HumanResourcesLiaisonMeeting
Thursday,April30,2015
3:30pm–5:00pm
FridayAnnex,Room136
Minutes
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SmartTime
o Overview:SmartTimeisanonlinesystemforrecordinghoursworkedand/orleave
taken.Itincludesallthestate’scascadingrulesforreportingleave.SPAnon‐
exemptemployeesarerequiredtorecordallhoursworkedandleavetaken.Exempt
employees(bothSPAandEPA)arerequiredtoreportleavetaken.
o Inorderforthisprogramtowork,2newcategoriesofE‐Classhavebeencreated:
LE(LawEnforcement)andSE(ExemptSPAemployees).ReportsinSSRSthathave
E‐Classwillnowreflectthenewcategories.
o Roll‐Out:
 LawEnforcement:August2015
 EPAandSPAExempt:September/October2015
 SPA:LateJanuary,earlyFebruary2016(afteryearendleaveroll)
o LeaveKeeperswillnolongerneedtocalculatetimesheetsorenterleavetakenin
PEALEAV.DepartmentLeaveKeepersshouldbegintothinkaboutproxiesfortheir
departmentsasallonlinesubmittalswillneedtobeapprovedinatimelyfashion.
ProposedChangestoStateHealthPlan(SHP)
o ThereareproposedincreasesinpremiumsforallplansofferedbytheSHP,but
thereareopportunitiesforpremiumcreditsforallplans.Plansmayalsohaverate
increasestodeductibleamounts,outofpocketexpenselimits,andco‐pays.Norates
havebeendeterminedyet.
o TheSHPispromotingtheConsumerDirectedHealthPlan(CDHP)asabetteroption
foremployeesbyincreasingincentivesforusingtheplan.Oneproposedincentiveis
toincreasetheamountgivenontheHealthReimbursementAccount(HRA).
o 2016:Onechangebeingdiscussedistothehealthassessment.Currently,an
employeecanansweraquestionwith“Idon’tknow”.In2016,employeeswillneed
tohaveananswertoallhealthassessmentquestions.
o 2017:Oneproposedchangewouldrequestthatyourhealthcareproviderprovide
yourhealthassessmentanswerstotheplan.
o PleasenotethatthesearePROPOSEDchanges.
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OnboardingUpdate
o ThenewOnboardingCenterSpecialistsareMelissaCox(coxml@uncw.edu)and
KimberlyHolbrook(holbrookk@uncw.edu).AnticipatedopeningdatefortheOBC
isJuly1beginningwithSPAemployeesandincludingEPAandFacultyinthefall.
o TheOBCwillfocusonthefollowing:
 Pre‐hire:Issuing850#,emailaddresses,andsystemaccess(asmuchas
possible)
 FirstDay:Allnewhirepaperwork,scheduleNewEmployeeOrientation,
traininganddevelopmentplan,newhirechecklists,campustour,IDCards,
parkingpasses,etc.
 FirstMonth:NewEmployeeOrientationandschedulingBenefits
Orientationwiththebenefitscounselors.
 1stYear:Continuetofollowupwithnewemployeeatregularintervals.
Supportandenhancewhatdepartmentsaredoingwithnewemployees.
o FeedbackshouldbedirectedtowardLizGrimesandtheOBCSpecialists.
PerformanceManagementUpdate
o Evaluationsforfiscalyeardepartments(Admissions,Athletics,andStudentAffairs)
aredueJune10th.PleaselookforamemofromLizGrimes.
o Thestateischangingthepolicytoperformancemanagementforagencies,not
universities.GeneralAdministration(GA)hascreatedataskforcetolookatthe
evaluationtools,materials,andcommunicationforUNCsystem.MollyNecewillbe
UNCW’srepresentativeatGA.
o AnticipatedchangeswilltakeplaceinMarch2016.Forthetimebeing,pleaseuse
currenttools.
SummerHours
o May11–August7
 Monday–Thursday:7:30–5:00withahalfhourlunch
 Friday:7:30–11:30
o PleaseseememoontheHRAnnouncementspage.
UNCPresidentialSearch/PublicForums
o UNCsystemisseekinginputfortheUNCpresidentialsearch.Fourregionalsessions
arescheduledacrossthestate.Everyoneisencouragedtoattendandprovideinput
thatwillbeusedtohelpshapetheleadershipprofileofthenextpresident.
o Forums
 May26thinAshville(UNCAshville)
 May27thinGreenville(EastCarolinaUniversity)
 May29thinDurham(NCCentral)
 June1stinCharlotte(UNCCharlotte)
o Ifunabletoattend,pleaseparticipateinashortsurvey(beforeMay22).
 https://unc.az1.qualtrics.com/jfe/form/SV_1LWWluS6HMGr6rH
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PayrollUpdate
o SPATempswillbeliveonWebTimeentryinJune.Ifyouneedtomakechangesor
setup/deleteproxies,pleasegetcontactpayroll.