Consent Agenda
Item 8. B. 3) d)
March 19, 2015
COLLEGE OF DuPAGE
REGULAR BOARD MEETING
STANDARD BOARD APPROVAL
___________________________________________________________________
1.
SUBJECT
Task Order Maintenance: Landscape Work (Bid Rejection).
2.
BUDGET STATUS
Funds for Task Order Maintenance: Landscape Work are being provided
by the Facilities, Operations & Maintenance Budgets #02-90-200215309001.
3.
BACKGROUND INFORMATION
This bid represents a three-year task order maintenance project for the Facilities,
Operations & Maintenance Department from February, 2015 through January 30,
2018. The scope of this project includes replacement landscaping for trees and turf,
supplemental support for exterior maintenance of specimen products and arborist
services throughout the Campus.
This bid package requested unit cost pricing with estimated minimums to be utilized
for Fiscal Year 2016, Fiscal Year 2017 and Fiscal Year 2018. The Facilities,
Operations & Maintenance Department relies on task order contractors to complete
tasks that are either outside of our expertise or are too large and constitute projects
rather than maintenance. Large tree replacements will be made where trees have
failed and are outside the warranty period. Auxiliary support is needed to ensure that
material is installed in a timely and proper fashion; all material will have a two year
warranty upon installation.
A legal notice was published and three (3) vendors were solicited. Three (3)
responses were received. One (1) vendor was in-district. No minority vendors were
identified.
Due to budgetary concerns and limited participation, the Facilities Operations and
Maintenance Department recommends for this bid to be rejected.
Consent Agenda
Item 8. B. 3) d)
March 19, 2015
4.
RECOMMENDATION
That the Board of Trustees rejects the bids received for the Task Order Maintenance:
Landscape Work due to budgetary concerns and limited participation.
BIDDER: _____________________
BID NO.: 2015-B0042
COLLEGE OF DUPAGE
TASK ORDER WORK FOR FY2015
LANDSCAPE MAINTAINANCE
FOR THE
FACILITIES AND PLANNING DEPARTMENT
COMMUNITY COLLEGE DISTRICT NO. 502
MANDATORY
PREBID MEETING: TUESDAY, DECEMBER 9, 2014 AT 10:00 A.M. ROOM 1404
PROPOSALS DUE BY: THURSDAY, DECEMBER 18, 2014 AT 3:00 P.M.
DELIVER PROPOSALS TO:
COLLEGE of DuPAGE
PURCHASING DEPARTMENT
ROOM BIC 1540
425 FAWELL BLVD.
GLEN ELLYN, ILLINOIS 60137
Requisition Number_______________________
Dated: __________
ISSUED BY THE PURCHASING DEPARTMENT
INSTRUCTIONS TO BIDDERS
Section
Subject
Page
IB-01
Definitions
IB-1
IB-02
Preparation of Bid Proposals
IB-1
IB-03
Site Inspection Certificate
IB-1
IB-04
Bid Deposit
IB-2
IB-05
Exceptions
IB-2
IB-06
Bidder Warranties
IB-2
IB-07
Submission of Bid Proposals
IB-3
IB-08
Bid Proposals to Conform to Requirements
of Legal Advertising
IB-3
IB-09
Competency of Bidder
IB-3
IB-10
Local Business Preference
IB-3
IB-11
Consideration of Bid Proposals
IB-3
IB-12
Withdrawal of Bid Proposals
IB-4
IB-13
Acceptance of Bid Proposals
IB-4
IB-14
Performance and Payment Bond
IB-4
IB-15
Prices Firm
IB-4
IB-16
Cash Billing Discounts
IB-4
IB-17
Catalogs
IB-4
IB-18
Authorized Dealer/Distributor
IB-4
IB-19
Trade Names
IB-5
IB-20
Samples
IB-5
IB-21
Notices
IB-5
IB-22
Compliance with Laws - Public Contracts
IB-5
INSTRUCTIONS TO BIDDERS
IB-01 DEFINITIONS
A.
BIDDER shall mean the individual or business entity submitting a Bid Proposal to supply any or all of the services or goods
required by the Contract Documents.
B.
BID PROPOSAL shall mean the Contract Documents as completed by the Bidder which constitutes the Bidder's offer.
C.
CONTRACT shall mean the agreement between the College and Contractor as set forth in the Contract Documents and
as awarded by the College of DuPage Board of Trustees.
D.
CONTRACT DOCUMENTS shall mean collectively the Instructions to Bidders, General Conditions, Special Conditions,
Specifications, Attachments, and Addenda, if any, Bid Proposal, Site Inspection Certificate, Contractor Certifications and
Forms for Minority Participation. The above documents shall be considered as one integrated document setting forth the
obligations of the parties.
E.
CONTRACTOR shall mean the individual or business entity submitting a Bid Proposal and to whom the College of DuPage
Board of Trustees awards the Contract.
F.
COLLEGE shall mean the College of DuPage, Community College District No. 502, a body politic and corporate of the
State of Illinois.
G.
DIRECTOR shall mean the person or persons authorized by the College to act in connection with this Contract. Such
authorization shall not include any power to change the scope of the Contract or to obligate the College to pay additional
sums beyond the amount of the Contract awarded by the College of DuPage Board of Trustees.
H.
PURCHASING MANAGER shall mean the Purchasing Manager of the College of DuPage.
I.
SPECIFICATIONS shall mean the description of the required services, Contract Goods, equipment, personnel, volume
and use statistics and all requirements for the scope of work set forth in the Contract Documents.
IB-02
PREPARATION OF PROPOSALS
The Bidder shall provide three (3) copies of its Bid Proposal on the proposal forms provided. Unless otherwise stated, all blank
spaces on the proposal forms shall be fully completed. Bidder bears all responsibility for error or omissions in the submission of
the Bid Proposal.
IB-03
SITE INSPECTION CERTIFICATE
When required in the legal advertisement or the Special Conditions, the Bidder shall visit the job-site and shall carefully examine
and become familiar with all conditions which may in any way affect the performance of the Contract and shall submit certification
of such inspection along with the Bid Proposal. The dates and conditions of the site inspection are determined by College.
IB-1
IB-04
BID DEPOSIT
When required in the legal advertisement, the Bid Proposal shall be accompanied by cashier's check, certified check or surety
bond in the amount shown in the legal advertisement or as may be prescribed in these Contract Documents. A certified or cashier's
check shall be drawn on a responsible bank doing business in the United States and shall be made payable to the order of the
College of DuPage. The Surety issuing the bond must have a general rating of "A", and shall be a Class V or higher in the financial
size category as defined by Best's Key Rating Guide - Property and Casualty. Failure to submit the bid deposit shall constitute an
informal Bid Proposal and such Bid Proposal shall be rejected.
The Bidder hereby agrees that the bid deposit shall be forfeited to the College as liquidated damages and not as penalty in the
event Bidder fails to comply with IB-11, IB-13, or otherwise fails or refuses to honor the Bid Proposal upon award of the Contract
by the College.
The bid deposit of all bidders will be returned, with the exception of the Contractor, after the College has awarded the Contract.
The bid deposit of the Contractor will be returned after the Contract has been awarded and the Contractor has submitted all
insurance documentation and the Performance and Payment Bond, as required by the Contract Documents.
IB-05
EXCEPTIONS
If any Bidder intends to take any deviations or exceptions from the Specifications or other Contract Documents, Bidder shall submit
to the Purchasing Manager a written request for a deviation or exception prior to the date and time of Bid Opening. If the Purchasing
Manager considers such deviation or exception acceptable, the Purchasing Manager shall issue an Addendum setting forth such
deviation or exception from the Specifications or other Contract Documents which shall be applicable to all Bidders submitting a
Bid Proposal. If no Addendum is issued by the Purchasing Manager, then such deviation or exception shall be deemed rejected.
The College may reject any Bid Proposal containing deviations or exceptions not previously accepted through a written Addendum.
A copy of such Addendum will be mailed or delivered to each Bidder receiving a set of such Contract Documents. Bidder shall
acknowledge receipt of each Addendum issued in the space provided on the proposal form. All written requests for deviations or
exceptions shall be addressed to:
Purchasing Department
College of DuPage
Room BIC 1540
425 Fawell Blvd.
Glen Ellyn, Illinois 60137
(TASK ORDER WORK – LANDSCAPE MAINTENANCE)
IB-06
BIDDER WARRANTIES
The submission of a Bid Proposal shall constitute a warranty that: (i) Bidder has carefully and thoroughly
reviewed the Contract Documents and has found them complete and free from ambiguities and sufficient to
describe the Contract work; (ii) Bidder and all workmen and/or employees it intends to use in the performance
of this Contract are skilled and experienced in the type of work or services called for by the Contract
Documents; and (iii) neither the Bidder nor any of its employees, agents, suppliers or subcontractors have
relied on any verbal representations from the College, or any of the College’s employees, agents, or
consultants, in preparing the Bid Proposal.
IB-2
IB-07
SUBMISSION OF BID PROPOSALS
All Bidders shall submit the bound copy of the sealed Bid Proposal in an envelope and shall deliver them to
Purchasing Manager, College of DuPage, Room BIC 1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137 by the date
and hour for the Bid Opening as shown in the legal advertisement. The sealed envelope submitted by the
Bidder shall carry the following information on the face of the envelope: Bidder’s name, address, subject
matter of Bid Proposal, advertised date of Bid Opening and the hour designated for Bid Opening as shown in
the legal advertisement.
IB-08
BID PROPOSALS TO CONFORM TO REQUIREMENTS OF LEGAL ADVERTISING
The College will not entertain or consider any Bid Proposals: (i) received after the exact time specified in the
legal advertisements; (ii) not accompanied by the required bid deposit; or (iii) in any other way failing to comply
fully with the conditions stated in the legal advertisement.
IB-09
COMPETENCY OF BIDDER
No Bid Proposal will be accepted from or Contract awarded to a Bidder that is in arrears or is in default to the
College upon any debt or Contract, or that is a defaulter, as surety or otherwise upon any obligation to said
College, or has failed to perform faithfully any previous contract with the College.
IB-10
LOCAL BUSINESS PREFERENCE
When two (2) or more responsible bidders submit the same low bid, the contract award will be determined by
drawing lots in a public meeting unless one bidder is a local bidder within the District boundaries and one is a
non-local bidder, in which event the local bidder will be awarded the contract.
IB-11
CONSIDERATION OF BID PROPOSALS
The College reserves the right to reject or accept any or all Bid Proposals, to extend the bidding period, to
waive technicalities in the Contract Documents and/or to direct that the project be abandoned or rebid prior to
award of the Contract.
Contracts for construction or related services required to be publicly bid will be awarded at the sole discretion
of the College. In determining the lowest responsible bidder, the College may consider the following as well as
other criteria:
1) Ability, capacity and skill of the bidder to perform the contract or provide the service required.
2) Capacity of the bidder to perform the contract or provide the service promptly, or within the time specified,
without delay or interference.
3) Character, integrity, reputation, judgment, experience and efficiency of the bidder including, but not limited
to, past performance record; default under previous contracts, whether or not such contract was with the
College; competency; and failure to pay or satisfactorily settle all bills due for labor and material on former
contracts
4) Quality of performance of previous contracts or services.
5) Previous and existing compliance by the bidder with laws and ordinances relating to the contract or service.
6) Sufficiency of the financial resources and financial ability of the bidder to perform the contract or service.
7) Quality, availability and adaptability of the supplies, machinery, plant or other equipment or contractual
services to the particular use required.
8) Ability of the bidder to provide future maintenance and service for the use of the subject of the contract,
including guarantees.
9) Recent findings by state or federal agencies regarding compliance with pertinent public acts.
IB-3
IB-12
WITHDRAWAL OF BID PROPOSALS
Bidders may withdraw their Bid Proposals at any time prior to the time specified in the legal advertisement as
the date and hour set for the Bid Opening. However, no Bidder shall withdraw, cancel or modify its Bid
Proposal for a period of ninety (90) calendar days after said advertised Bid Opening.
IB-13
ACCEPTANCE OF PROPOSALS
The Purchasing Manager shall notify the successful Bidder, in writing, of award of the Contract by the College
within ninety (90) days from the Bid Opening date. Upon receipt of the Notice of Award, the Contractor shall
promptly secure, execute and deliver to the Purchasing Manager any documents required herein.
IB-14
PERFORMANCE AND PAYMENT BOND
When required in the legal advertisement or Special Conditions, the successful Bidder shall furnish a
Performance and Payment Bond in the full amount of the Contract on the College Form, a specimen of which is
provided herein. The Surety issuing the Performance and Payment Bond must have a general rating of "A" and
shall be a Class V or higher in the financial size category as defined by Best's Key Rating Guide-Property and
Casualty.
In the event that the Bidder fails to furnish the Performance and Payment Bond within fourteen (14) calendar
days after service of the Notice of Award, the College may elect to retain Bidder's bid deposit as liquidated
damages and not as a penalty and the Contract may be terminated. The parties agree that the sum of the bid
deposit is a fair estimate of the amount of damages that the College will sustain due to the Bidder's failure to
furnish the Performance and Payment Bond and the termination of the Contract.
IB-15
PRICES FIRM
All prices quoted in the Bid Proposal shall be firm and will not be subject to increase during the term of the
Contract awarded to the Contractor, except as otherwise provided in these Contract Documents.
IB-16
CASH BILLING DISCOUNTS
Cash billing or percentage discounts for payment will not be considered in evaluating Bid Proposals.
IB-17
CATALOGS
Each Bidder shall submit in DUPLICATE, where necessary or when requested catalogs, descriptive literature,
and detailed drawings, fully detailing features, designs, construction, appointment and finishes not covered in
the Specifications but necessary to fully describe the materials, Contract Goods or work proposed to be
furnished.
IB-18
AUTHORIZED DEALER/DISTRIBUTOR
The Bidder must be: (i) the manufacturer; (ii) an authorized dealer/distributor; or (iii) able to promptly secure
the necessary genuine parts, assemblies and/or accessories as supplied by the original equipment
manufacturer (O.E.M.), along with any necessary schematics or drawings to fulfill the contractual obligations.
Further, the Bidder must be able to furnish original product warranty and manufacturer’s related services such
as product information, products re-call notices, etc. Proof of ability to transfer product warranty to the
College is to be submitted with the Bid Proposal.
IB-4
IB-19
TRADE NAMES
In cases where an item is identified by a manufacturer's name, trade name, catalog number, or reference, it is
understood that the Bidder proposes to furnish the item identified and does not propose to furnish an "equal"
unless the proposed "equal" is definitely indicated therein by the Bidder. The College reserves the right to
review and award alternate Contracts, if the commodity and/or service are suitable to its requirement.
The reference to the above catalog is intended to be descriptive and not restrictive and to indicate to the
prospective Bidder articles that shall be satisfactory. Bid Proposals on other makes and catalogs shall be
considered, provided each Bidder states on the face of the Bid Proposal exactly what is being proposed to be
furnished or forwards with the Bid Proposal an illustration, or other descriptive matter which shall clearly
indicate the character of the article covered by the Bid Proposal.
The College reserves the right to approve as an equal, or to reject as not being an equal, any article the Bidder
proposes to furnish which contains major or minor variations from Specifications but which may comply
substantially.
IB-20
SAMPLES
Bidders may be asked upon request of the Purchasing Manager or the Director to furnish and deliver a
representative sample sufficient to effectively evaluate each item listed in the Bid Proposal. All samples must
be delivered F.O.B. DESTINATION, FREIGHT PREPAID to an identified delivery location within five (5) business
days of the request. Samples submitted must be identical to those specified in the Bid Proposal. Submission of
other than the samples reflected in the Bid Proposal or failure to furnish samples within the required time
period shall be cause for rejection of the Bid Proposal. All samples are subject to mutilation and will not be
returned. Bidders shall bear the cost of any samples and shipping or delivery costs related thereto.
IB-21
NOTICES
All communications and notices between the College and Bidders regarding the Contract Documents shall be in
writing and hand delivered or delivered via first class United States mail, postage prepaid. Notices to the
Bidders shall be addressed to the name and address provided by the Bidders; notices to the Purchasing
Manager shall be addressed to Purchasing Manager, College of DuPage, Room BIC 1540, 425 Fawell Blvd., Glen
Ellyn, Illinois 60137.
IB-22
COMPLIANCE WITH LAWS - PUBLIC CONTRACTS
This Contract is a competitively bid public contract of the College of DuPage subject to laws and ordinances
governing public contracts. The Bidder shall at all times observe and comply with all laws, ordinances,
regulations and codes of the Federal, State and other local government agencies which may in any manner
affect the preparation of the Bid Proposal or effect the performance of the Contract. If the Bidder observes
that any of the Contract Documents are at variance therewith, it shall promptly notify the Purchasing Manager
in writing and necessary changes shall be effected by appropriate modification.
END OF SECTION
IB-5
GENERAL CONDITIONS
BID CONTRACTS
INDEX
BID CONTRACTS
INDEX
Section
Subject
Page
GC-01
Subcontracting or Assignment of
Contract or Contract Funds
GC-1
GC-02
Indemnification
GC-1
GC-03
Inspection and Responsibility
GC-1
GC-04
Payment and Invoices
GC-1
GC-05
Prepaid Fees
GC-1
GC-06
Taxes
GC-2
GC-07
Price Reduction
GC-2
GC-08
Contractor Credits
GC-2
GC-09
Disputes
GC-2
GC-10
Modifications and Amendments
GC-2
GC-11
Default
GC-3
GC-12
College's Remedies
GC-3
GC-13
Contractor's Remedies
GC-3
GC-14
Delays
GC-3
GC-15
Insurance Requirements
GC-4/5
GC-16
Patents, Copyrights and Licenses
GC-6
GC-17
Compliance with Laws
GC-6
GC-18
Delivery
GC-6
GC-19
Prohibition of Discrimination and Harassment
GC-6
GC-20
Material Safety Data Sheet
GC-6
GC-21
Conduct of the Contractor
GC-7
GC-22
Accident Reports
GC-7
GC-23
Use of Premises
GC-7
GC-24
General Notice
GC-7
GC-25
Termination for Convenience
GC-7
GENERAL CONDITIONS
GC-01 SUBCONTRACTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS
Once awarded, this Contract shall not be subcontracted or any part thereof assigned without the express written approval
of the College. In no case, however, shall such approval relieve the Contractor from his obligations or change the terms
of the Contract. The Contractor shall not transfer or assign any Contract funds or claims due or to become due without the
advance written approval of the Purchasing Manager. The unauthorized subcontracting or assignment of the Contract, in
whole or in part, or the unauthorized transfer or assignment of any Contract funds, either in whole or in part, or any interest
therein, which shall be due or are to become due the Contractor shall have no effect on the College and are null and void.
The Contractor shall identify any and all contractors and subcontractors it intends to use in the performance of the Contract.
All such persons shall be subject to the prior approval of the College.
The Contractor and its employees, contractors, subcontractors, agents and representatives are, for all purposes arising
out of this Contract, independent contractors and are not employees of the College. It is expressly understood and agreed
that the Contractor and its employees, contractors, subcontractors, agents and representatives shall in no event as a result
of a contract be entitled to any benefit to which College employees are entitled, including, but not limited to, overtime,
retirement benefits, worker’s compensation benefits and injury leave or other leave benefits.
GC-02
INDEMNIFICATION
The Contractor covenants and agrees to indemnify and save harmless the College and its trustees, officials, employees,
agents and representatives, and their respective heirs, successors and assigns, from and against any and all costs,
expenses, attorney's fees, losses, damages and liabilities incurred or suffered directly or indirectly from or attributable
to any claims arising out of or incident to the performance or nonperformance of the Contract by the Contractor, or the
acts or omissions of the officers, agents, employees, contractors, subcontractors, licensees or invitees of the
Contractor. The Contractor expressly understands and agrees that any Performance Bond or insurance protection
required of the Contractor, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify
the College as hereinabove provided.
GC-03 INSPECTION AND RESPONSIBILITY
The College shall have a right to inspect any Contract Goods used in carrying out this Contract and shall be responsible
for the quality and standards of all materials or completed work furnished under this Contract. Contract Goods or
completed work not complying herewith may be rejected by the Purchasing Manager and/or the Director and shall be
replaced and/or re-performed by the Contractor at no cost to the College. Any Contract Goods rejected shall be removed
within a reasonable time from the premises of the College at the entire expense of the Contractor, after notice has been
given by the College to the Contractor that such Contract Goods have been rejected.
GC-04 PAYMENT AND INVOICES
All invoices submitted to: kornsey@cod.edu
Invoices must reference the COD Purchase Order Number. Invoices are to be emailed to
invoicing@cod.edu. Questions about payment status or other inquiries please email acctpay@cod.edu or call 630942-2228. Contractor must agree to receive all payments from the College via an Automated Clearing House (ACH)
transfer (CCD file format only).
GC-05 PREPAID FEES
In the event this Contract is terminated by either party, for cause or otherwise, and the College has prepaid for any service
or Contract Good to be provided pursuant to this Contract, Contractor shall refund to the College, on a prorated basis to
the effective date of termination, all amounts prepaid for such service or Contract Good not actually provided as a result
of the termination. The refund shall be made within fourteen (14) days of the effective date of termination.
GC-1
GC-06 TAXES
Federal Excise Tax does not apply to materials purchased by the College by virtue of Exemption Certificate No. 362594972. Illinois Retailers' Occupation Tax, Use Tax and Municipal Retailers' Occupation Tax do not apply to materials
or services purchased by the College by virtue of statute. The price or prices quoted herein shall include any and all other
federal and/or state, direct and/or indirect taxes which apply to this Contract. The College's State of Illinois Sales Tax
Exemption Identification No. is E-9997-3391-06.
GC-07
PRICE REDUCTION
If at any time after the contract award, Contractor makes a general price reduction in the price of any goods covered by
the Contract, the equivalent price reduction based on similar quantities and/or considerations shall apply to this Contract
for the duration of the Contract period. Such price reductions shall be effective at the same time and in the same manner
as the reduction in the price to customers generally.
GC-08 CONTRACTOR CREDITS
To the extent the Contractor gives credits toward future purchases of goods or services, financial incentives, discounts,
value points or other benefits based on the purchase of the materials or services provided for under this Contract, such
credits belong to the College and not any specific using department. Contractor shall report any such credits to the
Purchasing Manager.
GC-09 DISPUTES
Any dispute arising under the Contract between the College and Contractor shall be decided by the Purchasing Manager.
The complaining party shall submit a written statement detailing the dispute and specifying the specific relevant Contract
provision(s) to the Purchasing Manager. Upon request of the Purchasing Manager, the party complained against shall
respond to the complaint in writing within five days of such request. The Purchasing Manager will reduce his decision to
writing and mail or otherwise furnish a copy thereof to the Contractor and Director. Dispute resolution as provided herein
shall be a condition precedent to any other action at law or in equity. Notwithstanding a dispute, Contractor shall continue
to discharge all its obligations, duties and responsibilities set forth in the Contract during any dispute resolution proceeding
unless otherwise agreed to by the College in writing.
GC-10 MODIFICATIONS AND AMENDMENTS
The parties may during the term of the Contract make modifications and amendments to the Contract but only as
provided in this section. Such modifications and amendments shall only be made by mutual agreement in writing.
In the case of Contracts not approved by the Board, the Purchasing Manager may amend a contract provided that any
such amendment does not extend the Contract by more than one (1) year, and further provided that the total cost of all
such amendments does not increase the total amount of the Contract beyond $25,000. Such action may only be made
with the advance written approval of the Purchasing Manager. If the amendment extends the Contract beyond one (1)
year or increases the total award amount beyond $25,000, then Board approval will be required.
In the case of Contracts approved by the Board, the total cost of all such amendments shall not increase the Contract
by more than 10% of the original contract award and the term may only be extended for up to one (1) year. Such action
may only be made with the advance written approval of the Purchasing Manager.
In the case of Contracts approved by the Board, modifications and amendments which individually or cumulatively
result in additional costs of greater than 10% of the original awarded amount or which extend the term of the Contract
by more than one (1) year shall be deemed as authorized with the advance approval of the College of DuPage Board
of Trustees.
No College department or employee thereof has authority to make any modifications or amendments to this
Contract. Any modifications or amendments to this Contract made without the express written approval of the
Purchasing Manager is void and unenforceable.
GC-2
GC-11 DEFAULT
Contractor shall be in default hereunder in the event of a material breach by Contractor of any term or condition of this
Contract where Contractor has failed to cure such breach within ten (10) days after written notice of breach is given to
Contractor by the College, setting forth the nature of such breach.
A material breach of the contract by the Contractor includes but is not limited to the following:
1.
Failure to begin performance under this Contract within the specified time;
2.
Failure to perform under this Contract with sufficient personnel, equipment, or materials to ensure completion
of said performance within the specified time or failure to assign qualified personnel to ensure completion
within the specified time;
3.
Performance of this contract in an unsatisfactory manner;
4.
Refusal to perform services deemed to be defective or unsuitable;
5.
Discontinuance of performance of Contractor’s obligations under the Contract or the impairment or the
reasonable progress of performance;
6.
Becoming insolvent, being declared bankrupt or committing any act of bankruptcy or insolvency;
7.
Any assignment of this contract for the benefit of creditors;
8.
Any cause whatsoever which impairs performance in an acceptable manner; or
9.
Any other material breach of any term or condition of this Contract.
College shall be in default hereunder if any material breach of the Contract by the College occurs which is not cured by
the College within forty-five (45) days after written notice of breach has been given by Contractor to the College, setting
forth the nature of such breach.
GC-12
COLLEGE'S REMEDIES
If the Contractor fails to remedy a material breach during the ten (10) day cure period pursuant to General Condition GC11, Default, the College shall have the right to terminate this Contract provided, however, that the College shall give
Contractor prior written notice of its intent to terminate. Following notice of breach to Contractor, the College reserves the
right to withhold payments owed to Contractor until such time as Contractor has cured the breach which is the subject
matter of the notice. In addition, the College shall have the right to pursue all remedies in law or equity.
GC-13
CONTRACTOR'S REMEDIES
If the College has been notified of breach and fails to remedy the breach during the forty-five (45) day cure period pursuant
to General Condition GC-11, Default, the Contractor shall have the right to terminate this Contract provided, however, that
Contractor shall give the College thirty (30) days prior written notice of termination.
Contractor shall have the right to pursue all remedies available in law or equity. In all cases the Contractor's damages
shall be those provable damages not to exceed the value of the Contract as awarded by the College of DuPage Board of
Trustees. Contractor shall not disrupt the operation or repossess any component thereof.
GC-14
DELAYS
Contractor agrees that no charges or claims for damages shall be made by Contractor for any delays or hindrances from
any cause whatsoever during the progress of any portion of this Contract.
GC-3
GC-15 INSURANCE REQUIREMENTS
1) The Contractor shall require all policies of insurance that are in any way related to the work and are secured and
maintained by Contractor and all tiers of subcontractors to include clauses providing that each underwriter shall
waive all of its rights of recovery, under subrogation or otherwise, against College of DuPage, Board of Trustees
and employees of the College.
2)
The Contractor shall waive all rights of recovery against College of DuPage, Board of Trustees, employees of the
College and other Contractors and subcontractors which Contractor may have or acquired because of deductible
clauses in or inadequacy of limits of any policies of insurance that are in any way related to the work and that are
secured and maintained by Contractor.
3)
The Contractor shall require all tiers of subcontractors to waive the rights of recovery against College of DuPage
and all tiers of subcontractors.
Insurance Requirements of the Contractor
Prior to the effective date of this Contract, the Contractor, at its cost, shall secure and maintain at all times, unless
specified otherwise, until completion of the term of this Contract the insurance specified below.
Nothing contained in these insurance requirements is to be construed as limiting the extent of the Contractor's
responsibility for payment of damages resulting from its operations under this Contract. The insurance purchased and
maintained by the Contractor shall be primary and not excess or pro rata to any other insurance issued to the
College.
The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's liability.
The limits of liability shall be as stated below, unless, prior to the effective date of this Contract, written approval is
granted by the College of DuPage Department of Risk Management for variance from those limits.
1.
Coverages
(a)
Workers Compensation Insurance
Workers' Compensation shall be in accordance with the laws of the State of Illinois or any
other
applicable jurisdiction.
The Workers Compensation policy shall also include the following provisions:
(b)
(1)
Employers' Liability coverage with a limit of
$500,000 each Accident
$500,000 each Employee
$500,000 Policy Limit for Disease
(2)
Broad form all states coverage
Commercial General Liability Insurance
(1)
The Commercial General Liability shall be on an occurrence form basis to cover
bodily injury and property damage including loss of use.
General Liability limits shall not be less than $1,000,000 per occurrence and
$2,000,000 aggregate combined single limit for bodily injury and property
damage. The General Liability policy shall include, without limitation the following
coverages:
GC-4
GC-15
INSURANCE REQUIREMENTS (CON’T.)
(a)
All premises and operations;
(b)
Broad Form Blanket Contractual Liability;
(c)
Products/Completed Operations;
(d)
Broad Form Property Damage Liability;
(e)
(c)
Cross Liability.
Comprehensive Automobile Liability Insurance
Comprehensive Automobile Liability to cover all owned, non-owned and hired automobiles, trucks
and trailers. The Comprehensive Automobile Liability limits shall not be less than the following:
1)
2)
(d)
Liability - All Autos: Bodily Injury & Property Damage - $1,000,000 per
Occurrence
Uninsured/Motorists: Per Illinois Requirements
Umbrella/Excess Liability Insurance
In addition to the coverages and limits specified above, Contractor and Sub-Contractors of any tier
shall secure and maintain a limit of liability no less than:
2.
1)
$2,000,000 each occurrence for all liability
2)
$2,000,000 in the aggregate per policy year separately with respect to products and
completed operations
Additional requirements
(a)
Additional Insured
College of DuPage, its officials, employees and agents shall be named as additional
insured
under the Commercial General Liability policy.
(b)
Qualification of Insurers
All insurance companies providing coverage shall be licensed or approved by the Department of
Insurance, State of Illinois, and general rating of "A", and shall be a Class V or higher in the financial
size category as listed in A.M. Best's Key Rating Guide, current edition or interim report. Companies
with ratings lower than “A”, V will be acceptable only upon written consent of the College of
DuPage Department of Risk Management.
(c)
Insurance Notices
All policies of insurance which may be required under terms of this Contract shall be endorsed to
provide that the insurance company shall notify the Purchasing Manager, College of DuPage Room
BIC 1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137 at least 30 days prior to the effective date of
any cancellation or modification of such policies. When required in the Special Conditions, the
successful Bidder shall furnish prior to the date on which Contractor commences performance of the
contract, Certificates of Insurance maintained by Contractor.
In no event shall any failure of the College to receive Certificates of Insurance required hereof or to
demand receipt of such Certificates of Insurance be construed as a waiver of Contractor's
obligations to obtain insurance pursuant to these insurance requirements.
GC-5
GC-16 PATENTS, COPYRIGHTS AND LICENSES
Contractor agrees to hold harmless and indemnify the College, its officers, agents, employees and affiliates from and
defend, at its own expense (including reasonable attorneys', accountants' and consultants' fees), any suit or proceeding
brought against College based upon a claim that the ownership and/or use of equipment, hardware and software or any
part thereof utilized in performing Contractor's services constitutes an infringement of any patent, copyright or license or
any other intellectual property right.
In the event the use of any equipment, hardware or software or any part thereof is enjoined, Contractor with all reasonable
speed and due diligence shall provide or otherwise secure for College, at the Contractor's election, one of the following:
the right to continue use of the equipment, hardware or software; an equivalent system having the Specifications as
provided in this Contract; or to modify the system or its component parts so that it becomes non-infringing while performing
in a substantially similar manner to the original system, meeting the Specifications of this Contract.
GC-17 COMPLIANCE WITH LAWS
The Contractor shall observe and comply with the laws, ordinances, regulations and codes of Federal, State and other
local government agencies which may in any manner affect the performance of the Contract, including but not limited to
those College rules as set forth in the Certifications attached hereto and incorporated herein. Assurance of compliance
with this requirement by the Contractor's employees, agents or subcontractors shall be the responsibility of the Contractor.
The Contractor shall secure and pay for all federal, state and local licenses, permits and fees required hereunder.
GC-18 DELIVERY
All Contract Goods shipped to the College shall be shipped F.O.B., DESTINATION, FREIGHT PREPAID. Arrangements
shall be made in advance by the Contractor in order that the College may arrange for receipt of the materials.
Truck deliveries will be accepted before 3:00 P.M. on weekdays only. No deliveries will be accepted on Saturdays,
Sundays or College Holidays. The College is not responsible for delivery delays due to waiting times for loading and
unloading at dock locations.
The quantity of Contract Goods delivered by truck will be ascertained from a weight certificate issued by a duly licensed
Public Weight-Master. In the case of delivery by rail, weight will be ascertained from bill of lading from originating line, but
the College reserves the right to re-weigh at the nearest available railroad scale.
The College reserves the right to add new delivery locations or delete previously listed delivery locations as required during
the Contract period. The only restriction regarding the College's right to add new delivery locations shall be that any new
or additional location shall be within the geographical boundaries of the College of DuPage.
GC-19 PROHIBITION OF DISCRIMINATION AND HARASSMENT
No student, employee, Board member, or visitor will discriminate against or harass a student, employee or visitor on
the basis of race, color, religion, sex, national origin, age, disability, sexual orientation or any other unlawful basis. The
College will not tolerate discrimination or harassment. Individuals found to have violated this policy will be subject to
disciplinary action up to and including termination and/or expulsion from the College as determined by such
administrative or Board action as is required by Illinois law or by Board policy. Individuals who retaliate against any
employee for filing a complaint or participating in harassment investigation shall be subject to disciplinary action.
GC-20 MATERIAL DATA SAFETY SHEET
Where required under the Illinois "Toxic Substance Disclosure to Employees Act", Illinois Compiled Statutes, 1994, 820
ILCS 255/1, Contractor shall submit with each delivery of Contract Goods, a Material Safety Data Sheet.
GC6
GC-21 CONDUCT OF THE CONTRACTOR
The Contractor agrees to inform the College on a timely basis of all of the Contractor's interests, if any, which are or which
the Contractor reasonably believes may be incompatible with any interest of the College. The Contractor shall not use for
personal gain or make other improper use of privileged information which is acquired in connection with the Contract.
GC-22 ACCIDENT REPORTS
The Purchasing Manager and Director shall be given written notification within twenty-four (24) hours of any occurrence,
on the site or otherwise, which pertains in any way to this Contract and involves the Contractor's personnel, or those of
any of his subcontractors or others whether said occurrence be in the nature of bodily injury to employees or third parties
or property damage.
The report shall include the name of person(s) injured, name of his employer, date, time and location of occurrence, extent
of injury and/or damage, name(s) of eyewitnesses, and who treated the person(s) for injuries sustained, and such other
information as may be relevant. The Contractor shall notify the College of DuPage Police of any occurrence requiring an
official police record. The accident report should indicate whether the police were notified and, if so, the number of the
police report.
GC-23
USE OF PREMISES
Contractor shall confer with the Director to ascertain full knowledge of all rules and regulations of the College facilities
relative to this Contract and shall comply therewith. The Contractor shall confine the operations of its employees to the
limits indicated by laws, ordinances, permits and/or direction of the Director and shall not encumber the premises with
materials or debris. The Contractor shall not load or permit any part of the structure to be loaded with a weight that will
endanger its safety.
The College reserves the right to prohibit any person from entering any College facility for any reason. All subcontractors,
agents and employees of the Contractor shall be accountable to the Director while on any College property and shall abide
by all security regulations imposed by the College.
GC-24
GENERAL NOTICE
All notices required pursuant to this Contract shall be in writing and addressed to the parties at their respective addresses
set forth below. All such notices shall be deemed duly given if hand delivered or if deposited in the United States mail,
registered or certified, return receipt requested. Notice as provided herein does not waive service of summons or process.
TO THE COLLEGE:
Purchasing Department
College of DuPage
Room BIC 1540
425 Fawell Blvd.
Glen Ellyn, Illinois 60137
(TASK ORDER WORK – LANDSCAPING MAINTENANCE)
TO THE CONTRACTOR:
At address provided in its bid document or as otherwise indicated in writing to the College.
GC-25
TERMINATION FOR CONVENIENCE
The College may terminate this Contract, or any portion, at any time by notice in writing from the College to the Contractor.
GC-26
GUARANTEES AND WARRANTIES
All guarantees and warranties required shall be furnished by the Contractor and shall be delivered to the Director before
final voucher on the Contract is issued. The Contractor agrees that the Contract Goods or services to be furnished shall
be covered by the most favorable commercial warranties the Contractor gives to any customer for the same or substantially
similar Contract Goods or services and that the rights and remedies so provided are in addition to and do not limit any
rights afforded to College.
GC-7
GC-27
STANDARD OF CONTRACT GOODS
Only new, originally manufactured Contract Goods will be accepted by the College. The College will not accept any
Contract Goods that have been refurbished, rebuilt, restored or renovated in any manner. In addition, experimental
materials will not be acceptable. Contract Goods not produced by regular production methods and/or which have not been
offered for sale to the public through accepted industry trade channels for a reasonable period of time prior to the offering
of the proposal, will be considered experimental.
GC-28
CONFIDENTIALITY AND OWNERSHIP OF DOCUMENTS
Contractor acknowledges and agrees that information regarding this Contract is confidential and shall not be disclosed,
directly, indirectly or by implication, or be used by Contractor in any way, whether during the term of this Contract or at any
time thereafter, except solely as required in the course of Contractor’s performance of Services hereunder. Contractor
shall comply with the applicable privacy laws and regulations affecting Owner and will not disclose any of Owner’s records,
materials, or other data to any third party. Contractor shall not have the right to compile and distribute statistical analyses
and reports utilizing data derived from information or data obtained from Owner without the prior written approval of Owner.
In the event such approval is given, any such reports published and distributed by Contractor shall be furnished to Owner
without charge.
All documents, data, studies, reports, work product or product created as a result of the performance of Service(s) shall
be the property of the College of DuPage. It shall be a breach of this Contract for the Contractor to reproduce or use, any
documents, data, studies, report, work product or product obtained from the College of DuPage or created hereby for its
own purposes or to be copied and used by any third party. During the performance of the Services herein provided for,
the Contractor shall be responsible for any loss or damage to the documents herein enumerated while they are in his
possession, and any such document lost or damaged shall be restored at the expense of the Contractor. Full access to
the work during the preparation of the plans shall be available to the College and other public agencies interested in this
work.
GC-29 QUANTITIES
The quantities of materials required for the performance of the Contract are estimates for the purpose of determining an
approximate total Contract amount and may not be the actual quantities required during the term of the Contract. The
College reserves the right to increase or decrease the quantities at the Contract price, to correspond to the actual needs
of the College. The College will be obligated to order and pay for only such quantities as are from time to time ordered,
delivered, and accepted on purchase orders issued by the Purchasing Manager.
GC-30 AUDIT; EXAMINATION OF RECORDS
The Contractor agrees that the College of DuPage Auditor or any of its duly authorized representatives shall, until
expiration of three (3) years after the final payment under the Contract, have access and the right to examine any books,
documents, papers, canceled checks, bank statements, purveyor's and other invoices, and records of the Contractor
related to the Contract, or to Contractor's compliance with any term, condition or provision thereof. The Contractor shall
be responsible for establishing and maintaining records sufficient to document the costs associated with performance
under the terms of this Contract.
The Contractor further agrees that it shall include in all of its subcontracts hereunder a provision to the effect that the
subcontractor agrees that the College of DuPage Auditor or any of its duly authorized representatives shall, until expiration
of three (3) years after final payment under the subcontract, have access and the right to examine any books, documents,
papers, canceled checks, bank statements, purveyor's and other invoices and records of such subcontractor involving
transactions relating to the subcontract, or to such subcontractor's compliance with any term, condition or provision
thereunder or under the Contract.
In the event the Contractor receives payment under the Contract, reimbursement for which is later disallowed by the
College, the Contractor shall promptly refund the disallowed amount to the College on request, or at the College's
option, the College may credit the amount disallowed from the next payment due or to become due to the Contractor under
any contract with the College.
GC-8
GC-31 GOVERNING LAW
This Contract shall be governed by and construed under the laws of the State of Illinois. The Contractor irrevocably agrees
that, subject to the College's sole and absolute election, any action or proceeding in any way, manner or respect arising
out of the Contract, or arising from any dispute or controversy arising in connection with or related to the Contract, shall
be litigated only in courts within the County of DuPage, State of Illinois, and the Contractor consents and submits to the
jurisdiction thereof. In accordance with these provisions, Contractor waives any right it may have to transfer or change
the venue of any litigation brought against it by the College pursuant to this Contract.
GC-32 TOBACCO-FREE CAMPUS POLICY
Use of tobacco and tobacco-related products (including electronic cigarettes) is prohibited on all College of DuPage
premises, in all indoor College facilities and in all College vehicles. “College of DuPage Premises” includes all land,
building, facilities and other property leased or rented by the College, whether on a short-term or long-term basis;
owned by the College (including adjacent streets and sidewalks); subject to the control of the College but not leased,
rented, or owned; and where an official College activity is held and where students, faculty, or staff are present or are
participants in the official College activity. Tobacco use is permitted inside private vehicles. The improper disposal of
tobacco and tobacco-related products from a vehicle while on College of DuPage premises is prohibited. Improper
disposal includes, but is not limited to, spitting smokeless tobacco product, littering, and anything that creates fire
hazards. It is the responsibility of all faculty, staff, students and visitors to comply with this policy. Refusal to comply
with this policy may result in citations issued by Campus Police and/or disciplinary action by the appropriate
administrative office.
GC-33
WAIVER
No term or provision of this Contract shall be deemed waived and no breach consented to unless such waiver or consent
shall be in writing and signed by the party claimed to have waived or consented. The waiver of any such provision shall
be strictly limited to the identified provision.
GC-34
ENTIRE CONTRACT
It is expressly agreed that the provisions set forth in this Contract constitute all the understandings and agreements
between the parties. Any prior agreements, promises, negotiations, or representations not expressly set forth in this
Contract are of no force and effect.
GC-35
FORCE MAJEURE
Neither Contractor nor College shall be liable for failing to fulfill any obligation under this Contract if such failure is caused
by an event beyond such party's reasonable control and which is not caused by such party's fault or negligence. Such
events shall be limited to acts of God, acts of war, fires, lightning, floods, epidemics, or riots.
GC-36
REIMBURSABLE EXPENSES FOR NON-EMPLOYEES
Reimbursements of reasonable expenses incurred by certain non-employees such as consultants, speakers,
performers, etc. who perform services for the College will be made based solely upon a written agreement executed
before the commencement of such services. All such reimbursements will be approved by the appropriate authorized
signatory before payment will be made. Such approval indicates that the reimbursement is within limitations of the
budget and Board policy.
GC-9
GC-37
CONTRACT INTERPRETATION
Whenever the singular is used herein, the masculine, feminine and neuter gender shall be deemed to include the others.
The headings of articles, paragraphs and sections in this Contract are included for convenience only and shall not be
considered by either party in construing the meaning of this Contract. If any provision or clause of this Contract shall be
held to be invalid, such provision or clause shall be deleted from the Contract and the Contract shall be construed to give
effect to the remaining portions thereof.
This Contract shall be interpreted and construed based upon the following order of precedence of component parts. Such
order of precedence shall govern to resolve all cases of conflict, ambiguity or inconsistency.
1.
2.
3.
4.
5.
6.
7.
8.
Addenda, if any.
Execution Forms
Specification.
Special Conditions.
General Conditions.
Instruction to Bidders.
Legal Advertisement.
Bid Proposal.
END OF SECTION
College of DuPage
Task Order Landscape Maintenance
I.
Scope of Work
This bid represents the installation of landscape material and all other services requested as
part of a task order contract for landscape services. Services will be provided on an as needed
basis. Maintenance projects will be developed using the submitted unit cost pricing for a term of
three years.
II.
CONTRACTOR QUALIFICATIONS
A.
B.
C.
D.
All bidders must submit the following qualifications type written on company letterhead
with their bid; FAILURE TO DO SO WILL DISQUALIFY THEIR BID: The College of
DuPage (COD) shall be the sole entity that determines whether or not the bidders
meet the following qualifications based upon the information submitted with bids and
subsequent research.
Any and all Bidders (General Contractors, Prime Contractors, Subcontractors and
Suppliers), who have previously contracted work, and/or are currently contracted with
the College of DuPage, must have completed that work in accordance with all contract
requirements. COD shall have the right to reject any bidder who has not fulfilled
contract requirements to the satisfaction of COD.
On a separate letterhead page(s), the Contractor shall list each and every project that
his/her company has contracted and performed as a Prime Contractor, without
exclusion, in excess of $300,000.00, since January 1, 2006. FAILURE TO INCLUDE
ALL PROJECTS WILL RESULT IN DISQUALIFICATION. The Contractor shall identify
the name of the project, the current contact name of the contracted entity, the contact’s
phone number and email address, the date of commencement and completion, the
project description, the Contractor’s specific scope of work and cost, and the total
project cost. The Contractor must identify, on this list, a minimum of five (5) projects
which will specifically satisfy the requirements of the following paragraph.
A bidder submitting a trade bid package for landscaping must be a landscape
installation company (not maintenance) who installs materials with their own
employees and equipment that meet the following conditions herein.
Page | 1
E.
III.
A.
B.
C.
D.
E.
All companies who wish to bid must have successfully completed higher Education
(Community College and/or four-year Colleges/Universities), and/or corporate and/or
institutional landscape and site work installation projects. The five (5) installation projects
must be similar in scope of work and schedule requirements, and the plant
material/irrigation portion of the installation projects must exceed $300,000 per project.
Similar projects must also include coordinating and subcontracting irrigation,
hardscape/paving and the supply and installation of plant materials. No primary or
secondary education, municipal, park district, governmental (federal, state or
local) or forest preserve installation work will be accepted as examples of similar
project installation work.
The Owner has the right to waive any requirements on these qualifications should they
determine that it is in the best interest of the College of DuPage
UNIT PRICE
Unit Price is an amount proposed by bidders, stated on the Bid Form, as a price per unit of
measurement for materials or services using minimum footages as mentioned
Unit Prices shall be used to develop the cost of the Work approved by the Owner. All Unit
Prices submitted shall be complete in place prices (unless noted otherwise) and include all
costs for overhead, profit, labor, materials, equipment, and any other incidentals related to
the completion of the Work and shall remain firm for the period of the contract.
Contractor shall provide a detailed break out of their costs of labor, including social
security, old age and unemployment insurance, fringe benefits required by agreement or
custom, and workers’ compensation insurance.
Contractor shall provide the name of the trade and the Local Union Number for all
employees performing work on this contract.
Unit Prices shall be utilized for calculation of all change orders submitted, as well as any
allowances included, for the duration of the contract. The Owner may reject a bid if Unit
Prices are considered non-competitive by the College.
Page | 2
SPECIFICATIONS
SECTION 32 9200
LAWNS
PART 1
1.1
- GENERAL
SUMMARY
A. Section includes spreading and finish grading of topsoil, sod installation and
maintenance operations as indicated on plans and specified herein.
1.2
RELATED SECTIONS
A. Section 31 1000 Site Preparation
B. Section 32 0513 Topsoil and Plant Mixes
C. Section 31 0000 Earthwork
D. Section 32 8000 Irrigation System
1.3
QUALITY ASSURANCE
A. Contractor’s Qualifications
1. The work of this section shall be performed by a contractor specializing in sodding
landscape installation.
1.4
SUBMITTALS
A. Submit name of sod grower who will be supplying sod for the project. The Landscape
Architect reserves the opportunity to physically inspect the sod, prior to purchase and
shipment by contractor, unless other arrangements are made with Landscape
Architect.
B. Fertilizer manufacturer and material specifications for review and approval by the
Landscape Architect.
C. Submit to the Landscape Architect the location of the sod supply. Indicate the
producers' fields and lane that will be dedicated to the project. The sod supplier shall
submit to on-site inspections of the designated area to be used as the sod source by
the Landscape Architect.
D. The sod supplier shall submit a grow-in schedule for the sod including but not limited
to:
1. Water - amount and frequency
2. Fertilization - rates, ratios and timing (include time and amount when sod was last
fertilized by grower)
3. Weed control
Page | 3
4. Pest control
5. Mowing - cutting height, frequency, equipment
1.5
FINAL ACCEPTANCE
A. General: Final inspection and acceptance will be at the end of the turf establishment
period. Acceptance will be based upon a satisfactory stand of turf having 100 percent
ground cover of species established with no bare areas. Areas, which do not meet
the contract requirements, in the sole opinion of the landscape architect, shall be
resodded. Repair rejected areas of turf within acceptable planting dates as directed
by the Landscape Architect and repair shall be made with sod, not seed. No sod piece
shall be smaller than 18” x 72”.
PART 2
2.1
- PRODUCTS
TOPSOIL
A. Refer to Section 32 0513, Topsoil.
2.2
SOD
A. Provide a sod comprised of a blend of at least 5 bluegrass cultivars. Sod shall be 16
to 24 months old. Sod shall be free of any objectionable grass and broad leaf weeds.
B. Harvesting procedure
1. Uniformity of cut is required. Sod shall have maximum 1/2” of topsoil across the
width and length of each large roll. Edges shall be cut at 90-degree angles to
provide for tight fit during installation.
2. Thickness and width shall be kept to strict dimensions. Width shall be a minimum
of 18 inches and a minimum length of six feet. All sod shall be of the same width.
3. Landscape Architect may reject sod not meeting specifications as determined by
the Landscape Architect’s sole judgment.
4. All sod shall be transported to site and placed on the surface to be sodded within
twenty-four (24) hours after cutting.
5. Sod cutting and shipping shall be coordinated with the sod installers.
6. Contractor will protect sod against drying and breaking during all stages of harvest,
delivery and installation. Any netting associated with harvest and delivery will be
removed before sod is installed.
2.3
FERTILIZER
A. Initial fertilizer applied to soil before sod installation shall be a complete fertilizer, part
of the elements of which are derived from organic sources. The percentages of weight
shall be 10-10-10.
Page | 4
B. Subsequent fertilizer shall be as identified in 1.4, D., 2. and 3.07, D.
PART 3
3.1
- EXECUTION
FINISH GRADING
A. Topsoil
1. Distribute topsoil in quantity sufficient to meet finish grades. Topsoil shall be
cultivated, lightly compacted to prevent future settlement, dragged, and graded to
finished grade.
B. Finished Grades
1. Finished grades shall slope to drain, be free of depressions or other irregularities
after thorough settlement and compaction of soil, and shall be uniform in slope
between grading controls and the elevations indicated.
2. Finished grade shall meet existing grades at contract limits and be 1” inch below
top of curbs and paving.
3. Topsoil shall be graded and compacted to meet existing finish grades.
3.2
PREPARATION
A. All weed and other organic material must be removed to root depth prior to placing
any sod on topsoil. Weeds shall be removed by application of a weed killer (Round
up Pro or approved equal) used in accordance with IPM requirements minimum 14
days in advance of sodding. After weeds and vegetation have died, use power rake
to remove all roots and organic matter. Submit environmentally friendly product
alternative for Landscape architects review.
3.3
LAWN INSTALLATION
A. Immediately before sodding, scarify, loosen, float and drag topsoil as necessary to
bring it to the proper condition. A minimum of a 3” depth of scarification shall be
accepted. Remove any organic or inorganic matter larger than 1/2 inch in diameter.
B. Uniformly distribute fertilizer by mechanical means at the rate of 40 pounds actual
nitrogen per acre. Work fertilizer into the top 3 inches of soil. Cultivating equipment
shall be set so that the fertilizer will not penetrate to the soil more than 3 inches. Do
not apply fertilizer when there is possibility of rain before lawn areas can be sodded.
3.4
SODDING
A. Install sod at least two weeks prior to date of Substantial Completion or as discussed
and approved by Landscape Architect.
B. Install sod only after irrigation system is completed and approved unless otherwise
directed by the Construction Manager, Landscape Architect and/or Owner. Contractor
may make portions of the system operational to irrigate installed sod with prior
agreement from Owner and Landscape Architect.
Page | 5
C. Take extra caution in installing sod around irrigation heads and valve boxes as to not
damage or bury irrigation items.
D. Correct all inequalities and soft spots before the sod is laid. Sod must be installed
within 24 hours of harvesting. Lay sod solidly with joints staggered so that no voids
occur between the strips. Roll sod within 24 hours after it is laid unless rain occurs
within those 24 hours subsequently role sod with the first rain free 24 hours after. The
finished surface shall be true to grade shall be smooth, even, and equally firm at all
points.
E. Keep sodded areas moist for the maintenance period. After the sod is installed, resod
all areas which have browned out or fail to show a uniform stand of grass.
F. Install sod with the length of material perpendicular to the finish grade surface drainage
pattern.
G. Install sod so that the only pieces less than 18” x 72” are located adjacent to planting
areas or buildings and not paved surfaces or curbed areas.
H. To control weeds, sod installed prior to May 15th or after September 15th must have
a ‘Lawn Pro Super Winterizer w/ Plus 2 weed control’ (Scotts or approved equal
product) applied at the manufacturer’s recommendation. Sod installed in between
those dates shall have a ‘Lawn Pro Super Turf Builder w/ Plus 2 weed control’ (Scotts
or approved equal product) applied at the manufacturers recommendation.
I.
If the sod shall discolor in any manner (brown), in the sole opinion of the Landscape
Architect, during the application of fertilizer and at any other time during the
maintenance period, the Contractor shall replace all discolored areas as determined
by the Landscape Architect.
J. Contractor shall be responsible for insuring that the sod shall not shift, move or slide
from its originally installed position, by whatever means necessary. The methods for
insuring the sod to remain in the installed position shall be discussed with the
Landscape Architect and approved. However, it shall remain the sole responsibility of
the Contractor to repair any sod, which shifts resulting in greater than ½” jointing
between sod pieces. The jointing shall be filled with 5 blend blue grass only seed mix
(see 3.07 item E). All sod, which shifts greater than ½”, shall be removed and
replaced.
3.5
REPAIRS
A. Repair existing lawns damaged by operations under the contract. Repair shall include
finish grading, sodding as required to match existing grade and turf, including
maintenance of repaired areas.
Page | 6
3.6
GUARANTEE
A. Contractor shall guarantee that the sod shall be of rigorous growth, free of disease, for
a one-year period after Final Completion. Beyond the date of final completion,
throughout the one-year guarantee period, the Contractor shall visit the site as often
as necessary to insure that the Owner is maintaining the sod properly. The Contractor
shall inform the Landscape Architect and Owner immediately, via confirmed receipt email, if there is any maintenance conducted by the Owner, which will result in a less
than thriving rigorous growing sod. Any failure of notification will obligate the
Contractor to repair any sod areas, which are damaged during the guarantee period.
3.7
MAINTENANCE
A. Maintain and water lawns until date of Final completion. Maintenance to include
watering, weeding, resodding, mowing, trimming and edging. Each mowing shall
occur when the grass has reached a height of 2 ½” inches. Mow to a height of 2”
inches. Sodded areas shall be rolled with a 200-pound roller within 21 days after
installation.
B. Fill any depressions or settlement that occurs beneath the sod by removing and
replacing the sod within 14 days following installation. Re-sod, do not seed, bare
spots, which occur during the maintenance period.
C. Irrigate as required to supplement natural rainfall so that all lawn areas receive
sufficient water for normal plant growth. The Contractor will be allowed to utilize the
irrigation system to irrigate newly installed sod. In the event that the irrigation system
cannot be used, the Contractor will be paid for supplemental watering at the contract
unit price, per 1,000 gallons.
D. Refertilization shall be repeated after the first two lawn mowings have been made.
Use this same analysis commercial fertilizer, in order to achieve 1 pound of actual N
per 1,000 square feet.
E. All sod shall remain in position with tight jointing. The Contractor must maintain sod
in the originally installed position. Should the Contractor require means or devices to
control movement those means and devices shall be acceptable to the Landscape
Architect and Owner. Joints, which may develop during the installation and warranty
period, must be repaired with sod within seven days. Seeding of joints less than ½” of
an inch shall be permitted with a five-variety bluegrass seed blend.
END OF SECTION
Page | 7
EXTERIOR PLANTS
PART 1
1.1
- GENERAL
SUMMARY
A. Landscape planting shall include the supplying of all materials and completion of all
work items associated with the installation warranty and maintenance of all trees,
shrubs, perennials, annuals, groundcover, and vines shown on the plans and specified
herein.
1.2
CONTRACTOR QUALIFICATIONS
A. All bidders must submit the following qualifications type written on company letterhead
with their bid; FAILURE TO DO SO WILL DISQUALIFY THEIR BID: The College of
DuPage shall be the sole entity that determines whether or not the bidders meet the
following qualifications based upon the information submitted with bids and
subsequent research.
B. Any and all Bidders (General Contractor, Prime Contractors, Subcontractors and
Suppliers), who have previously contracted work, and/or are currently contracted with
the College of DuPage, must have completed that work in accordance with all contract
requirements. COD shall have the right to reject any bidding or bidders who has not
fulfilled contract requirements to the satisfaction of COD.
C. On a separate prime contractor bidding company letterhead page(s), list each and
every project that your firm has contracted and performed as a prime contractor,
without exclusion, in excess of $300,000.00, since January 1, 2006. FAILURE TO
INCLUDE ALL PROJECTS WILL RESULT IN DISQUALIFICATION. Identify the
name of the project, the current contact name of the contracted entity, the contact’s
phone number and email address, the date of commencement and completion, the
project description, your company’s specific scope of work and cost, and the total
project cost. The contractor must identify, on this list, a minimum of five projects, which
specifically satisfy the requirements of the following paragraph.
D. A bidder submitting a trade bid package for landscaping must be a landscape
installation company (not maintenance) who installs materials with their own
employees and equipment that meet the following conditions herein. All
companies, who wish to bid, must have successfully completed higher education
(community college and four year colleges), and/or corporate and/or institutional
landscape and sitework installation projects. The five installation projects must be
similar in scope of work, schedule requirements and the plant material/irrigation
portion of the installation projects must exceed $300,000. Similar projects must also
include, coordinating and subcontracting irrigation, hardscape/paving and the supply /
installation of plant materials. No primary or secondary education, municipal, park
district/park department, governmental (federal, state or local) projects or forest
preserve district installation work will be accepted as examples of similar
project installation work.
E. Additional qualifications are required for those contractors and suppliers within
each section of the Technical Specifications of the Project Manual. Prior to
bidding, all bidders and those who wish to supply or perform any of the work
must meet these requirements.
Page | 8
1.3
RELATED SECTIONS
A. Section 02 1050 Tree and Plant Protection
B. Section 31 0000 Earthwork
C. Section 31 1000 Site Preparation
D. Section 32 0513 Topsoil and Plant Mix
E. Section 32 8000 Irrigation System
F. Section 32 9200 Lawns
G. Section 33 4605 Underdrain System
1.4
SUBMITTALS
A. Samples: Representative samples of the following materials shall be provided to the
Landscape Architect from the supply source being used:
1. Plant material: Landscape Architect reserves the right to tag and/or inspect plant
stock at the nursery prior to delivery to the site. Samples or photos may be
requested by Landscape Architect of all materials; to be provided by the supplying
Nursery, through coordination by the Landscape Contractor, in lieu of inspection.
2. Mulch: 1 pound sample.
3. Planting Mixture Each Type: 1 pound sample.
4. Top Soil: 1 pound sample
5. Appropriate soil sample testing of all material to be removed, relocated and/or
installed as necessary to complete the work.
B. Test Reports: Submit to the Landscape Architect two copies each of certified test
reports for:
1. Topsoil per Section 32 0513
2. Planting Mixture per section 32 0513
C. Certification
1. Phytosanitary certification: All plant material inspection certificates required by
federal, state or other governing authorities will accompany each shipment and be
turned over to the Landscape Architect upon delivery.
2. Disease Free Stock: Prior to securing, ordering or reserving any plant material,
the Contractor must provide a certificate signed by both the grower, supplier and
the installing contractor verifying that all proposed plant material designated for the
project is disease free.
3. Invoice: Vendor or grower's invoice for each shipment of plants shall show sizes,
quantities, and root treatment of plants (i.e., containerized, balled and burlapped,
or bare root).
Page | 9
D. Construction Schedule: The schedule shall be as stipulated within the General
Requirements of the Project Manual. Upon authorization to proceed with the work,
submit three copies of proposed construction schedule indicating detailed dates for all
pay items of work within this specification.
E. Maintenance Instructions:
Submit three copies of typewritten instructions
recommending procedures to be established by the Owner for the maintenance of
landscape work for the upcoming two year period - during after warrantee/guarantee
period is over. Submit per close out documents Section 017700 and with payment
application for substantial completion.
F. Toxic Chemicals: Submit products, application rates, and anticipated uses of
pesticides, herbicides and fumigants.
G. Photos of plant materials (shall be electronic).
1.5
QUALITY ASSURANCE
A. All materials and work shall comply with applicable sections of the following
references:
1. American Association of Nurserymen, Inc. (AAN) Standard: American Standard
for Nursery Stock (ANSI Z60.1-1986)
2. Hortus Third, Cornell University, 1976
B. Source Quality Control
1. Certification: All landscape materials shall be from stock inspected and certified
by authorized governmental agencies. The stock shall comply with governmental
regulations prevailing at the supply source and the project site.
2. Analysis and Standards: Products packaged in sealed containers shall be labeled
with manufacturer's certified analysis. The composition of bulk materials shall be
tested by an approved laboratory in accordance with procedures established by
the Association of Official Agricultural Chemists, wherever applicable, or as
specified by product specifications referenced herein.
3. Plant materials tagged by Landscape Architect (if indicated in plant list): The
Landscape Architect may have tagged certain plant materials to be used for this
project and they have been identified in the plant list. It shall be the responsibility
of the Contractor to coordinate with the identified sources, transport and install this
plant material and the contractor’s cost. All other conditions shall apply. Plant
material in the plant list shall be supplied and installed by the contractor per these
specifications.
Page | 10
4. Plant Materials not tagged by Landscape Architect, the contractor must furnish
electronic photos of each material standing independently. The photos shall have
a vertical measuring device which clearly indicates the height of the material
standing alongside of each material. Materials noted by height and width shall have
two measuring devices shown in the photos. Photos shall be submitted
electronically (one CD ROM) to the landscape architect by the contractor two
weeks prior to any decision made as to the material appropriateness and required
shipping date. A decision as to the material appropriateness shall be the sole
discretion of the Landscape Architect. At their sole discretion, the Landscape
Architect may require more information to insure that the materials meet the
specifications prior to shipping and upon arrival.
5. Plant Material Selection: Plant materials shall be supplied by a nursery located in
Northern Illinois unless otherwise approved by the Landscape Architect. Prior to
digging and shipment by the nursery, plant materials shall be tagged for inspection
and approval by the Landscape Architect. Notify the Landscape Architect of
tagged material locations at least two weeks prior to digging.
6. All Evergreen, Shade and Ornamental trees must be tagged with a bright yellow
24” long survey tape on the SOUTH side of the tree at a height of 7 feet above root
ball flare prior to digging. This tape shall be used to orient all material in the same
north/south direction as it was originally planted when installing on site.
C. Substitutions
1. If specified landscape material is not obtainable, notify the Landscape Architect
who will assist contractor to identify alternate sources or substitutes. Adjustments
will be made at no additional cost to the Owner. If replacements are downsized,
credits to the Owner will be based on comparable cost differentials customary for
materials and sizes involved.
2. Plants shall be supplied at the sizes specified. Plants of larger size may be used
if acceptable to Landscape Architect and if sizes of roots or balls are
proportionately increased.
3. Container plants may be substituted for those designated "B & B" if approved by
the Landscape Architect.
D. Plant Location
1. It shall be the sole responsibility of the contractor to locate all plant material on the plant
list with the exception (if any) identified on the plant list as previously ‘tagged’ by the
landscape architect.
2. Contractor must submit the following information to the Landscape Architect for
consideration and a determination of conditional acceptance:
3. Location, who will transport and method of protection for all plant materials
a. Location of the material, who will transport the material, method of protection
prior to delivery, during delivery and while onsite.
b. PH of the soil where the plant material is located in the field and a description
of the type of soil and height above the existing ground water table.
Page | 11
c. Photographs at (4) 90 degree positions...
E. Irrigation System Operation:
1. The Landscape and Irrigation Installation Contractors shall be completely
responsible for the proper watering of all plant material and shall be totally
responsible for the proper operation of any supplemental watering system
(irrigation system). If an irrigation system is part of the scope of work, it shall be
the responsibility of the General Contractor and Landscape Contractor to work
closely with the Irrigation System Contractor to sequence the installation so that
the installed materials are properly watered.
2. Additionally, should at any time the Contractor finds that the irrigation system is
not operating properly they shall immediately notify the Owner by first ‘in person’,
second by phone and always by and e-mail within four hours of a problem
operation. The Contractor must also notify the Irrigation System Contractor by the
same means and within the same time frame.
1.6
PRODUCT DELIVER, STORAGE AND HANDLING
A. General
1. Store materials only in locations approved by the Landscape Architect.
2. Notify the Landscape Architect forty-eight hours in advance of all delivery time for
plant material.
3. All plant material must be protected from theft during the entire length of the
contract including the warranty period. Materials removed from the project, by
whatever reason, shall be the responsibility of the Contractor to replace.
B. Packaged Materials: Deliver packaged materials in unopened containers showing
weight, analysis and name of manufacturer. During shipment and storage on site,
protect materials from breakage, moisture, heat or other damage.
C. Plant Materials
1. Shipping shall be scheduled to minimize on site storage of plants. Stock shall not
be shipped until the planting preparations have been completed.
2. Labels: Shipment of plants shall be clearly identified with legible labels stating
correct name and size of plant securely attached to individual plants or to bundles
of like variety and size.
3. During shipment, plants shall not be bent, stacked or bound in a manner that
damages bark, breaks branches, deforms root balls, or destroys natural shape.
4. Transport plant material in closed vehicles or in open vehicles with the entire load
properly covered for protection from drying winds, heat, freezing or other exposure
that may be harmful.
Page | 12
5. If delays beyond the Contractor's control occur after delivery, plants shall be kept
watered, and protected from sun, wind and mechanical damage; root balls shall
be covered with topsoil or mulch. Do not remove container-grown stock from
containers until planting time. "Heel in" bare root plants in moist soil and cover
with 3” minimum thickness of wood mulch, immediately upon delivery. Open
bundles of plants and separate the plants before the roots are covered. Take care
to prevent air pockets among roots when heeling in. Keep the roots constantly
moist until planted. The heeling-in grounds shall be a well-protected, shaded area
complete with wind screen fencing and shade canopy fabric.
6. Handle plants at all times in accordance with the best horticultural practices. Lift
B&B materials from the bottom of the ball only. Plants handled otherwise will be
subject to rejection. Balled and burlapped plants which have cracked or broken
balls are not acceptable and shall not be planted.
1.7
JOB CONDITIONS
A. General
1. Prior to beginning work, the Contractor shall examine and verify the acceptability
of the project site and notify the Landscape Architect of unsatisfactory conditions.
Do not proceed with the work until unsatisfactory conditions have been corrected
or resolved in writing by the Landscape Architect.
2. Where planting occurs in close proximity to other site improvements, adequate
protection shall be given to all features prior to commencing work. Any items
damaged during planting operations shall be promptly repaired to their original
condition at no cost to the Owner.
B. Utilities: Have all underground utilities located by servicing agencies. In the vicinity of
utilities, hand excavate to minimize possibility of damage to underground utilities.
C. On-site sources of water will be available.
D. Excavation: When conditions detrimental to plant growth are encountered such as
rubble fill, adverse drainage conditions or obstructions, notify Landscape Architect
before planting.
E. Planting Season
1. Materials shall be installed during planting seasons normally recognized in the job
locality for the species being utilized.
2. If special conditions exist which warrant installation outside the normal planting
season, submit a written request to the Landscape Architect describing conditions
and stating the proposed variance. Permission for the variance will be given only
if, in the opinion of the Landscape Architect, the variance is warranted.
F. Work Schedule
1. Upon authorization to proceed with the work, submit a project work schedule
indicating the dates of each of the following items:
a. Tagging of plants in nurseries
Page | 13
b. Delivery of topsoil to the site
c. Delivery of other materials to the site
d. Staking of plant locations on the site
e. Digging and preparation of plant pits and beds
f.
Delivery of plant material to the site
g. Planting
h. Substantial completion of the work
2. Notify Landscape Architect in advance of any deviations from schedule.
G. Coordination With Other Work
1. Proceed with and complete landscape work as rapidly as portions of the site
become available, working within the seasonal limitations for each kind of
landscape work required.
2. Maintain grade stakes set by others until removal is mutually agreed upon by all
parties concerned.
3. Coordinate planting work sequence with installation of irrigation system.
1.8
GUARANTEE
A. General
1. Warrant all plant material to be true to botanical name and specified size. All
nursery growing tags shall remain on the plant material until inspected by the
Landscape Architect. Contractor shall furnish confirmation of all plant material
varieties to the Landscape Architect by copies of the plant material suppliers
shipping invoices. Invoices must list all plant material and lawn specifications
including; genus, species, varieties and source location of grower, or growers, and
location and contact information of all suppliers and growers.
2. After the Contractor receives a Substantial Completion of Plant Material and Lawn
Areas, all plant materials, shall be maintained in a vigorous condition and
warranted against defects including death, improper maintenance, and
unsatisfactory growth for the following time period:
a. Two years after the Substantial Completion for fall plantings.
b. Two years after the Substantial Completion for spring plantings.
Site visit inspections for warranty compliance, shall be completed by the
Landscape Architect, and notification of work that is not in compliance with the
specifications shall be provided to the Contractor within seven calendar days after
the following seasonal warranty dates. The Spring site visit shall be the second
week of May and the Fall site visit shall be the third week of October. The
Contractor must complete all work identified during the site visits within seven days
after receiving the site visit inspection notes.
Page | 14
3. The Contractor will not be responsible for defects resulting from, abuse or damage
by Owner or Owner’s users, or unusual phenomena or incidents beyond landscape
installer's control which result from natural causes such as floods, lightning,
storms, freezing rains, winds over 60 miles per hour, fires or vandalism. Droughts
shall not be considered unusual phenomena, as the Contractor is responsible for
proper watering of all plant material and lawn areas at all times to maintain a
healthy and rigorous growth in the opinion of the Landscape Architect.
B. Replacements
1. During the warranty period, replace, at no additional expense to the Owner, plant
materials that are dead or that are, in the opinion of the Landscape Architect, in an
unhealthy or unsightly condition, or that have lost their natural shape due to dead
branches, excessive pruning, or inadequate or improper maintenance. Rejected
plant materials, shall be removed from the site and legally disposed of, at no
additional expense to the Owner.
2. The Landscape Architect and the Owner shall be the sole determination of the
material, which must be replaced. The following general guidelines are what the
Landscape Architect will use to determine whether Plant Material(s) must be
replaced are:
a. If the trimming of the dead branches removes more than ten percent of the
total original branching then this material shall be determined to be dead.
Additionally, if the removal of ten percent of the dead branching disfigures
the form of the Plant Material, then the material must be replaced. If more
than 10 percent of the grass blades are less than vigorous, healthy and
green in color, then the grass (or sod) shall be determine to be dead and
must be replaced.
3. Only one replacement of any plant is required after Substantial Completion, except
for losses or replacements due to failure to comply with specified requirements.
4. Replacement plants and planting operations shall be in accordance with the
original specifications. Replacements shall be made no later than the next
succeeding planting season. Fully restore areas damaged by replacement
operations to their original and specified condition.
5. If, in the opinion of the Landscape Architect and Owner, it is advisable to extend
guarantee for a second growing season for any or all plant materials, an inspection
at the end of extended warranty period will be made to determine acceptability of
the items involved. The extended warranty, if required, shall be continued for all
plant material and lawn areas at no additional cost to the Owner. Contractor shall
be required to post a performance bond for that amount of the work for the total
plant material’s replacement value, which are under the extended guarantee.
Amount shall be agreed upon between Owner and Contractor
P a g e | 15
PART 2
2.1
- PRODUCTS
MATERIALS
A. Plant Materials
1. Plant materials shall be true to name and variety described in "Hortus Third",
Cornell University, 1976, or by cultivars generally accepted in the trade.
2. All planting stock shall be nursery-grown in accordance with good horticultural
practice. Plants shall be free of disease, insects, eggs, larvae, and defects such
as knots, sunscald, injuries, abrasions or disfigurement. They shall be sound,
healthy and vigorous, of uniform growth, typical of the species and variety, well
formed, free from irregularities, with the minimum quality conforming to American
Standard for Nursery Stock.
3. Plants indicated, as SPECIMEN, in the plant list of the drawings, shall be
exceptionally heavy, symmetrical, and tightly knit, cultured, to be
unquestionably superior in form, branching, compactness and symmetry.
Any question as to whether the material shall comply with this paragraph
shall be the sole discretion of the Landscape Architect and Owner.
4. The minimum acceptable sizes of all plants shall be measured before pruning and
with branches in normal position. Unless otherwise designated on the plant list,
all plant dimensions shall conform to those listed in ANSI A60.1, American
Standard for Nursery Stock.
a. Where height is indicated as a range, the smaller dimension is the minimum
acceptable; the larger dimension represents the maximum permissible except
with approval of the Landscape Architect. The average dimension of all plants
must at least equal the average of the height range specified.
b. Spread shall meet the minimum dimension specified in all directions and must
be considered as pivoting on the center of the plant. Where range is shown
between two spread dimensions, the smaller dimension is the minimum
acceptable. Spreads shall at least average on the average of the range
indicated.
c. Caliper is the trunk diameter taken at a specified distance (12”) above root
collar as described in ANSI Z60.1.
d. Branching point is the distance above ground where balanced branching
occurs or where a dimension on trunk appears to form the head of the tree.
5. Root treatments on all plants shall conform to the requirements of ANSI Z60.1.
Plants shall be dug and prepared for shipment in a manner that will not cause
damage to branches, shape and future development after planting.
a. Balled and burlapped ("B&B") plants shall have a firm, natural ball of earth of
sufficient diameter and depth to encompass the fibrous and feeding root
systems necessary for full recovery of the plant. Balls shall be securely
wrapped with burlap and bound with cord. Ball sizes shall meet the
requirements of the ANSI Z60.1.
Page | 16
b. Plants furnished in containers shall have the roots well established in the soil
mass and shall have grown in the container for at least one growing season.
Containers shall be large enough to provide earth-root mass of adequate size
to support the plant tops being grown. Plants, other than ground covers, overestablished in the container, as evidenced by pot-bound root ends, will not be
accepted.
c. Bare root plants shall have a root spread sufficient to ensure full recovery and
development of the plant. Take care to avoid injury to or removal of fibrous
roots. Carefully protect roots with wet straw, moss, or other materials so that
the plants arrive with their roots in a moist and healthy condition. Remove
broken and injured roots prior to planting.
6. Plant materials shall be subject to final approval by the Landscape Architect at the
site before installation. Any plant materials determined to be unacceptable for any
reason due to poor health, less than vigorous condition, poor form or improper
variety, shall be removed and replaced prior to planting at no additional cost to the
Owner, regardless of any prior approvals during tagging or photograph review.
The Landscape Architect shall be the sole determinant as to whether the plant
material is acceptable to install regardless of prior Nursery or Landscape
Contractor submittal information.
B. Topsoil: See Section 32 0513, Site Topsoil.
C. Soil Amendments
1. Peat shall meet the requirements:
a. Peat shall consist of at least 75 percent partially decomposed stems and leaves
of hypnum, polytrichum and other mosses in which the cellular structure is still
recognizable.
b. Texture may vary from porous fibrous to spongy fibrous and peat shall be either
crumbly or compact, but elastic.
c. Peat shall be nearly free from decomposed colloidal residue and wood, and
shall be essentially brown to black in color.
2. Granular fertilizer shall conform to Fed. Spec. Q-F-241, Type I, Level B, and shall
bear the manufacturer's guaranteed statement of analysis.
a. Granular fertilizer shall contain a minimum percentage by weight of nitrogen
(of which 50 percent shall be organic), available phosphoric acid, and potash.
3. pH Adjusters
a. Lime shall be ground dolomite limestone containing not less than 85 percent
calcium and magnesium carbonates, 50 percent passing through 100 mesh
screen, 98 percent passing 20 mesh screen.
b. Elemental sulphur shall be finely ground horticultural grade material containing
at least 95 percent purity. Material shall be delivered in unopened containers
containing manufacturer's guaranteed analysis.
P a g e | 17
4. Herbicide products and rates of application to conform with registered uses.
2.2
SOIL AMENDMENTS
A. Planting mixture for all planting bed areas and annual planting bed areas shall be
amended with:
1. Fertilizer shall be incorporated into the mix at a rate of 6 pounds per 100 square
feet of bed area.
2. For planting beds, apply ‘Preen’ weed pre-emergent at the manufacturer’s
recommended rate prior to placement of mulch.
2.3
STAKING MATERIALS
A. Staking materials shall be as shown on the drawings and as specified within these
specifications. Staking maybe omitted under conditions of item B below; however
should any methods and/or materials, which the contractor has proposed be
unsuccessful in the sole opinion of the Landscape Architect, then the Landscape
Contractor shall be obligated to use a method designated by the Landscape Architect
at no additional cost to the Owner.
B. The Contractor shall be responsible for furnishing and installing all materials and labor
necessary to maintain all plant materials in their original location of planting. The
materials, which the contractor will use, shall be as suggested by the contractor and
reviewed for appropriateness by Owner and Landscape Architect, prior to installation.
2.4
MULCH
A. Wood mulch shall be premium (double processed) shredded hardwood mulch dyed
‘Brown’ in color, or approved equal, supplied from a source within the State of the
project location, as approved by Landscape Architect..
B. Pine Fines shall be as supplied by Midwest Groundcovers, St. Charles, Illinois or
approved equal.
2.5
TREE ROOT GROWTH/STIMULATOR
A. Shall be as manufactured by North Country Organics, Bradford, VT, Myco-Magic
brand. Apply at manufacturer’s recommended rate for each shade, evergreen, and
ornamental tree.
2.6
SUPPLEMENTAL TREE WATERING
A. Shall be TreeGator Jr. as manufacture by TreeGator (866-873-3428), or approved
equal. Provide one per tree. Remove all bags at the end of warranty period or prior to
if the tree has established itself. All TreeGator supplemental watering ‘bags’ shall
become the property of the Owner.
Page | 18
B. Evergreen and Deciduous trees shall have different type of Tree Gator Jr. bags per
manufacturer’s tan in color, recommendations. All bags shall be dark brown in color.
2.7
TREE TRUNK WRAP
A. Shall be tree wrap material 4” wide, two-ply with asphaltic layer, white in color,
waterproof crepe Kraft paper secured with two-ply jute twine
PART 3
3.1
- EXECUTION
FINISH GRADING
A. Topsoil
1. Distribute pulverized topsoil in quantity sufficient to meet finish grades. Topsoil
shall be cultivated, lightly compacted to prevent future settlement, dragged, and
graded to finished grade.
B. Finished Grades
1. Finished grades shall slope to drain, be free of depressions or other irregularities
after thorough settlement and compaction of soil, and shall be uniform in slope
between grading controls and the elevations indicated.
2. Finished grade shall meet existing grades at contract limits and be ½ inch below
top of curbs and paving.
3. Topsoil shall be graded to within 1/2 inch below finished grade.
3.2
PREPARATION
A. Layout
1. Individual plant locations shall be staked on the project site by the Contractor and
approved by the Landscape Architect before any planting pits are dug. The
Landscape Architect reserves the right to adjust plant material locations to meet
field conditions, and design objective, without additional cost to the Owner.
B. Coordination
1. Accurately stake plant material according to the drawings. Stakes shall be 3’ high
above grade and painted a bright lime green to be clearly visible for inspection.
2. If obstructions are encountered that are not indicated, do not proceed with planting
operations until alternative plant locations have been selected and approved in
writing by the Landscape Architect. Where location or spacing dimensions are not
clearly shown, request clarification by the Landscape Architect.
Page | 19
3.3
TREE TRANSPORT
A. Transportation:
1. Contractor may be required, when directed by the Landscape Architect, to hand
cart, excavate and plant trees in environmentally sensitive or an area inaccessible
by vehicle; at no additional cost to the Owner.
2. Contractor must remove any and all tree wrap or other plant shipping protection
prior to planting so that the plant material can be inspected upon arrival by the
Landscape Architect.
3. Prior to wrapping any deciduous tree trunk with tree wrap, the Contractor must
have the trunk condition of every tree inspected and approved by the Landscape
Architect. If the trees arrive wrapped then the wrapping material shall be removed
for inspection, inspected and re-wrapped at no additional cost to the Owner.
4. Any trees damaged during loading, transport or unloading will be unacceptable
and the contractor must replace this material as required to meet the project
completion/implementation schedule deadlines.
3.4
PLANTING
A. Excavation
1. Rocks and other underground obstructions shall be removed to a depth necessary
to permit proper planting according to plans and specifications. If underground
utilities or other structural obstructions are encountered, alternate planting
locations will be determined by the Landscape Architect. Explosives cannot be
used for removal of obstructions.
2. Plant pits shall be dug only by methods approved by the Landscape Architect.
a. Planting pits shall be round, with vertical sides and flat bottoms, and sized in
accordance with outlines and dimensions shown on the drawings.
b. If rotating augers or other mechanical diggers are used to excavate holes, the
vertical sides of the pits shall be scarified, fractured, or otherwise broken down
to eliminate impervious surfaces.
c. Loosen or scarify in the bottom of all plant pits to a depth of 4 inches.
3. Existing soil in shrub beds shall be excavated to a depth shown on the drawings
and be replaced with planting soil mixture. Plant beds shall be brought to a smooth
and even surface conforming to established grades.
4. Excavated material that is not the specified planting soil will not be used for backfill
in any planter or planting pit and shall be removed from the site.
B. Planting
1. Planting, unless otherwise directed, shall be performed as specified. Do no
planting when the ground is frozen, unless approved by the Landscape Architect.
Page | 20
2. Balled and burlapped plants: Place a minimum of 4 inches of compacted planting
mixture in the bottom of the pit or to depth necessary to set the plant to required
grade. Orient plant in the same orientation as grown in the Nursery. Add Root
Growth fertilizer per manufacturer’s recommendations. Set the plant in the pit to
the proper grade and position, faced to give the best appearance or relationship to
one another and adjacent structures. Cut away burlap, rope, wire or other
wrapping materials from the top of the ball, and remove from pit. Do not remove
burlap or ties from sides or bottom of ball. If plastic wrap or other non-degradable
materials are used in lieu of burlap, completely remove them before placing of
backfill. Cleanly cut off broken or frayed roots. Place planting mixture around the
ball and carefully compact to avoid injury to the roots and to fill the voids. After
backfilling planting pit approximately two-thirds full, add water and allow planting
mixture to settle. After the water has been absorbed, fill the planting pit with
planting mixture and tamp light to grade, and form a watering basin of the size
indicated.
3. Container-grown stock: Plant as specified above for balled and burlapped plants,
and as modified herein. Remove containers before planting and sever the sides
of root ball in several places, loosening the roots on the outside of the ball
sufficiently to encourage rapid root extension into the surrounding soil and to
prevent girding of root mass.
4. Bare root stock: Plant so that the roots are arranged in a natural position. Remove
damaged roots with a clean cut. Planting soil mixture shall be carefully worked in
among the roots. Remainder of backfill of planting soil mixture shall be tamped
and watered as above. Earth saucers shall then be formed around isolated plants.
5. Planting time of plant materials shall be as stipulated in the schedule provided
with the General Requirements of the Project Manual.
C. Underdrain Installation (If indicated on plans and/or details)
1. Install underdrain in locations and as per details shown on plan. Contractor shall
perform testing requirements for underdrain prior to backfilling any plant materials.
2. Correct underdrain for those areas which do not meet the testing requirements.
3. Note that underdrain inspection ‘ports’ for the PE flexible pie around all trees shall
be extended to finish grade on the NORTH side of all trees, capped with a black
PE cap and then cover with 3” of mulch.
D. Fertilizing
1. Amend all planting backfill and bed mixes at rates specified under Part 2.2.
2. Fertilize and amend, with root growth / acclamator, all shade trees, ornamental
trees and evergreens prior to backfilling, per manufacturer’s recommendations.
Page | 21
E. Weed Control Pre-Emergent
1. All Planting Beds and Annual beds shall have PREEN (or approved substitute)
placed immediately after planting mixture is in place and prior to placing mulch.
Application rate per manufacturer’s recommendation.
F. Mulching
1. Mulching shall take place within 48 hours after planting.
2. Mulch all freestanding Trees, Tree and shrub beds to a uniform depth of 3” inches
with wood Bark mulch. Mulch groundcover and perennial areas to a uniform depth
of 2 inches with wood bark mulch. Mulch annual planting beds to a uniform depth
of 2” with Pine Fines.
3. Mulch shall be kept off lawn areas, buildings, sidewalks, light standards and other
structures.
4. Form mulch rings around freestanding trees and large shrubs that are located
within turf areas as shown on the plant material details. Mulch trees with a 5’
diameter, 3” deep wood mulch saucer if 6” or less in caliper. Deciduous trees
greater than 6” caliper shall have a mulch ring radius equal to one foot per caliper
inch. Evergreens shall have a mulch ring diameter equal to the drip line.
G. Pruning
1. General
a. After planting, do not prune the branches of deciduous stock except to remove
broken, competing leader, crossing or damaged branches and as directed by
Landscape Architect. Pruning shall be done by workers certified for this type
of work.
b. Trimmings shall be removed from the site.
2. Trees
a. Prune trees by removing all dead wood, badly formed, interfering limbs, and
sufficient other growth to ensure healthy and symmetrical growth of new wood.
b. In the case of multiple leaders, preserve the one which will best promote the
symmetry of the tree, and remove or cut back the remainder so that they will
not compete with the selected leader. Cut back surrounding top branches to
conform to the leader. If the trimming of the tree distorts the original form, in
the opinion of the Landscape Architect, then the tree must be replaced.
3. Shrubs:
a. Prune shrubs by removing all dead wood and broken branches, thinning out
canes and cutting back or removing unsymmetrical branches. Pruning shall
result in a loose outline conforming to the general shape of the shrub type. Do
not use hedge shears. Absolutely no shrubs should be trimmed into ‘ball-like
shapes’, rather the natural form of the shrub shall be maintained.
Page | 22
H. Securing Plant Material
1. General
a. The Contractor shall be responsible for insuring that all plant material shall
remain in the location as originally planted in a true, upright condition and at
the original elevation. Should there be any movement of the plant material, in
the sole opinion of the Landscape Architect, the contractor shall be responsible
for returning the plant material and all disturbed areas to their original condition.
This shall be required as often as necessary to restore the plant material to the
original location and grade at no additional cost throughout the entire length of
the contract and warranty/guarantee period.
I.
Maintenance
1. Planting maintenance shall begin immediately after each plant is installed, and
shall continue as required until final acceptance at the end of the warranty period.
2. All work shall be inspected a minimum of once per week by the Contractor; during
the installation, maintenance and warranty period, and as needed so that the
requirements identified within these specifications are performed promptly so as
not to cause further deterioration or unsightly condition through untimely remedy.
Mulch depth and proper water requirements in particular must be inspected
weekly, or as often as necessary to insure that proper watering to all plant and
lawn material is maintained and corrected immediately if necessary.
3. The Contractor shall irrigate all plants adequately to maintain optimum supply of
moisture within the root zone; reoccurring overly dry or wet conditions shall be
grounds for rejection of plant material. If the irrigation system is inoperative, hand
watering shall be accomplished from a source approved by the Landscape
Architect. Water shall not be applied with a force that will displace mulch or cause
soil erosion, and shall not be applied so quickly that it cannot be absorbed by the
mulch and plants. There shall be no exceptions made to this condition, regardless
of the amount of natural rain received. The contractor will not receive any
additional money should the need arise to hand water all plant material and lawn
areas.
4. Plants shall be pruned and mulch replaced as required to maintain depths required
by specifications during the weekly inspection visits by the Contractor.
5. Maintain all plant beds and tree saucers weed free; mow all grass through the end
of final completion. Weeds shall not be allowed to reach a height of 2 inches before
being completely removed, including root growth. Grass shall be mowed weekly
or as often as necessary when the grass reaches a maximum height of three
inches. Grass shall be mowed to a height of 2 ½”.
6. Keep plants free of insects and disease. All insecticides and fungicides applied to
control pests and maintain plants in a healthy growing condition, shall be approved
by the Landscape Architect.
Page | 23
7. Fertilize plants at least once during the period of establishment between the dates
of 1 February and 15 March (if applicable). Fertilization shall be applied by
topdressing 1 pound per 100 square feet of plant pit or bed area. Formula for the
application shall be 10N-10P-10K.
8. Remove, at no cost to Owner, dead and unacceptable plants as their condition
becomes apparent, per the requirements of the weekly inspections.
9. Contractor must maintain a specified mulch depths for all mulched beds and trees
at all times during the entire maintenance and warranty period. The Contractor
must refresh all mulch to the proper depths as often as necessary to maintain the
specified depths during the entire warranty period. Additionally, mulch must be
refreshed one week prior to the spring site visit for warranty compliance and one
week prior to the fall site visit for warranty compliance conducted by the Landscape
Architect.
10. Contractor must take all necessary precautions and install all measures necessary
to insure that all plant material remains in its original location, upright true and
plumb, and at the originally installed vertical elevations. Should the Contractor
doubt that the plant material will remain in the installed position; they shall be
required to, at no additional cost to the Owner, during the entire installation and
warranty period, maintain methods acceptable to the Owner to keep the material
in the original position.
11. Maintenance shall only be performed by State of Illinois certified firms and
individuals who have passed state examination in that specific and required
maintenance task. Contractor must submit certificate certification with close out
documents at substantial completion.
3.5
ACCEPTANCE
A. Inspections for Acceptance of Work
1. Substantial Completion
a. Notify the Landscape Architect in writing of the completion of planting.
b. Within 10 days after notification of completion of work, the Landscape Architect
will inspect the work and prepare a Substantial Completion, along with a list of
items that require completion or correction.
c. Issuance of the Substantial Completion shall constitute the start of the warranty
period for portion accepted and Substantial Completion of work.
2. Final Acceptance Inspection
a. The final inspection of all planting or phase of planting work under the contract
will be made by the Owner, Contractor and Landscape Architect.
b. Before final acceptance is made, the terms of the warranty shall be met and
the site shall be in the condition stipulated under Part 3.06, Clean-Up and
Protection.
Page | 24
c. Final acceptance inspection of plantings or material planted during recognized
planting seasons will be made by the Landscape Architect during the spring
and fall site visits.
3.6
CLEAN-UP AND PROTECTION
A. Clean-Up
1. Excess and waste material shall be removed daily.
2. When planting in an area has been completed, the area shall be cleared of all
debris, soil piles and containers.
3. At least one paved pedestrian access route and one paved vehicular access route
to each building shall be kept clean at all times. Other paving shall be cleaned
when work in adjacent areas is completed. Power washing with an eco and
landscape friendly cleaner shall be completed at the end of each day in which
construction has in any manner soiled or tire marked, or left vehicle fluids on any
walk surfaces. Additionally, power washing of all walkways must be completed
one week prior to the spring site visit and the fall site visit by the Landscape
Architect. Power washing shall also be completed one week before substantial
completion and one week before final completion.
B. Repairs
1. Any damage to existing landscape, paving or other such features (within the
project boundaries or outside the project boundaries) as a result of work related to
this contract shall be repaired by the responsible Contractor to its original
condition, as coordinated by the Landscape or General Contractor, at no additional
cost to the Owner.
C. Protection
1. Protect landscape work and materials from damage due to landscape operations,
operations by other Contractors and trades, and trespassers. Maintain protection
during installation and maintenance periods. Contractor shall have any plant
material damage repaired or replace the plant material as directed by the
landscape architect. Contractor must notify the landscape architect and Owner
immediately in email form as to the damage (or notice of damage) of any specimen
plant material. Damage must be treated within 48 hours (if the material is
determined to remain by the landscape architect) by a State of Illinois certified
arborist. If damage is not treated on material determined by the Landscape
Architect to remain, within 48 hours by a certified Arborist, then the Landscape
Architect and Owner shall contact an Arborist to complete the repair and the cost
of repairs shall be deducted from the Escrow identified in Part 3.8.
2. Protect all existing hardscape paving with ¾” thick exterior grade plywood, or
approved rubber protection mats, whenever any hand or motorized vehicle
traverses any hardscape. Failure to do so will result in the General and Landscape
Contractor returning any damaged work to as-like condition, at no additional cost
to the Owner.
Page | 25
D. Trees
E. Remove all tree wrap, guying and stakes, and labels and seals one year after the
date of substantial completion. Remove twine securing root ball to trunk only as
detailed per Part 3.4, Item I. Maintenance, number 11
3.7
OWNER ITEMS
A. TreeGator ‘bags’
1. All TreeGator bags, used on the project, shall remain the property of the Owner
and be turned over by the Contractor to the Owner in a clean and fully operational
condition at the end of their required use herein these specifications.
3.8
BONDS AND ESCROW
A. Maintenance Bonds shall be required for the following:
1. Two year specimen tree replacement at 25% value of materials including all
materials and all installation cost.
2. Two year replacement for all other plant material at 25% value of materials
including materials and all installation cost.
3. Bonds shall be delivered to the Owner along with the payment for substantial
completion.
B. A $5,000 Escrow amount shall be withheld from the contract award of the landscape
contractor by the Owner until Substantial Completion acceptance to utilize for Arborist
services should be required under the requirements of these specifications
1. The services of a State of Illinois certified arborist for the treatment of any and all
damaged plant material that has occurred as the result of the contractor’s actions
or negligence which has not been repaired within the time frame of these
specifications or as stipulated by the landscape architect
END OF SECTION
Page | 26
BID TABLE – TASK ORDER LANDCAPE MAINTENANCE
ITEM
NO.
L-1.0
L-2.0
L-3.0
L-4.0
L-5.0
L-6.0
L-7.0
L-8.0
L-9.0
L-10.0
L-11.0
L-12.0
L-14.0
L-15.0
L-16.0
L-17.0
L-18.0
L-19.0
L-20.0
L_21.0
L-21.0
L-22.0
L-23.0
L-24.0
L-25.0
L-26.0
L-27.0
L-28.0
L-29.0
L-30.0
L-31.0
DESCRIPTION
SHADE TREES
4" Shade Tree
6" Shade Tree
ORNAMENTAL TREES
8' Ornamental Tree
10' Ornamental Tree
12' Ornamental Tree
14' Ornamental Tree
16' Ornamental Tree
18' Ornamental Tree
EVERGREEN TREES
8' Evergreen Tree
10' Evergreen Tree
12' Evergreen Tree
14' Evergreen Tree
16' Evergreen Tree
18' Evergreen Tree
DECIDUOUS SHRUBS
5 Gal./24" Deciduous Shrub
30" Deciduous Shrub
3' Deciduous Shrub
4' Deciduous Shrub
5' Deciduous Shrub
EVERGREEN SHRUBS
5 Gal./24" Evergreen Shrub
30" Evergreen Shrub
3' Evergreen Shrub
4' Evergreen Shrub
5' Evergreen Shrub
ORNAMENTAL GRASSES
3 Gal. Ornamental Grass
1 Gal. Ornamental Grass
PERENNIALS/GROUNDCOVERS
3 Gal. Perennial
1 Gal. Perennial
Qt. Perennial
Qt. Groundcover
3" Groundcover
Page | 27
UNIT
MIN
QUANTITY
UNIT
PRICE
Each
Each
1
1
Each
Each
Each
Each
Each
Each
1
1
1
1
1
1
Each
Each
Each
Each
Each
Each
1
1
1
1
1
1
Each
Each
Each
Each
Each
1
1
1
1
1
Each
Each
Each
Each
Each
1
1
1
1
1
Each
Each
1
1
Each
Each
Each
Each
Each
1
1
1
1
1
TOTAL
PRICE
ITEM
NO.
L-43.0
L-44.0
L-46.0
DESCRIPTION
SOD/SEED/BLANKET
Sod removal and Installation
Sod/8" Topsoil Deliver and Install
Seed Installation
Seed/8" Topsoil Deliver and Install
DR75 Blanket Installation
DRAINAGE
4.0" Solid Underdrain/PVC SCH 40
4.0" Perforated Underdrain/PVC SCH
40
6.0" Solid Underdrain/PVC SCH 40
4" Underdrain Cleanout/PVC SCH 80
SITE WORK
Pulverized Topsoil Deliver and Install
Planting Mix Deliver and Install
Shredded Bark Mulch Deliver and
Install
Shredded Bark Mulch Install Only
Labor rate
L-47.0
L-48.0
Escalation rate year two
Escalation Rate year three
L-32.0
L-33.0
L-34.0
L-35.0
L-36.0
L-37.0
L-38.0
L-39.0
L-40.0
L-41.0
L-42.0
Page | 28
UNIT
MIN
QUANTITY
UNIT
PRICE
S.Y.
S.Y.
S.Y.
S.Y.
S.Y.
100
100
100
100
100
L.F.
20
L.F.
L.F.
Each
20
20
1
C.Y.
C.Y.
25
25
C.Y.
C.Y.
HR
25
25
1
%
TOTAL
PRICE
%
%
CERTIFICATIONS
THE UNDERSIGNED IS CAUTIONED TO CAREFULLY READ THESE CERTIFICATIONS PRIOR TO SIGNING
THE SIGNATURE PAGE. SIGNING THE SIGNATURE PAGE SHALL CONSTITUTE A WARRANTY BY THE
UNDERSIGNED THAT ALL THE STATEMENTS, CERTIFICATIONS AND INFORMATION SET FORTH WITHIN
THESE CERTIFICATIONS ARE TRUE, COMPLETE AND CORRECT AS OF THE DATE THE SIGNATURE PAGE
IS SIGNED. THE UNDERSIGNED IS NOTIFIED THAT IF THE COLLEGE LEARNS THAT ANY OF THE
FOLLOWING CERTIFICATIONS WERE FALSELY MADE, THAT ANY CONTRACT ENTERED INTO WITH THE
UNDERSIGNED SHALL BE SUBJECT TO TERMINATION.
A. Prevailing Wage Act. To the extent required by law, Contractor shall not pay
less than the prevailing wage as established pursuant to an Act Regulating the Wages of
Laborers, Mechanics, and Other Workman employed under Contract for Public Workers
820 ILCS 130/1 et seq.
B. Human Rights Act. To the extent required by law, Contractor shall abide by
the Illinois Human Rights Act, 775 ILCS 10/0.01 et seq.
C. Drug Free Workplace. To the extent required by law, Contractor shall abide
with the requirements of the Drug Free Workplace Act 30 ILCS 580.1 et seq.
D. Sexual Harassment Policy. Contractor represents by the signing of this
Agreement that it has a written sexual harassment policy that is in accordance with 775
ILCS 5/2-105 (A) (4).
E.
Non-debarment. By executing this agreement Contractor certifies that it has
not been debarred from public contracts in the State of Illinois for violating either 33E-3 or
33E-4 of the Public Contracts Act, 720 ILCS 5/33E-1 et seq.
F.
Fair Employment Practice Contractor is in compliance with all State and Federal laws regarding Fair
Employment Practice as well as all rules and regulations.
G. Our company has an Equal Employment Opportunity and Affirmative Action Program which complies
with Executive Order 11246, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, and the
Rehabilitation Act of 1973.
Yes _______ No _______
ADVICE
MINORITY/WOMAN-OWNED, DISADVANTAGED BUSINESS? YES_____ NO_____. If yes, please attach copy of
certification and advise certification number and expiration date below:
STATE NEGOTIATED BID/ COOPERATIVE AGREEMENT: YES _____ NO _______ Contract No. ___________
Name of Certifying Entity: _________________________________________________________
Certification #: ________________ _____________
Page | 29
Expiration Date:
_____
SIGNATURE PAGE
Check One:
 SOLE PROPRIETOR  PARTNERSHIP (and/or JOINT VENTURE)  LIMITED LIABILITY COMPANY
 CORPORATION
The undersigned acknowledges receipt of a full set of Contract Documents and Addenda Numbers
__________________ (None unless indicated here). The undersigned makes the foregoing Bid subject to all of the
terms and conditions of the Contract Documents. The undersigned certifies that all of the foregoing statements of the
Vendor Certifications are true and correct. The undersigned warrants that all of the facts and information submitted by
the undersigned in connection with this Bid are true and correct. Upon award and execution of this Contract by the
College of DuPage Board of Trustees, the undersigned agrees that execution of this Bid shall stand as the
undersigned's execution of this Contract.
BUSINESS NAME:__________________________________________________________________________
BUSINESS ADDRESS:
____________________________________________________________________________________________
BUSINESS TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
CELLULAR TELEPHONE NUMBER:
FEIN/SSN:
AUTHORIZED SIGNATURE:
_______
PRINT NAME:
TITLE:
_____________________________________________________________________________________
DATE:
Subscribed to and sworn before me this
day of
, 2014.
My commission expires:
X
Notary Public Signature
Notary Seal
*
Attach hereto a partnership resolution or other document authorizing the individual signing this Signature
Page to so sign on behalf of the Partnership.
**
If the LLC is not registered in the State of Illinois, a copy of a current Certificate of Good Standing from
the state of incorporation must be submitted with this Signature Page.
*** Attach either a certified copy of the by-laws, articles, resolution or other authorization demonstrating
such persons to sign the Signature Page on behalf of the LLC.
*** If the corporation is not registered in the State of Illinois, a copy of the Certificate of Good Standing from the
state of incorporation must be submitted with this Signature Page.
***** In the event that this Signature Page is signed by any persons other than the President and Secretary, attach
either a certified copy of the corporate by-laws, a resolution or other authorization by the corporation,
authorizing such persons to sign the Signature Page on behalf of the corporation
.P a g e | 30
COLLEGE OF DUPAGE SIGNATURE PAGE
ON BEHALF OF THE COLLEGE OF DUPAGE, A BODY POLITIC AND CORPORATE OF THE STATE OF
ILLINOIS, THIS CONTRACT IS HEREBY EXECUTED BY:
SENIOR VICEPRESIDENT ADMINISTRATION AND TREASURER
DATED AT GLEN ELLYN, ILLINOIS THIS ____DAY OF __________,2014
THE COLLEGE HEREBY ACCEPTS:
THE FOREGOING PROPOSAL AS IDENTIFIED IN THE CONTRACT DOCUMENTS FOR CONTRACT FOR
TASK ORDER WORK –LANDSCAPE MAINTENANCE
TOTAL AMOUNT OF CONTRACT: _____________________________________________________________
(DOLLARS AND CENTS)
FUND CHARGEABLE:
Page | 31
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2813
FAX
(630) 942-3750
2014 TASK ORDER MAINTENANCE BID
ADDENDUM #1
December 16, 2014
This addendum is issued to clarify the quote package for this project, as issued by this office on
December 9, 2014 and is now considered a part thereof. In accordance with the scope of work,
bidders are instructed to be advised of the following:
1. CHANGES TO BID IRRIGATION
a. Installation of 6” directional bore HDPE min 100 lf
2. CHANGES TO BID CONCRETE
a. Excavation and installation of new concrete with 8” stone base and 5” of PCC. To
include material haul off. Min 500 SF
3. CHANGES TO BID LANDSCAPE
a. Tree removal, stump grind and haul off of debris for trees 6”-14” diameter. Min 1
tree
b. High tree trimming with bucket truck. Min 1 hr
4. ATTACHED UPDATED BID UNIT COST TABULATION SHEETS AND BID COVER
5. NO CHANGES TO PAINT SPECIFICATION
I HAVE RECEIVED ADDENDUM #1 _________________________________
Authorized Signature
FIRM NAME & ADDRESS:
__________________________________
___________________________________
___________________________________
Sincerely,
Chris Kornsey
College of DuPage
425 Fawell Blvd. BIC 1540
Glen Ellyn, IL 60137
kornsey@cod.edu (630) 942-2574