Graduate Council Meeting Minutes
September 30, 2009
GBB 202, 12:10-1:00 p.m.
Members Present: C. Anderson, R. Bolton, D. Erickson, L. Frey, J. Hirstein, J. Hunt, E.
Hurd, M. McGuirl N. Moisey, G. Quintero, C. VonReichert, C. Winkler
Members Absent/Excused:, J. Sears, Associate Provost Brown
Ex-officio members Present: S. Ross
Guest: K. Speers
The meeting was called to order at 12:15 p.m.
Communication
 Kelly Speers, the Graduate Schools Computer Systems Analyst informed the
Council of the Graduate School’s intention to transition to a paperless admissions
process. A draft communication was disseminated. It was clarified that
departments may require additional materials in paper format. It was suggested
that the communication identify the specific documentation required in electronic
format. A revised communication will be reviewed by the Council at the next
meeting. Several programs have agreed to pilot the process.

Admissions proposals have been received from Curriculum and Instruction and
Music. The professional schools will be meeting to discuss the proposals soon.
Business Items:

The following schedule of was approved for curriculum consent agendas:
10/14
10/21
10/28
Social Science
Humanities
Sciences
Professional Schools
Humanities

The deferred admissions policy is not new. The revisions are not substantive. In
the past the fee was $15. The money goes to the graduate school for processing.
It was suggested that communication between departments and the Graduate
School improve so that it is clear which students are deferred. The policy be
examined and rewritten.

Chair Bolton shared his response from Associate Provost Brown with regard to
the MIS oversight committee. Associate Provost Brown indicated that
nominations and a charge were needed. However, the Council nominated several
faculty to serve on the committee last year and Associate Provost Brown sent a
memo confirming membership and charge of the committee, but a meeting was
never called. Associate Provost Brown will be reminded of the nominations and
charge.

Professor Erickson researched the status of the inactive IIP students and found
that several did not enroll or cancelled. There have been 18 graduates since the
program’s inception, three students withdrew, four are inactive, and 11 students
are active in other programs. The Students active in other programs are most
likely affiliated with the Montana Ecology Interdisciplinary Program (MEID) or
IGERT. Further investigation regarding the status of these students is required.
The meeting was adjourned at 1.06 p.m.