AGENDA ITEM 9-A
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
FY 2013 BUDGET GUIDELINES
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to provide contingent approval of budget
guidelines for the development of the FY 2013 budget for train operations and capital
projects. Guidelines could be added, deleted, or modified after the Strategic Planning
Retreat on July 29, 2011. Final guidelines will be presented as part of the preliminary
budget information provided in August.
BACKGROUND:
VRE has adopted a financial planning process that provides for early consideration of
budget issues and assumptions. Each year, VRE staff meets numerous times with the
member jurisdictions’ Chief Administrative Officers (CAO) Budget Taskforce to develop
the annual proposed budget. An independent CAO recommendation is provided to the
Operations Board and Commissions in conjunction with the final budget submission at
the December Operations Board meeting.
As part of the budget process, the jurisdictional CAO Budget Task Force met on June
14, 2011 to review various budget issues, including the cost of fuel, contract services,
insurance, the fleet management plan, ridership projections, fuel tax projections, and
subsidy. The goal is to permit the Budget Task Force to focus on material issues early
in the budget process.
PROPOSED POTENTIAL FY 2013 BUDGET GUIDELINES
GUIDELINE #1: VRE staff will take all reasonable measures to continue to grow the
ridership and improve the overall service to the riders. Measures to be reviewed include
service levels, fares, train schedules, service amenities, and contracted services which
bear on the ridership experience. Specific levels of services and service amenities will
be discussed at the Strategic Planning Retreat.
GUIDELINE #2: The total jurisdictional subsidy has decreased for the last three years,
from $17,275,499 in FY 2009 to $15,943,917 in FY 2012. The guideline for subsidy
levels for FY 2013 and future years will be discussed at the Strategic Planning Retreat.
GUIDELINE #3: VRE had three fare increases between July 2008 and July 2009 and
kept fares level in FY 2011 and FY 2012. The guideline for fare increases in FY 2013
and future years will be discussed at the Strategic Planning Retreat.
GUIDELINE #4: The Capital Improvement Program (CIP) will be developed to ensure
the most efficient use of all funding sources (federal, state, and local) and the most
expeditious progress on high priority capital projects. The delineation of the highest
priority projects to meet specific ridership and service levels will be discussed at the
Strategic Planning Retreat.
GUIDELINE #5: Fuel hedging strategies will continue in order to provide greater
predictably in budgeting for diesel fuel costs.
GUIDELINE #6: Funding will be provided to maintain VRE’s level of working capital at
an amount no less than two months of operating costs. This level is consistent with the
reserve goals of other transit agencies and will allow VRE to efficiently meet its
obligations during the course of the year as well as make orderly accommodation for
significant shortfalls. In addition, a capital reserve will be maintained to provide local
match for earmarks, and to fund smaller capital projects and projects for which grant
funds are unavailable. Funding for the reserves will be provided by surplus funds at
year-end and, for the capital reserve, proceeds of the sale of capital assets.
GUIDELINE #7: Review will be given to VRE’s debt levels in order to develop debt
parameters and guidance as to the appropriate balance between debt and “pay as you
go” financing for major capital acquisitions.
OTHER FY 2013 BUDGET ISSUES AND ASSUMPTIONS
 State Funding: State funding varies significantly from year to year. As in the past,
VRE staff will continue to work closely with DRPT to develop estimates. DRPT
now awards match funds at differential rates depending on the nature of the
project; does not provide match to all of the projects in VRE’s capital program;
and may not approve grant amendments required to match state and federal
grants. As a result, the percentage estimate for funding will take these new
procedures into consideration.

Number of Trains. The FY 2012 Budget called for one change to service levels
(the turnback train and lengthening of 326/329) and a gradual increase from 32
daily trains to 34 daily trains over the period ending in FY 2018. The guideline for
additional trains for FY 2013 and future years will be discussed at the Strategic
Planning Retreat. Levels of service will depend on procurement of additional
equipment and funding of any increase in operating costs.

Cost Recovery Ratio. The budget forecast will ensure the cost recovery ratio
remains in the 50% to 60% range.

2.1% Motor Fuels Tax: VRE staff is aware of jurisdictional concerns related to
fuels tax revenue projections and the ability to continue to support current VRE
expenses and other transit projects. The requirement that individual jurisdictional
subsidy levels must not exceed 2.1% motor fuels tax receipts will be a topic at
the Strategic Planning Retreat.

Spotsylvania County: Spotsylvania County will be providing their full FY 2013
subsidy payment and $2.3M in deferred payments from prior fiscal years in FY
2013
NEXT STEPS:

Continue discussing FY 2013 budgeting scenarios with the CAO Budget Task
Force.

Present preliminary budget forecasts/options to the Operations Board in August
2011, with revised guidelines based on the Strategic Planning Retreat on July 29,
2011.

Begin review of all FY 2013 revenue and cost assumptions in September 2011
with CAO Budget Task Force.
FISCAL IMPACT:
There is no fiscal impact related to the development of the FY 2013 budget.
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
FY 2013 BUDGET GUIDELINES
RESOLUTION
9A-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, effective financial planning for the Virginia Railway Express is based on
budget development with guidelines approved by the VRE Operations Board; and,
WHEREAS, the VRE Operations Board has directed that the development of each
annual budget involve consultation and cooperation with the Chief Administrative
Officers of VRE’s participating and contributing jurisdictions; and,
WHEREAS, the VRE Operations Board will conduct a Strategic Planning Retreat on
July 29, 2011; and,
WHEREAS, the below proposed budget guidelines will be discussed and possibly
modified, or guidelines may be added or removed.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board directs VRE
staff to develop budget options for the FY 2013 operating and capital budget in
accordance with the following potential guidelines:
GUIDELINE #1: VRE staff will take all reasonable measures to continue to grow
the ridership and improve the overall service to the riders. Measures to be
reviewed include service levels, fares, train schedules, service amenities, and
contracted services which bear on the ridership experience. Specific levels of
services and service amenities will be discussed at the Strategic Planning
Retreat.
GUIDELINE #2: The total jurisdictional subsidy has decreased for the last three
years, from $17,275,499 in FY 2009 to $15,943,917 in FY 2012. The guideline
for subsidy levels for FY 2013 and future years will be discussed at the Strategic
Planning Retreat.
GUIDELINE #3: VRE had three fare increases between July 2008 and July 2009
and kept fares level in FY 2011 and FY 2012. The guideline for fare increases in
FY 2013 and future years will be discussed at the Strategic Planning Retreat.
GUIDELINE #4: The Capital Improvement Program (CIP) will be developed to
ensure the most efficient use of all funding sources (federal, state, and local) and
the most expeditious progress on high priority capital projects. The delineation of
the highest priority projects to meet specific ridership and service levels will be
discussed at the Strategic Planning Retreat.
GUIDELINE #5: Fuel hedging strategies will continue in order to provide greater
predictably in budgeting for diesel fuel costs.
GUIDELINE #6: Funding will be provided to maintain VRE’s level of working
capital at an amount no less than two months of operating costs. This level is
consistent with the reserve goals of other transit agencies and will allow VRE to
efficiently meet its obligations during the course of the year as well as make
orderly accommodation for significant shortfalls. In addition, a capital reserve will
be maintained to provide local match for earmarks, and to fund smaller capital
projects and projects for which grant funds are unavailable. Funding for the
reserves will be provided by surplus funds at year-end and, for the capital
reserve, proceeds of the sale of capital assets.
GUIDELINE #7: Review will be given to VRE’s debt levels in order to develop
debt parameters and guidance as to the appropriate balance between debt and
“pay as you go” financing for major capital acquisitions.
AGENDA ITEM 9-B
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
AUTHORIZATION TO EXECUTE A FORCE ACCOUNT
AGREEMENT FOR THE L’ENFANT STORAGE TRACK PROJECT
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to execute a force account agreement with CSX Transportation for the
L’Enfant Storage Track project in the amount of $225,000, plus a 10%
contingency of $25,000, for a total not to exceed amount of $250,000.
BACKGROUND:
The Operations Board previously authorized an agreement with CSX
Transportation to construct a storage track at the L’Enfant VRE station. The track
was constructed last year with a switch to the south, limiting access to southern
approaches only; effectively requiring any train that would be stored at L’Enfant to
terminate there. When VRE pursued terminating some trains at L’Enfant,
passengers were not supportive and the proposed service change was dropped
from consideration.
As the need for future service expansion is contemplated, this authorization will
allow the track to be designed with a second switch to the north. This new switch
will be tied into the mainline signal system, allowing for remote control and better
operational capabilities currently not provided with the existing switch. In addition,
this switch would also enable trains traveling all the way to Union station the
ability to return to L’Enfant for storage.
Once design is complete, VRE staff will return to the Operations Board for
authorization to construct the project. It is expected that the design and
installation of the new switch and signals will be performed by CSX and take
approximately eighteen months to complete.
FISCAL IMPACT:
Funding for this project is included in VRE’s Capital Improvement Program as part
of the L’Enfant Storage Project. Funding is available from Department of
Homeland Security grants and federal funds with local match being provided
using state and local funds.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
AUTHORIZATION TO EXECUTE A FORCE ACCOUNT
AGREEMENT FOR THE L’ENFANT STORAGE TRACK PROJECT
RESOLUTION
9B-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the Operations Board previously authorized an agreement with CSX
Transportation to construct a storage track at the L’Enfant VRE station; and,
WHEREAS, the track was constructed with a switch to the south, limiting access;
and,
WHEREAS, the addition of a switch to the north will provide operational flexibility
needed to add service.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to execute a force account agreement with
CSX Transportation for the L’Enfant Storage Track project in the amount of
$225,000, plus a 10% contingency of $25,000, for a total not to exceed amount of
$250,000.
3
AGENDA ITEM 9-C
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
SUBJECT: AUTHORIZATION TO EXTEND AMENDED OPERATING/ACCESS
AGREEMENT WITH NORFOLK SOUTHERN
RECOMMENDATION:
The VRE Operations Board is being asked to recommend that the Commissions
authorize the Chief Executive Officer to execute an extension of the existing Amended
Operating/Access Agreement with Norfolk Southern to January 31, 2012.
BACKGROUND:
VRE has an Operating/Access Agreement with Norfolk Southern (NS) relating to VRE
operations in the Manassas to Washington corridor. That agreement, entered into in
1999, has been amended and extended several times, most recently this past January,
with an agreed upon extension to July 31, 2011. A further extension is being requested
at this time to provide sufficient time to complete negotiations of a new agreement.
Following detailed negotiation sessions with Norfolk Southern representatives, an
agreement in principle was reached on all contract items with the exception of liability
coverage. The Operations Board and Commissions approved these terms at their June
and July 2005 meetings respectively, and authorized execution of a new agreement
that conformed to each of those items.
Progress slowed, however, due to a failure to reach an agreement on the level of
liability coverage. Despite this progress, an extension of the current agreement is
needed while this issue is resolved. Recent informal discussions with Norfolk Southern
indicate that they may be ready to restart negotiations. The major issue in the
negotiation remains the level of liability coverage.
FISCAL IMPACT:
Funding for the Norfolk Southern track access fee has been budgeted in the FY 2011
and FY 2012 budgets, including an escalation of 4%.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
AUTHORIZATION TO EXTEND AMENDED OPERATING/ACCESS
AGREEMENT WITH NORFOLK SOUTHERN
RESOLUTION
9C-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the Commissions currently have an Operating/Access Agreement with
Norfolk Southern related to VRE operations in the Manassas to Washington corridor,
with said agreement ending on July 31, 2011; and,
WHEREAS, staff has reached an agreement in principle on many substantive items
relating to a new agreement following detailed negotiation sessions with Norfolk
Southern representatives; and,
WHEREAS, a proposal to extend the existing agreement to January 31, 2012 is
expected from Norfolk Southern; and,
WHEREAS, the purpose of this extension is to allow time to negotiate and resolve the
outstanding insurance issues relating to a new agreement; and,
WHEREAS, necessary funding has been incorporated into the FY 2011 and FY 2012
budgets to allow VRE to continue its operations over Norfolk Southern tracks via this
contract extension.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
recommends that the Commissions authorize the Chief Executive Officer to execute an
extension of the existing Amended Operating/Access Agreement with Norfolk Southern
to January 31, 2012.
3
AGENDA ITEM 9-D
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
AUTHORIZATION TO AWARD A CONTRACT FOR WHEELSET
REHABILITATION WORK
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
enter into a contract with UTCRAS of Philadelphia, Pennsylvania for wheelset
rehabilitation work on VRE rolling stock in an amount not to exceed $849,000 over a
period of three years.
BACKGROUND:
VRE regularly requires wheelset rehabilitation work as part of routine maintenance and
repairs for its locomotives and passenger cars. In January 2010, the VRE Operations
Board authorized the issuance of an RFP for wheelset rehabilitation work. The RFP
was issued in an effort to reduce the number of vendors providing wheel replacement
and truing, axle repair and replacement and other wheelset inspection and qualification
work (collectively referred to as Wheelset Rehabilitation work).
Previously, Amtrak was providing this service for locomotives while under contract with
VRE for operations, while another vendor performed the same work for VRE passenger
cars. Now that VRE performs all maintenance and repair functions at its maintenance
facilities, this work should be managed and performed by one company.
An RFP was issued on March 30, 2011 and two proposals were received. Evaluations
were conducted and interviews held in May 2011. Based on this process, UTCRAS
was selected. The contract will be for three years, a base year plus two one year
options, with the CEO exercising the option years at his discretion.
FISCAL IMPACT:
Funding is provided for in the FY 2012-2015 operating budget.
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
AUTHORIZATION TO AWARD A CONTRACT FOR WHEELSET
REHABILITATION WORK
RESOLUTION
9D-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE regularly needs wheelset rehabilitation work as part of routine
maintenance and repairs for locomotives and passenger cars; and,
WHEREAS, in January 2010, the VRE Operations Board authorized the issuance of an
RFP for wheelset rehabilitation work; and,
WHEREAS, two proposals were received; and,
WHEREAS, following the evaluation and interview process, VRE staff is
recommending award to UTCRAS for wheelset rehabilitation work for locomotives and
passenger cars.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to enter into a contract with UTCRAS for wheelset
rehabilitation work on VRE rolling stock in an amount not to exceed $849,000 over a
period of three years.
AGENDA ITEM 9-E
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
AUTHORIZATION TO EXECUTE A FORCE ACCOUNT AGREEMENT
WITH PRINCE WILLIAM COUNTY FOR CONSTRUCTION OF THE KISS
AND RIDE LOT AT THE WOODBRIDGE VRE STATION
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
enter into a force account agreement with Prince William County for construction of a
Kiss and Ride lot at the Woodbridge VRE station in the amount of $557,735, plus a
10% contingency of $55,774, for a total amount not to exceed $613,509.
BACKGROUND:
The recently completed Woodbridge VRE station expansion project included
construction of a platform on the west side of the tracks along with an overhead
pedestrian bridge connecting into the existing parking garage on the east side.
Construction began in December of 2008 and was completed in December of 2010.
The project originally included a Kiss and Ride lot to be completed in conjunction with
the Route 1/123 interchange project being managed by VDOT. While construction of
the VDOT interchange project is not scheduled to begin until 2014, the importance of
completing the Kiss and Ride element of the project has prompted VRE to initiate the
design and obtain necessary approvals for construction. The lot will provide safe
access directly from Route 1 to the newly constructed western elevator tower.
At the October 2010 meeting, the Operations Board authorized issuance of a task order
to HDR, Inc. for design of the Kiss and Ride lot. The design has been completed and
final approvals are anticipated by July 2011. As Prince William County has been a
partner in this project and is able to perform this work at a cost below the engineer’s
estimate, a force account agreement is being recommended.
completed by the end of 2011.
Construction will be
FISCAL IMPACT:
Funding for this project is included in VRE’s Capital Improvement Program as part of
the Woodbridge station expansion project. Funding is from a FY 2003 federal grant
and local match is provided using state and local funds.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2010
AUTHORIZATION TO EXECUTE A FORCE ACCOUNT AGREEMENT
WITH PRINCE WILLIAM COUNTY FOR CONSTRUCTION OF THE KISS
AND RIDE LOT AT THE WOODBRIDGE VRE STATION
RESOLUTION
9E-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the Woodbridge VRE station expansion project originally included a Kiss
and Ride lot, to be completed in conjunction with the Route 1/123 interchange project
being managed by VDOT; and,
WHEREAS, construction of the VDOT interchange project is not scheduled to begin
until 2014 and the importance of completing the Kiss and Ride element of the project
has prompted VRE to initiate the design and obtain necessary approvals for
construction; and,
WHEREAS, design has been completed and final approvals are anticipated by July
2011.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to enter into a force account agreement with Prince William
County for construction of a Kiss and Ride lot at the Woodbridge VRE station in the
amount of $557,735, plus a 10% contingency of $55,774, for a total amount not to
exceed $613,509.
3
AGENDA ITEM 9-F
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT
FOR REHABILITATION WORK AT THE FRANCONIASPRINGFIELD VRE STATION
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to award a contract to Vista Contracting, Inc., of Washington, DC, for
rehabilitation work at the Franconia-Springfield VRE station. The total contract
value shall be $414,500, plus a 10% contingency of $41,450, for total amount not
to exceed $455,950.
BACKGROUND:
Due to years of exposure to the elements, the Franconia-Springfield VRE station
is in need of a major rehabilitation. In March of 2011, authorization to solicit bids
for this work was granted by the Operations Board. Bids were due on May 18th
and two bids were received. Following review of the bids, VRE staff is
recommending award to the lowest responsive and responsible bidder, Vista
Contracting, Inc.
Repairs will include replacement of the existing stairs from the platform up to the
overhead pedestrian bridge; replacement of the existing tactile warning tiles;
rehabilitation of the existing overhead pedestrian bridge; replacement of the
platform canopy roof, gutter and down spouts; and modifications to the existing
handicap module. The rehabilitation work will enhance the overall aesthetics and
safety at the station. The project is planned to begin in July 2011 and be
completed by November 2011.
FISCAL IMPACT:
Funding for this project is included in VRE’s Capital Improvement Program as part
of the facilities infrastructure renewal project. Funding is available from Fairfax
County and FY 2006, FY 2008 and FY 2009 federal grants, with local match being
provided from state and local funds.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT
FOR REHABILITATION WORK AT THE FRANCONIASPRINGFIELD STATION
RESOLUTION
9F-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, due to years of exposure to the elements, the Franconia-Springfield
VRE station is in need of a major rehabilitation; and,
WHEREAS, on March 18, 2011, the VRE Operations Board authorized a
solicitation of bids for this work; and
WHEREAS, two bids were received on May 18, 2011 and, after review, VRE staff
is recommending award to Vista Contracting, Inc.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to award a contract to Vista Contracting,
Inc. to perform rehabilitation work at the Franconia-Springfield VRE station. The
total contract value shall be $414,500, plus a 10% contingency of $41,450, for
total amount not to exceed $455,950.
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the
Chief Executive Officer execute permits and other documents related to the
construction of this project.
3
AGENDA ITEM 9-G
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
AUTHORIZATION TO EXECUTE A FORCE ACCOUNT
AGREEMENT FOR THE FRANCONIA-SPRINGFIELD VRE
STATION REHABILITATION PROJECT
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to execute a force account agreement with CSXT for the FranconiaSpringfield VRE station rehabilitation project in the amount of $120,000, plus a
10% contingency of $12,000, for a total amount not to exceed $132,000.
BACKGROUND:
VRE staff is currently recommending award of a construction contract to Vista
Contracting, Inc. for rehabilitation work at the Franconia-Springfield VRE station
as a separate board item. Construction is currently scheduled to begin in July
2011 and, during portions of the 4-month construction, a CSXT flagman will be
required to provide protection from ongoing train movements at the station. The
force account agreement will cover the costs associated with flagmen services.
CSXT is currently drafting the force account agreement for VRE council review
before execution.
FISCAL IMPACT:
Funding for this project is included in VRE’s Capital Improvement Program as part
of the facilities infrastructure renewal project. Funding is available from Fairfax
County and FY 2006, FY 2008 and FY 2009 federal grants, with local match being
provided from state and local funds.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
AUTHORIZATION TO EXECUTE A FORCE ACCOUNT
AGREEMENT FOR THE FRANCONIA-SPRINGFIELD VRE
STATION REHABILITATION PROJECT
RESOLUTION
9G-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, due to years of exposure to the elements, the Franconia-Springfield
VRE station is in need of a major rehabilitation; and,
WHEREAS, a construction contractor has been selected to complete the work;
and,
WHEREAS, a force account agreement with CSXT is also required to provide
flagmen services during construction.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to execute a force account agreement with
CSXT for the Franconia-Springfield VRE station rehabilitation project in the
amount of $120,000, plus a 10% contingency of $12,000, for a total amount not to
exceed $132,000.
3
AGENDA ITEM 9-H
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 17, 2011
RE:
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
PARKING LOT EXPANSIONS AT THE BROOKE AND/OR LEELAND
ROAD VRE STATIONS
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
enter into a contract with the lowest responsible and responsive bidder(s) for the
Brooke and Leeland Road parking lot expansion projects. The total contract value shall
not exceed the bid amount, plus a 10% contingency.
BACKGROUND:
Due to significant increases in ridership, VRE, in conjunction with Stafford County,
designed parking lot expansions at both the Brooke and Leeland VRE stations. The
Brooke project includes the addition of two hundred thirty-four (234) parking spaces
located to the south of the existing lot and access road. The Leeland Road project
includes the addition of approximately one hundred ninety-six (196) parking spaces
located to the west of the existing lot.
At the April 2011 meeting, the Operations Board authorized the solicitation of bids for
the construction of both projects. Design has been completed for both locations and
final County approval and permitting is expected this month. Bids are due June 16,
2011.
If the bids are received such that funding is available to complete both projects, a
contract award will be made accordingly. If available funding cannot accommodate
both projects, a contract will only be awarded for one of the projects, which would be
determined following consultation with Stafford County Supervisors. Authorization is
being sought at this meeting as the Operations Board does not meet again until August.
By providing authorization at this time, work can be initiated this summer and completed
in approximately eight months.
FISCAL IMPACT:
Funding for the project(s) is included in VRE’s Capital Improvement Program and is
available from federal CMAQ and RSTP grants. No local match is required.
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 17, 2011
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
PARKING LOT EXPANSIONS AT THE BROOKE AND/OR LEELAND
ROAD VRE STATIONS
RESOLUTION
9H-06-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, due to increases in ridership, VRE has designed parking lot expansions at
both the Brooke and Leeland Road VRE stations; and,
WHEREAS, in April of 2011, the Operations Board authorized the solicitation of bids for
the construction of both projects; and,
WHEREAS, on June 16, 2011, bids were received.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to enter into a contract with the lowest responsible and
responsive bidder(s) for the Brooke and Leeland Road parking lot expansion projects.
The total contract value shall not exceed the bid amount, plus a 10% contingency; and,
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the Chief
Executive Officer to execute permits and other documents related to the construction of
these projects.