Understanding the FTE reduction spreadsheet:
The FTE reduction spreadsheet explains how the University is realigning its
workforce and base budget to address our current enrollment. It identifies all
positions that were affected, and shows those positions by Department (Column
A), by Position Title (Column B) and by Position Classification (Column C); and it
shows how much FTE (full time equivalent) for that position was affected.
Column E indicates whether a current employee was affected by the FTE
reduction. Column F indicates that the FTE was reduced in a way that didn’t
affect a current employee.
The majority of the FTE reductions didn’t affect current employees. There are
several ways in which a general fund FTE was reduced where the decision didn’t
affect a current employee:
 Removing the budget allocations for vacant positions or for portions of
positions that were vacant.
 Reducing budget allocations for pooled positions. (A pooled position
includes funding for possible multiple employees and may be
incrementally reduced.)
 Changing the funding source for current positions to sources other than
general funds.
As shown on the chart, the realignment of the University’s workforce and base
budget with current enrollment involved reducing FTE on general funds. In some
cases, units needed to restructure. A positive FTE number in the data is a result
of restructuring, but the end result is the 192 FTE reduction.
Please note that this spreadsheet doesn’t include every employee currently at
UM who may not be re-employed upon expiration of his or her current contract.
Many University employees are hired on year-to-year contracts, including
adjuncts, program managers and research assistants, who are employed on an
as-needed basis. Their contracts automatically expire at the end of the term
contract. This spreadsheet reflects only those 192 FTE reductions that were
necessary for the purpose of aligning the University’s general fund budget with
current enrollment.