Introduction - The Payroll Process
Payroll is committed to producing an error free payroll every time. For us to fulfill this
commitment, we rely on many dedicated staff members throughout the University
community. Whether your job involves ensuring that a change is processed on time,
submitting employee hours, reviewing turn around documents, or keying information
into the Oracle system, you are an essential part of the process in making certain that
each University employee is paid accurately and on time.
The following illustration highlights the steps in the payroll process from hiring an
employee through distribution of payment on payday.
The Payroll Cycle
Employee
Changes
& Terminations
Completed
Supplemental
Payment forms
completed
Turn Around
ER’s reviewed
New Appointment
Forms completed
Employee Time
Collection and
Submission
Enter
PAYDAY –
Pay Distribution
Payroll
Register
Review & Approval
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Important Dates and Deadlines
As you can see, there are many steps involved in the payroll process. Because of this,
adherence to all dates and deadlines is critical in insuring an accurate paycheck for our
employees.
The Payroll Department processes the following payrolls –
Bi-Weekly
Monthly
UPP2 (University Physician Practice Plan 2)
Medical Health Sciences Foundation
Processing Deadlines:
Processing deadlines are listed on the Operations Schedule. This schedule is distributed
monthly via email.
A “snapshot” version, known as the Functional Overview Calendar, is also distributed to
payroll administrators via email each month. This calendar can be found by visiting the
Payroll Website, under Due Dates, Functional Overview Calendar.
Detailed monthly and biweekly due dates are also available on the Payroll Website
under Due Dates, Payroll Due Date Schedules.
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Paperwork Distribution
The Payroll Cycle involves the processing of many types of manual forms. The
following chart indicates the main processing area for each type.
Departments should first check with their individual responsibility centers
for paperwork distribution instructions specific to their area.
Faculty Records
- New Appointments, ERs, and Supplemental Payments for:
G-48 Cathedral of
Learning
(412)624-4232
1st Floor Craig Hall
(412)624-8150
Faculty, Graduate Students, Clinical & Other Fellows, M.D. Fellows,
Post Doctoral Associates, Post Doctoral Scholars, All Academics
Human Resources
-ERs and Supplemental Payments for Staff
-All Temp Time Sheets
Payroll Department - New Appointments and ERs for Non Immigrants and Training
Grant Recipients
207P Craig Hall
(412)624-8070
- Supplemental Payments for Non Immigrants
Student Employment
112B Craig Hall
(412) 648-7132
-New Appointments and ERs for Students
Work-Study Office
(412)624-9995
-ERs for Federal Work Study Students
Last Update 04/16/15
1st Floor Alumni Hall
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