ORSP Review / Approval
(Rev. 11/15)
THE UNIVERSITY OF MONTANA-MISSOULA
Date Initials
SPS:
Director: for Federal and Federal Flow-through Awards Allowing Full Recovery of F&A
Complete this form following notification of an award to provide clear internal documentation of project specificity when, in rare circumstances, costs normally considered to be F&A costs are direct-charged on a project allowing full recovery of F&A.
Direct charging of Administrative/Clerical staff salaries is unallowable, regardless of F&A recovery, without prior written approval.
See UM’s Cost Determination Guidelines for more information.
1.
Principal Investigator
Department: Principal Investigator:
Email address: Work Phone:
2.
Sponsor / Project Information
1.
Name of Sponsor:
2.
If Federal flow-through, Name of Prime Sponsor:
Short Title of Project: Eprop #:
3.
Cost(s) Requested to Be Direct-Charged as Project-Specific:
(Check all that apply) ORSP Use Only
Subscriptions / Books / Periodicals
Membership Dues
Yes No
Yes No
General Purpose Office Equipment Yes No
General Office Supplies (including Computers /Software)
Cellular Phone
Fixed Phone
Network Charges
ORSP Use Only ORSP Comments:
Yes No
Yes No
Yes No
Yes No
4.
Information Required a. Describe in detail item(s) you wish to directly charge; include quantity and unit price if appropriate: b. Explain in detail how each item/service
1) is essential to the successful completion of your project:
2) is allocated appropriately to your project:
3) differs from similar items/service routinely provided by your department/unit:
For Administrative/Clerical salaries only:
Per 2 CFR 200.413, salaries of administrative and clerical staff are allowable only if 1) explicitly included in the proposed/approved budget and budget narrative, or 2) with prior written approval by the sponsor.
As a result, any such costs without prior written approval are unallowable and must be moved off the grant. To secure approval for future admin/clerical expenses, work with ORSP to request written permission from the appropriate official of the Federal awarding agency. Be prepared to describe in detail:
1) how the administrative or clerical services are integral to advancing the scientific, technical, and/or programmatic requirements of this project; and,
2) how this individual is specifically identified with this project.
1