Diversity Advisory Council Minutes
April 11, 2012
UC207
1:00-2:00
Present: Jinann Bitar, Jamar Galbreath, Lucy France, Julie Biando-Edwards, Ray Carlisle, Mary Groom-Hall,
Annie Weiler, Blakley Brown, Jacquie Hofmann, Melissa Steinike, Emily Ferguson-Steger, Prageeta Sharma,
George Price
Note: This meeting serves as the March meeting (it had to be rescheduled). The only topic on the agenda for this
meeting was finalizing the Diversity Advisory Council Operating Guidelines.
Budget – Jacquie expects a small amount of unspent funds at the end of the year and at this point the plan is to
spend this money on the Borgmann plaque.
Student Diversity Awards- Lucy mentioned that is was a great event and thanked the subcommittee for all
their work. She also noted that there was a great article in the Kaimin after the event.
NCBI Training – Lucy noted that so far the feedback from the NCBI trainings has been positive. The
committee agreed to continue to support the NCBI trainings around campus.
Diversity Advisory Council Operating Guidelines
I.
The DAC proposes a modified membership structure to include:
A.
Faculty
1.
Five (5) positions to be filled via Faculty Senate nomination
B.
Staff
1.
Two (2) positions to be filled via Staff Senate nomination
C.
Students
1.
Eight (8) positions to be filled from the following student groups:
a)
ADSUM
b)
ASUM
c)
Black Student Union
d)
Day of Dialogue
e)
International Student Association
f)
Kyi-yo Native American Student Association
g)
Lambda Alliance
D.
Program/Office Representatives
1.
One staff or faulty member or administrator from each of the following campus units:
a)
American Indian Student Support Services Program
b)
ASUM (non-student)
c)
Intercollegiate Athletics
d)
College of Technology
e)
Dean of Students
f)
Disability Services for Students
g)
Enrollment Services
h)
Equal Opportunity/Affirmative Action Office
i)
Foreign Student and Scholar Services
j)
Human Resource Services
k)
Mansfield Library
l)
Residence Life
m)
TRiO Student Support Services
n)
TRiO Upward Bound
o)
UC Diversity Programming
p)
Undergraduate Advising Center
II.
III.
IV.
V.
VI.
VII.
q)
University Relations
r)
UM Retirees
s)
Veteran’s Affairs
Council co-chairs, secretary, and treasurer will be elected annually for the next academic year by the
whole council each May.
The DAC recommends that the co-chairs consist of one faculty and one staff/administrator. The cochairs should stagger their terms to allow for continuity within the council. Terms are available for
renewal for one or two years.
Membership will be clarified annually
A.
Individual members will be contacted to affirm participation for the next academic year
B.
Faculty Senate, Staff Senate, and ASUM will be contacted to confirm membership and
identify vacancies that need to be filled.
C.
Membership will be verified and communicated to the President’s Office no later than October
1st
Standing topics for monthly agendas include:
A.
April: articulate items to be included in the year-end report
B.
May: identify committee leadership for the following academic year
C.
June: identify issues to be addressed in the following academic year (prioritize)
D.
December: diversity training for following academic year
Council member term limits
A.
While the DAC meeting are open to everyone terms limits allow for greater participation
across campus and an increase in diversity
1.
Faculty and Staff Senate members will have term limits set by the Senates
2.
Students will have annual terms
3.
Program/Office Representatives do not have term limits, but are yearly contacted to
determine the representative for the following academic year
Member voting guidelines
A.
Decisions concerning financial or policy issues require a vote of members and other topics
require a consensus of the meeting attendees
B.
Voting is allowed via email, but requires a window of five working days to submit a vote
C.
Quorum is necessary for all decisions and is reached when at least 12 members are present or
have casted a vote via email.