Kids College 2013 General Program Information Participation Guidelines • • • Students must be seven years old before attending their first class. They may register before their seventh birthday, however. Courses are open to students as specified by each course description. Each course description specifies the grade range for the class. All grades are based on the grade the student will attend in fall 2013. For example, “Rising 3rd-5th graders” means this class is open to all students who will be 3rd, 4th or 5th graders in the fall of this year. Class Enrollment Information General Program Information • • • • • Class size is kept to a minimum to allow for flexibility and individual attention provided by a team of outstanding instructors and assistants. Course enrollment limits are set by the individual instructors. Once a class has reached the maximum enrollment, participants will be placed on a waiting list and will be contacted should space in the desired class become available. Classes are filled in the order that registrations (complete with all forms and payment) are received. Be aware that some classes may fill very quickly, but also that a class with low enrollment may have to be canceled. You will get confirmation after your registration is processed, which will include class confirmation and other information to be ready for class. An incomplete packet may impact the placement of your child in the classes of their choice, so please check over the packet carefully and complete the checklist provided. Dropping off and Picking up your Child • • • • • • Parents are encouraged to drop off their child (ren) at their designated classroom(s). Please arrive no earlier than 15 minutes prior to the beginning of class. Anyone picking up your child (including parents) will need to provide a driver’s license as proof of identity each time you or an authorized person pick up your child. Your child’s instructor/instructional assistant will only release your child to the individuals listed on your Pick Up Form found later in this packet. You (or your authorized designee) will be required to sign your child(ren) out with the instructor/instructional assistant. You may give permission for your child to leave his/her assigned Kids College classroom unattended ONLY IF YOU SIGN THE PARENT RELEASE FORM found later in this packet. This form is optional, but if we do not have this on file for your child(ren), they will not be released without an authorized signature. You must pick up your child within 15 minutes of the end of class (i.e., if class ends at 12:30p.m, you will need to pick him/her up no later than 12:45p.m.). Cancellations and Refunds • • • A class with enrollment below the minimum set by the instructor may be cancelled. You will be notified as soon as the decision to cancel is made. A refund will be handled according to PDCCC policy and will be issued by mail by the Commonwealth of Virginia. Refunds on payments made by check or cash will require parents to provide their social security number to receive those refunds. This is because those payments are processed through the state of Virginia, and prior to issuing refunds, the state will run checks on those payees to ensure that they do not owe any money to the state. Participants may receive a refund by withdrawing no later than two days before their scheduled class. This allows Kids College staff to fill that spot with another participant. General Program Information Permission for Emergency Medical Treatment • For the safety of your child, each student must have an individual health form and pick-up form on file with Kids College (please do not group siblings on a single form). Therefore, please complete a copy of the health form located in this brochure for each child who will be attending the program. Applications will not be processed until a complete, signed form is received. • Any medical emergencies will go to the Southampton Memorial Hospital emergency room. Medication and First Aid • Program staff (teachers, assistants, and administrators) may not administer any kind of medication to the students. If a child needs any type of medication during program hours, a parent will have to administer it. Basic first aid (Band-Aids, ice packs, etc.) will be applied as necessary by Kids College staff. Snacks and Lunch • Snacks/drinks will be provided during classes during Kids College. Students may bring snacks if they prefer. • Students will be expected to bring lunch on days where their classes are a full day in length. These classes are indicated in the course description. Faculty • Courses are taught by a variety of talented instructors including area teachers, and faculty of area colleges, content area professionals, and passionate enthusiasts. Discipline Policy • The expectation is students will take responsibility for their own behavior and act appropriately during class to foster a positive learning environment for all students. If a student should be disruptive in a Kids College class, a warning will be given to the student and to the parents on the day of the infraction. If the inappropriate behavior recurs in a second class session, the child will be removed from the class and may be removed from the program. If this happens, a refund will not be provided. What Not to Bring • Please do not bring games, toys, trading cards, electronic devices and other similar materials to classes unless the instructor has requested you to do so. Kids College is not responsible for lost, broken or missing items.