The Week@UCL: editorial policy
The Week@UCL is the new weekly all staff e-newsletter managed by the Internal
Communications Manager in the Communications and Marketing office.
The Week@UCL aims to keep staff informed of key information including:
 internal announcements
 news
 events
 training opportunities
 research and volunteering opportunities.
The Week@UCL is compiled and managed by the Internal Communications Manager. We
welcome story ideas from across the university. Given the volume of activity and
achievement by UCL staff and students, this brief policy outlines how we select material for
The Week@UCL.
Criteria for inclusion in The Week@UCL
For content to be included in The Week@UCL and on the staff news area of the UCL
website it needs to:
 be clearly relevant to the majority of UCL administrative and academic staff
 be checked and approved with relevant colleagues
 be written in plain English (see guidance in the UCL house style on the Communications
and Marketing website)
 ideally include images which enhance the story
 include relevant contextual links.
For an event to be included in The Week@UCL it needs to:
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have a confirmed date and time, venue, title, synopsis (guideline 250 words), speaker (if
appropriate and booking contact details
be an event that is organised by a UCL department and takes place on the UCL campus
be an event which is organised by UCL with UCL speakers but takes place at a non-UCL
venue
be relevant to a significant proportion of UCL administrative and academic staff.
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Editorial process
To submit a story idea please email Internal Communications. We prefer you to send a draft
of your story which we can review and discuss with you.
The Internal Communications Manager will work with you collaboratively to arrive at a final
version, but where necessary, the Internal Communications Manager and the Head of
Communications have the final decision on format and wording.
For content to be reviewed for inclusion in The Week@UCL please send it to Internal
Communications by midday on Wednesday each week at the latest.
Other channels of publicity
The Week@UCL is for all staff. If we decide not to pursue a story for The Week@UCL, there
are several other channels you can use to publicise it internally.
Listings for upcoming events should be submitted to the UCL Events Calendar. You can
submit these for inclusion in UCL’s widely distributed printed listings brochure Brain Food at
the same time through the UCL Events Calendar submission form. Events listings are
managed by the UCL Corporate Events Team.
The Week@UCL will not publicise news or announcements for specialist audience groups.
If you need advice in this are please contact the Internal Communications Manager, who
may be able to recommend a suitable e-mail group or appropriate internal communications
channel within a Faculty/School/Department.
If you have a story primarily of interest to a life sciences and/or biomedical audience, this
may be best promoted through the School of Life and Medical Sciences (SLMS) newsletter
(contact details for SLMS Communications Manager).
If you would like a record of an event geared towards a public audience, this might be
appropriate for inclusion in the UCL Events blog. Please email eventsblog@ucl.ac.uk to
notify us of an event.
If you would like to have a record of a specialist conference you should contact your
departmental or divisional newsletter (if available) about publicising this. If a conference is of
genuine relevance to a wider audience or high profile, we may choose to cover it in one of
the internal communications channels listed above.