PART VIII
DOCUMENTS, EXHIBITS AND
OTHER ATTACHMENTS
SECTION
TITLE
V
Exhibits
W
List of Attachments
66
IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
SECTION V
EXHIBITS
SECTION
TITLE
The following information is provided to assist Bidders with the preparation of the Bid
package.
V.1
References
V.2
Subcontractors
V.3
VRE Insurance Coverage Requirements
V.4
Bid Preparation Checklist
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
V.1
REFERENCES (PAST AND PRESENT EXPERIENCE)
(Bidders shall make additional copies of this form.)
1. Firm:___________________________________________________________________
2. Address:________________________________________________________________
Point of Contact:_________________________________________________________
Title:___________________________________________________________________
Telephone No.:__________________________________________________________
Fax No. or Email Address:________________________________________________
3. Contract Title/Contract No.:___________________________________________
4. Original Contract Value:______________________________________________
5. Contract Value at Completion:_________________________________________
6. Contract Commencement Date:________________________________________
7. Contract Completion Date: ___________________________________________
8. Description of the Work:_________________________________________________
_______________________________________________________________________
_______________________________________________________________________
____________________________________________________________
(Prime Contractor)
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
V.1 REFERENCES (PAST AND PRESENT EXPERIENCE) Continued
Terminated Contracts
List below any contracts within the past five (5) years, if any, on which
failure to complete the work within the specified time frame resulted either
in the assessment of liquidated damages, penalties or contract termination.
(Bidders shall make additional copies of this form.)
Check if not applicable ( )
1. Firm:___________________________________________________________________
2. Address:________________________________________________________________
Point of Contact:_________________________________________________________
Title:___________________________________________________________________
Telephone No.:__________________________________________________________
Fax No. or Email Address:________________________________________________
3. Contract Title/Contract No.:___________________________________________
4. Original Contract Value:______________________________________________
5. Contract Value at Completion:_________________________________________
6. Contract Commencement Date:________________________________________
7. Contract Completion Date: ___________________________________________
8. Description of the Work:_________________________________________________
_______________________________________________________________________
_______________________________________________________________________
___________________________________________________________
(Prime Contractor)
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
V.2 SUBCONTRACTORS
(Bidders shall make additional copies of this form.)
 No Subcontractors will be utilized.
1. Firm Name: _________________________________________________________
2. Address: __________________________________________________________
3. Contact: __________________________ Title: __________________________
4. Phone No.: _______________ Fax No. or Email Address: _________________
5. Certified DBE?  No  Yes If “Yes”, identify certification number and
entity certified by: __________________________________________________
6. Small Business Enterprises
Indicate by checking () the appropriate block that applies to the
Subcontractor:
Annual Gross Receipts:
 Less than $500,000  $500,000 - $1,000,000
 $2,000,000 - $5,000,000
 $1,000,000 - $2,000,000
 More than $5,000,000
7. Type of work to be performed by the Subcontractor: ______________________
__________________________________________________________________
8. Location of work:__________________________________________________
9. Estimated dollar amount of the work: ___________________________________
NOTE: The following certifications included herein must be attached for each
Subcontractor:
1) Certification of Primary Participants Regarding Debarment, Suspension, and Other
Ineligibility and Voluntary Exclusion
2) Certification of Restrictions on Lobbying
3) Non-Collusion Affidavit
___________________________________________________________
(Prime Contractor)
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
V.3 VRE INSURANCE COVERAGE REQUIREMENTS (Rev. 1-28-15)
“X” denotes that
coverage is
required.
Applicability
X
X
X
X
X
X
Description
1. Worker’s Compensation and Employer’s Liability
Coverage
Limits as required by the Workers’ Compensation Act of
Virginia. Employers Liability - $100,000.
YES
Statutory
Statutory
Statutory
Admitted in Virginia
All States Endorsement
USL&H Endorsement
Voluntary Compensation
2. General Liability shall be Commercial General Liability endorsed
as broad form to include minimum limits:
•
General Aggregate
•
Products & Completed Operations Aggregate
•
Personal & Advertising Injury
•
Each Occurrence
Contractual Liability
Personal Injury
Independent Contractors
XCU Property Damage Exclusion Deleted
$2,000,000
$2,000,000
$1,000,000
$1,000,000
3. Automobile Liability (Coverage sufficient to cover all vehicles
owned, used, or hired, by the Bidder/Offeror, his agents,
representatives, employees or subcontractors.)
Minimum limits:
•
Combined Single Limit
•
Medical Expense Limit
4. Professional Errors and Omissions
5. Builder’s Risk
$1,000,000
$
5,000
$1,000,000
Contract Value
6. Installation Floater
Contract Value
7. Garage Liability
X
(Required prior
to entry upon
VRE’s property)
X
X
X
X
8. Garage Keeper’s Legal Liability
9. Fire Legal Liability
10. Railroad Protective Liability Insurance. VRE shall be named
as insured. The language shall read as follows:
“Northern Virginia Transportation Commission and the Potomac and
Rappahannock Transportation Commission, together known as
Virginia Railway Express.”
$1,000,000 per occurrence; $3,000,000 aggregate
11. Railroad Protective Liability Insurance. An additional
certificate shall name CSX Corporation as insured. Furnish a copy
of the Certificate to VRE, prior to entry on VRE property or any
other railroad property upon which VRE operates.
$5,000,000 per occurrence; $10,000,000 aggregate
12. Pollution Liability.
13. VRE shall be named as additional insured on General Liability
Policy. This coverage is primary to all other coverage VRE may
possess. The language shall read as follows: “Northern Virginia
Transportation Commission and the Potomac and Rappahannock
Transportation Commission, together known as Virginia Railway
Express.”
14. Best’s Guide Rating – A:VI or better or Equivalent
15. The Certification must state: IFB No. 016-002 Wheel Truing
Machine
16. Umbrella Liability
Contract Value
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
$5,000,000
V.4
BID PREPARATION CHECKLIST
This checklist is provided to assist the Bidder in the preparation of the Bid package. DO
NOT include the checklist with your submission. Its use is OPTIONAL.
Notwithstanding this checklist, it is the Bidder’s responsibility to ensure that a complete Bid
package has been submitted to satisfy the requirements described in this IFB.
()
Completed
DESCRIPTION
Submit written questions to VRE.
Submit one (1) original and two (2) copies of the Bid in a sealed package.
Submit two (2) CDs/DVDs or USB memory devices containing one (1)
continuous electronic copy of the Bid.
Bid valid for 120 calendar days.
Identify trade secrets or proprietary information (if applicable).
Bid Content:
1. Table of Contents
2. Title Page
3. Transmittal Letter
4. Point of Contact
5. Narrative (Plan to Perform the Scope of Work)
6. Demonstrated Experience and Qualifications of the Proposed
Manufacturer
7. Knowledge and Qualifications of the Proposed Field Representative/
Supervisor
8. Business License
9. References (Past and Present Experience)
10. Subcontractors
11. Acknowledge Receipt of Addenda Issued
12. Descriptive Literature
13. Representations and Certifications
14. Bid Bond/Bid Guarantee
15. Price Information
16. Financial Statements on one (1) CD/DVD separate from the
Bid CD/DVD
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express
SECTION W
LIST OF ATTACHMENTS
ATTACHMENT NO.
TITLE
NUMBER OF PAGES
The following documents are incorporated in the solicitation and resulting
Contract by this reference:
W.1
General Terms and Conditions
39
W.2
General Specifications
39
W.3
Technical Specifications
56
W.4
Design Drawings
12
W.5
VRE Safety and Security Guidelines
May 1, 2014
- Exhibit A – Rules to Live By
- Exhibit B – Critical Safety Roles for VRE Projects
- Exhibit C – Contractor Safety and Security Plan for
Specific Project Site
34
4
4
W.6
Representations, Certifications and Other Statements
of Offerors/Bidders
13
W.7
Bid Form
7
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IFB No. 016-002
Wheel Truing Machine
Virginia Railway Express