AGENDA ITEM 9-A
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
SEPTEMBER 16, 2011
RE:
AUTHORIZATION TO EXECUTE OPTION YEAR
CUSTODIAL AND FACILITY MAINTENANCE SERVICES
FOR
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to execute the third year of the custodial and facility maintenance services
contracts with NV Enterprises of Reston, Virginia in an amount not to exceed
$2,800,000.
BACKGROUND:
On September 18, 2009, the Operations Board approved a facilities maintenance
contract with NV Enterprises. The solicitation was designed to allow for a fiveyear contract for each service (custodial and facility maintenance) and included a
base year, plus four one-year renewable options.
Last year, a contract was awarded in the amount of $2,600,000, comprised of
$1,800,000 for custodial maintenance and $800,000 for facilities maintenance.
This contract year term will expire on October 31, 2011.
The recommended amount for the current year is $200,000 higher due to
escalation allowed by contract, additional facilities that have been placed in
service during the past year, and an increase in maintenance related projects that
are not grant funded. The facilities budget is financed using both operating and
grant funds.
The FY 2012 facilities maintenance budget includes $2,200,000 for general
facilities maintenance (i.e., cleaning, landscaping, pressure washing, HVAC and
elevator maintenance, snow removal and maintenance related projects). The
remaining $600,000 of contract authorization is funded using project specific grant
funds. Examples of such projects include signage, pedestrian walkways, and
lighting replacement projects.
FISCAL IMPACT:
Funding for this contract includes $2.2M in operating funds out of the facilities line
item of the FY 2012 VRE operating budget and $600,000 in project specific
grants, both FY 2012 federal formula and DHS, in the VRE capital budget.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
SEPTEMBER 16, 2011
AUTHORIZATION TO EXECUTE OPTION YEAR FOR
CUSTODIAL AND FACILITY MAINTENANCE SERVICES
RESOLUTION
9A-09-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE facilities require custodial services and maintenance; and,
WHEREAS, the existing facilities maintenance contract year term expires October
31, 2011, and,
WHEREAS, custodial and maintenance services are essential for a continued
state of good repair for VRE facilities; and,
WHEREAS, a procurement was completed in 2009 for custodial and facilities
maintenance services over a period of five-years, including a base year, plus four
one-year renewable options.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to execute the third year of the custodial
and facility maintenance services contracts with NV Enterprises in an amount not
to exceed $2,800,000.
3