ASCRC Minutes 9/14/10
Members Present: M. Beebe-Frankenberger, B. Borrie, D. Dalenberg, C. Knight, M.
Grimes, P. Muench, L. Tangedahl, E. Uchimoto, A. Williams, K. Zoellner
Members Absent/Excused: B. Holzworth, J. Staub
Ex-Officio Present: E. Johnson, A. Walker-Andrews
Chair Knight called the meeting to order at 2:12 p.m.
The minutes from 9/7/10 were approved.
Communications:
Chair Knight received a message from the Native American Studies Chair, Dave Beck
regarding a FIG seminar course described in the Kaimin. He had several concerns: 1)
Students assume that the course is a Native American Studies course; 2) it is illegal to
limit course enrollment by ethnicity; 3) the course is taught by an undergraduate student
and this could reflect badly on the department’s reputation; and 4) courses should not be
offered in non-academic units for academic credit.
The Undergraduate Advising Center (formally the University College) is working to find
academic homes for all the courses that currently have the UNC rubric. Negotiations
took place last year to find appropriate academic units to house the courses. Forms will
be submitted to ASCRC this year to change the course rubrics effective fall 2011.
Associate Provost Walker-Andrews distributed a list. UNC 101: Freshman Seminar may
be moved to the Mansfield Library, UNC 380: FIG Leader Training Seminar may be
moved to the Honors College. English has been asked to house UNC 270: Critical
Writing, but has some reservations. The department is concerned that it would have to
fund faculty to teach the course.
The Director of the FIG program, Steve Edwards, was asked by American Indian Student
Services to offer the course in question. UNC 180-33 was designed to be part of a pilot
program for a Living, Learning Community. However, the living / learning piece was not
implemented. Edwards is the instructor of record, but the undergraduate student leader is
listed in some places.
Associate Provost Walker Andrews reviewed several UNC 180: FIG Seminar syllabi as
well as the UNC 380: FIG Leader Training Seminar syllabus. These courses should not
be offered for traditional grade. Students enrolled in the course are from a variety of
majors. According to Frederica Hunter, American Indian Student Services Director, the
students were invited to participate in the course / pilot project. Enrollment was not
limited, but the course was not advertised in anyway.
The FIG courses need to have one academic home. Academic Affairs is considering the
appropriateness of the Mansfield Library, the Honors College, or possibly Curriculum
and Instruction.
Associate Provost Walker-Andrews also informed Vice President of Student Affairs,
Teresa Branch, and Affirmative Action Director, Lucy France, of the Native American
Studies’ concerns.
It was suggested that the FIG Director be asked to define the procedure for proposing a
new FIG course and to provide guidelines for the course. He will be invited to ASCRC
to discuss the issue. ASCRC could consider establishing a rolling review of FIG courses
and drafting guidelines/criteria, including grading option and faculty oversight.
Business Items:

Consideration of the Residency Requirement language was postponed.

The revisions to the course form were approved (below). Camie will post the list of
departments scheduled for common course numbering review / implementation to the
Curriculum Forms and Instructions web site.

Chair Knight reviewed the procedures and made light editorial revisions. He also
proposed an organization structure (handout) for the committee to consider. He
requested that members review the procedures and determine whether the information
is still accurate, whether there is any redundancy, and whether policies and
procedures should be separated. The procedures should be consistent in terms of
format. Any comments should be sent directly to Chair Knight.
One suggestion was for the learning outcomes to be listed prior to the criteria on the
General Education Criteria and Learning Outcomes procedure. Also the “Adding
New Courses” procedure is repeated in the Curriculum Subcommittee
Responsibilities procedure.

ASCRC discussed the Omnibus issue. There is confusion regarding the distinction
between omnibus and independent study. Due to common course numbering, there is
no longer a reserved course number (X93) available for these courses. Departments
with current omnibus listings need to be informed. The Registrar ran a report last
year and found that departments did not use X93 consistently for omnibus and that
the designation may be outdated. If this is the case, the catalog language needs to be
removed. Departments with current Omnibus listings should provide input regarding
the accuracy of the catalog language. Chair Knight will draft a letter, and Camie will
identify the departments from last year’s report.
The online catalog (PDF version) was searched during the meeting and members
were provided with a demonstration of how sections of the catalog can be printed. It
was suggested that the main web page list the course catalog under the resource
section. Several departments that completed Common Course Numbering
Implementation list X93 courses as omnibus. The X93 number should be study tours
/ study abroad courses. The reserved course numbers were determined mid-way
through the first year of implementation. Therefore, clean-up is required for the
departments in this group.

Liberal Studies is in the process of proposing a cross-listed course and ran into a
course number problem. The department suggested that the cross-listed courses
utilize the X91 course number. One issue with this suggestion is that reports are built
on the current numbering system and would need to be modified. It would be better
if another number could be reserved for cross-listing. However, all the X90’s are
assigned. Another possibility may be to use letters in place of the numbers. MSU has
worked out a solution and is willing to share. Registrar Johnson will report on this
next week.

There will no longer be a mass printing of the catalog. Twenty-five copies are printed
and distributed to entities that require printed material, including the library for
archival purposes. Each catalog costs $3 and last time it was printed 4,000 were not
used.

It was suggested that links be provided in the catalog to department websites. A
possible downside would be that students may interpret information from the links as
coming from the catalog, and it may not be accurate.
Good and Welfare
The meeting was adjourned at 3:50 PM.
Course Form
I. Summary of Proposed Changes
Dept / Program
Prefix and
Course #
Course Title
Short Title (max. 26 characters incl.
spaces)
Summarize the change(s) proposed
II. Endorsement/Approvals
Complete the form and obtain signatures before submitting to Faculty Senate Office
Please type / print name Signature
Date
Requestor:
Phone/ email :
Program Chair/Director:
Other affected programs
Dean:
Are other departments/programs affected by
this modification because of
(a) required courses incl. prerequisites or
corequisites,
Please obtain signature(s) from the
Chair/Director of any such department/
program (above) before submission
(b) perceived overlap in content areas
(c) cross-listing of coursework
III: To Add a New Course Syllabus and assessment information is required (paste
syllabus into section V or attach). Course should have internal coherence and clear focus.
Common Course Numbering Review (Department Chair Must
YES
NO
Initial):
Does an equivalent course exist elsewhere in the MUS? Check all
relevant disciplines if course is interdisciplinary.
(http://mus.edu/transfer/CCN/ccn_default.asp)
If YES: Do the proposed abbreviation, number, title and credits align with existing
course(s)? Please indicate equivalent course/campus. 
If NO: Course may be unique, but is subject to common course review. Be sure to include
learning outcomes on syllabus or paste below. The course number may be changed at the
system level.
Exact entry to appear in the next catalog (Specify course abbreviation, level, number,
title, credits, repeatability (if applicable), frequency of offering, prerequisites, and a brief
description.) 
Justification: How does the course fit with the existing curriculum? Why is it needed?
Are there curricular adjustments to accommodate teaching this course?
Complete for UG courses. (UG courses should be assigned a 400 number).
Describe graduate increment
(http://umt.edu/facultysenate/committees/grad_council/procedures/gradIncrement.aspx)
New fees and changes to existing fees are only approved once each
YES
biennium by the Board of Regents. The coordination of fee
submission is administered by Administration and Finance. Fees may
be requested only for courses meeting specific conditions according to
Policy 940.12.1 http://mus.edu/borpol/bor900/940-12-1.pdf . Please
indicate whether this course will be considered for a fee.
If YES, what is the proposed amount of the
fee?
Justification:
IV. To Delete or Change an Existing Course – check X all that apply
Deletion
Title
Course Number Change
From:
Level U,
From
UG, G
:
To:
To:
Description Change
Change in Credits
From:
Repeatabilit
y
Cross
NO
To:
Prerequisites
1. Current course information at it appears in
catalog (http://www.umt.edu/catalog) 
Listing
(primary
program
initiates
form)
Is there a fee associated with the
course?
2. Full and exact entry (as proposed) 
3. If cross-listed course: secondary program
& course number
4. Is this a course with MUS Common Course Numbering?
http://mus.edu/transfer/CCN/ccn_default.asp
If yes, please explain below whether this change will eliminate the course’s
common course status.
5. Graduate increment if level of course is
changed to UG. Reference guidelines at:
http://umt.edu/facultysenate/committees
/grad_council/procedures/gradIncrement.as
px
(syllabus required in section V)
6. Other programs affected by the change
7. Justification for proposed change
YES N
O
Have you reviewed the graduate
increment guidelines? Please check
(X) space provided.
V. Syllabus/Assessment Information
Required for new courses and course change from U to UG. Paste syllabus in field below
or attach and send digital copy with form.
VI Department Summary (Required if several forms are submitted) In a separate
document list course number, title, and proposed change for all proposals.
VII Copies and Electronic Submission. After approval, submit original, one
copy, summary of proposals and electronic file to the Faculty Senate Office, UH 221,
camie.foos@mso.umt.edu.