Marketing Master Professional Accounting Maintenance of Status Music Applied Music Nursing Ed Program of SK Northern Govern and Develop Northern Studies Nursing Nutrition Organizational Behaviour Obstetrics and Gynecology Operations Management One Health Pathology PBIO PCOL PGCL PHAR PHIL PHPY PHSI PHYS PLAN PLSC POLS PSIA PSY PTH PUBH PUBP RCM RLST RRM RUSS SC SCP SLSC SNSK SOC SOSC SPAN SPST STAT SURG SWIT SYNC TECH TEFL TESL Palaeobiology Pharmacology Post Graduate Clinical Pharmacy Philosophy Physiology and Pharmacology Physiology Physics Planning Plant Science Political Studies Psychiatry Psychology Physical Therapy Public Health Public Policy Rhetorical Communication Religious Studies Renewable Resource Management Russian Science School and Counselling Psych Soil Science Sanskrit Sociology Social Science Spanish Special Studies Statistics Surgery Std Well Init Toward Comm Hlth Synchrotron Sciences Technical Vocational Education Teaching Engl as Foreign Lang Teaching Engl as Second Lang Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 4 TOX UKR VACC VBMS VINT VLAC VSAC VTMC VTMS VTPA WDA WGST WRIT XAR Toxicology Ukrainian Vacc and Immunotherapeutics Veterinary Biomedical Sciences Veterinary Interdepartmental Large Animal Clinical Sciences Small Animal Clinical Sciences Veterinary Microbiology Veterinary Medicine Veterinary Pathology Western Dean's Agreement Womens and Gender Studies Writing Arts and Science XBCS XCGS XCHG XCHI XGER XGPC XGSE XGSR XHUM XIMG XLAN XMBA XMED XNEP UArctic Consortium Graduate Academic Exchange Academic Exchange Inbound Exchange Term Abroad Placeholder - GERM Graduate Pathways Placeholder Graduate Student Exchange GS Placeholder Course Humanities Intl Medical Graduate Training Language MBA Part-Time Enrolment ME Placeholder Course Nursing Ed Program of SK XNLB XNLC XNSC XOFD XSLC XSPN XSSC XSWB XTLC XVMT XVRS Nursing Library Orientation Native Law Centre Natural Science Visiting Student to Oxford ESL - U of S Language Centre Term Abroad Placeholder - SPAN Social Science Science without Borders Teaching and Learning Centre VM Placeholder Visiting Research Student Section Number Used to identify what section of the course this record is referring to in SSASECT. Do not enter zero (0) as a section number. And as a courtesy and easy visual to mark sections, place a W in front of the section # for web/online sections, a U for offcampus sections, and X for independent studies classes. (ie) W01, U02, X01. Use letters in section numbers only when needed (cross listed sections) as traditional section numbers are critical when scheduling exams due to the exam scheduler ie. (01A/01B/01C). Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 5 Credit Units and Billing Hours in SSASECT NEVER change the credit units or billing hours listed on the SSASECT page. If you think they are incorrect contact classbuild@usask.ca for verification prior to changing them. NEVER update the tuition waiver flag at the bottom of the SSASECT page Term and CRN 201609 is T1 (Fall) and 201701 is T2 (Winter). If the class was rolled, the CRN will be new. A newly built class will have a newly created CRN. (Note: No CRNs were rolled for 201609/201701) POT (Part of Term) Within each term there are Parts of Term. Each POT has its own add/drop/refund rule dates. There are multiple POTs, but sections can only be attached to one POT. In the example, POT: 1 indicates that CHEM 112 (01A) was a full term class in the 200709 term. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 6 201609 and 201701 POT Default Dates 201609 Parts of Term Code 201701 Parts of Term Description Start date End Date Length Code Description Start date End Date Length 1 Full Term 06-Sep-16 08-Dec-16 13 1 Full Term 04-Jan-17 06-Apr-17 13 IS Full Term Independent Study 06-Sep-16 08-Dec-16 13 IS Full Term Independent Study 04-Jan-17 06-Apr-17 13 IS1 T1 Part of Multi-Term IS Class 06-Sep-16 06-Apr-17 26 IS2 T1 Part of Multi-Term IS Class 06-Sep-16 06-Apr-17 26 MT1 T1 Part of Multi-Term Class 06-Sep-16 06-Apr-17 26 MT2 T1 Part of Multi-Term Class 06-Sep-16 06-Apr-17 26 19-Sep-16 25-Nov-16 9 PH 16-Jan-17 24-Mar-17 9 PH3 27-Mar-17 2-Jun-17 9 PH POT Default Dates These are the dates that the POT will default to the section when the class roll is performed (Note: for classes that are attached to a POT but do not conform to the default dates, these dates must be changed to the real dates before registration e.g. MED). For classes that go over 2 terms (multi-term classes), the Start and End date values of the class will show from Sept-Apr for both POT=MT1 and POT=MT2, even though in the Class Meeting Dates and Times you only use Sep to Dec dates for MT1 and Jan to Apr dates for MT2. Note: It is very important that the POT dates match the chart above. Please do not change the POT default dates unless it is to correct an inaccurate date or your class starts before to the POT date. If your class starts a few days after the date above (max. 5 days), leave the POT date but adjust the meeting time. If your class has a different start and end dates than what is listed in the POT chart, please set up as an open learning class; however, do not change a POT class to Open Learning or vice versa. The dates affect other university processes (T2202’s, student loans, etc.), therefore is very important that they are correct. (This note excludes Medicine, Dentistry and Veterinary Medicine) Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 7 Example of a multi-term class Note 1: POT default dates for both MT1 and MT2 sections are Sept-Apr; however, each multi-term meeting time line will have a Start Date and End Date associated with the term as follows: Sept-Dec for POT=MT1 and Jan-Apr for POT=MT2. Note 2: Open Learning sections will not have POTs or POT default dates; they will be empty. Each Open Learning section has its own add/drop/refund rule dates calculated based upon percentages and so do not have an assigned POT. For building these sections, Open Learning Class Maintenance training will be provided by Student Information Systems. Please contact sis_support@usask.ca to request training. Schedule Type This is the classification of the section according to the type of instruction. If this is incorrect or if this code needs to be changed, please first consult with SESD staff. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 8 Schedule Types and descriptions available in SiRIUS CL COO FLD GCL GCO GFL GI1 GI2 GI3 GIN GLB GLC GLL GMM GPA GPB GPC GRD GRO Clinical Coop Class Field Trip Ghost Clinical Ghost Coop Ghost Field Trip Ghost Internship - Education Ghost Internship CMPT & EPIP Ghost Internship - General Ghost Independent Studies Ghost Laboratory Ghost Lecture/Clinical Ghost Lecture/Laboratory Ghost Multimode Ghost Practicum Ghost Problem Session Ghost Pre-Clinical Ghost Reading Class Ghost Roster GRS GSI GSM GSO GST GSU GTL GTT GWB ICR IHP IN1 IN2 IN3 IND LAB LC LEC LL Ghost Research Ghost Sup Self Instruction Ghost Seminar Ghost Studio Ghost Lecture Ghost Teacher Supervision Ghost Televised Class Ghost Tutorial Ghost Web Based Class Internet Chat Relay Internet Help Internship - Education Internship - CMPT & EPIP Internship - General Independent Studies Laboratory Lecture/Clinical (DENT Only) Lecture Lecture/Laboratory DENT MM PCL PRA PRB RDG RES ROS SEM SSI STU SUP TEL TUT WEB XCH Only Multimode Pre-Clinical DENT Only Practicum Problem Session Reading Class Research Roster (DENT Only) Seminar Supervised Self Instruction Studio Teacher Supervision Televised Class Tutorial Web Based Class Exchange Program Note: for multi-term classes, the second half must have a different schedule type from the first half; all second half classes are classified as “Ghost” schedule types. If the first half is a LEC then the second half is a ghost lecture (GST). If the first half is a LAB, then the second half will be a ghost lab (GLB) etc. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 9 Enrolment Please indicate the actual number of students you want to enroll in this class based upon past enrolment trends. Enrolment fields “Section Enrolment Info” are found under the option menu in SSASECT. The first number is the maximum enrolment and the second number (in brackets) is the actual enrolment. The accuracy of the max. enrolment is very important for the purpose of scheduling rooms. The system will be choosing a room based on this number as one of the priorities. If the numbers are askew, there may be large rooms only half filled leaving no rooms available for large classes. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 10 Note: some classes have been broken into multiple sections to facilitate seat restrictions. The classes that have been broken down into multiple sections are represented by having an alpha character in the last place of the section number (e.g. 01A, 01B, 01C…). Each of these sections will have a separate enrolment number based upon your dept/college’s decisions for seat restrictions. The example below is a class that will remain cross listed as this class has multiple sections in different locations. Classes that need certain seats saved for specific colleges, we encourage to be set up as reservations (more information on pages to follow). ENG 114 (V02) Literature and Composition Reading Culture 5-Jan-118-Apr-11Instructor Primar: Attributes: (201101.27023) Campus: CT Start Date 05 Jan 11 Schd: TEL (TELE) College: AR End Date 08 Apr 11 Start/End Time 19:00 - 21:50 POT: 1 Max. Enrol: 10 (0) Department: ENG Days of the Week R CCDE Status: A Schd Type TEL Bldg SEMA HUM Room XList Subject CNum Sect # 1D ENG 114 59 1D ENG 114 V01 201101 27022 1D ENG 114 V02 201101 27032 1D ENG 114 V03 201101 27003 1D ENG 114 V04 201101 27013 Term 201101 CRN 27021 Approval Does a student require approval before registration in this class? If yes, indicate the appropriate person/area from which the student needs to get approval in the “Special Approval” field in SSASECT. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 11 Available Approval Codes AD AU Advisor's Approval Required Audition Required in September DE DP Deans Office Approval Required Departmental Approval Required EX IN U of S Int'l Approval Required Instructors Signature Required CrossListed (XList) Is this section crosslisted with other sections? If yes, follow the directions in the “How to Crosslist” manual located on the SiUG group through PAWS. Crosslisting is completed through the SSAXLST form under the SSASECT options menu. All sections crosslisted with the reported section are displayed. The information include contains group ID, term and CRN. SSASECT Where seat restrictions can be defined by College, Degree, Program, Field of Study, or Department new reserved seating functionality is available in SiRIUS Plus. Setting up reserved seating will reduce the number of class sections that you will have to maintain. Do not use Level in entering restrictions unless you are setting up a reservation for Learning Communities. Learning Communities will use Level, College and Cohort only in their reservations. Note: Use the fewest number of parameters as possible in setting up reserved seating to define your target registration group. SESD offers training to class maintenance staff to help with converting crosslisted class sections to reservations. Please contact sis_support@usask.ca for training. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 12 Restricted To Is this section restricted in any way? If the section is available or unavailable to any particular college/program/degree/major, use the appropriate radio button in SSARRES < under SSASECT options menu.> plus the college, program, degree or major that is restricted. Staff should use the fewest number of registration restrictions possible to restrict the class to the correct group of students. If more than one restriction is in place on a class the student must meet all the restrictions (e.g. restriction A and restriction B not restriction A or restriction B). If you have reserved seating groups in your class sections then registration restrictions must allow the students represented in the reserved seats groups into the class section. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 13 Night Classes Is this section a night class? If yes, the class has to be identified as a night class. To designate a night class section (for all classes beginning at 17:30 or later), an N should be entered into the “Session” field on the main SSASECT screen. SSASECT This is necessary for determining the special exam schedule for night classes. Night class meeting times beginning at 17:30 should end at 20:20 and meeting times beginning at 19:00 should end at 21:50.These times include breaks. Due to the day limitations in the 2016-2017 Academic Calendar: o Term 1 (201609) Monday night classes need to be built as 3h 20 min (begin at 17:30 end at 20:50 or begin 19:00 end at 22:20) o Term 1 (201609) Friday night classes need to be built as 3h 05min (begin at 17:30 end at 20:35 or begin 19:00 end at 22:05) o Term 2 (201701) Monday, Tuesday and Friday night classes need to be built as 3h 05min (begin at 17:30 end at 20:35 or begin 19:00 end at 22:05) Release Unused Permission Spaces Unused spaces, (not approval spaces) may be manually released for general registration at the department’s discretion. Link If this is a child section (LAB, TUT or SEM) and registration will be enforced in the child section if the student registers in a parent LEC section, then a Link ID (SSASECT) and Section Links group (SSADETL) will have to be placed on each section that is part of this linked group. Please refer to the “How To Link” training manual on linking parent/child classes. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 14 In SiRIUS the two forms where links are created are SSASECT and SSADETL (Under SSASECT options menu) SSASECT SSADETL The links display on the class verification report as Note: Cancelled linked classes must have their links removed or they will continue to appear in self-service. Campus The Campus through which this section will be taught. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 15 If this is an Independent Studies section (schedule type = IS, IS1 or IS2), then the campus = OFF. The OFF code is used for sections offered through the U of S but student fees are calculated as if the student was taking the class off campus (in conjunction with the OFF Campus Student fee attribute). If the section is held through a regional college, the regional college code would be inserted here. (e.g. WGST 110 (W61) is held through Parkland Regional College so campus code = PL) Campus Codes AU CH CT CU FN KI LA LL ME MJ Aurora College Cypress Hills Regional College Carlton Trail Regional College Cumberland Regional College First Nations Univ of Canada Kindersley La Ronge Lakeland College Melfort SIAST - Palliser Campus MU NB NL NT NW OFF PA PL PW QUE Muenster North Battleford Northlands College Northwest Territories North West Regional College Off-campus Site SIAST - Woodland Campus Parkland Regional College Prairie West Regional College Quebec RE RG SA SC SE SI SK SP WE YO SIAST - Wascana Campus Regina – U of S SIAST - Kelsey Campus Swift Current Southeast Regional College Saskatchewan Indian College U of S -Saskatoon Main Campus St. Peter's College Weyburn Yorkton Meeting Time Box This displays the meeting times of the section. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 16 If the section has no meeting times (e.g. Independent Studies) then most of the fields in this box will be blank. The fields that must have values are Mtg Type (always CLAS) Start Date, End Date, Schedule Type (Schd), hours per week (Hrs/Wk), Sess Cred and Sess In in SSASECT/Meeting Times. Start Date/End Date for Meeting Times These are the start and end dates of the meeting time. Remember, if it is a multi-term class, the POT default dates on the main SSASECT form will be Sept-Apr but the meeting time start/end dates on the meeting time record will only span the term (Sept – Dec if the POT=MT1 and Jan – Apr if the POT=MT2). If there are no set meeting times, indicate the total contact hours per week. If there are no contact hours (or you do not track them), then enter 0. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 17 Start/End Time These are the start and end times of the meeting. Each different Start/End Time has a separate line. E.g. If the section meets every Wednesday from 0830-0920 and Thursdays from 1130-1150 then you would have two meeting time lines. If the section meets every Monday and Wednesday at 0830-0920 then you would require only one meeting time line as both dates can be entered on one line as long as all other information remains the same. Include both the start and end times of all classes and lab/tutorial sections, using the 24 hour clock format. Use the actual end time, e.g. 08:30-09:20 instead of 08:30-09:30. Days of the Week Please indicate the days of the week for which this meeting time line is relevant in the SSASECT/Meeting Time block. The codes are M-Monday, T-Tuesday, W-Wednesday, R-Thursday, F-Friday, S-Saturday and U-Sunday Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 18 Schedule Type This is the schedule type of this meeting time line. It can differ from the main schedule type of the section. E.g. If you have a LEC that also has a LAB meeting time, you would have two meeting time lines; one that shows the information of the LEC meeting time (schedule type = LEC) and a second that shows information for the LAB (schedule type = LAB) The second meeting time line would have a different schedule type than the main schedule type defined against the section as a whole. Building/Room Information Leave the Building and Room fields blank or remove the spaces unless your Department/College is responsible for the building and room space assignments for your area. If you enter either one of these fields please ensure that you enter both. Room Scheduling will schedule all other classroom space for you. If you have a class where no space is required, please insert “NA” for the building and “NO ROOM” for the room, this will also apply for departments/colleges booking CLRC in Health Science building to place “HLTH” for the building and “2200” for the room. On both of these situations because the rooms share the space at the same time/date potentially, it is important to ALWAYS place “O” for override, otherwise you will receive a conflict error. If the section is held through a regional college, place the exact location here (e.g. Nipawin, North Battleford) and the regional college code in the campus field (see page 12-13). (e.g. If the section is held through Cumberland Regional College and the exact location is Melfort, the Campus = CU and the Building = Melfort) Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 19 Instructors In SSASECT/Instructor, instructors are added to classes. You may enter the instructor’s NSID and the instructor’s name should appear after you tab. Please refer to your training manuals for adding instructors to sections. (TAs should not be assigned to sections but if the section is a LAB, then a Lab Instructor may be assigned). The first instructor listed will always default as the primary instructor and be given 100% responsibility of the section (Primary Indicator box will be checked). You can change the primary instructor if necessary (see the class maintenance training manual for directions). GENERAL INFORMATION FOR COLLEGES AND DEPARTMENTS Child Sections (labs, tutorials, seminars) If there is more than one section of a lab, tutorial or seminar for a class, students will be required to register separately for the Lecture and for the Child Section. In these cases the Child Sections will be listed as separate sections, with the section # prefixes: L (lab), T (tutorial) or S (Seminar), e.g. MATH 110 L01. You must indicate through the use of links (page 11-12) whether specific lab, tutorial or seminar section(s) are linked with any particular main section(s) of a class. Some Child Sections may not require a separate registration. In such cases there will be no separate section and no section number. List the time of the lab/tutorial/seminar in the meeting time box and indicate “Lab”, “Tutorial” or “Seminar” in the meeting time box Schedule Type field. Setting Class Titles 1. The short title field (30 characters in length) exists on SSASECT and is referred to as “Title”, rather than “Short Title”. This is the title that is displayed on the official transcript and the advising transcript. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 20 2. The long title field exists on SSASYLB. This title displays on the self-service class lookup for registration purposes and also on the unofficial transcript available through self-service. Special Topics courses require unique class titles to be set. Therefore, these titles should be changed in both the title field on SSASECT and Section Long title field on SSASYLB . This way, students will see the specific class titles both when they register and when they receive their official transcript. NOTE: SSASYLB only necessary for Special Topics Classes SSASYLB - Entering long title and technical requirements (pre- and co-requisites) 1. From the options menu in SSASECT, select Section Syllabus Form (SSASYLB) 2. Click Next Block. For Special Topics classes, do not Copy from Course. Instead type in the long title in SSASYLB and press SAVE. You can then enter the shortened title on the main SSASECT page and press SAVE. 3. Click Next Block 3 more times until you are in the Technical Requirements area. Type in any pre- and co-requisites to your class. Press SAVE. Without doing these steps students will not be able to see any of this information GENERAL INFORMATION FOR COLLEGES ONLY Classes Offered In Other Colleges If there are any classes offered by other colleges that are required/recommended for your students, you should contact the appropriate college(s) to work out the details for those classes. The information for these classes will only need to be built/maintained by the college offering the class. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 21 Credit Unit Maximums - Please email changes to classbuild@usask.ca SiRIUS can limit the number of credit units in which a student can register in for a given term. The credit unit maximum can be set by college or program. They will remain the same as last year unless SESD is notified of any changes by April 15th. All Credit Unit maximums will end with .1 (e.g. 15.1 Max CUs). This is to allow the student to register in 0 academic CU classes that have 0.01 operational CUs to accommodate other functionality in SiRIUS. SiRIUS will not allow the maximum for the term to be exceeded. For example, if the credit limit for a term is 18, a student would not be allowed to register in a class that would make their total credit units (for that term) exceed 18. A college may approve a student taking more than the maximum number of credit units for their college. If approved, a staff member would have to increase the maximum for that student. A college staff member who has access to the Registration system could make this change. Once approval is granted and the maximum is increased, the student would be able to register for additional classes (up to but not exceeding the new limit). And remember, NEVER change the credit units or billing hours on the main SSASECT page. And never touch the tuition waiver button on the bottom of SSASECT. If you think they are incorrect contact classbuild@usask.ca. Guidelines and Information for 201609/201701 Class Build Modified on February 3, 2016 Page 22
