CSC MEETING MINUTES
October 8, 2015 – 10:00 am
Facility Services Conference Room
Members Present Chuck Emnett, Kathy Krebsbach, Adrian Irish, Glen Kneebone, Hannah Singleton, Tonya Kiser, Bernadine
Gantert, Jason McDaniel, Bill Hillman, Mizuki Miyashita, Harley Lathrop, Isaac La’a
1. Introduction
Roll call: Sign in – New introductions were made and the attendance form was signed.
2. Minutes approval
There were no changes to the September meeting minutes. Bernie motioned to approve the
minutes and Hannah seconded the motion.
3. Safety Hazard (SH) Reports/Injury Summary Report
a. There were 10 and 3 Safety Issue work orders for August and September respectively. August still
has 4 work orders in progress and September had all 3 safety issue work orders completed. Chuck
reported that the remaining safety issue work orders were all electrical related.
b. Chuck reviewed the work comp claims with the group for September of this year with10 in 2015
as compared to 4 in September 2014. September had three notification only, and seven medical.
The injuries in September 2015 mainly consisted of contusions, strains, and lacerations.
4. Discussion on Marketing Safety Suggestion/Concern Form for Website
Kathy informed the new Committee members about the safety suggestion/concern form, and asked
the Committee on ideas to market it. Kathy suggested e-mail along with a short blurb in the
University Relations monthly newsletter. Adrian said that the e-mail wording should be very
specific to target the form, and then we could insert a short blurb about the Safety Committee. Bill
informed the Committee that Cheryl Minnick, the Internship Coordinator may have some interns
available that could help market the form and the Committee. Glen suggested that the advertising
of the form be a very short message and to utilize Twitter as well. He added that it should be
campus wide and could go to HR supervisors to relay to student workers. Kathy said she will craft
a short statement and send it to the Committee members for comment and approval. Tonya asked
if the EHRM representative at the new employee orientations could mention the form and the
Safety Committee during the presentation. Adrian mentioned that we need a landing page for the
form and that an add button could be placed on the UMPD Campus Safety webpage. Kathy said
that she would need to talk to Rebecca in the President’s office regarding changes to the EHRM
website. Hannah mentioned that we could also advertise the Committee and Form to the Faculty
and Student Senate. Chuck reminded the Committee that we still need a safety committee e-mail
address that that the form can be sent to. Adrian volunteered to find out who to contact to set up
the e-mail.
5. Emergency Action Planning
Chuck talked to the Committee about the process that has started to assist individual buildings on
Campus to put together their building specific Emergency Action Plans. The UMPD has an
intern that is assisting with this process. Chuck mentioned that this is now a priority according to
the UMPD. It was suggested by EHRM to the UMPD that President Engstrom send out a memo
to all Department heads informing them of the process that is taking place and to indicate a due
date for first draft completion. Chuck explained the difference between a lockdown, a lock-in and
shelter-in-place scenarios. Chuck also mentioned some gray areas and some limited options on
what can be done to lock the outside doors to buildings and being able to control the HVAC in a
timely manner to all campus buildings. Bernie asked if there was any funding available to buy
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some emergency supplies such as the door stops that were going to be purchased through a grant
that the UMPD applied for. Chuck said it might be possible to research funding opportunities.
Chuck also said that during these initial meetings with buildings reps, classroom procedures
covering a variety of emergencies are being distributed to assist faculty in providing guidance
during emergency situations. All the major classrooms on Campus have been completed. Bernie
also suggested that possibly more LED reader boards for certain buildings were needed. Kathy
asked if during the last test of the boards, if anyone heard the audible alarm before the message
was sent. Several people reported that the audible alarm was not heard. Kathy mentioned that the
system was being looked at to correct the problem.
6. Hazard on M Trail
Kathy informed the Committee that a message was received from a visitor to UM last week who
was on the M-trail and had punctured and ripped his hiking boot on a T-post top that was sticking
up on the trail on the first switchback. Chuck also mentioned that there are some T-post caps
missing that need to be replaced and some spikes need to be pounded back down into the wood
steps. Kathy suggested that maybe some of the Safety Committee money could be used to
address these issues. Bill said that he would like to see a dollar amount before the Committee
would vote on funding this project. Chuck will get an estimate from the Labor crew and Kathy
will then send out the information by e-mail to all Committee members for approval.
7. Other Items
No other items were brought up for discussion.
Next Safety Committee meeting: November 12, 2015 at 10:00 a.m. – Facility Services Conference
Room - Make sure to keep bringing any safety issues or agenda items to Kathy Krebsbach, Chuck
Emnett or Mike Panisko for inclusion in the next scheduled meeting.
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