Company Name: _____________________
RFP NO. 2015-0031
REQUEST FOR PROPOSAL
Temporary Staffing Services
AT
COLLEGE of DuPAGE
COMMUNITY COLLEGE DISTRICT NO. 502
RESPONSES DUE: Monday July 13, 2015 at 2:30 p.m.
In the event of office closure due to inclement weather, bid deadline will be extended to the next business
day at the same time.
DELIVER PROPOSALS TO:
COLLEGE of DuPAGE
PURCHASING DEPARTMENT
BID/PROPOSAL BOX
BIC ROOM 1540
425 FAWELL BLVD.
GLEN ELLYN, ILLINOIS 60137
ISSUED BY THE
PURCHASING DEPARTMENT
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RFP No. 2015-R0023
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2217
FAX
(630) 942-3750
June 3, 2015
REQUEST FOR PROPOSAL
Proposals for Temporary Staffing Services will be received by the College of DuPage, District 502, at the office of
the Purchasing Manager, Berg Instructional Center (BIC) Building, Room 1540, 425 Fawell Blvd., Glen Ellyn, IL
60137, until 2:30 PM, Monday July 13, 2015, at which time they will be reviewed for consideration. In the event of
office closure due to inclement weather, RFP deadline will be extended to the next business day at the same time.
Any proposal received after the date and time stated above will be returned unopened. College of DuPage shall not
be responsible for proposals that are not received at the specific office location indicated above by the stated
deadline. It is solely, the Respondent’s responsibility, to ensure that adequate time is allowed for timely and
accurate delivery.
Prices offered shall be F.O.B. Destination, College of DuPage, 425 Fawell Blvd., Glen Ellyn, IL 60137. Prices must
be firm. No proposals will be accepted on the basis of a price prevailing at the time of shipment.
No proposal shall be withdrawn for a period of sixty (60) days after the proposal closing date without the consent of
the College.
REQUESTS FOR INFORMATION/CLARIFICATION
If any Respondent submitting a proposal for this project is in doubt as to the true meaning of the specifications or
other documents or any part thereof, Respondent shall request clarification from the Buyer. Questions must be
submitted in writing and be directed via email to: purchasing@cod.edu no later than Tuesday July 7, 2015 at
5:00pm. Questions for which answers are provided will be communicated to plan holders via addendum.
The College of DuPage reserves the right to reject any proposal if it is not deemed suitable for the purpose for
which it is intended. The Respondent acknowledges the right of the College to reject any or all proposals and to
waive any informality or irregularity in any proposal received. In addition, the Respondent recognizes the right of the
College to reject a proposal if the Respondent failed to submit the data required by the proposal documents, or if
the proposal is in any way incomplete or irregular.
AWARD OF CONTRACT
The award of the contract will be made within sixty (60) calendar days after the proposal closing date to the most
qualified proposal whose proposal complies with all the requirements prescribed, as determined by a selection
committee. The successful respondent will be notified by letter that their proposal has been accepted and that they
have been awarded the contract. Failure to execute performance as per accepted proposal may result in legal
action by the College of DuPage to recover damages.
If a contract is not awarded within sixty (60) days after the proposal closing date, a Respondent may file a written
request with the Purchasing Manager on the withdrawal of their proposal and the College will permit such
withdrawal.
REGULATIONS
The Respondent, warrants that they are familiar with and they shall comply with all Federal, State, and Local Laws,
statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or
tribunals in any manner affecting the performance of the Contract, including, without limitation, Workmen’s
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Compensation Laws, minimum salary and wage statutes and regulations, laws with respect to permits and licenses
and fees in connection therewith, laws regarding maximum working hours and laws and regulations with respect to
use of explosives. No plea of misunderstanding or ignorance thereof will be considered. Whenever required, the
Contractor, or Subcontractor, shall furnish the college with satisfactory proof of compliance with said Federal, State
and Local Laws, statutes, ordinances, rules, regulations, orders, and decrees.
PROPOSAL MODIFICATIONS
Unless indicated, it is understood that their proposal is in strict accordance with specification requirements.
Proposals shall be deemed final, conclusive, and irrevocable. No proposal shall be subject to correction or
amendment for any error or miscalculation. Proposal prices shall include cost of materials as specified, any
applicable discounts and shipping. Installation costs shall be included only when indicated on page one. Installation
shall include, but is not limited to, all assembly required, setting in place, and mounting all materials at various
campus locations.
EQUAL EMPLOYMENT OPPORTUNITY
In the hiring of employees for the performance of work under the Contract and any subcontract thereunder, no
Contractor or Subcontractor shall, by reason of race, color, sex, religion, national origin, ancestry, age, marital
status, disability, unfavorable military discharge or sexual orientation discriminate against any citizen of the United
States, in the employment of Labor or workers, who are qualified and available to perform work to which the
employment is related. Neither shall any Contractor or Subcontractor, or any person on behalf of either,
discriminate against or intimidate any employee hired for the performance of work under this Contract on account
of race, color, sex, religion, national origin, ancestry, age, marital status, disability, unfavorable military discharge
or sexual orientation.
ERROR IN PROPOSAL
Where a proposal claims to have made a mistake, such mistake must be called to the attention of the College
within twenty-four (24) hours after the proposal closing date. Within forty-eight (48) hours of the proposal closing
date, Respondent shall submit to College original documentary evidence to the College’s designated contracting
officer with a detailed explanation of how the mistake was made. Failure to conform to this requirement precludes
the Respondent from withdrawing its proposal based upon a proposal mistake. If such notice, proof and
explanations have been tendered, and the contracting officer is convinced that a bona fide mistake has been made,
the contracting officer may recommend to the Board of Trustees that the proposal be allowed to withdraw its
proposal and recommend that the proposal be awarded to the next proposal accepted by the selection committee. If
the Board determines by majority vote, that the proposal has made a bona fide error, no award will be made upon
such proposal and the proposal security will be returned.
PAYMENT REMITTANCE
All College vendors are required to receive payment from the College via an Automated Clearing House (ACH)
transfer. Instructions to register for ACH payments will be sent, upon request, to successful RESPONDANTS.
Failure to comply with the ACH requirements may result in termination of the contract or purchase order. College
ACH transfers typically occur the third week of each month. Invoices must be received at least 3 weeks prior to
each ACH payment release. You are strongly encouraged to set up your account upon notice of award to avoid a
delay payment.
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Table of Contents
INSTRUCTIONS TO RESPONDENTS .................................................................................................................... 5
DEFINITIONS ........................................................................................................................................... 5
PROPOSAL DEPOSIT.............................................................................................................................. 5
EXCEPTIONS........................................................................................................................................... 6
PROPOSAL WARRANTIES ...................................................................................................................... 6
SUBMISSION OF PROPOSALS ............................................................................................................... 6
PROPOSALS TO CONFORM TO REQUIREMENTS OF LEGAL ADVERTISING ...................................... 7
COMPETENCY OF PROPOSAL ............................................................................................................... 7
CONSIDERATION OF PROPOSALS ........................................................................................................ 7
WITHDRAWAL OF PROPOSALS ............................................................................................................. 7
ACCEPTANCE OF PROPOSALS ............................................................................................................. 7
PERFORMANCE AND PAYMENT BOND.................................................................................................. 7
PRICES FIRM........................................................................................................................................... 7
CASH BILLING DISCOUNTS .................................................................................................................... 8
NOTICES ................................................................................................................................................. 8
COMPLIANCE WITH LAWS - PUBLIC CONTRACTS ............................................................................... 8
DISQUALIFICATION ................................................................................................................................ 8
USE OF THE COLLEGE OF DUPAGE NAME ........................................................................................... 8
SCOPE
......................................................................................................................................................... 9
PURPOSE ................................................................................................................................................ 9
TYPES AND DESCRIPTIONS OF TEMPORARY POSITIONS ................................................................................ 9
USAGE REPORTS ................................................................................................................................................. 9
PROPOSAL QUESTIONAIRRE ............................................................................................................................ 10
CONTRACT PERIOD ........................................................................................................................................... 12
FEES
....................................................................................................................................................... 12
CERTIFICATE OF INSURANCE ........................................................................................................................... 12
PROPOSAL SUBMISSION ................................................................................................................................... 12
EVALUATION FACTORS FOR AWARD ............................................................................................................... 13
CERTIFICATIONS................................................................................................................................................ 14
SIGNATURE PAGE .............................................................................................................................................. 15
COLLEGE OF DUPAGE SIGNATURE PAGE ....................................................................................................... 16
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INSTRUCTIONS TO RESPONDENTS
DEFINITIONS
A.
RESPONDENT shall mean the individual or business entity submitting a Proposal to supply any or all of the
services or goods required by the Contract Documents.
B.
PROPOSAL shall mean the Contract Documents as completed by the Proposal which constitutes the
Proposal's offer.
C.
CONTRACT shall mean the agreement between the College and Contractor as set forth in the Contract
Documents and as awarded by the College of DuPage Board of Trustees.
D.
CONTRACT DOCUMENTS shall mean collectively the Instructions to RESPONDANTS, General Conditions,
Special Conditions, Specifications, Attachments, and Addenda, if any, Proposal, Site Inspection Certificate,
Contractor Certifications and Forms for Minority Participation. The above documents shall be considered as
one integrated document setting forth the obligations of the parties.
E.
CONTRACTOR shall mean the individual or business entity submitting a Proposal and to whom the College
of DuPage Board of Trustees awards the Contract.
F.
COLLEGE shall mean the College of DuPage, Community College District No. 502, a body politic and
corporate of the State of Illinois.
G.
DIRECTOR shall mean the person or persons authorized by the College to act in connection with this
Contract. Such authorization shall not include any power to change the scope of the Contract or to obligate
the College to pay additional sums beyond the amount of the Contract awarded by the College of DuPage
Board of Trustees.
H.
PURCHASING MANAGER shall mean the Purchasing Manager of the College of DuPage.
I.
SPECIFICATIONS shall mean the description of the required services, Contract Goods, equipment,
personnel, volume and use statistics and all requirements for the scope of work set forth in the Contract
Documents.
PROPOSAL DEPOSIT
When required in the legal advertisement, the Proposal shall be accompanied by cashier's check, certified check or
surety bond in the amount shown in the legal advertisement or as may be prescribed in these Contract Documents.
A certified or cashier's check shall be drawn on a responsible bank doing business in the United States and shall
be made payable to the order of the College of DuPage. The Surety issuing the bond must have a general rating of
"A", and shall be a Class V or higher in the financial size category as defined by Best's Key Rating Guide - Property
and Casualty. Failure to submit the proposal deposit shall constitute an informal Proposal and such Proposal shall
be rejected.
The Respondent hereby agrees that the proposal deposit shall be forfeited to the College as liquidated damages
and not as penalty in the event Proposal fails to comply with IB-11, IB-13, or otherwise fails or refuses to honor the
Proposal upon award of the Contract by the College.
The proposal deposit of all Respondents will be returned, with the exception of the Contractor, after the College has
awarded the Contract. The proposal deposit of the Contractor will be returned after the Contract has been awarded
and the Contractor has submitted all insurance documentation and the Performance and Payment Bond, as
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required by the Contract Documents.
The legal advertisement can be viewed by clicking this specific RFP link at:
http://www.cod.edu/about/purchasing/bids.aspx
EXCEPTIONS
If any Respondent intends to take any deviations or exceptions from the Specifications or other Contract
Documents, Respondent shall submit to the Purchasing Manager a written request for a deviation or exception prior
to the date and time of Proposal Closing date. If the Purchasing Manager considers such deviation or exception
acceptable, the Purchasing Manager shall issue an Addendum setting forth such deviation or exception from the
Specifications or other Contract Documents which shall be applicable to all Respondents submitting a Proposal. If
no Addendum is issued by the Purchasing Manager, then such deviation or exception shall be deemed rejected.
The College may reject any Proposal containing deviations or exceptions not previously accepted through a written
Addendum. A copy of such Addendum will be mailed or delivered to each Respondent receiving a set of such
Contract Documents. Respondent shall acknowledge receipt of each Addendum issued in the space provided on
the proposal form. All written requests for deviations or exceptions shall be emailed to the Buyer, Kelly Froehlich at
froehlichk197@cod.edu
PROPOSAL WARRANTIES
The submission of a Proposal shall constitute a warranty that: (i) Respondent has carefully and thoroughly reviewed
the Contract Documents and has found them complete and free from ambiguities and sufficient to describe the
Contract work; (ii) Respondent and all workmen and/or employees it intends to use in the performance of this
Contract are skilled and experienced in the type of work or services called for by the Contract Documents; and (iii)
neither the Respondent nor any of its employees, agents, suppliers or subcontractors have relied on any verbal
representations from the College, or any of the College's employees, agents, or consultants, in preparing the
Proposal.
SUBMISSION OF PROPOSALS
All Respondents shall submit either:
1.
TWO (1) copies of the entire RFP including the Proposal Response Form and required items to
be submitted according to the Specifications and Evaluation Criteria indicated in this RFP, in an
envelope, and shall deliver them to Bid Proposal Box located at: College of DuPage, Room BIC
1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137, attention Purchasing Manager, no later than the
date and hour for the Proposal Closing date as shown in the legal advertisement. The envelope
submitted by the Proposal shall carry the following information on the face of the envelope:
Proposal's name, address, subject matter of Proposal, advertised date of Proposal Closing and
the hour designated for Proposal Closing as shown in the legal advertisement. When hand
delivering proposals, Vendors will need to allow sufficient time to locate available parking and report to the
stated location. The college will not be responsible nor make allowances for any delays in delivery of
proposals
OR:
2.
An electronic submission of all of the above to the Buyer, at purchasing@cod.edu. Electronic
submissions shall be compatible with the following Microsoft Office 2007 or newer, for Windows
applications (a) Word; (b) Excel; and (c) PowerPoint. No password protection shall be used for any
document.
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Proposals may not be faxed.
PROPOSALS TO CONFORM TO REQUIREMENTS OF LEGAL ADVERTISING
The College will not entertain or consider any Proposals: (i) received after the time specified in the legal
advertisements; (ii) not accompanied by the required proposal deposit, if applicable ; or (iii) in any other way failing
to comply fully with the conditions stated in the legal advertisement.
COMPETENCY OF PROPOSAL
No Proposal will be accepted from or Contract awarded to a Respondent that is in arrears or is in default to the
College upon any debt or Contract, or that is a defaulter, as surety or otherwise upon any obligation to said College,
or has failed to perform faithfully any previous contract with the College.
CONSIDERATION OF PROPOSALS
The College reserves the right to reject or accept any or all Proposals, to extend the Proposal period, to waive
technicalities in the Contract Documents and/or to direct that the project be abandoned prior to award of the
Contract.
WITHDRAWAL OF PROPOSALS
Respondents may withdraw their Proposals at any time prior to the time specified in the legal advertisement as the
date and hour set for the Proposal closing. However, no Proposal shall withdraw, cancel or modify its Proposal for
a period of ninety (90) calendar days after said advertised Proposal closing.
ACCEPTANCE OF PROPOSALS
The Purchasing Manager or Buyer shall notify the successful Respondent, in writing, of award of the Contract by
the College within ninety (90) days from the Proposal closing date. Upon receipt of the Notice of Award, the
Contractor shall promptly secure, execute and deliver to the Purchasing Manager any documents required herein.
PERFORMANCE AND PAYMENT BOND
When required in the legal advertisement or Special Conditions, the Respondent shall furnish a Performance and
Payment Bond in the full amount of the Contract on the College Form, a specimen of which is provided herein. The
Surety issuing the Performance and Payment Bond must have a general rating of "A" and shall be a Class V or
higher in the financial size category as defined by Best's Key Rating Guide-Property and Casualty.
In the event that the Respondent fails to furnish the Performance and Payment Bond within fourteen (14) calendar
days after service of the Notice of Award, the College may elect to retain Respondent’s proposal deposit as
liquidated damages and not as a penalty and the Contract may be terminated. The parties agree that the sum of the
proposal deposit is a fair estimate of the amount of damages that the College will sustain due to the Respondent’s
failure to furnish the Performance and Payment Bond and the termination of the Contract.
PRICES FIRM
All prices quoted in the Proposal shall be firm and will not be subject to increase during the term of the Contract
awarded to the Contractor, except as otherwise provided in these Contract Documents.
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CASH BILLING DISCOUNTS
Cash billing or percentage discounts for payment will not be considered in evaluating Proposals.
NOTICES
All communications and notices between the College and Respondents regarding the Contract Documents shall be
in writing and hand delivered or delivered via first class United States mail, postage prepaid, or via email to the
email address listed in the RFP documents. Notices to the Respondents shall be addressed to the name and
address or email address provided by the Respondents; notices to the Purchasing Manager or Buyer shall be
addressed to Purchasing Department, College of DuPage, Room BIC 1540, 425 Fawell Blvd., Glen Ellyn, Illinois
60137.
COMPLIANCE WITH LAWS - PUBLIC CONTRACTS
This Contract is subject to laws and ordinances governing public contracts. The Respondent shall at all times
observe and comply with all laws, ordinances, regulations and codes of the Federal, State and other local
government agencies which may in any manner affect the preparation of the Proposal or effect the performance of
the Contract. If the Respondent observes that any of the Contract Documents are at variance therewith, it shall
promptly notify the Purchasing Manager or Buyer in writing and necessary changes shall be effected by appropriate
modification.
DISQUALIFICATION
Under no circumstances are respondents to contact or discuss this RFP with any College of DuPage employee,
other than using the methods outlined in this RFP, any of the information contained herein or about this project in
general. Respondents are strictly forbidden from visiting the College’s locations or approaching any College
employee, vendor, contractor or subcontractor for any information related to this RFP or this project without the
direct knowledge and authorization in writing in advance from the Purchasing Manager or Buyer. Violation of
these provisions may subject the respondent to immediate disqualification.
USE OF THE COLLEGE OF DUPAGE NAME
Vendors will not use the College of DuPage name or logo in any form or any manner whatsoever without prior
written permission from College of DuPage.
END OF SECTION
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SCOPE
PURPOSE
College of DuPage is interested in receiving written proposals relative to temporary services (clerical, financial, light
industrial) to be administered through a designated temporary agency which will enable the College to obtain quality
temporary staff at the lowest possible temporary services costs. Any resulting agreement with a temporary agency
is expected to cover all or a significant portion of temporary services required for the College.
The proposal shall contain a schedule of fixed rates for temporary services over the term of the contract period.
Offerers are encouraged to provide the rate schedule for the optional fourth year renewal period. Proposals shall
also include the proposal questionnaire and a reference list of current customers of comparable size and type to be
used in the evaluation of the proposal.
College of DuPage is a two year community college located in Glen Ellyn, Illinois and serves residents in DuPage
County and portions of Cook and Will Counties.
TYPES AND DESCRIPTIONS OF TEMPORARY POSITIONS
DATA ENTRY - Inputting alpha-numeric information using personal computer or other compatible equipment. Entry
speed should be equivalent to 35-40 wpm if typing. Six months to one year previous experience recommended.
CLERK TYPIST/RECEPTIONIST - General clerical duties, such as, filing, typing labels and forms, answering multiline phones, taking messages, greeting visitors, copying, delivery of items throughout the campus. At least, one
year previous experience recommended.
EXECUTIVE/ADMINISTRATIVE ASSISTANT – Schedules appointments, coordinates meeting arrangements and
projects, senior executive level secretarial skills. At least three years of experience at this level is required. Must be
proficient at operating Microsoft Word and other Microsoft Office software. Must have experience answering multilines phones, filing, copying and other duties normally associated with secretarial work.
FINANCIAL (ACCOUNT CLERKS) - Bookkeeping and fund accounting procedures. Handling of money not required.
Proficiency in Excel is required.
LIGHT INDUSTRIAL - Room set-up, drivers, custodians. Light industrial workers shall be capable of lifting up to 50
pounds.
USAGE REPORTS
Proposals shall include representative samples of usage reports to be utilized for this contract.
Usage Reports provided under this contract shall include, but are not limited to containing the following:
a. Position Title Type
b. Employee Name
c. Number of Hours Work Per Occurrence
d. Total Number of Hours Worked
e. Amount Charged
f. Contract Rate
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PROPOSAL QUESTIONAIRRE
This completed questionnaire must be submitted with your Proposal. You may answer these questions on a
separate, brief document, but please keep the order of answers consistent with this form.
1.
GENERAL INFORMATION:
NAME OF COMPANY___________________________________________________
ADDRESS____________________________________________________________
TELEPHONE NUMBER__________________________________________________
FAX NUMBER_________________________________________________________
CONTACT PERSON_____________________________________________________
E-MAIL _______________________________________________________________
TOTAL NUMBER OF EMPLOYEES_______________________________________
LENGTH OF TIME IN BUSINESS_________________________________________
LOCATION OF OFFICE WHICH WOULD SERVICE OUR ACCOUNT:
_______________________________________________________________________
ARE YOUR AN EQUAL OPPORTUNITY EMPLOYER? YES_____ NO_____
NAME(S) OF OWNERS(S) AND/OR PRINCIPAL OFFICER(S)
_______________________________________________________________________
LIST MEMBERSHIP IN ANY PROFESSIONAL ORGANIZATIONS:
_______________________________________________________________________
2.
SERVICE
Account Representatives
I.
Is your agency willing to provide the College with a designated account representative with a back-up
representative? ____________
Will the designated account representative be the individual taking the orders? ___________ If not, how
many other individuals may be taking orders?
How many years’ experience does your staff have in testing, recruiting and placing temporaries? ________
Is your agency franchised or operating under controlled terrirories?
_________________________________________________________________________
What hours is your agency able to place orders?_______________________
II.
III.
IV.
V.
3.
POLICIES AND PROCEDURES
I.
Explain how your agency tests its temporaries in the following areas:
a.
Receptionist/ClerkTypists__________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
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b.
c.
d.
__________________________________________________________________________________
____________________________________
Executive/Administrative Assistant
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
______________________________________________________________________________
Data Entry Clerks
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Financial_______________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_________________________________
II. Does your agency perform reference checks on employees? _____________________
III. Does your agency perform background checks on your temporaries? _______________
IV. Does your agency provide training for employees on the following software:
a.
Windows 7 or better ________
b.
Microsoft Word ________
c.
Microsoft Excel____________
d.
Powerpoint___________
V. What is your policy on response time after the order has been initially replaced?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
________________________________________________________________________________
VI. What is your policy for handling unsatisfactory performance of a temporary placed at a site?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
VII. What is your policy (if any) if the College were to hire temporary employee as a permanent employee of
the College? What are the timeframes and fees associated with this?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
VIII. Does your agency offer a free training program for new temporary employees not familiar with software
used on site?
4.
BILLING
I.
II.
Is a copy of the timesheet available to be sent with each billing statement?_____________________
Can billing statements be sent to one individual regardless of Supervisor of temporary employee?
________________________________________________________
III. If yes, can billing statement include the name of the Supervisor?__________________________
IV. Does your agency have a volume discount plan?
5.
OTHER
I.
Will your agency provide monthly and quarterly usage reports for total usage and category of temporaries used?
_________________
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II.
Does your agency have a benefit plan for your temporary staff? _____________________
.
CONTRACT PERIOD
The contract award will be effective from the date of agreement and will remain in effect for thirty-six (36) months,
with an option to renew once for an additional twelve (12) months. The option will be exercised at least thirty (30)
days prior to the expiration date of the contract. The contract shall also contain a cancelation clause for either party
on sixty (60) days written notice, and a unilateral cancelation clause for the College of DuPage any time within the
first ninety (90) days of the contract.
Rates listed in this Proposal shall be in effect for the length of the contract.
FEES
Please provide the hourly rate for the following categories for each year of the contract.
Category
Data Entry
Year 1
Year 2
Year 3
Year 4 (Extension)
Clerk Typist/
Receptionist
Exec/Administrative
Assistant
Financial (Account
Clerk)
Light Industrial
CERTIFICATE OF INSURANCE
The College of DuPage requires you to carry adequate liability and other insurance to protect itself against any
claims arising out of or resulting from the respective obligations pursuant to this contract. You agree to provide
comprehensive Commercial General Liability insurance from a carrier acceptable to the College. Insurance shall
have a minimum limit of $1,000,000 Combined Single Limit (Bodily Injury/Property Damage/Personal Injury) per
occurrence and $2,000,000 annual aggregate.
This insurance shall be primary coverage, and will contain no terms allowing the insurer to be subrogated to the
rights of any injured or damaged person or entity. You must provide proof of insurance through the issuance of a
certificate of insurance showing the above coverage and limits specified.
The College has the right to request a certified copy of any insurance policy. Certificates must be filed with the
College at least 30 days before the scheduled date of performance. You are required to add the College to its
General Liability insurance policy with the following wording: “College of DuPage, including its current and former
trustees, officers, employees, volunteer workers, agents, assigns and students, is added to this policy as additional
insured.
PROPOSAL SUBMISSION
All Vendor proposals must be submitted in writing on company letterhead and must be presented in clear,
coherent detail to allow comparison against the evaluation criteria.
The Vendor will confine the submission to those matters sufficient to define its proposal and to provide an adequate
basis for the College’s evaluation. Proposals should not be more than 10-25 pages not including attachments or
appendices.
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EVALUATION FACTORS FOR AWARD
Outlined below, not necessarily in order of importance, is a subset of the high-level criteria that will be used in
evaluating the RFP responses.
Criteria
Maximum Points
Completeness of Proposal
5
Ability of Agency to meet College’s needs as outlined in this
RFP
Response time
25
Ability to hire temporary staff as permanent College
employees
30
Cost
25
TOTAL
100
20
After the initial evaluation, the top finalists may be requested to make a webinar or in-person presentation. If
notified the firm must be prepared to present within (3) business days from the date of email notification.
Specific instructions regarding the presentation will be included in the notification.
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CERTIFICATIONS
THE UNDERSIGNED IS CAUTIONED TO CAREFULLY READ THESE CERTIFICATIONS PRIOR TO SIGNING THE SIGNATURE
PAGE. SIGNING THE SIGNATURE PAGE SHALL CONSTITUTE A WARRANTY BY THE UNDERSIGNED THAT ALL THE
STATEMENTS, CERTIFICATIONS AND INFORMATION SET FORTH WITHIN THESE CERTIFICATIONS ARE TRUE, COMPLETE
AND CORRECT AS OF THE DATE THE SIGNATURE PAGE IS SIGNED. THE UNDERSIGNED IS NOTIFIED THAT IF THE
COLLEGE LEARNS THAT ANY OF THE FOLLOWING CERTIFICATIONS WERE FALSELY MADE, THAT ANY CONTRACT
ENTERED INTO WITH THE UNDERSIGNED SHALL BE SUBJECT TO TERMINATION .
A. Prevailing Wage Act. To the extent required by law, Contractor shall not pay
less than the prevailing wage as established pursuant to an Act Regulating the Wages of
Laborers, Mechanics, and Other Workman employed under Contract for Public Workers
820 ILCS 130/1 et seq. Our company certifies that it is eligible for proposalding on public contracts
and has complied with section 11a of the Prevailing Wage Act, 820 ILCS 130.01-12. Yes_____
No_____
B. Human Rights Act. To the extent required by law, Contractor shall abide by
the Illinois Human Rights Act, 775 ILCS 10/0.01 et seq.
C. Drug Free Workplace. To the extent required by law, Contractor shall abide with the requirements of
the Drug Free Workplace Act 30 ILCS 580.1 et seq.
D. Sexual Harassment Policy. Contractor represents by the signing of this agreement that it has a written
sexual harassment policy that is in accordance with 775 ILCS 5/2-105 (A) (4).
E.
Non-debarment. By executing this agreement Contractor certifies that it has not been debarred from
public contracts in the State of Illinois for violating either 33E-3 or 33E-4 of the Public Contracts Act,
720 ILCS 5/33E-1 et seq.
F.
Fair Employment Practice: Company is in compliance with all State and Federal laws regarding Fair
Employment Practice as well as all rules and regulations. Yes______
No________
G. Our company has an Equal Employment Opportunity and Affirmative Action Program which complies
with Executive Order 11246, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, and the
Rehabilitation Act of 1973.
Yes _______ No _______
H
Our company certifies that it is eligible for bidding on public contracts and is not in violation of either
paragraph 33E-3 or 33-E-4 of Public Act 86-150, 720ICLS 5 with regards to proposal rigging/proposal
rotating.. Yes_______ No_______
I
When required by law, the proposal and all proposal’s subcontractors must participate in applicable
apprenticeship and training programs approved by and registered with the United States Department
of Labor’s Bureau of Apprenticeship and Training as required by Illinois Public Act 093-0642.
ADVICE
MINORITY/WOMAN-OWNED, DISADVANTAGED BUSINESS? YES_____ NO_____. If yes, please attach copy
of certification and advise certification number and expiration date below:
STATE NEGOTIATED PROPOSAL/ COOPERATIVE AGREEMENT: YES _____ NO _______ Contract No.
___________
Name of Certifying Entity: _________________________________________________________
Certification #: ________________ _____________
CE-1
Page | 14
Expiration Date:
_____
SIGNATURE PAGE
Check One:
 SOLE PROPRIETOR  PARTNERSHIP (and/or JOINT VENTURE)  LIMITED LIABILITY COMPANY
 CORPORATION
The undersigned acknowledges receipt of a full set of Contract Documents and Addenda Numbers
__________________ (None unless indicated here). The undersigned makes the foregoing Proposal subject to all
of the terms and conditions of the Contract Documents. The undersigned certifies that all of the foregoing
statements of the Vendor Certifications are true and correct. The undersigned warrants that all of the facts and
information submitted by the undersigned in connection with this Proposal are true and correct. Upon award and
execution of this Contract by the College of DuPage Board of Trustees, the undersigned agrees that execution of
this Proposal shall stand as the undersigned's execution of this Contract.
BUSINESS NAME:__________________________________________________________________________
BUSINESS ADDRESS:
____________________________________________________________________________________________
BUSINESS TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
CELLULAR TELEPHONE NUMBER:
FEIN/SSN:
AUTHORIZED SIGNATURE:
_______
PRINT NAME:
TITLE: _____________________________________________________________________________________
DATE:
Subscribed to and sworn before me this
day of
, 2015.
My commission expires:
X
Notary Public Signature
Notary Seal
*
Attach hereto a partnership resolution or other document authorizing the individual signing this
Signature Page to so sign on behalf of the Partnership.
**
If the LLC is not registered in the State of Illinois, a copy of a current Certificate of Good Standing from
the state of incorporation must be submitted with this Signature Page.
*** Attach either a certified copy of the by-laws, articles, resolution or other authorization demonstrating
such persons to sign the Signature Page on behalf of the LLC.
*** If the corporation is not registered in the State of Illinois, a copy of the Certificate of Good Standing
from the state of incorporation must be submitted with this Signature Page.
***** In the event that this Signature Page is signed by any persons other than the President and Secretary,
attach either a certified copy of the corporate by-laws, a resolution or other authorization by the
corporation, authorizing such persons to sign the Signature Page on behalf of the corporation.
Page | 15
CE-2
COLLEGE OF DUPAGE SIGNATURE PAGE
ON BEHALF OF THE COLLEGE OF DUPAGE, A BODY POLITIC AND CORPORATE OF THE STATE OF
ILLINOIS, THIS CONTRACT IS HEREBY EXECUTED BY:
SENIOR VICE-PRESIDENT ADMINISTRATION AND TREASURER
DATED AT GLEN ELLYN, ILLINOIS THIS ___ DAY OF_____________, ,2015
THE COLLEGE HEREBY ACCEPTS:
THE FOREGOING PROPOSAL AS IDENTIFIED IN THE CONTRACT DOCUMENTS FOR CONTRACT FOR
Temporary Staffing Services
TOTAL AMOUNT OF CONTRACT: $
(DOLLARS AND CENTS)
FUND CHARGEABLE:
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Page | 16
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2813
FAX
(630) 942-3750
2015-R0031 Temporary Staffing Services
ADDENDUM
This addendum is issued to address questions and extend the deadline.
1. Who are the current incumbents that hold this contract? Stiver’s Staffing
2. What are the bill rates for the current incumbents? ** This information is not available at this
time. You can fill out a FOIA request at:
https://www.cod.edu/about/consumerinformation/foia.aspx
3. How much did the College spend through this contract last year? ** This information is not
available at this time. You can fill out a FOIA request at:
https://www.cod.edu/about/consumerinformation/foia.aspx
4. What is the anticipated annual spend for this contract? This is difficult to answer – volume can
change year to year based on projects. We anticipate approximately $210,000 annually.
5. Is it the College’s intention to award this contract to one vendor or multiple vendors? One vendor.
6. Are we required to bid on all positions listed in the RFP? Yes.
7. Are the proposed bill rates fixed for the life of the contract or can annual increases be built in to
the pricing model? Fixed.
8. How many positions are expected to be needed for each modality? Varies, based on projects.
9. Are there immediate needs that will need to be filled upon award? Yes.
The deadline for Proposal Submission has been extended to Tuesday, July 14, 2015 at
2:00pm
If you have not yet submitted your bid, please sign this addendum and include with your sealed
bid. If you have already submitted your bid, please sign and return to Kelly Froehlich at
froehlichk197@cod.edu prior to the bid opening, even if you have not bid on this particular item.
You also have the option of withdrawing your bid if necessary. Please contact Kelly Froehlich with
further questions.
I HAVE RECEIVED ADDENDUM #1 _________________________________
Authorized Signature
FIRM NAME & ADDRESS:
__________________________________
___________________________________
___________________________________
Sincerely,
Purchasing Department
College of DuPage
425 Fawell Blvd. BIC 1540
Glen Ellyn, IL 60137