Now use the Possible Budget Items Form to think about what you’d like to purchase… College of DuPage Grant Development and Management Responsibilities Project Director Observe need; develop possible project ideas; obtain approval from Dean or Administrator to pursue external funding. Contact Director of Grants to pursue a particular funding opportunity or to begin a search for external funds. Collaborate with Grants Office and Grants Accounting to develop concept and proposal, complete the proposal, and submit. Notify Grants office upon receipt of funding notification. Meet with the Grants Director and Grant Accountant to clarify objectives, activities, and regulations related to the grant project. Implement the project and collect necessary data for required reports. Seek help immediately from the Grants Office if any problems or concerns arise during the implementation of the project. Seek assistance from the Grant Accountant for financial questions or concerns. File reports with the Grants Office following the internal deadlines to ensure timely submission to the funding agency. Follow funding agency’s policies and procedures. Certify employee effort on the project as needed. Spend budget down to $0 according to the contract and the proposal. Grants Office Review and seek out potential grant opportunities; notify faculty or administrators of potential external funds. Convene grant development meetings as needed, involving all stakeholders. Grants Accounting Work with the grant development team in the initial stages to develop a budget in accordance with RFP guidelines. Answer all budget-­‐related questions during the development and implementation stages. Develop grant narrative and all attachments in collaboration with the Project Director and other members of the grant team. Ensure that the proposal addresses the RFP priorities and requirements exactly. Gather all attachments and secure signatures on proposals, contracts, or anything required by the funding agency. Verify matching funds and in-­‐kind contributions for proposals. Get approval for proposal budgets before submission. Approve contracts. Establish project accounts and account numbers. Submit invoices to funding sources and partners. Deposit funding checks. Keep track of expenditures and ensure they follow the guidelines of the contract. Prepare financial reports according to agency guidelines. Meet all submission and reporting deadlines. Secure agency approval in instances of scope change or extensions in collaboration with the Grant Accountant. Hold initial Post-­‐Award meeting to make sure everyone knows the requirements of the award. Hold regular grant team meetings throughout the course of the project to ensure data collection and compliance, and to offer assistance as needed. Provide report reminders to Project Directors Edit and compile reports as necessary for submission Handle all communication with the Program Officer or funding agency. Interpret agency policies and procedures as needed. Answer finance-­‐related questions for the Project Director or grant team. Approve purchase requisitions before funds are disbursed. Retain official files on the grant, including the contract, proposal, and all communication. Close out financials for projects. Ensure an adequate paper trail for audits. Handle all finance-­‐related communication with the funding agency.