PART VIII
DOCUMENTS, EXHIBITS AND
OTHER ATTACHMENTS
SECTION
TITLE
U
Exhibits
V
List of Attachments
58
RFP No. 016-017
Federal Relations Services
Virginia Railway Express
SECTION U
EXHIBITS
SECTION
TITLE
The following information is provided to assist Offerors with the preparation of
the Proposal package.
U.1
Resume Summary for Proposed Key Personnel
U.2
References
U.3
Subconsultants
U.4
VRE Insurance Coverage Requirements
U.5
Proposal Preparation Checklist
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
U.1
RESUME SUMMARY FOR PROPOSED KEY PERSONNEL
(Offerors shall make additional copies of this form.)
1. Name: _________________________________________________________________
2. Project role: ____________________________________________________________
3. Name of firm where employed:____________________________________________
4. Degree(s) earned:________________________________________________________
Year completed: _________________________________________________________
Curriculum or area of specialization: _______________________________________
5. Applicable technical skills:___________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
6. Area of professional registration/license:________________________________
Issuing State, Number: ______________________________________________
7. Number of years of experience performing tasks similar to this project:________
8. Estimated availability to devote to this project:___________________________
9. Identify potential competing commitments: _________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
________________________________________________________________
(Prime Consultant)
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
U.2
REFERENCES (PAST AND PRESENT EXPERIENCE)
(Offerors shall make additional copies of this form.)
1. Firm:___________________________________________________________________
2. Address:________________________________________________________________
Point of Contact:_________________________________________________________
Title:___________________________________________________________________
Telephone No.:__________________________________________________________
Fax No. or Email Address:________________________________________________
3. Contract Title/Contract No.:___________________________________________
4. Original Contract Value:______________________________________________
5. Contract Value at Completion:_________________________________________
6. Contract Commencement Date:________________________________________
7. Contract Completion Date: ___________________________________________
8. Description of the Work:_________________________________________________
_______________________________________________________________________
_______________________________________________________________________
____________________________________________________________
(Prime Consultant)
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
U.2 REFERENCES (PAST AND PRESENT EXPERIENCE) Continued
Terminated Contracts
List below any contracts within the past five (5) years, if any, on which
failure to complete the work within the specified time frame resulted either
in the assessment of liquidated damages, penalties or contract termination.
(Offerors shall make additional copies of this form.)
Check if not applicable (
)
1. Firm:___________________________________________________________________
2. Address:________________________________________________________________
Point of Contact:_________________________________________________________
Title:___________________________________________________________________
Telephone No.:__________________________________________________________
Fax No. or Email Address:________________________________________________
3. Contract Title/Contract No.:___________________________________________
4. Original Contract Value:______________________________________________
5. Contract Value at Completion:_________________________________________
6. Contract Commencement Date:________________________________________
7. Contract Completion Date: ___________________________________________
8. Description of the Work:_________________________________________________
_______________________________________________________________________
_______________________________________________________________________
___________________________________________________________
(Prime Consultant)
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
U.3 SUBCONSULTANTS
(Offerors shall make additional copies of this form.)
 No Subconsultants will be utilized.
1. Firm: _____________________________________________________________
2. Address: __________________________________________________________
3. Contact: __________________________ Title: __________________________
4. Phone No.: _______________ Fax No. or Email Address: _________________
5. Certified DBE?  No  Yes If “Yes”, identify certification number and
entity certified by: __________________________________________________
6. Small Business Enterprises
Indicate by checking () the appropriate block that applies to the
Subconsultant:
Annual Gross Receipts:
 Less than $500,000
 $500,000 - $1,000,000
 $2,000,000 - $5,000,000
 $1,000,000 - $2,000,000
 More than $5,000,000
7. Type of work to be performed by the Subconsultant: ______________________
__________________________________________________________________
8. Location of work:__________________________________________________
9. Estimated dollar amount of the work: ___________________________________
NOTE: The following certifications included herein must be attached for each
Subconsultant:
1) Certification of Primary Participants Regarding Debarment, Suspension, and Other
Ineligibility and Voluntary Exclusion
2) Certification of Restrictions on Lobbying
3) Non-Collusion Affidavit
___________________________________________________________
(Prime Consultant)
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
U.4 VRE INSURANCE COVERAGE REQUIREMENTS (Rev. 1-28-15)
“X” denotes that
coverage is
required.
Applicability
X
X
X
X
X
Description
1. Worker’s Compensation and Employer’s Liability
Coverage
Limits as required by the Workers’ Compensation Act of
Virginia. Employers Liability - $100,000.
YES
Statutory
Statutory
Statutory
Admitted in Virginia
All States Endorsement
USL&H Endorsement
Voluntary Compensation
2. General Liability shall be Commercial General Liability endorsed
as broad form to include minimum limits:

General Aggregate

Products & Completed Operations Aggregate

Personal & Advertising Injury

Each Occurrence
Contractual Liability
Personal Injury
Independent Contractors
XCU Property Damage Exclusion Deleted
$2,000,000
$2,000,000
$1,000,000
$1,000,000
3. Automobile Liability (Coverage sufficient to cover all vehicles
owned, used, or hired, by the Bidder/Offeror, its agents,
representatives, employees or Subconsultants.)
Minimum limits:

Combined Single Limit

Medical Expense Limit
4. Professional Errors and Omissions
5. Builder’s Risk
$1,000,000
$
5,000
$1,000,000
Contract Value
6. Installation Floater
Contract Value
7. Garage Liability
8. Garage Keeper’s Legal Liability
9. Fire Legal Liability
10. Railroad Protective Liability Insurance. VRE shall be named
as insured. The language shall read as follows:
“Northern Virginia Transportation Commission and the Potomac and
Rappahannock Transportation Commission, together known as
Virginia Railway Express.”
X
X
X
$1,000,000 per occurrence; $3,000,000 aggregate
11. Railroad Protective Liability Insurance. An additional
certificate shall name Norfolk Southern Railway Company as
insured. Furnish a copy of the Certificate to VRE, prior to entry on
VRE property or any other railroad property upon which VRE
operates.
$5,000,000 per occurrence; $10,000,000 aggregate
12. Pollution Liability.
13. VRE shall be named as additional insured on General Liability
Policy. This coverage is primary to all other coverage VRE may
possess. The language shall read as follows: “Northern Virginia
Transportation Commission and the Potomac and Rappahannock
Transportation Commission, together known as Virginia Railway
Express.”
14. Best’s Guide Rating – A:VI or better or Equivalent
15. The Certification must state: RFP No. 016-017 Federal
Relations Services
16. Umbrella Liability
Contract Value
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
$5,000,000
U.5 PROPOSAL PREPARATION CHECKLIST
This checklist is provided to assist the Offeror in the preparation of the proposal package.
DO NOT include the checklist with your submission. Its use is OPTIONAL.
Notwithstanding this checklist, it is the Offeror’s responsibility to ensure that a complete
proposal package has been submitted to satisfy the requirements described in this RFP.
()
Completed
DESCRIPTION
Submit written questions to VRE.
Submit one (1) signed original and four (4) copies of the “Technical
Proposal, Volume 1” in one (1) sealed package separate from the Cost
Proposal.
Submit one (1) signed original and four (4) copies of the “Cost
Proposal, Volume 2” in one (1) sealed package separate from the
Technical Proposal.
Submit two (2) CDs/DVDs or USB memory devices containing one (1)
continuous electronic copy of the Technical Proposal and Cost Proposal.
Proposal valid for 120 calendar days.
Identify trade secrets or proprietary information (if applicable).
Proposal Content:
1. Table of Contents
2. Title Page
3. Transmittal Letter
4. Overall Project Approach
5. Management Plan
6. Capability and Expertise of the Proposed Firm(s)
7. Resumes for Proposed Key Personnel
8. Knowledge of Proposed Key Personnel Related to FTA, FRA and
Legislative Branch Processes
9. Office Location
10. References (Past and Present Experience)
11. Subconsultants
12. Exceptions to the Solicitation
13. Acknowledge Receipt of Addenda Issued
14. Representations and Certifications
15. Financial Statements on one (1) CD/DVD separate from the
Technical Proposal CD/DVD
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express
SECTION V
LIST OF ATTACHMENTS
ATTACHMENT NO.
TITLE
NUMBER OF PAGES
The following documents are incorporated in the solicitation and resulting
Contract by this reference:
V.1
General Terms and Conditions
39
V.2
Representations, Certifications and Other Statements
of Offerors/Bidders
12
V.3
Cost Proposal and Schedule of Costs
4
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RFP No. 016-017
Federal Relations Services
Virginia Railway Express