Replacement Plan for Scientific Equipment and Software
Need
Replacement plan for scientific equipment and software in the College of Arts and
Sciences, College of Health & Human Services and Center for Marine Science.
Target Audience
Charter
All Potential and Current Students, Faculty and Staff
Develop and implement a replacement plan for key scientific equipment and
software in order to effectively meet the requirements and expectations of the
academic and research efforts.
*Use one-time state funds on a recurring basis to replace outdated scientific
equipment and software in order to meet university commitments.
*Replace outdated scientific equipment and software with modern-day technologies,
that can eventually lead to increased revenue generation.
*Generate positive impact on student retention and graduation.
*Ensure all undergraduates have an applied learning experience (in research,
discovery, application, and service learning).
* Upgrade existing equipment to expand functionality.
Strategic Goals
2013 - 2015 Priorities
Performance Targets
1. Identify and prioritize items that need replacement.
2. Order and replace the necessary new equipment and software.
3. Retire replaced and outdated equipment and software.
*Targets will be established that measure the impact of replacing worn out and
obsolete equipment.
Core Team Members
CAS /CHHS / CMS - Deans, Associate Deans, Directors, Department Chairs,
Professors, Associate Professors, Associate Director, Business Officers, Jerry Brooke
(Budget Office)
Annual Process
1. Annually each spring Budget Office engages identified college and CMS to
prioritize and finalize replacement needs; deadline for submission will be
based on consideration of replacement funds to be approved and
available as of July 1st for each year. Annual process will coincide with
CAS "call for equipment".
2. Each college and CMS will determine and prioritize replacement needs
based on the following basic criteria:
• Equipment funded by general funds-only
• No R&R requests
• Equipment "tag requirement", currently set at $5k or greater, is
minimum equipment request
• Equipment funded from research grants are replaced by research grants
In addition, each college and CMS will determine the following:
• Justification for replacement
• Estimated replacement cost
• Estimated maintenance agreement cost if applicable
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• If equipment can be funded through a research grant; must seek outside
funding first
• If multi-year funding is feasible for equipment with lead times greater
than 12 months
• Forecast replacement cost for upcoming year, one-year out, and
two-years out
Different types of equipment replacement funding:
• Equipment under the "tag" limit of $5,000 --- source: college/CMS
• Equipment $5,000 to $250,000 --- source: these funds
• Equipment greater than $250,000 --- source: major equipment
fund (if feasible)
- highly competitive and maybe only 1/year
3. The Deans / Director CMS will collectively negotiate their respective
priority lists into a single priority list in consideration of the proposed
annual funding limit. Criteria to be considered during the negotiation
process, but not limited to, are as follows:
• Annual rotation/tradeoff amongst the colleges and CMS for large ticket
equipment
• Future replacement costs forecasted by each college and CMS
• Potential for multiple uses of equipment or interdependencies within
or amongst the colleges and CMS
• Potential for equipment to create competitive advantages and/or
attract value-added resources
4. The final priority list is approved by the Deans / Director CMS and
submitted to the Budget Office.
*The replacement status and forecast listing will be available throughout
the year via the "Unified Budget Process" link in the Budget Office Intranet
site.
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