AGENDA ITEM 9-G
ACTION ITEM
TO:
CHAIRMAN COVINGTON AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 15, 2012
RE:
AUTHORIZATION TO ISSUE A TASK ORDER FOR DESIGN AND
ENGINEERING OF THE SPOTSYLVANIA PLATFORM PROJECT
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
issue a task order to STV, Inc. for engineering services for the design of the
Spotsylvania VRE platform and head-house project in the amount of $369,011, plus a
10% contingency of $36,901, for a total amount not to exceed $405,912.
BACKGROUND:
In accordance with the terms of the agreement executed with Spotsylvania County to
join VRE, the construction of the station platform, head-house and parking facilities are
a responsibility of the County. The construction of the Crossroads to Hamilton third
track railroad infrastructure is required by CSX prior to the initiation of train service to
the Spotsylvania station and is the responsibility of VRE. The Crossroads to Hamilton
third track is also the last of the original MOU projects.
Spotsylvania County recently requested that VRE assume project management
responsibility for the platform and head-house portions of the new station project. Due
to the coordination effort required between the third track and the station platform
design and construction, it was determined that VRE is best suited to manage this work.
A previous Board action considered the execution of an agreement for such an
arrangement.
VRE received two proposals from its GEC contractors. The scope of work included the
design of the platform and head-house with close coordination with the third track and
station parking lot project, to be completed by Spotsylvania County. After review of the
proposals, STV is being recommended for award of this work. Once a notice to
proceed is issued, work is expected to take seven months to complete.
FISCAL IMPACT:
Funding for this project is being provided via a State Transit grant, with match provided
by Spotsylvania County. Elements of the task order are provided below.
Design - $299,388
Procurement Support - $19,066
Construction Support - $50,557
Total - $369,011
Contingency (10%) - $36,901
Authorization Limit - $405,912.
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TO:
FROM:
DATE:
RE:
CHAIRMAN COVINGTON AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 15, 2012
AUTHORIZATION TO ISSUE A TASK ORDER FOR DESIGN AND
ENGINEERING OF THE SPOTSYLVANIA PLATFORM PROJECT
RESOLUTION
9G-06-2012
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, Spotsylvania County requested that VRE assume project management
responsibility for the platform and head-house portions of the new station project; and,
WHEREAS, the project will be constructed in coordination with the Crossroads to
Hamilton Third Track project; and,
WHEREAS, VRE received two proposals from its GEC contractors for design and
engineering work; and,
WHEREAS, after review of the proposals, STV is being recommended for award of this
work.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to issue a task order to STV, Inc. for engineering services
for the design of the Spotsylvania VRE platform and head-house project in the amount
of $369,011, plus a 10% contingency of $36,901, for a total amount not to exceed
$405,912.
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