GBB 225, 2:10 p.m.
Members Present: D. Coffin, J. Deboer, A. Lawrence, T. Manuel, T. Thibeau, E.
Uchimoto, N. Vonessen, G. Weix
Members Absent/ Excused: L. Eagleheart, L. Gillison
Ex-Officio Present: J. Hickman, B. Howard, J. Laine, N. Lindsay
Guests: A. Pepper
Minutes: The 5/2/14 minutes were amended and approved.

The meeting began with introductions of two additional members, Professor Coffin from Biomedical Sciences and Professor Lawrence from Curriculum and Instruction joined the Committee. Additional guests included Loey Knapp- Director of Special
Projects, Nick Shontz- Web Developer and Strategist and John Thunstrom-Assistant
Chief Information Officer, Enterprise Information Systems from Information
Technology.

Members should have received an invitation to the Assessment Symposium on
September 22 nd
that listed the various sessions.

Professor Alison Pepper summarized the purpose of the Memorandum of
Understanding (MOU) between the Missoula College and the Psychology
Department. It is basically a map that provides students with guidance to take courses to help them transition into the Psychology major. The Missoula College is working on several MOUs to provide better advising to students that plan to matriculate at the
Mountain campus.


Loey Knapp, Director of Special Projects for Information Technology informed the
Committee about the reports in the planning stage, now that all the requirements are in degree builder o Display all degrees – searchable by year, degree type, School or College, or subject o Courses associated by degree – rank courses by number of times referenced in degrees, could be analyzed by the number of students taking degrees to plan for future course needs. o Degree credits to compare variation– ASCRC will need to define how programs count required credits. Currently some count cognate and prerequisite course, some count the upper-division writing course and some do not. There should be consistency in degree builder so students can compare majors. o Summary level degree detail o Identify where course is listed in catalog- this will particularly useful when courses change (rubric, title, number) and requires updating to all listings.
Director Knapp will come back to ASCRC when the reports are operational.

Nick Shontz- Web Developer and Strategist and John Thunstrom-Assistant Chief
Information Officer, Enterprise Information Systems joined the discussion regarding the dynamic catalog and possible fixes to the issues. Including the number of credits and the level of the course descriptions is a relatively easy fix and will be implemented soon. Several ideas were explored regarding the problem that not all courses offered by Missoula College appear. The most feasible seemed to be adding a course attribute that identifies the campus location. Attributes can be added to courses by a batch process. However, attributes will need to be programed into degree builder. These updates can be made in accordance with the editorial catalog change policy.
Another option was to manually add the courses to the Missoula College catalog section that are also taught on the mountain campus or to include a disclaimer and link that pulls courses from the schedule. These options would need to be maintained and would not fulfill the goal of having a single data source for the creation of the catalog. A statement could also be added to course descriptions that indicates when courses are offered on both campuses.

ASCRC will consider the issue of which courses departments are authorized to teach.
Since this information is no longer accurately contained in the Course Catalog.

Degree builder can be used to plug into departmental websites so they can be automatically updated. However, IT will need to know what should be included. The
School of Business website could be used as a good model. The Graduate Council recently discussed this issue and created a standard list of information for graduate program websites. ASCRC will discuss possible guidelines at its next meeting.

It was decided that degree maps will not be included in the catalog, which is a contract with the student. Degree maps can be provided to students as advising documents from the department. Degree Audit will be able to provide this information. Once the software is purchased ($150,000) it will take approximately 18 months (and another $100,000 in staff costs) to get it up and running. UM is 5-10 years behind other universities in this area and consequently running into compliance issues with Veteran Affairs and NCAA.

The Committee discussed the revised AP/ Clep policy. There is contradictory language. The last line in the first paragraph was amended as stated below:
The applicability of any and all AP and CLEP University credits to specific programs will be left to departmental discretion, unless a course equivalency has been established.

In response to a question, Associate Provost Lindsay indicated he will ask Assistant
Commissioner Neil Moisey regarding the assessment plan for Common Course
Numbering.

No one expressed an interest in serving as chair-elect. Because of this the Graduation
Appeals Committee is short a member. Chair DeBoer asked for volunteers to be an interim member on the Graduation Appeals Committee. Professor Weix volunteered.
The meeting adjourned at 3:40 p.m.