The University of North Carolina Wilmington
ACG 2.40 (Rev. Aug. 2015)
Entertainment Expenditures Documentation
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Forward this form (along with a completed check request and original itemized receipt invoices, etc.) to Accounts Payable within 30
days after incurring the expenses. At fiscal year-end submit by Accounts Payable year-end deadline.
Unless included on a receipt, itemized tips on a separate sheet (showing date, payee, and amount).
Attach additional listings of required data, if needed.
U
UNCW Official Host “Employee”
Type of Entertainment
Business 953962
Other
953969
Type of Expense
Meal
University Department
Total Cost
Other (Describe)
Date(s) of Entertainment
Travel Authorization #:
Place(s) of Entertainment
occurred while in travel status
Required if entertainment
Name of Establishment
Address/Location
Business Purpose: Describe the nature of the discussion, specific reason for entertainment, or the benefit expected.
Person or Group Attending
Job Title/UNCW Department or Company Affiliation
List of persons being entertained OR, if a large group, indicate the
number of attendees and the name of the group in attendance.
A guest list may be attached.
I certify that this is a true statement of entertainment expenses
That I have incurred for official UNCW business.
(Or other designations to clarify the relationship to the university)
I certify that I have reviewed this request and, in my best judgment, it
is “reasonable and justified” considering the facts and circumstances.
Signature of UNCW Official Host
Date
Approval Signature of Grant Officer (if using a Grant Fund)
Date
Approval Signature By
Dean, Vice Chancellor, or Chancellor
Date