2015 Year End Purchases
April 2015
A special year end information session will be held May 11th from 2:30 - 4:00 pm in McNeill Lecture Hall
room 1005. Representatives from Accounting, Budget and Purchasing will be sharing updates and
answering questions about fiscal year 2015. If you can’t join us in person, consider joining our GoTo
Meeting. Year-end information is available at http://www.uncw.edu/finance/YearEnd_Info.html.
All goods and services, from any funding source, must be received and invoiced prior to Friday, June
19th to be paid with fiscal year 2015 funds.
Some quick ship items are still available for ordering with receipt by June 19th, including some standard
tables, one task chair model and stack chairs which are available in the KI catalog as “Quick Ship”
items. Office supplies are available from Staples. Other options are available from our website at
http://www.uncw.edu/purchasing/PurchasingTips_000.html. Pay attention to longer lead time so
items are received and invoiced by June 19th. If you haven’t placed your orders yet, contact the
Purchasing Specialist responsible for the commodity you are interested in purchasing, so they can help
you determine if there is enough time to make the purchase. A list of Purchasing Specialists and their
commodities can be found at
http://uncw.edu/purchasing/documents/CommodityAssignmentsMarch12015_000.pdf.
The last check run for fiscal year 2015 will be on Wednesday, June 24th. All invoices and check requests
received by June 19th will be processed this fiscal year. If you have questions, contact Laura Gore,
Disbursements Manager, at 23076.
Purchasing Card deadlines remain the same as in previous years. Purchases made before June 1st will
be posted in fiscal year 2015. Please refer Purchasing card questions to Kim Reardon at extension
23849 or Dian Smith at extension 23153.
If possible, purchases for next fiscal year need to be requested after July 1st. For longer lead time items
and renewals to be effective July 1st, a future order may be placed now. For instruction on how to
enter a future request in uShop, with receipt and payment for after July 1st, go to
http://uncw.edu/purchasing/documents/EnteringaFutureYearOrder.pdf.
Please review open encumbrances. Requests for encumbrance liquidations can be sent to Susan Suits
at suitss@uncw.edu. Encumbrances not identified by departments for liquidation will be rolled to the
next fiscal year.
uShop assistance is available from Susan Suits at extension 23400.