Clearfield Elementary
2015-2016
Teacher/Staff
Handbook
Connecting with Clearfield
Home of the “Cougars”
MISSION, VISION and VALUES
MISSION
Clearfield Elementary School provides an environment that focuses on positive I.D.E.A.S through Instruction,
Differentiation, Encouragement, Assessment, and Support in order to achieve Proficiency in the Kentucky
Program of Studies.
VISION
Our vision is to create an elementary school that is highly regarded for its academic excellence, its
compassion for the families and students who attend, and for its contribution to the community in which it
operates. We believe that the most promising strategy for achieving the mission is to develop our capacity to
function as a professional learning community.
We will:
VALUES
C –create an environment conducive to learning
O –open the doors to teamwork among staff, students, parents and community
U –unite to achieve a common purpose, and establish clear goals with high expectations
G –give common assessments
A –actively monitor student achievement to close the gaps
R –respect all colleagues, students, parents and community members
S –seek effective strategies
We are COUGARS!
24 Hour Rule
All staff members are expected to respond to parent communication (email, phone call, note, etc.) within 24
hours.
504 Team
This team means a group of persons, including persons knowledgeable about the student, the meaning of the
evaluation data and the placement options. The 504 team is composed of a chairperson, the student’s regular
classroom teacher, the parents, and others, as appropriate. The 504 team reviews the nature of the
impairment, how it affects the student’s access to the school environment or to school activities, curricular or
extracurricular, determines whether specialized instruction, related aids or services, or program
modifications are needed and, if so, determines the 504 services to be provided. April Ratliff is the 504
Chairperson and Misty Litton is the alternate chairperson.
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Accident
If a student has an injury due to an accident or harm by another student and may need to go to a doctor or
hospital, first notify the nurse and then the principal/designee for student care. The person who was
supervising the student at the time of injury is the one who must complete the student accident form. These
can be obtained in the office from the secretary. After completing, make two copies. One goes to the nurse,
the other copy goes in the student’s cumulative folder and the parent/guardian needs to be given the original
when they pick the child up.
Accreditation
Clearfield Elementary is accredited by the Southern Association of Colleges and Schools.
Administering Medication
Our school nurse will be responsible for administering medications. If a student brings in any medication, it
needs to be taken to the nurse by an adult. Staffs who have had medication training may administer medicine
if the nurse is out or while on field trips.
Admissions and Release Committee--ARC
Principal and Guidance Counselor are Chairpersons.
What to Bring to an ARC Meeting
Regular Education Teacher
MAP scores
DIBELS scores
Fry Word list
Optional:
Behavior documentation
Student work samples
Summative grades
Special Education Teacher
Due process folder
Progress monitoring graphs for all of student’s current IEP goals for parent and folder
Hearing, vision, communication, and motor screenings if it is an initial evaluation or re-evaluation
Draft IEP on Infinite Campus and a hard copy for the Chairperson
Draft referral on Infinite Campus and a hard copy for the Chairperson
Evaluation forms that will need to be completed by regular education teacher and parent if planning
evaluation
Calendar in the event that future deadlines/meetings need to be scheduled.
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Assessment Calendar
Rowan County Schools Assessment Calendar 2015 – 2016
WAPT SCREENING (ELL) – First 30 days of enrollment
AUGUST
MAP - August – September
Brigance Kindergarten Screening
DIBELS NEXT – August– September
MAP – Fall Testing Window - August –
SEPTEMBER
September
OCTOBER
DATA ANALYIS – KPREP,MAP, and Local Assessments
Program Review I – Completed in ASSIST November
NOVEMBER
Program Review School visits – November
DATA ANALYIS – KPREP,MAP, and Local Assessments
DECEMBER
MAP – Winter Testing Window – December
DIBELS NEXT – December
JANUARY
ACCESS for ELL’s - January – February
FEBRUARY
ACCESS for ELL’s - January – February
MARCH
Map -- March
May
KPREP
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Attendance
Homeroom teachers must submit the attendance/lunch count slip to the office and enter absences in Infinite
Campus by 8:15 a.m. If a student comes in late from breakfast, please notify the office so it can be changed.
Students who arrive late to school should sign in with the office and get a tardy slip. The attendance goal is
95%. Students with perfect attendance each month will be rewarded. Classes will compete for class perfect
attendance by coloring in a letter on their “Together We Can” sign. The class who reaches 13 class perfect
attendance days first will earn a reward party.
Badges
School Identification badges must be worn at all times.
Behavioral Referral
Behavioral Referrals
1. Use the behavior flow chart to determine the level of misbehavior.
2. If behavior is “Major” according to the flow chart, send the student to the office with a behavior slip.
3. If behavior is “Minor” according to the flow chart, use the document provided to write up the student
and record your efforts at remediation.
4. If the child has reached his/her third behavior referral in grades 3-5, or fourth in grades K-2,
document the incident on the same sheet as prior incident documentation, and send the student to the
office.
5. Teacher do not need to enter disciplinary referrals into Infinite Campus.
6. Teachers should make contact with parents each time a child is written up for a behavior incident. It
is strongly advised that teachers make regular positive contact with parents as well to report good
things their children have done at school.
Birthdays
Students’ birthdays will be announced daily during announcements. Students should come to the office to
receive a birthday pencil.
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Bloodborne Pathogens
The Superintendent/designee shall develop an Exposure Control Plan to eliminate or minimize District
occupational exposure to bloodborne pathogens. The plan shall address:
1. Identification of employees at-risk of occupational exposure and their assigned tasks and procedures
which could lead to such exposure;
2. Communication of hazards to employees;
3. Vaccinations of at-risk employees for Hepatitis B at no cost to these employees;
4. Determination of universal precautions to be observed, including adequate engineering controls and
housekeeping procedures;
5. Appropriate training of employees;
6. Provision of personal protective equipment including an opportunity provided annually for
employees who use medical sharps in performance of their duties to identify, evaluate and select
engineering and work practice controls to be implemented by the District, as appropriate;
7. Maintenance of a sharps injury log;
8. Medical follow-up and counseling for employees after a work-site exposure;
9. Maintenance of confidential records of each exposure incident; and
10. A schedule for implementing all provisions required by the OSHA standard.
Breakfast and Lunch
Faculty and Staff must pay for breakfast and lunch. No charges will be allowed to the cafeteria. The cafeteria
clerk can give you a form if you’d like to have your food charges taken out of your check. Students cannot go
through the line and get your food for you; you must go through the line yourself. Classes need to be dropped
off and picked up promptly, according to the schedule.
Calendar for the 2015-2016 School Year
August 13
First day for students
October 1-2
No School--Fall Break
November 25-27
No School--Thanksgiving Break
December 21-Jan. 3
No School—Christmas Break
January 18
No School—Martin Luther King Day
February 15
No School—Teacher Work Day
September 5
November 3
January 4
No School—Labor Day
No School—Election Day
School resumes
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March 23-25
No School—Spring Break
April 18
No School—Teacher Work Day
May 13-June 15
Snow make up days—As needed
May 12
Last day for students—This could change due to weather.
State testing (KPREP) will be conducted within the last 14 instructional days of school.
Car Rider Procedures
Any family who participated in this program last year will just need to send in a note to the office stating when
you would like for your child to begin as a car rider. All new participants will need to follow the safety
procedures as outlined below.
1. Anyone who is picking up your child will need to have their driver’s license scanned in the office. These
will be placed in a notebook so the staff member on duty can match faces to license pictures. Students will not
be released to anyone who does not have their ID scanned. If your license has already been scanned, we have
that information in the office.
2. Parents will need to register for a pick up tag in the school office. Each family will receive three car
tags. These tags must be displayed on the car’s rearview mirror when picking up your child. Your child will
be assigned a number.
3. When picking up students, parents must enter the parking lot off of Partin Street. This is the same flow of
traffic that is followed in the morning for drop offs. Car rider traffic cannot interrupt normal traffic flow of
buses. Parents in line must remain in their cars.
4. All students that are going to be picked up must have a Car Rider Number. There are no exceptions to this
procedure. If the school staff member does not see a hanging tag number or you have not registered for a
number, you will be asked to drive to the front parking lot and enter the front entrance of the school to sign
out your child.
5. When you want your child to begin being a Car Rider, you will need to send a note to the school office
stating your request. However, you need to register in the office before this can begin.
6. If your child is going to be a permanent Car Rider, please indicate that in your note. Once you establish
that your child is a permanent Car Rider, you will not need to write another note unless a different type of
transportation needs to occur.
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7. As with other transportation changes, Car Rider changes will not be taken over the phone. You must send in
a note, email Ms. Stacy (stacy.lewis@rowan.kyschools.us) or
fax a note to the school @ 783-0557 before 2:45 p.m.
8. Parents will need to choose from one of two time frames for picking up your child. When registering
please choose from 3:00-3:15 or 3:15-3:30. By staggering the times, we will have less traffic congestion. All
Car Riders must be picked up by 3:30 p.m. Any car riders not picked up by 3:30 p.m. will be taken back to
the school office.
Certified Advisory Representative
Christi Mullen
Checking in and out of school
All faculty and staff are required to sign in upon arrival in the front office. If you need to leave during the
school day, you must get approval from the Principal or acting administrator.
Classified Advisory Representative
Murisa Adams
Classified Evaluation Policy 03.28
Each classified employee shall be evaluated at least once each year. This evaluation shall be performed by the
Principal or the immediate supervisor and shall be based upon a formal procedure approved by the
Superintendent for that specific position or class of positions. The administrator performing the evaluation shall
share and discuss the evaluation report with the employee. The employee shall have the right to comment in
writing on the evaluation report. The employee's written comments shall be attached to the evaluation report,
and the report shall be filed with the Superintendent.
Clubs
Cheerleading
Choir
Drama
Future Problem Solving
Academic Team
STLP
E-Team
Gardening
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Code of Ethics
16 KAR 1:020. Professional CODE of ETHICS for Kentucky school certified personnel.
RELATES TO: KRS 161.028, 161.040, 161.120
STATUTORY AUTHORITY: KRS 161.028, 161.030
NECESSITY, FUNCTION, AND CONFORMITY: KRS 161.028 requires that the Education Professional Standards
Board develop a professional code of ethics. This administrative regulation establishes the code of ethics for
Kentucky school certified personnel and establishes that violation of the code of ethics may be grounds for
revocation or suspension of Kentucky certification for professional school personnel by the Education Professional
Standards Board.
Section 1. Certified personnel in the Commonwealth:
(1) Shall strive toward excellence, recognize the importance of the pursuit of truth, nurture democratic
citizenship, and safeguard the freedom to learn and to teach;
(2) Shall believe in the worth and dignity of each human being and in educational opportunities for all;
(3) Shall strive to uphold the responsibilities of the education profession, including the following obligations to
students, to parents, and to the education profession:
(a) To students:
1. Shall provide students with professional education services in a nondiscriminatory manner and in consonance
with accepted best practice known to the educator;
2. Shall respect the constitutional rights of all students;
3. Shall take reasonable measures to protect the health, safety, and emotional well-being of students;
4. Shall not use professional relationships or authority with students for personal advantage;
5. Shall keep in confidence information about students which has been obtained in the course of professional
service, unless disclosure serves professional purposes or is required by law;
6. Shall not knowingly make false or malicious statements about students or colleagues;
7. Shall refrain from subjecting students to embarrassment or disparagement; and
8. Shall not engage in any sexually related behavior with a student with or without consent, but shall maintain a
professional approach with students. Sexually related behavior shall include such behaviors as sexual jokes; sexual
remarks; sexual kidding or teasing; sexual innuendo; pressure for dates or sexual favors; inappropriate physical
touching, kissing, or grabbing; rape; threats of physical harm; and sexual assault.
(b) To parents:
1. Shall make reasonable effort to communicate to parents information which should be revealed in the interest
of the student;
2. Shall endeavor to understand community cultures and diverse home environments of students;
3. Shall not knowingly distort or misrepresent facts concerning educational issues;
4. Shall distinguish between personal views and the views of the employing educational agency;
5. Shall not interfere in the exercise of political and citizenship rights and responsibilities of others;
6. Shall not use institutional privileges for private gain, for the promotion of political candidates, or for partisan
political activities; and
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7. Shall not accept gratuities, gifts, or favors that might impair or appear to impair professional judgment, and
shall not offer any of these to obtain special advantage.
(c) To the education profession:
1. Shall exemplify behaviors which maintain the dignity and integrity of the profession;
2. Shall accord just and equitable treatment to all members of the profession in the exercise of their professional
rights and responsibilities;
3. Shall keep in confidence information acquired about colleagues in the course of employment, unless disclosure
serves professional purposes or is required by law;
4. Shall not use coercive means or give special treatment in order to influence professional decisions;
5. Shall apply for, accept, offer, or assign a position or responsibility only on the basis of professional preparation
and legal qualifications; and
6. Shall not knowingly falsify or misrepresent records of facts relating to the educator's own qualifications or those
of other professionals.
Section 2. Violation of this administrative regulation may result in cause to initiate proceedings for revocation or
suspension of Kentucky certification as provided in KRS 161.120 and 704 KAR 20:585. (21 Ky.R. 2344; eff. 5-495; recodified from 704 KAR 20:680, 7-2-2002.)
Code Red Plan
CODE RED: An armed intruder is in the building and he/she may or may not have hostages or any
emergencies that require the school to go into a lock-down condition.
A CODE RED emergency will normally be announced over the school intercom system. If this is not possible,
CODE RED will be disseminated by word of mouth or any other means available to school authority.
Additional information will be sent through e-mail if available.
In the event of a CODE RED emergency, Clearfield Elementary School (CES) staff will telephone the 911
dispatch center and inform the center that CES has implemented CODE RED. The office staff will give the 911
center as much information as we have available; i.e. number of intruders, weapons, injured, etc. The letters
on the school map can be used to identify the location of the intruder if you are the one making the report. If
requested to do so, the office staff will remain on the line with the dispatch center and continue to give
information as it becomes available.
When testing the CODE RED Plan office staff will begin all communications to all personnel with “This is a
test of the CODE RED Plan.”
Office staff will secure all doors to the office area. Office staff will go to an interior office and monitor phones
and radio. There will be No outgoing calls unless authorized by the principal.
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Office staff will call the Bus Garage and notify them that CES has implemented CODE RED. 784-4908
Doors should not be opened until CODE BLUE is announced. Staff should not open doors for police officers
unless they slide their ID under the classroom door as a means of identifying themselves.
NOTE: All parents will be directed to the Carl D. Perkins Center for information and to pick up their children.
SCHOOL RESPONSE TEAMS: The School Response Teams (SRT) will be appointed by the principal. Each
member of the SRT will have a radio. SRT members will meet with responding police and fire units. SRT will
act as guides and assist the police in any way requested. SRT members will provide internal communications
between police. When police arrive if two law enforcement teams are required, as SRT member with a radio
will go with each team to provide internal communications. Upon arrival, Emergency Response Team (Police)
will assume control of the scene.
Team #1 will consist of the principal, counselor, secretary, and office clerk. SRT #1 will report immediately to
the primary designated location (office) unless told to do otherwise by the principal. The counselor locks the
office door. The principal (CES 1) will call 911. The office clerk calls the Board of Education. The secretary
runs the attendance and calls the bus garage with the number of all students and staff in the case of an
evacuation. The counselor mans the base station (CES Base Station) radio the entire time. The secretary and
the office clerk print the attendance and then check this against the red/blue cards once they are collected.
Team #2 will consist of the nurse, custodians, and Family Resource Center (FRC) Staff. SRT #2 will report
immediately to the FRC. The nurse takes the trauma kit to the FRC with her. The custodians will secure all
doors to custodial closets. Do not open doors for any reason until told to do so by school authority. The FRC
staff (CES 2) will be on the first bus in the case of an evacuation and will set up the command center at the
Carl Perkins Center. No out-going phone calls are permitted.
ALL STAFF: If you see or hear anything, contact the school office on the room phone with this information.
The most important thing you can do is to follow the procedures and remain calm. Students will take their
lead from you.
NOTE: A Red Card under the door and on the window indicates an emergency exists. A Blue Card indicates all
is secure. NO CARD will be treated as a Red Card.
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CLASSROOM TEACHERS/RESOURCE TEACHERS/STAFF IN WORKROOM: Pull in any students that are in the
hallway. Lock and secure classroom doors. Turn off lights and pull blinds. All students should be seated on
the floor away from any windows. Students need to be kept quiet. Get out Blue or Red cards, marker and
tape. List names of any missing students on the cards by the minus (-) sign and/or list the names of any extra
students by the plus (+) sign on your cards. If the classroom is secure, slide the small Blue Card under the
door and tape the large Blue Card on the window facing outside. If the classroom has an emergency, slide the
small Red Card under the door and tape the large Red Card on the window facing outside. If medical
attention is required in your classroom, write NURSE on your cards. If you can get to your computer, send
this information on e-mail to the secretary as well. Keep everyone in the classroom and wait for further
instructions. No out-going phone calls are permitted. Do not open doors until the all clear (CODE BLUE) has
been given by school authority.
CAFETERIA/KITCHEN: If students are in the cafeteria, they will go directly into the kitchen area. Lock and
secure doors to hallway and kitchen. Turn off lights. All students should be seated on the floor away from
any windows. Students need to be kept quiet. Get out Blue or Red cards, marker and tape. List names of any
missing students on the cards by the minus (-) sign and/or list the names of any extra students by the plus (+)
sign on your cards. If the kitchen is secure, slide the small Blue Card under the door to the hallway and tape
the large Blue Card on the window facing outside. If the kitchen has an emergency, slide the small Red Card
under the door to the hallway and tape the large Red Card on the window facing outside. If medical attention
is required, write NURSE on your cards. If you can get to your computer, send this information on e-mail to
the secretary as well. Keep everyone in the kitchen and wait for further instructions. No out-going phone
calls are permitted. Do not open doors until the all clear (CODE BLUE) has been given by school authority.
GYM: If students are in the gym, they will go directly into the gym office. Lock and secure door to the gym
office. Turn off lights. All students should be seated on the floor. Students need to be kept quiet. Get out Blue
or Red cards and marker. List names of any missing students on the cards by the minus (-) sign and/or list the
names of any extra students by the plus (+) sign on your cards. If the gym office is secure, slide the small Blue
Card under the door. If the gym office has an emergency, slide the small Red Card under the door. If medical
attention is required, write NURSE on your card. If you can get to your computer, send this information on e-
mail to the secretary as well. Keep everyone in the gym office and wait for further instructions. No out-going
phone calls are permitted. Do not open the door until the all clear (CODE BLUE) has been given by school
authority. If students are outside, move them immediately to the nearest safe area.
LIBRARY: If students are in the library, they will go directly into the library office area. Lock and secure doors
to hallway and library office. Turn off lights. All students should be seated on the floor away from any
windows. Students need to be kept quiet. Get out Blue or Red cards and marker. List names of any missing
students on the cards by the minus (-) sign and/or list the names of any extra students by the plus (+) sign on
your cards. If the library is secure, slide the small Blue Card under the door to the hallway. If the library has
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an emergency, slide the small Red Card under the door to the hallway. If medical attention is required, write
NURSE on your cards. If you can get to your computer, send this information on e-mail to the secretary as
well. Keep everyone in the library office and wait for further instructions. No out-going phone calls are
permitted. Do not open doors until the all clear (CODE BLUE) has been given by school authority.
LOBBY: If students/staff are in the lobby when CODE RED is announced, they are to go directly to the closest
classroom.
HALLWAY/BATHROOM: If students/staff are in the hallway when CODE RED is announced, they are to go
directly to the closest classroom.
OUTSIDE: If you are outside with students, move them immediately to the nearest safe area using your best
judgment. Be sure to always carry your keys with you. If you can get in to a classroom, do so. However, you
may have to exit the playground and go to the nearest home to call 911.
HOSTAGE/BARRICADE SITUATION: In the event of a hostage or barricade situation or the emergency develops
into a hostage/barricade situation, the intruder will be contained and the Kentucky State Police hostage
negotiator will be called. 784-4127
EVACUATION OF STUDENTS: When notified the CES has implemented CODE RED, the bus garage staff will
prepare for student evacuation and stand by for further instructions. They will arrange for as many drivers as
possible and have the buses ready to leave the bus garage. The primary evacuation site is the Carl D. Perkins
Center. Student loading sites will be given by the principal when evacuation is to begin. As a part of the
evacuation plan, teachers will evacuate with their classes. The letters on the school map indicate which door
to use for evacuation. The FRC Staff will take sign out sheets with them and establish an information center at
the Carl D. Perkins Center. Parents may sign out their child(ren) from the center.
911 DISPATCH CENTER: When CODE RED is received the center will dispatch police, fire, EMS and Rescue
units. The dispatch center will use a pre-assigned code for CES when transmitting over the radio. It is the
responsibility of the 911 dispatch center to ensure each school in Rowan County is assigned a radio code that
is changed from time to time as directed by the 911 Board and that the administrator of each code is notified
of their assigned code. The dispatch center will participate in any test of the CODE RED Plan. During any test
of the CODE RED Plan, all communications will begin with “This is a Test.”
Common Area Rules
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Rules and Behavioral Expectations for Common Areas
COMMON AREA
RESPONSIBILITY
Assembly


Follow
SAFETY

Keep hands, feet
directions.
and objects to
Stay in assigned
yourself
area until

dismissed

RESPECT

directions

playground
entering and
equipment and
exiting assembly
include everyone
Watch your step.
in play activities.

step on others.

Wash hands
Level 1 Voice
and use
file line when

Follow all adult
restroom before
entering and
coming to the
exiting cafeteria


Be ready to

dumping your
Keep hands, feet
tray
yourself
utensils, milk,
Sit and stay at your
Use utensils
and condiments
appropriately and
while going
keep all food and
through the
utensils to
line
yourself.
Know your
lunch number


Raise your hand if
you need help

assigned table.

Wait your turn in
both hands.
going through
Get all needed

line when
and objects to

directions
Carry tray with
choices when
the line

winners/losers

make your food

Be good
Walk in a single
cafeteria

Take turns on
Walk when
Be careful not to
Cafeteria
Follow all adult
Be respectful of
all adults

Use good table
manners
Sit appropriately
while waiting for
the teacher.
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
Clean area
when finished
eating
Early Duty


Follow adult
Keep hands, feet

Level 2 voice
instructions
and objects to
while being
Share space and
yourself
seated
games or toys



Clean up after
yourself
Walk to your area

(no running)

Line up in a
Follow all adult
directions

Students may only
straight line when
go to the nurse
instructed
unless it’s an
emergency

Students will get a
pass from an
adult to go to the
restroom

Students will ask
for permission
from an adult to
go to Library
Hallways

Keep in a single
Keep hands, feet

Level 0 voice
file line on the
and objects to

Follow directions
right side of the
yourself
hall



Look forward-be
Go straight to
aware of the
your
person in front of
destination; no
you
from all adults

Respect classroom
work on walls
lollygagging
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Late Duty


Follow adult
Keep hands, feet

Level 2 voice
instructions
and objects to
while being
Share space and
yourself
seated
games or toys



Clean up after
yourself
Walk to your area

(no running)

Line up in a
Follow all adult
directions

Students may only
straight line when
go to the nurse
instructed
unless it’s an
emergency

Students will get a
pass from an
adult to go to the
restroom

Students will ask
for permission
from an adult to
go to Library
Library



Return
Keep hands, feet

Level 1 voice
materials on
and objects to

5 minute time
time
yourself
Use materials

Walk
appropriately

Use book markers
Must have
library pass



limit per student
correctly

Must go only to
Place books on
the library; no
shelf in correct
stops along the
place
way
Go only during
assigned times
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braryLib Playground


Level 3 Voice

while playing
and objects to
Make
yourself
appropriate
Follow all adult
directions

Take turns on
playground
table benches
equipment and
Stay within
include everyone
Freeze at the
boundaries (not
in play activities.
sound of the
past red bench or
whistle and line
the spider web
up with your
jungle gym)
and others
class


Sit only on picnic

choices for self

Keep hands, feet



Be good
winners/losers
Play in areas for
Enter school
your grade level:
with a Level 0
Zipline 3-5; House
voice
and Slide K-2

No rough play

Leave trees and
mulch alone
Restrooms

Do business
Keep hands, feet

Level 1 voice
and return
and objects to

Respect others’
promptly
yourself

Flush

Throw trash in
trash can



privacy
Keep water and
soap in sink

Wash hands
Keep feet off
bathroom fixtures
with soap and
water
Safety Drills

Follow Drill
Procedures

Keep hands, feet

Level 0 voice
and objects to

Follow all adult
yourself
directions
17

Stairways

Keep in a single
Walk in a single

Stay quiet so the
file line with your
teacher can check
class
attendance
Keep hands, feet

Level 0 Voice
file line on the
and objects to

Follow directions
right side of the
yourself
stairs


Keep right hand
from all adults

Walk Quietly
only on the rail

Touch every step
with your feet

Look forward-be
aware of the
person in front of
you

Keep traffic
flowing
Common Area Rewards
The staff is expected to help instruct and reinforce common area rules. When a staff member observes a class
demonstrating correct behavior, a cougar paw should be rewarded. When a class accumulates twenty cougar
paws, the teacher should submit these to the principal. The FRC will then provide a reward party.
Common Area Voice Levels
0-No talking
1-Whisper
2-Inside Voice
3-Outside Voice
Comprehensive School Improvement Plan (CSIP)
Clearfield’s CSIP can be accessed on the Rowan County District Webpage
Computer Lab Schedule
A computer lab schedule has been developed for this year. If you have any questions, please address those
with administration.
18
Computer Usage
1. Introduction:
Rowan County Schools provide a variety of electronic resources to students and staff to enhance teaching
and learning. Technology can be a tremendous instructional tool to open doors of communication,
expand research capabilities, and provide valuable experience to users. However, since technological
resources in our system are limited, Rowan County Schools reserve the right to limit or restrict access to its
electronic resources. Access to technology is a privilege, not a right, and will be provided only to
responsible users. This document outlines acceptable use of these resources and is meant to augment
existing policies of school conduct and/or behavior.
2. Privileges and Responsibilities:
Individual users (faculty, staff, students, or others) are responsible for appropriate behavior while using
electronic resources. Users must sign statements indicating they understand and agree to acceptable use
that complies with district standards and policies. Users are expected to act responsibly while using
information resources at school and will be reasonably supervised. Outside of school, families bear the
same responsibility for guidance with electronic resources that they exercise with other sources of
information such as books, TV, movies, etc. Some privileges and responsibilities are outlined below. They
are intended as examples of acceptable use and do not exclude other privileges and responsibilities.
Privileges:
A. To access a variety of electronic hardware.
Users have access to a variety of computer hardware and other educational technology resources, such as
laserdisc equipment, audio/video hardware, CD-ROM, etc. Such resources are valuable instructional tools
and can provide learning opportunities otherwise unavailable.
B. To use instructional software and applications.
Users may access specific subject area software for math, science, English, etc. and applications such as
word processing, spreadsheets, and database. Users benefit from hands-on experience with materials
which make work and learning easier and faster.
C. To access electronic communications resources.
Users may access both local and off-campus networks. Examples include, but are not limited to, Internet
access, electronic mail (e-mail), local and wide area network resources, and telephones.
D. Rowan County School e-mail.
The Rowan County e-mail solution is provided to you by the district as part of the Live@Edu service from
Microsoft. By signing this form, you hereby agree to use the Outlook Live e-mail service, and other
Live@Edu services as the Kentucky Department of Education may provide over time, are subject to the
terms and conditions set forth in district policy/procedure as provided and that the data stored in such
Live@Edu services, including the Outlook Live e-mail service, are managed by the district pursuant to
policy 08.2323 and accompanying procedures. You also understand that the Windows Live ID provided
19
to you can be used to access other electronic services that provide features such as online storage and
instant messaging. Use of those Microsoft services is subject to Microsoft’s standard consumer terms of
use (the Windows Live Service Agreement), and data stored in those systems are managed pursuant to the
Windows Live Service Agreement and the Microsoft Online Privacy Statement.
Responsibilities:
A. To use equipment properly.
Electronic equipment has a limited useful lifetime. Users are expected to use equipment in a manner
which prolongs this lifetime, not shorten it. Violations include deliberately damaging or vandalizing
equipment, uploading or creating computer viruses, and deliberately harming or destroying data.
B. To obey software agreements, copyright laws, and use network resources properly.
Users are expected to comply with licensing agreements set forth by manufacturers and vendors.
Software programs are to be used for educational and/or school purposes. Violations include illegally
copying or loading software, using someone else’s accounts or passwords, and using network resources
for purposes other than education that is consistent with Rowan County Schools' curriculum standards.
C. To use expanded communications resources properly and to avoid objectionable
material.
Acceptable behavior is expected while using telecommunications resources just as it is expected in other
school environments. Users should take specific care to avoid objectionable material when using such
resources. Our district assumes that the best approach is to educate users on appropriate use, provide
appropriate supervision and guidance, use state-provided proxy software for filtering, blocking, and
monitoring, and enforce the rules when they are broken. Violations include sending offensive messages
via electronic means, deliberately accessing material that would be considered inappropriate in a school
setting, accessing and/or setting up inappropriate blogs, online journals, and personal web pages (e.g.
Myspace.com, Facebook.com, etc…) and intentionally wasting system resources.
Any user who behaves in an irresponsible manner may lose access privileges and be subject to additional
disciplinary or legal actions according to existing school policies. Rowan County Schools will not
unreasonably monitor or restrict access to electronic resources and will not be responsible for material
acquired from off-campus sources.
Computer Usage by Students
Students cannot use computers until the computer permission form from the Discipline Code Book is signed
by parents and returned to school.
20
Confidentiality
The district may disclose records to school officials with legitimate educational interests. A school official
is a person employed by the District as an administrator, supervisor, instructor, or support staff member
(including health or medical staff and law enforcement unit personnel); a person serving on the school
Board; a person or company with whom the district has contracted to perform a special task (such as an
attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official
committee, such as a disciplinary or grievance committee, or assisting another school official in
performing his or her tasks. A school official has a legitimate educational interest if the official needs to
review an education record in order to fulfill his or her professional responsibility. An employee who
fails to maintain the confidentiality of information about students or staff obtained in the course of
employment, unless disclosure serves a legitimate job-related purpose or is required by law, may be
subject to appropriate disciplinary or job action.
Content Network Teachers
Social Studies-Stephanie Kidd
Science-Courtney Callis
DIBELS Scores
These are the directions to view and print your own DIBELs scores. The two reports that teachers need most
often are “Class List” and “Student History”
To Retrieve DIBELs scores:
Log on to https://dibels.uoregon.edu/
Enter your user name and password.
To get your “Class List” report:
Click on “Reports” in the green bar at the top of the page.
Scroll down until you see “Class List”. Click on the “PDF” box, located in the “Class List” box.
Select the School Year you want to view (such as 2014-2015). Click “Continue”.
Select the Assessment Period (for example, Beginning). Select “DIBELs Next” for Assessment. Select a “Color
Option” (color or black and white). Click “Continue”.
Select “Recommended Goals” for Need for Support. Click “Continue”.
If you want to see the percentiles for your students, check “Display Percentiles”, then “Refresh”. Then click
“Download PDF”. The report will open in a new window.
If you do not wish to see the percentiles, click “Download PDF”. The report will open in a new window.
To get a “Student History” report:
Click on “Reports” in the green bar at the top of the page.
Scroll down until you see “Student History”. Click on the “PDF” box, located in the “Student History” box.
Select the School Year you want to view (such as 2014-2015). Click “Continue”.
21
Select the student’s name and the color option. Select “Recommended Goals” for Need for Support. Click
“Continue”.
Click “Download PDF”. The report will open in a new window.
22
23
Discipline Code Book
Rowan County School District Mission Statement
The Mission of the Rowan County School District is to provide individuals with sufficient knowledge and
skills to allow for lifelong learning, to have respect for themselves and others, and to become productive citizens
in an atmosphere that encourages creativity, physical, and emotional well-being through joint effort of the
family, school, and community.
SECTION I: STUDENT MISCONDUCT
AND DISCIPLINARY RESPONSE
The Rowan County School system’s discipline code addresses the variety of misconduct which may
occur in the schools and the need for appropriately diverse correction alternatives by recognizing varying
levels of misconduct. Each division (elementary K-5, middle 6-8, and senior high 9-12) has modified the
levels to accommodate the behavioral maturity of the students it serves. The level of misconduct, the faculty
responsible for imposing the disciplinary action and the disciplinary response are all cited. If the student
violates the rules of good conduct, he/she will be held accountable by teachers and other school officials.
All students are expected to conduct themselves in a manner which will promote a proper learning
atmosphere within the classroom. Students are reminded that proper behavior extends to all school property
including school buses and while on field trips. The following section features the codes developed for each
level in the school system.
Elementary Schools (K-5)
Student Discipline Code
LEVELS OF MISCONDUCT- All Level II and Level III misconduct will result
in an automatic notification of parents/guardians.
Note: The Disciplinary Response Procedures are not necessarily to be
followed in the order which they are written.
Note: The Principal retains the right to administer disciplinary response
at his/her discretion in all levels of misconduct.
Note: The district has established procedures that MAY BE utilized to assess threats of harm to others.
Dress Code
Inappropriate school dress in any style of clothing that would be disruptive to the educational process or to
the safety of the students. The following is a list of inappropriate dress:
A. Shirts, Blouses, Tops
a. No shirts depicting pictures, language, statements or graphics that are obscene, racially or ethically
offensive, or pertain to drugs, alcohol, tobacco or sex;
b. No holes in shirts that are considered revealing
c. No shirts or blouses that are too short to cover the stomach and back at all times, must be able to be
tucked in;
24
d. No tight fitting shirts are permitted and proper undergarments must be worn.
B. Pants, Shorts, Skirts
a. Waistbands of garments must be worn above the hips;
b. No tight fitting shorts, pants, skirts are permitted and proper undergarments must be worn.
c. No holes in pants that are considered revealing;
d. No inappropriate language or graphics (see shirts above);
e. Length of garments should be suitable.
C. Shoes
a. No house shoes;
b. No rollerblades, Heelys, or retractable skates at any time;
c. Shoe laces must be tied if so designated.
d. Tennis shoes are encouraged to be worn during recess and physical education.
D. Head coverings (only with approval of the building principal)
a. No hats, bandanas, scarves or sweatbands;
b. No picks, combs, rakes or rollers.
E. Outerwear
a. All heavy or long outerwear will be stored in the classroom or in the locker for the duration of the
school day.
F. Jewelry
a. Any jewelry or piercing deemed harmful or distracting shall not be worn.
This list, although detailed, is not a comprehensive list and may not contain every example. Building
principals will have the final determination of what is considered inappropriate clothing.
Level I Misconduct
1. Talking in class without permission
2. Inappropriate language
3. Running in the halls
4. Failure to follow directions
5. Failure to finish assignments
6. Disrespectful to others
7. Quarreling with other students
8. Not being in classroom at the proper time
9. Minor pushing and shoving
10. Lying/Cheating
11. Name calling
12. Spitting
Faculty Imposing Discipline: Teacher
Disciplinary Response Procedure:
The school will develop disciplinary procedures to address Level I misconduct.
25
These measures shall be developmentally appropriate
Level II Misconduct
1. Continued Level I Misconduct
2. Disruptive behavior
3. Forgery
4. Vandalism
5. Theft
6. Abusive language, vulgarity, gestures
7. Fighting/aggressive behavior
8. Academic cheating
9. Biting
10. Spitting on Others
Faculty Imposing Discipline: Teacher/Principal
Disciplinary Response Procedures:

Some form of isolation

Send student to principal’s office

Arrange a teacher-principal conference

Arrange a teacher-parent conference

Remove temporarily from classroom

Group or individualized counseling with guidance counselor

Arrange a teacher-parent-principal conference

Assign student to supervised study

Require offender to repair or replace vandalized property

Suspend student from school

After school detention
Level III Misconduct
1. Continued Level II behavior
2. Extortion
3. Use or possession of knives
4. Bomb threats
5. Possession or sale of stolen property
6. Threats to others
7. Possession and/or use of tobacco, alcohol or drugs
8. Behavior that causes injury or harm to others
9. Assault
10. Leaving school grounds
26
11. Possessing, furnishing, or selling tobacco, alcohol, drugs, any unauthorized
substances or look alike
12. Harassment, intimidation, menacing, malicious remarks, bullying, taunting
13. Arson
14. Weapons, including guns and/or look alike, ammunition
15. Explosive Devices
16. Cyber Bullying
Faculty Imposing Discipline: Principal
Disciplinary Response Procedures/Consequences: The following may occur:

Assign student to temporary supervised study

Require restitution for damaged property

Require offender to repair or replace vandalized property

Suspend student from school

Recommend expulsion of student

Notify law enforcement officials

Assist public officials in prosecution and trial of offender.

Request that school staff and faculty assist with any of the above when needed

Principal-parent conference

After school detention
Subsequent, excessive, or serious disciplinary referrals in a semester may result in a referral to outside agonies
(court, law enforcement, Cabinet for Family/Children, etc).
Electronic Devices
Electronic devices shall not be used during the school day without permission from the staff or bus
driver overseeing the students’ behavior at the time the electronic device is being used. If they are used,
without permission, they will be confiscated and returned to the student’s parent or guardian by the school at
the end of the school day.
Educational Foundation Committee Representatives
Genny Jenkins & Murisa Adams
E-mail
All administrators, teachers and staff can be contacted by email. Our email addresses are all the same except
for our names. The format is: firstname.lastname@rowan.kyschools.us.
For example: misty.litton@rowan.kyschools.us Please make sure you check your email at least once a day.
This is the way that I communicate to staff most often.
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Emergency Closings
Efforts are made to have school closings announced by 6:30 a.m. on days schools are to be closed.
Announcements will be made on local radio and TV stations as well as placed on an answering machine at the
central office. You can secure information about school closings by calling 784-8928. The district’s
messaging system will be used to call homes to notify of closings. It is very important that you keep your
phone number up to date with the school office
Emergency Drills
Special drills will be held at least once a month to assure orderly movement and placement of students in the
safest available area under emergency conditions. The safest areas are marked on school blueprints and are
available in each classroom. Kentucky School Fire Drill Regulations require each school to complete ten (10)
fire drills each year with at least two (2) held during the first two weeks of the school term. In addition, we
will have two earthquakes, two tornado drills each year and one CODE RED. In emergencies where less than
one hour of warning time is known, children and faculty will remain on the school grounds. However,
children may be picked up at the school by their parents. Teachers need to review/practice drill procedures as
well as emergency drill common area rules with students throughout the year.
Fire Drill Procedures-Upstairs West Hallway
Please follow these directions for evacuating the building during a fire drill.
Cooper—Walk down the LEFT side of the hall tiles #1 & #2. Exit through the YELLOW APPLE door.
Gilliam—Walk down the MIDDLE of the hall tile #4. Exit through the GREEN FROG door.
Napier—Walk down the LEFT side of the hall tiles #1 & #2. Exit through the YELLOW APPLE door.
Halliday—Walk down the RIGHT side of the hall tiles #6 & #7. Exit through the BLUE BIRD door.
Degn—Follow Keeton’s class down the RIGHT side of the hall tiles #6 & #7. Exit through the RED HEART door.
Spencer—Follow Purnell’s class down the MIDDLE of the hall tile #4. Exit through the GREEN FROG door.
Library & Office—Exit through the BLUE BIRD door.
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Fire Drill Procedures-Upstairs East Hallway
Please follow these directions for evacuating the building during a fire drill.
CAFETERIA—Exit through the BLACK BEAR door by the outside window.
Purnell—Walk down the LEFT side of the hall. Exit through the AQUA DOLPHIN door.
Lambertson--Follow FRC down the LEFT side of the hall. Exit through the AQUA DOLPHIN door.
White—Walk down the RIGHT side of the hall. Exit through the PEACH CAMEL door.
FRC—Follow Halliday’s class down the RIGHT side of the hall. Exit through the PEACH CAMEL door.
Teachers’ Lounge—Walk down the RIGHT side of the hall. Exit through the GREY ELEPHANT door.
Health Unit—Follow anyone from teachers’ lounge down the RIGHT side of the hall. Exit through the GREY
ELEPHANT door.
Mullen—Walk down the RIGHT side of the hall. Exit through the PINK MONKEY door.
Callis—Follow Mullen’s students down the RIGHT side of the hall. Exit through the
PINK MONKEY door.
Computer Lab—Follow Gilliam’s students down the RIGHT side of the hall. Exit through the PINK MONKEY
door.
Fire Drill Procedures-Downstairs Hallway
Manner—Walk down the LEFT side of the hall. Exit through the ORANGE FISH door.
RTI/Sp.Ed.—Follow Manner’s class down the LEFT side of the hall. Exit through the ORANGE FISH door.
Art/Music-- Follow RTI students down the LEFT side of the hall. Exit through the ORANGE FISH door.
Perin—Walk down the RIGHT side of the hall. Exit through the PURPLE BUTTERFLY door.
Andrews—Follow Callis’ class down the RIGHT side of the hall. Exit through the PURPLE BUTTERFLY door.
Kidd—Follow any White’s students down the RIGHT side of the hall. Exit through the PURPLE BUTTERFLY door.
29
Emergency Leave Policy 03.2236
Full-time employees shall be entitled to three (3) days of emergency leave with pay each school year. Persons
employed for less than a full year contract shall receive a prorated part of the authorized emergency leave days
calculated to the nearest 1/2 day. Persons employed on a full year contract but scheduled for less than a full
work day shall receive the authorized emergency leave days equivalent to their normal working day.
Emergency leave shall be granted for the following reasons:
BEREAVEMENT
Death of a relative (whole day) or personal friend (half day)
DISASTERS
Personal disasters of the magnitude of tornados, fires, floods, etc. This applies only in cases not covered by sick
leave.
COURT/LEGAL
Appearances as a witness or to produce documents when the employee's presence is required by subpoena. This
is not to include appearances in actions in which the employee is a party and the subpoena is obtained by or on
behalf of the employee. This also does not include jury duty. (See Policy 03.2237.)
OTHER
Such other reasons of an emergency or extraordinary nature as approved by the Superintendent or designee.
Emergency leave must be requested through the Superintendent or designee who will determine if the leave
requested meets the Board's criteria. Emergency leave days not taken during the school year shall not
accumulate.
Evaluation Committee Representative
Kim Spencer
Family Resource Center
Students must be sent with a family resource center pass or accompanied by an adult.
The Family Resource Center at Clearfield Elementary is located in classroom E-08. Personnel in the centers
can be reached by either going to the school's main office or calling either center. The center hours are from
8:00 a.m. to 3:30 p.m., Monday through Friday, or by special appointment by calling the Clearfield
Elementary FRC at (606) 784-2653.
Field Trips
*Classes will only be allowed to take approved field trips from grade level plans.
____ Field trip request forms need to be turned in to the principal well in advance.
30
Money Procedures:
____ The source of payment must be on the field trip request form. If the PTC is paying, you must have this
approved by them prior to submitting the form.
____ Money collected for field trips needs to be receipted on a multiple receipt form. This form needs to be
turned in to the secretary when all monies are collected. However, the money should be turned in to the
office on a daily basis and not stored in classrooms. Make sure parents write checks to Clearfield Elementary.
___ Cash cannot be taken to pay for the trip. Therefore, all money needs to be turned in to the secretary the
day before the trip so a check can be cut. Checks will NOT be cut the morning of the trip.
___ Red emergency folders, student sign out sheet and notes for students returning with parents needs to be
picked up from the office on the morning of the trip.
___ Water jug and cups need to be taken on every trip. Please get these from the office.
Paperwork Procedures:
____ Seating charts with the bus number needs to be turned in to the secretary and given to the bus driver on
the day of the trip.
____ A copy of the permission slip and note, as well as directions to your field trip must be turned into the
office.
____ Attendance on Infinite Campus and lunch form need to be completed as usual before leaving for the trip.
____ A list of students staying at school needs to be turned in the day before the trip to the principal so
classroom arrangements can be determined.
____ Requests for additional personnel to attend the field trip need to be turned in with the field trip request
form. The principal will review and determine who will attend the trip.
____Teachers need to check with the nurse concerning student medication needs. If the nurse needs to
administer these, that needs to be turned in with the field trip request form.
Lunch Procedures:
____ Turn in an estimated number of sack lunches to the head cook two weeks prior to the field trip so she
can order food. Estimate high so she orders enough food.
____ If there are any additions or deletions to the number of sack lunches, the number needs to be turned in
to the head cook and the names need to be turned in to the office as soon as school begins.
____ The exact number of sack lunches needs to be given to the head cook the day before the trip.
Bus Procedures:
____ No siblings of students are permitted to attend the trip.
____ Parents who are not on the volunteer list can’t ride the bus and can ONLY chaperone their own child.
____ Students who are riding home with their parents after the trip must have a note approved the day
before. Teachers are to have parents sign students out who do not ride the bus back to school. Turn sign out
sheets in to the secretary upon return of the trip.
31
Notes for Parents:
____ Chaperones need to bring a valid driver’s license to the office the morning of the trip to get their visitor’s
pass.
____ Students who do not attend the trip are expected to attend school that day because it is a regular school
day. Students who do not attend school will have an unexcused absence.
____ Students who do not return to school will be counted as an unexcused tardy.
Finances from the Redbook for Teachers & Club Sponsors
Receipts

All money collected by a teacher/sponsor shall be given to the school treasurer on the day collected or,
if the money is collected after school business hours for evening or weekend events, on the next
business day.

The school treasurer shall not collect money directly from a student or parent.

The school treasurer and the person turning in the money shall jointly count the money.

A pre-numbered receipt shall be issued to the teacher/sponsor immediately any time money is
received.

Teachers/sponsors shall use the Multiple Receipt Form (Form F-SA-6). This does not apply to PTC
fundraisers or school picture orders.

Students third grade and above must sign the Multiple Receipt Form. Teachers/sponsors may write the
names of Kindergarten through second grade students.

A copy of the Multiple Receipt Form (Form F-SA-6) shall be retained by the teacher/sponsor and the
original shall be given to the school treasurer.
Deposits

An employee, other than the person preparing the deposit slip, shall verify the amount on the deposit
ticket agrees with the amount of receipts recorded in the ledger sheets and the employee initials the
deposit ticket.


All monies collected shall be deposited on a daily basis.
Money collected after school business hours for evening events shall be placed in a locked school
safe/cabinet and processed for deposit the following business day by the school treasurer.

Personal checks shall not be cashed using cash on hand for deposit.

The school treasurer is not authorized to reimburse teachers/sponsors.
Fundraisers

The principal or a designee shall approve all fundraisers in the school, including the proposed use of
funds.

The Fundraiser Approval (Form F-SA-2A) shall be completed before the fundraiser begins.
32

Income from a fundraiser must be used for the purpose indicated on the Fundraiser Approval (Form FSA-2A). Fundraising activities are to benefit students.

Fundraising proceeds must benefit the entire group of students involved, regardless of participation in
the fundraising activity. There will be no fundraisers tracked by individual students.

KRS 367.515 requires magazine sales be approved in writing by the superintendent.

Fundraisers where items are sold, whether they are purchased or donated or both, require the use of
the Fundraiser Worksheet (Form F-SA-2B), which is used to recap the profitability of a fundraiser sales
cycle.

The approval shall identify the product or products being sold, solicitors involved, and duration of
sales.

The teacher/sponsor shall complete the Fundraiser Worksheet (Form F-SA-2B) and forward the report
to the principal for review and filing within one week of the completion of the fundraising period or
event.

Fundraiser activities such as concessions, bookstores, pencil machines, and other activities involving
inventory for sale shall use the Inventory Control Worksheet (Form F-SA-5). The Inventory Control
Worksheet recaps the flow of inventory monthly and identifies overages or shortages; it is not designed
to measure profits.

The Sales from Concessions/Bookstore/School Store/Pencil Machine Form (Form F-SA-17) is to be used
each time money is collected from these activities and turned in with the money to the school
treasurer.

The form must be completed for each event and each time the machine is serviced or money from
these activities is collected. There shall be two different individuals involved: one individual to collect
and count the monies from sales and a separate individual to complete the Inventory Control
Worksheet (F-SA-5).

The form shall be signed by the individual preparing the form and by the school treasurer.
Donations

Donations are defined as gifts of real or personal property to the school from persons or entities
outside the school system for use at the school or for the students of the school.

The Donation Acceptance Form (Form F-SA-18) shall be completed stating the purpose of and any
restrictions on the donation received. A donation acknowledgement may be sent to the donor.

Cash donations to the school for a specific purpose (restricted purpose) shall be maintained in a
separate activity account and expended as indicated by the donor. Tracking this balance as a separate
account with proper supporting documentation for expenditures will reflect that the donor’s wishes
were met.

Cash donations to the school for general use (unrestricted purpose) shall be deposited in a general
account. The principal and SBDM council will decide the use of these donations. These donations
must be used to support student activity.
33

Equipment or other property donations to the school will remain at the school and be included on
school inventory records and become the property of the local board.
Expenditures


Change fund checks shall be made payable to the teacher/sponsor.
The vendor invoice or Standard Invoice (Form F-SA-8) must have a confirmation signature of the
person receiving the goods or services before the payment process can continue.

The school treasurer shall match up the purchase order, shipping document (if applicable), and
vendor or standard invoice and verify that all items ordered have been received, services have been
satisfactorily performed, all amounts agree, and that all necessary approvals and signatures have been
obtained. Any problems or discrepancies shall be resolved before a check is written.

If there is a need to reimburse or refund monies to students, use the Student Refund/Disbursement
Form (F-SA-14) and have students sign as they receive their refund. Return the form to the school
treasurer to be included as documentation for the expenditures.

Use the district’s purchasing procedures to make any school activity fund purchase. Use a Purchase
Order (Form F-SA-7) to initiate a purchase, including for independent contractors. employees. The
purchase order shall be prepared and approved by the sponsor and principal before the payment is
obligated. The sponsor’s signature indicates there are funds available to pay for the purchase in the
specific activity account. The purchase order is filed with the school treasurer for the order to be
placed. The employee requesting the purchase shall also retain a copy of the purchase order.

Shipping tickets for merchandise ordered shall be compared to the purchase order, initialed and dated
by the receiver.
Flower Fund
Each staff member is asked to contribute $10.00 for the staff flower fund. Mrs. Kidd ensures that these funds
are used to send condolences to staff members for immediate family.
Front Lobby Student Pick Up
Students being picked up will be called to the front lobby after parent/guardian/designee has been identified
and verified. These students are called after the first buses are loaded at 3:00 p.m. Parents should not go to
classrooms until 3:05 p.m.
34
Fry Words
Teachers/staff will assess students in grades K-5 on grade specific Fry vocabulary lists throughout the year.
Teachers/staff will mark the grade level on the line beside the word when it is mastered. These lists will be
passed on from year to year.
K—100 picture nouns and word 1-100
1st—Continue 100 picture nouns and words 101-200
2nd—words 201-300
3rd—words 301-400
4th—words 401-700
5th—words 701-1000
Gifted Services
The gifted teacher is Genny Jenkins. She will be at Clearfield one day a week for gifted services. The
school is looking for students who display gifted behaviors in one or more of the following five areas:
1. intellectual
2. specific academic aptitude
3. creative or divergent thinking
4. psychosocial or leadership skills
5. visual or performing arts
Goal Setting
Teachers should assist students with setting MAP goals prior to each assessment, as well as for other areas.
Grading
2015-2016 School Year
Art, Music, and PE will enter their own midterm and 9 weeks grades in Infinite Campus for 4th and 5th
grades. Please see guidance counselor for assistance, if needed. Art, Music, and PE will give grades to K – 3
regular homeroom teachers for each 9 weeks by the “Grades Posted by” date, following this key:
++
Exceeds Grade Level Expectations (Consistently grasps, applies, and extends key concepts, processes and
+
Mastered (Grasps and applies key concepts, processes, and skills. Progressing with help.)
skills. Works beyond grade level expectations.)
Progressing/Partial Mastery (Beginning to grasp and apply key concepts, processes, and
skills. Progressing with help.)
_
Improvement Needed (Not grasping key concepts, processes, and essential skills.
Areas of concern that require support.)
35
Grade Books
K-3rd grade teachers as well as Art, Music and P.E. teachers will keep summative grades in a grade
book. These must be turned in at the end of the school year to the principal. These must be retained in the
school for two years. 4th and 5th grade teachers will keep summative grades in Infinite Campus. Special
Education teachers only keep grades if they have students assigned to a resource class every day. However,
they should collaborate with regular education teachers on student grades that address IEP goals.
Guidance
Guidance classes will be flexibly scheduled to fit the needs of our students and school. If a student needs to
see the counselor, please call April’s office or send her an e-mail and she will call for the student when she is
available. Please do NOT send kids up to the office to see the counselor without prior approval or on their
own.
Harassment/Discrimination Policy 03.162
Harassment/Discrimination of employees is unlawful behavior based on the race, color, national origin, age,
religion, sex, genetic information or disability of an employee involving intimidation by threats of or actual
physical violence; the creation, by whatever means, of a climate of hostility or intimidation, or the use of
language, conduct, or symbols in such manner as to be commonly understood to convey hatred or prejudice.
Harassment/Discrimination is prohibited at all times on school property and off school grounds during schoolsponsored activities. This prohibition also applies to visitors to the school who may come into contact with
employees and students. (Acts of harassment/discrimination based on sex may be committed by persons of the
same or the opposite sex.) Employees who engage in harassment/discrimination of another employee or a
student on the basis of any of the areas mentioned above shall be subject to disciplinary action including but
not limited to termination of employment. Guidelines are outlined in the School Board Policy.
Health and Safety
If a student has an accident and is hurt, once they receive medical attention, the supervising staff member
must fill out a student accident report that can be obtained in the front office and must notify the
administrator in charge. We will have K&K student insurance again this year. If they see a doctor, the parent
needs to file the form within 30 days.
AED Trained: Debbie
CPR Trained: Debbie, Matt, Courtney
Diaper Trained: Debbie, Murisa, Sharon, Agnes, Amanda, Melissa
First Aid Trained: Debbie
Medication Trained: Debbie, Amelia, Sharon, Susie, Murisa, Misty, Courtney, Missy, Kim B.
36
Health Unit
Students must have a nurse’s pass or be escorted by staff to see the nurse. The nurse will be responsible for
making arrangements to administer medicines to students who take medicine at school. Nurse Debbie’s lunch
time will be from 11:30-12 each day. In the afternoons, Nurse Debbie will be at the pre-school. Teachers
should plan to handle minor scrapes and bruises in the classroom. If a child seems very sick, parent contact
will be made.
Homework Folders/Assignment Books
All students receive a homework folder at the beginning of the school year and all 4th/5th grade students
receive an assignment book. These are purchased with Title I Parent Involvement funds.
Hours of Duty 03.1332
Employees shall be prompt in attendance and shall remain on duty as specified by school policy or their
immediate supervisor. No employee shall leave his/her job assignment during duty hours without the express
approval of his/her immediate supervisor. Certified employees may be required to perform additional duties
as directed by school policy or assigned by their immediate supervisor.
Infinite Campus Help
Campus Community
1. Log into your IC account.
2. Click on Campus Community.—gray words in top right corner of your IC homepage
3. Set up you Campus Community account following steps outlined on this page.
4. Once you are set up, you only have to sign in to IC and then click on gray words Campus Community.
5. Click on Knowledge Base.—white words on black bar in the top of screen
6. Scroll down and click on Self-Paced Learning.—dark blue words on light blue bar on left
7. Scroll to the section you want to be trained.—Instruction is where grades, roster, seating chart, etc. can
be found.
8. Click on the video you choose to watch.
9. To advance pages in the video, click on the yellow arrow pointing to the right found in the top right
corner. To go back to a previous portion of the video, click on the yellow arrow pointing to the left
found in the top right corner.
10. Training videos can be watched as many times as needed.
37
Jury Duty Policy 03.1237
Any employee who serves on a jury in a duly constituted local, state, or federal court shall be granted leave with
full compensation, less any compensation received as jury pay (except expense monies), for the period of his
actual jury service. Persons who will be absent from work to serve on juries must give advance notice to their
immediate supervisors. If you are called for Jury Duty please remember that an excuse for that day or days
should be turned in at your school location to be attached to your time sheet for that payroll period. The amount
you receive for the jury services only, whether county or federal, should be returned to the district as stated per
the Jury Leave form. Money should be sent to Glen Teager, Finance Officer with your name attached.
Learning Targets
Teachers are expected to post and explain learning targets from the Common Core/Core Content standards.
Length of School Day
The school day begins at 8:00 a.m. and ends at 3:00 p.m. All teachers should arrive by 7:45 a.m., unless they
have morning duty, in which case they should arrive no later than 7:30 a.m. All teachers who are not on early
duty should be in their rooms by 7:55 a.m. The breakfast program will begin at 7:15 a.m. If students are to eat
breakfast at school and are transported by parents, they need to arrive no later than 7:40 a.m. The school
building opens officially at 7:15 a.m. for parents to drop students at school. Students should be dropped off
from 7:15-7:55 a.m. at the back entrance of our school on Partin Street.
Library Book Check Out Schedule
Monday
Mrs. Johnson
7:45-11:15
12:00-2:15
Wednesday
3:00-3:30
7:45-8:15
3:00-3:30
Library Services
The Librarian will be at CES on Mondays and Wednesdays. Classes will have Library every other Wednesday.
Other scheduled library check-out times will be available.
38
MAP Scores
Measures of Academic Progress®
We are in the process of transitioning to web based MAP testing. You should have received an email
concerning your new login information. You will go to:
https:// teach.mapnwea.org/
Your user name will
be your email address and you will be asked to reset your temporary email once you login to the system.
Once you are in the system and log in you may see different updated information in a window before logging
in with your user name (email address) and the password you created. To proceed with the login you just
click CONTINUE.
39
Once you login to NWEA you will see a menu bar on the left-hand side of the screen. Depending on your role
you will see different options. You will find training videos under the MAP® Essentials Online Training.
Click on ‘short tutorials to get you started.’ This will open a screen with more options.
On this main screen you will find an overview of MAP testing. If you have never participated in a MAP
Professional Development session offered through NWEA it would be worth your time to review this overview
of MAP.
40
Click on the tab USING TEST RESULTS. This tab will open up some links to short video concerning the NEW
and IMPROVED reports you can access. The first is about ten minutes and the second one is 6 minutes. These
two videos walk you through all the benefits of the reports you will be able to access.
41
Once you have tested you will go back to the main screen and access those reports using the BLUE REPORTS
tab on the left-hand side of your screen.
42
Master Schedule
7:15 a.m.
Building opens
8:00 a.m.
Bell-school begins
10:50 a.m.-12:30 p.m.
Lunch (30 minutes for each class, staggered every 5 minutes)
7:45 a.m.
3:00 p.m.
Teachers arrive
Bell-first bus leaves Clearfield, End of school day
Length of day: 7 hours. Our instructional day will be 6 hours and 15 minutes. Therefore, classes will have
15 minutes for break or recess.
Media Release
Students cannot have pictures put in the newspaper, yearbook or on the webpage without a media release
permission slip.
Medicaid Moments
Emails will come from Public Consulting Group.
Add to your address book: kysbac@pcgus.com so emails are not sent to junk.
In the email it will give you the log in, password, date and time. You have 5 school days to answer the 5
questions. The information provided will remain confidential. Don’t name students. Just give general
information about what you were doing at that moment. Follow up emails will be sent to remind you to
respond. You must respond to your moment. If you don’t it is reported back to the board office.
If your moment is medical, Medicaid will be billed. If it is strictly education it will not be billed. If your
moment qualifies, the Federal Government sends 50% of the billed service to the company. The company will
then send 60% of that amount to the school district.
Meeting Norms
1. Cell phones on silent/vibrate
2. Bring a proposed solution with your problem
3. Be on time and ready to meet
4. Don’t make plans/appointments on specified meeting days
5. No off task behavior—side conversations
6. Everyone must participate.
7. When necessary, agree to disagree in a manner demonstrating respect, kindness, and professionalism.
8. Consensus is when all views have been heard and the will of the group is obvious. Consensus means
that everyone agrees to support the decision publicly and privately once the decision is final.
43
Newsletters
A school newsletter will be sent home at the first of every month. The school newsletter will also be posted on
the school web-page. If you have something you would like to go in the school newsletter, please send it to the
principal by the 15th of the month.
Parking Assignments
All staff will be assigned parking spots each year by the principal.
Personal Leave Policy 03.1231
Full-time employees shall be entitled to three (3) days of personal leave with pay each school year. Personal
leave days shall be taken in full or half day increments only. Persons employed for less than a full year contract
shall receive a prorated part of the authorized personal leave days calculated to the nearest 1/2 day. Persons
employed on a full year contract but scheduled for less than a full work day shall receive the authorized personal
leave days equivalent to their normal working day. The Superintendent or designee must approve the leave
date, but no reasons shall be required for the leave. Approval shall be contingent upon the availability of
qualified substitute employees. Unless approved in advance by the Superintendent, personal leave shall not be
taken on the day before or following a holiday or vacation, immediately before or after days dismissed for state
teachers' meetings or other reasons, or on the first or last two (2) weeks of the school year. On June 30, all
personal leave days not taken during the school year shall be transferred and credited to the employee's
accumulated sick leave account.
Political Activities Policy 03.2324
No District employee shall promote, organize, or engage in political activities while performing his/her duties
or during the work day. Promoting or engaging in political activities shall include, but not be limited to, the
following:
1. Encouraging students to adopt or support a particular political position, party, or candidate; or
2. Using school property or materials to advance the support of a particular political position, party, or
candidate.
PPN Teacher Leader
Jenny Cooper
Professional Development/Work Days
All teachers must complete 24 hours of PD and 24 hours of work days.
44
Professional Learning Communities--PLCs
All teachers will be assigned to a PLC and are expected to attend these weekly meetings to review and analyze
student data, align curriculum horizontally and vertically, and collaborate on Program Review.
K-2 PLC- Meet on Tuesdays
3-5 PLC-Meet on Thursdays
Professional Leave Policy 03.1911
The Superintendent may grant absence with pay to personnel to attend professional meetings. Professional
meetings include, but are not limited to, professional development, attendance at clinics and conferences, and
attendance at state, regional, and national conventions. The Superintendent shall determine the number of
personnel who can attend professional meetings at any one time. The leave form must be completed in advance.
Program Review Teams
Arts and Humanities
Chair— Stephanie Kidd
Apprentice—
Members—Trina Keeton, Joanne Lambertson, Kim Spencer
Practical Living
Chair—Kim Burton
Apprentice—Courtney Callis
Members—Jenny Cooper, Lynn Manner, Matt Stokes
Primary
Chair—Ramona Purnell
Apprentice—Patty Napier
Members—Missy Gilliam, Ginny Laux, Cathy Riley, Kelly Ward
Writing
Chair—Maria White
Apprentice—Shelby Halliday
Members—Diana Clark, Christi Mullen, April Ratliff
45
PTC-Parents and Teachers for Clearfield
The PTC is an organization that supports our school through fundraising. All teachers are expected to attend,
at least, one meeting per school year. Staff need to request, in writing, funding needing for field trips or
instructional materials. The PTC has a mailbox in the office.
President-Joni Stewart
Vice-President-Chelsea Hogge Watts
Secretary-Amanda Ashley
Treasurer- Stacey Crose
PTC BY- LAWS
ARTICLE I NAME
The organization is to be known as the Clearfield Elementary Parents and Teachers for Clearfield (PTC).
ARTICLE II PURPOSE
Our purpose is to support the education and safety of the students of Clearfield Elementary by fostering
relationships among the school, parents, teachers and staff.
ARTICLE III
SCOPE
This organization will provide service for school functions, engage in fundraising projects, encourage parent,
teacher, and staff involvement, and cooperate with school administration in providing educational
opportunities.
ARTICLE IV
MEMBERSHIP AND VOTING ELIGIBILITY
Section 1. The Clearfield PTC members will be composed of parents and guardians of students attending
Clearfield, as well as teachers, school administrators and staff members who have an interest in the wellbeing of the school and its students.
Section 2. Voting privileges will be extended to all members present at the general PTC meetings.
Section 3. Membership will be established as soon as a teacher, administrator or staff member is employed at
Clearfield and as long as a parent/guardian has a student enrolled.
Section 4. Any member of this association will be eligible to serve in any of its elective positions.
ARTICLE V
OFFICERS AND THE EXECUTIVE BOARD
Section 1. The officers and school principal (or principal designee) will make up the executive board.
46
Section 2. The officers will consist of: President, Vice President, Secretary, and Treasurer
Section 3. Two people working together may hold any office.
Section 4. The officers shall be elected by ballot in the month of May. Officers will serve for a term of one year
beginning on July 1st through June 30th.
Section 5. When voting on decisions for the PTC, the Executive Board must have a quorum. “Quorum” is defined as half of the
board plus one.
ARTICLE VI DUTIES OF THE OFFICERS
Section 1. Duties of the Executive Board
a. The Executive Board will generally manage the affairs of the PTC.
b. Prepare a tenative schedule & budget.
Will approve expenditures within the budget limits up to $200.00. All expenditures above $200.00 must be approved in a gene
meeting by the majority of those PTC members present.
Section 2. Duties of the President.
a. Will preside at all regular, special, and Executive board meetings.
b. Will have the authority to sign checks.
c. Will coordinate the works of the officers in order that the objectives are accomplished.
d. Will work with the school principal to ensure that all PTC projects comply with School Board policies,
SBDM Council policies and school procedures.
e. Will be responsible for keeping members updated and informed of PTC happenings in a timely manner.
Newsletter, Web Site, E-mail, Newspaper etc.
Section 3. Duties of the Vice President
a. Will act as an aide to the President, represent him/her upon request, and assume the duties of the President in
the absence or inability of that officer to serve.
b. Will automatically become president if that position is vacated for any reason.
c. Will assist the President as needed with Newsletter, Web Site, E-mail, Newspaper etc.
d. Will have the authority to sign checks.
Section 4. Duties of the Secretary
a. Will record and present the minutes of all meetings of the PTC and the Executive Board.
b. Will make available copies of meeting minutes for review and approval.
c. Will be responsible for maintaining a record keeping system for membership and meeting attendance.
47
d. Will be responsible for sending thank you cards as needed.
e. Will assist the President as needed with Newsletter, Web Site, E-mail, Newspaper etc.
f. Will be responsible for maintaining a system, for the safe keeping of the minutes and other
legal documents.
g. Will prepare the agendas for all meetings.
Section 6. Duties of the Treasurer
a. Will receive all monies of the organization; keep an accurate record of receipts and expenditures, and make
disbursements as authorized by the organization or Executive Board, in accordance with approved budgets
and receipt of vouchers.
b. Will ensure that all checks have two signatures by the Treasurer, President Vice President or Principal.
c. Will present a written financial report at each meeting during the school year.
d. Will ensure that the PTC abides by the State Financial Redbook and the School Board Policy 09.33 FundRaising Activities
e. Will assist the President as needed with Newsletter, Web Site, E-mail, Newspaper etc.
f. Will submit the annual request for matching funds to the School Board by the end of April.
g. Will house the financial records, monies and checkbook in the school office.
Section 7. All Officers
a. Will abide by these By-Laws, School Board policies, SBDM Council policies and school procedures.
b. Will sign and abide by the Acceptable Use Policy if using PTC Officer email addresses and/or
assisting with the management of the PTC Website provided by the School Board.
ARTICLE VII MEETINGS
Section 1. General meetings of this organization will be held monthly with the day and time to be fixed by the
Executive Board at its first meeting of the year.
Section 2. Executive Board meetings will be held prior to the general meeting as needed, with the time and date
fixed by the Board. Meeting dates will be announced.
Section 3. The President may call special meetings with 2 day prior notice .
ARTICLE VIII PTC OFFICER ELECTIONS
Section 1. Any current parent/guardian or teacher/staff member of the Clearfield Elementary PTC will be
eligible for any elective office for the subsequent school year.
Section 2. Nominations for officers will be accepted in April.
48
Section 3. A slate of nominees will be published through the newsletter, website, email, etc. prior to the May
election.
Section 4. Voting will be done by ballot in the month of May; a majority vote shall rule.
Section 5. A term of office will run concurrent with the fiscal year (July 1 to June 30).
Section 6. If there is a vacancy in office of President, the Vice-President will become President. Vacancies in
the other offices will be filled through an election at the next scheduled meeting.
ARTICLE IX SBDM COUNCIL ELECTIONS
Section 1. Any parent of Clearfield Elementary School who will have a student enrolled in K-5 for the
subsequent school year shall be eligible to serve on the SBDM committee. The SBDM Statute, KRS
160.345 defines “Parent” as 1. A parent, stepparent, or foster parent of a student; or 2. A person who has
legal custody of a student pursuant to a court order and with whom the student resides.
Section 2. Elections of parent members will be conducted by the Parents and Teachers for Clearfield (PTC), no
later than the last day of school.
Section 3. The principal will assist the parent teacher organization in alerting parents to the election schedule.
Section 4. The president of the parent-teacher organization will notify the current council of the names of those
elected not later than one week following the election.
Section 5. Nomination forms, ballots, tally sheets, and signatures of those who tallied votes with results for
Parent Representative elections must be retained for three(3) years. Thereafter, they are to be destroyed.
ARTICLE X
FINANCES
Section 1. The Treasurer will keep accurate records of all distributions, income and bank account information.
Section 2. The President, Vice President, Treasurer and School Principal will be authorized to sign checks.
Section 3. Two authorized signatures will be required on each check.
Section 4. A financial statement will be presented to the members at each of the monthly meetings.
Section 5. All financial records and checks will be housed in the school office.
49
Section 6. The PTC will abide by the State Financial Redbook and the School Board Policy 09.33 FundRaising Activities.
Section 7. The Executive Board will approve expenditures within the budget limits up to $200.00. All
expenditures above $200.00 must be approved in a general meeting by the majority of those PTC members
present.
Section 8. The Treasurer will submit the annual request for matching funds to the School Board by the end of
April.
Section 9. Upon dissolution of the organization, any remaining funds will be used to pay outstanding bills and
the assests (cash) of the organization will be
turned over to Clearfield Elementary to be used for academic
equipment or as specified by this organization.
ARTICLE XI
FUNDRAISING
Section 1. A fundraiser is defined as one activity or event that is intended to generate money to support the
school.
Section 2. Fundraisers must have the approval of the Executive Board.
Section 3. Fundraising activites should be driven by a defined purpose and goal. The distribution of the funds
will also be voted on by the membership.
Section 4. Fundraisers will be managed by the membership. Students are not permitted to sell items for
fundraisers.
Section 5. The organization is responsible for all expenses incurred with the fundraiser.
Section 6. Any funds collected for the organization’s fundraisers will be deposited the day collected or placed
in the school’s safe.
ARTICLE XII
DISSOLUTION
50
Section 1. Should there come a time when this organization dissolves, assests (cash) of the organization will be
turned over to Clearfield Elementary to be used for academic equipment or as specified by this organization.
Section 2. The organization can be dissolved by a majority vote of members present at a regular meeting,
providing that notice has been given at one prior monthly meeting.
ARTICLE XII
AMENDMENTS
Section 1. These By-Laws may be amended at any regular meeting by majority vote, provided amendment has
been presented at a previous general meeting and published in the PTC Newsletter and/or on the website.
Section 2. Approved amendments are to be enacted immediately.
Approved: (Date) 7-13-10
Revised: 8-4-10, 5-11
By: Tamela Buttry
Purchase Orders
Purchase order requests for classroom money purchases should be submitted to the secretary. All items
purchased with school/district funds will be inventoried to each teacher’s classroom. These items are the
property of Clearfield Elementary/Rowan County Board of Education.
RCEA Representatives
Kim Spencer
Reading Levels
The list below indicates the level that is expected at the start and by the end of each grade level.
Kindergarten: A, B, C
First grade: B, C, D, E, F, G, H, I
Second grade: H, I, J, K, L, M
Third grade: L, M, N, O, P
Fourth grade: O, P, Q, R, S, T
Fifth grade: S, T, U, V, W
Sixth grade: V, W, X, Y
Seventh/Eighth grade: X, Y, Z
Recess
Students should be carefully supervised during recess for safety issues. All adults on the playground should
be spread out throughout the playground. Recess is limited to 15 minutes daily. Students should be taught
the common area rules for the playground. Recess may be prohibited due to heat index and cold weather.
Unless outdoor recess is prohibited for one of these reasons, teachers should make every effort to get their
students outside for recess.
51
Recycling
Please use the recycling bin in your classroom to recycle materials.
Reporting Child Abuse
The hotline to report child abuse is 1-888-351-8901. Teachers and other school employees are required by
law to report suspected abuse or neglect.
Response to Intervention--RTI
All Tier I Interventions will be provided by the homeroom teacher. If you have concerns that a student needs
further interventions, please see the RTI Coordinator to obtain the required referral forms.
How to Access a Student’s RTI Documents in IC
1. Search the student’s name.
2. Select the student. Then Click the “Index” tab.
3. Click the triangle in front of “Student Information”.
4. Then click the triangle in front of “PLP”. Then Click “General”.
52
5. Click “Documents”.
6. Click the plus in front of “Uploaded Forms”.
8. Select the document you want to view. Then click “Open”.
9. Click the download button (looks like a green arrow point down).
53
10. Click “Open”.
Rubrics on CIITS
1. Click Assessment Admin tab
2. Click Create
3. Click Create Rubric
4. Click Enabled
5. Click On each quality, trait or skill
6. Click Choose
7. Fill in Rubric Properties:
a. Name
b. Subject
c. Grade level
d. Scale—level
8. Label the columns with points, scoring levels, smiley faces, etc.
9. Label the rows with quality, trait or skill—This is where you define requirements for each scoring
level.
10. Click on Select Standards for each row
a. Standard Document—Change to KY Core Academic Standards 2010 for ELA and Math or
Kentucky Core Content for Assessment for Arts, PL/VS, Science, Social Studies
b. Subject
c. Grade
11. Click on Save
12. Select who can view this in Item Central
a. My items—only you can see the rubric
b. District Item Admins, Item Admins and Teachers in CES—share with teachers in CES
13. Click on Save
54
To Find Your Rubric or Other Rubrics That Have Been Shared
1. Click on Assessment Admin tab
2. Click on Find an item, Passage or Rubric
3. Click on Rubric tab
4. Click on Browse by
a. Subject
b. Grade
c. Standards
d. Created By
5. Click on View Results
6. Rubrics will be listed for you to review
ROWAN COUNTY SCHOOLS
CERTIFIED SALARY SCHEDULE
FY2015-16
2%
APPROVED 5/19/15
EXP
RANK 1
RANK 2
RANK 3
1
42,539$
39,096$
35,489$
3
43,487$
40,039$
36,433$
4
44,948$
41,113$
37,606$
6
46,879$
43,017$
39,407$
7
47,390$
43,487$
39,879$
9
48,333$
44,413$
40,503$
10
51,044$
47,219$
43,402$
12
53,148$
49,191$
45,045$
14
53,795$
49,817$
45,674$
15
54,435$
50,438$
45,985$
17
55,291$
51,281$
46,608$
18
55,612$
51,601$
46,927$
20
56,570$
52,576$
47,550$
0
2
5
8
11
13
16
19
42,067$
43,010$
46,456$
47,868$
52,607$
53,470$
54,966$
55,932$
38,627$
39,561$
42,539$
43,951$
48,650$
49,516$
50,976$
51,915$
35,018$
35,967$
38,938$
40,039$
44,733$
45,361$
46,305$
47,238$
55
21
57,103$
53,082$
47,847$
22
57,410$
53,382$
48,144$
24
58,015$
53,995$
48,732$
25
58,635$
54,619$
49,029$
27
59,457$
55,439$
49,621$
23
57,711$
26
53,686$
59,152$
RANK IV
48,433$
55,133$
49,324$
30,623$
RANK V
29,233$
Classified Salary Schedule
ROWAN COUNTY SCHOOLS
CLASSIFIED SALARY SCHEDULE
FY2015-16
CODE
FISCAL
7665
APPROVED 5/19/15
TITLE
SUB
0 YRS
1-5
6-10
11-15
16-20
21-25
26+
Employee
NA
14.69$
15.46$
15.61$
15.99$
16.79$
17.30$
17.82
YRS
YRS
YRS
YRS
YRS
Benefits
7162
Specialist
Munis
$
NA
14.31$
15.06$
15.45$
15.82$
16.61$
17.11$
Accounting
7165
Clerk
Munis A/P
YRS
17.62
$
NA
14.31$
15.06$
15.45$
15.82$
16.61$
17.11$
Clerk
17.62
$
7192
Munis Payroll
NA
14.31$
15.06$
15.45$
15.82$
16.61$
17.11$
17.62
7163
Munis
NA
14.31$
15.06$
15.45$
15.82$
16.61$
17.11$
17.62
NA
42,351
44,579
50,152
55,724
55,724
57,396$
59,11
Clerk
Reporting
$
$
Clerk
7185
Finance
Officer
$
$
$
$
$
8$
FOOD SERVICE
Food Service
Director
7224
NA
Food Service
Assistant
21,228
$
NA
22,290$
14.31$
22,290$
15.06$
22,290$
15.45$
22,290$
15.82$
16.61$
22,958$
17.11$
23,647$
17.62
$
56
7212
Cafeteria Mgr
NA
13.17$
13.86$
14.82$
15.31$
16.08$
16.56$
185 (500+
$
meals/day)
721X
Cafeteria Mgr
NA
10.69$
11.25$
12.54$
13.94$
14.63$
15.07$
185 (0-500
Cook/Baker
15.52
$
meals/day)
7241
17.06
8.59$
9.36$
9.85$
11.30$
12.55$
13.18$
13.57$
13.98
$
HEALTH
7464
Director II
7232
School Nurse
(Health Svc)
30,600
$
NA
32,640$
16.32$
34,680$
16.83$
36,720$
17.34$
38,760$
17.85$
18.36$
40,800$
18.87$
7362
7525
Instructional
8.59$
Assistant I
Library Media 8.59$
Clerk
Computer
NA
Maintenance
7514
Technician
Computer
NA
Programmer I
7332
(195 DAYS)
Program
19.44
$
INSTRUCTIONAL
7320
42,024$
NA
Specialist I
11.60$
11.60$
12.21$
12.21$
12.39$
12.39$
12.76$
12.76$
13.40$
13.40$
32,116
33,806
34,456
36,379
38,198
$
$
$
$
$
21,228
23,882
26,535
29,189
31,842
$
$
$
$
$
32,633
36,068
36,790
37,895
39,789
$
$
$
$
$
13.80$
13.80$
39,344$
14.21
$
14.21
$
40,25
4$
32,798$
33,78
2$
40,983$
42,21
2$
(195 DAYS)
MAINTENANCE/OPERATIONS
7444
Maintenance
NA
15.75$
16.58$
16.95$
17.33$
18.20$
18.74$
19.30
7445/48
Maintenance
8.59$
13.60$
14.32$
14.70$
15.06$
15.82$
16.29$
16.78
7605/09
Technician I
Custodian
8.59$
10.38$
10.93$
11.52$
12.05$
12.66$
13.04$
$
$
13.43
$
SECRETARIAL/CLERICAL
7761
Secretary to
the
NA
14.83$
15.61$
15.77$
16.15$
16.96$
17.47$
17.99
$
57
Superintende
7773/74/7
5
nt
School
8.59$
12.89$
13.56$
13.95$
14.32$
15.04$
15.49$
Secretary
15.95
$
(500+
students)
7775
School
Secretary (0-
8.59$
11.82$
12.44$
12.82$
13.16$
13.81$
14.23$
14.66
$
500 students)
7783
Clerical
8.59$
11.22$
12.21$
12.39$
12.76$
13.40$
13.80$
14.21
7771
Central Office 8.59$
12.89$
13.56$
13.95$
14.32$
15.04$
15.49$
15.95
7791
Assistant I
Secretary
Central Office 8.59$
11.82$
12.44$
12.82$
13.16$
13.81$
14.23$
Receptionist
STUDENT SERVICES
7301
7861
Drug Free
Director
Attendance
7466
Community
NA
NA
7882
FRYSC
NA
NA
Directors
7302
Athletic
Trainer (187
Drug
Counselor
NA
14.66
32,451
32,451
32,451
32,451
32,451
$
$
$
$
$
15.35$
16.15$
16.32$
16.69$
17.52$
32,451$
18.05$
32,45
1$
18.59
$
Education
Director
$
$
Data
Supervisor
$
NA
RK 3
28,131
28,131
28,131
28,131
28,131
$
$
$
$
$
40,261
42,380
43,165
43,965
46,163
$
$
$
$
$
35,027
35,027
35,027
35,027
35,027
$
RK 3
$
RK 3
$
$
RK 3
$
RK 3
28,131$
28,13
1$
47,548$
48,97
4$
35,027$
RK 3
35,02
7$
RK 3
days)
TRANSPORTATION
7915
Vehicle
NA
15.75$
16.58$
16.95$
17.33$
18.20$
18.74$
Mechanic
19.30
$
7941
Bus Driver
10.10$ 14.81$
15.58$
15.82$
16.19$
17.00$
17.51$
18.04
7942
Bus Monitor
7.88$
8.69$
8.91$
9.13$
9.41$
9.63$
9.92$
8.28$
$
58
7942
Bus Monitor
7.32$
(student)
MISCELLANEOUS
7108
Public
NA
Writer/Photo
Worker
7.32$
-$
Relations Student
7.32$
NA
7.32$
7.32$
7.32$
-$
25,446
26,196
26,946
27,696
$
$
$
$
$
7.32$
7.32$
7.32$
28,446$
29,19
-$
24,696
7.32$
7.32$
7.32$
7.32$
6$
7.32$
7.32$
SBDM Committees
Professional Development
Communication
Climate/Planning
Curriculum/Textbook
SBDM Council
The SBDM Council’s main purpose is to improvement student achievement. The Council sets policies to help
accomplish this goal. There are several policies included in this handbook. The remainder of the policies can
be reviewed in the school office. The Council meets the second Tuesday of every month at 3:45 p.m. in the
school library. All parents are invited to attend these meetings. The current members are:
Misty Litton--Chairperson
Lynn Manner--Teacher
Shelby Halliday--Teacher
Kim Burton—Teacher, Vice-Chairperson
Rebecca Nelson--Parent
Karla Hughes—Parent
SBDM By-laws
Revised: 11-11-08, 1-12-09, 8-9-11
Article I
Purposes of the Council
59
It is the mission of the Clearfield Elementary School Site Based Decision Making Council to create a positive
school community involving students, parents, and staff; to strive to improve the quality of education by
adopting policies that enhance the learning environment; to interpret and implement the guidelines set forth
by KERA; and to increase faculty and parent input into decision making
Article II
Membership
A. Composition: The council will consist of the principal, three teacher members, and two parent
members.
B. Qualifications for Membership:
1. All Members: No one may serve on the council who has a legal conflict of interest as defined
by KRS 45A.340. Current and past council members who continue to meet the other
requirements of this section are eligible to be elected to additional terms unless they are
removed from office under the provisions stated in Section E below.
2. Teacher Members: To serve as a teacher member of the council, one must hold a state
certificate, and one must not hold the position of principal, assistant principal or head teacher.
3. Parent Members: To serve as a parent member of the council, one must be the parent, stepparent, or legal guardian of a child who will be enrolled at the school during one’s term of
office. Parent representatives on the council may not be employees of that school or the district
central office, or relatives of an employee of that school or district central office, and a local
board member or their spouse may not be a parent representative.
C. Elections
1. Elections of teacher members will be conducted by the teacher representatives on the council
no later than the last day of school. The vice-chairperson of the current council will notify the
current council of the names of those elected not later than one week following the election.
2. Elections of parent members will be conducted by the Parents and Teachers for Clearfield
(PTC), no later than the last day of school. The principal will assist the parent teacher
organization in alerting parents to the election schedule. The president of the parent-teacher
organization will notify the current council of the names of those elected not later than one
week following the election.
D. Notification of Election Results: Notification of election results will be provided to staff assigned to the
school and to parents in the following ways:
1. Immediate results will be relayed through verbal announcement
2. Election results will be placed on the school bulletin board
3. Election results will be placed in the school’s monthly newsletter
E. Standards of Conduct for Council Members
60
1. Attendance: Members of the council will attend all council meetings unless the absence is
excused. Absences may be excused by consensus of the council for good cause. A member who
has three (3) unexcused absences from council meetings will resign.
2. Conflict of Interest: No member will enter into any business dealing that creates a conflict of
interest under KRS Chapter 45LA, and any member who discovers the existence of such a
conflict of interest will resign.
3. Teacher Departure: A teacher member who ceases to be assigned to the school before his or
her term is completed will resign.
4. Student Departure: A parent member whose child ceases to attend the school before his or her
term is completed will resign.
5. Improper Meeting: No combination of four members of the council will meet to discuss
council business without following the procedures for scheduling a meeting of the full council
listed in Article V.
F. Removal of Members
1. A member who has violated any of the standards of conduct and who does not submit a written
resignation from the council will be subject to removal using the following procedure.
a. Motion: A motion to remove the member will be made by a member of the
council, stating the actions that justify removal and identifying the standards of
conduct violated by those actions.
b. Second: If the motion is seconded, the member whose removal has been moved
will be given a chance to explain why removal is not justified. If the motion is
not seconded, no further action will be taken on the motion.
c. Defense: The member whose removal has been moved will be permitted to
present any type of defense he or she desires. Other persons wishing to address
the issue may also speak, but the person whose removal is being considered will
be allowed to speak last.
d. Decision: The council will vote on whether removal is justified. If there are four
votes for removal, the member will be removed. If there are fewer than four
votes for removal, the motion will fail. This provision for voting is an exception
to the use of consensus called for in Article VI, Section F.
G. Method for Filling Vacancies
If a member of the council resigns or is removed from office, a replacement will be selected in a
special election held not more than one month after the vacancy occurs, using the procedure stated in
the Section C above. The person elected in the special election will serve until July 1 and be eligible for
re-election to a full term.
H. Terms
61
The terms of parent and teacher members will begin on July 1 and end on June 30 of the next year.
Between the date of the elections and July1, members-elect are urged to attend all council meetings.
Members are eligible for re-election to consecutive terms.
Article III
Officers of the Council
A. Chair: The principal will be chair of the council. He/she will have all the responsibilities specified in
these by-laws and will also be responsible for maintaining a file of all correspondence addressed to the
council.
B. Custodian of Records: The principal will also be the official custodian of the council records.
C. Vice-Chair: A vice-chair will be elected by the council from among its members when a principal’s
vacancy occurs. The vice-chair will preside at any council meetings set up for hiring a new principal.
The vice-chair can preside over meetings in the absence of the chair (principal).
D. Secretary: A secretary will be selected by the council at its first meeting each year. The secretary does
not have to be a member of the council, but must be willing to perform the duties specified in Article
VII.
Article IV
Committees
The Clearfield Elementary School Council will function through the four SACS Accreditation committees.
A. The School Climate/Planning Committee is concerned with community support for the school,
improving the status of working conditions and staff morale, proper maintenance, improvement for
facilities, and makes sure that planning is ongoing, the staff is involved in decision making, district and
community support of school planning is evident, and time and resources are effectively utilized. One
member of this committee will serve on the district facilities committee and one member of this
committee will serve on the Superintendent’s teacher advisory committee. This committee will be in
charge of the flower fund, staff events, retirements, and donations for the RCEA Auction. This
committee will help find and write grants. This committee will help plan Family Nights. This
committee will participate in the development of the school’s comprehensive improvement plan.
B. The Staff Development Committee makes sure that the principal is active in providing leadership for
the school staff in renewal and improvement activities. Moreover, this committee insures that staff
members are involved in determining in-service activities for their school and that there is a program
of professional growth for staff members. This committee establishes a professional development
budget and makes sure that specific staff development programs are developed to prepare staff
members for implementation of new programs or activities. This committee will participate in the
development of the school’s comprehensive improvement plan.
C. The Curriculum and Instruction/Textbook Committee makes sure that both
student data and contextual school data are used for planning for individuals and for the total school
and that the library/media center serves as a major support element for the teaching/learning process,
62
programs and activities are available to serve a wide range of education needs. Members of this
committee will attend the textbook showcase, conduct surveys for teachers’ textbook needs, write the
textbook plan and help with ordering and labeling of books/materials ordered. Some members on this
committee should teach the subject that is up for adoption. This committee will participate in the
development of the school’s comprehensive improvement plan.
D. The Communication Committee serves as a liaison between school and
home and school and community, make sure there is ongoing communication between the school and
the district office, and makes sure there is effective communication within the school. This committee
will plan the school presentation for the School Board. This committee will also notify the local
newspaper of upcoming school events. This committee will participate in the development of the
school’s comprehensive improvement plan. Additional duties will include recommendations on the
revision of by-laws.
Ad hoc committees will be established as needed to address special projects and/or concerns.
Article V
Functions
A. Required Functions: The council will
1. determine, within the parameters of the total available funds, the number of persons to be
employed in each job classification at the school.
2. determine which textbooks will be used at the school.
3. determine which instructional materials will be used at the school.
4. determine what student support services will be provided in the school.
5. select a new principal for the school, when that position becomes vacant, form a list of
applicants submitted by the superintendent at the council’s request.
6. consult with the principal before the principal selects persons to be hired to fill other positions
at the school. Consultation will include the following steps:
a. The principal will recommend the appointment of a committee including a parent and
two staff members, but the committee will not begin work until approved by the
council. The principal will serve on all such committees.
b. The committee will review all applications submitted by the superintendent.
c. The committee will select the persons it will interview, and the principal will have the
right to interview additional person, provided he/she informs the committee before
those additional interviews are held.
d. The committee will conduct its interviews in a manner of its own choosing.
e. The committee will meet with the principal to discuss the candidate and, if it chooses, to
make recommendations.
7. The principal will consider the discussion and any specific recommendations, but will make the
final selection himself/herself.
63
8. Either the principal alone or the committee by consensus may ask the superintendent to
provide additional names for consideration for any vacancy.
9. Adopt policies to be implemented by the principal in the following areas:
a. determination of curriculum, including needs assessment and curriculum development
b. assignment of all instructional and non-instructional staff time
c. assignment of students to classes and programs within the school
d. determination of the schedule of the school day and week, subject to the beginning and
ending times of the school day and school calendar year as established by the local
board
e. determination of use of school space during the school day
f. planning and resolution of issues regarding instructional practices
g. selection and implementation of discipline and classroom management techniques,
including responsibilities of the student, parent, teacher, counselor, and principal
h. selection of extra-curricular programs and determination of policies relating to student
participation based on academic qualifications and attendance requirements, program
i.
evaluation and supervision
procedures for determining alignment with state standards, technology utilization, and
program appraisal. Council policy on this issue must be consistent with district board
policy.
j.
other issues necessary to provide an environment to enhance students’ achievement and
meet the goals established by KRS 158.645 and 6451. If the council makes a policy that
fits this area but not any of the areas listed in the items a-h above, that policy must be
consistent with district board policy.
B. Disallowed Activities: The council will not
1. recommend the transfer or dismissal of any member of the school staff
2. violate federal or state law or regulations
3. take any action that risks the health or safety of students, staff or others
4. take any action that exposes the council or the district to unreasonable risk of legal liability
5. authorize any purchase that exceeds the financial resources available to it
6. take any action that violates contractual obligations already made by the district or the council
to personnel and other providers of goods and services
Article VI
Schedule of Meetings
A. Regular Meetings: At the first meeting of each council term, the council will select at least one regular
meeting date in each month of the year. On days dismissed for holidays, inclement weather, etc., the
regular meeting will be held on the following week at the scheduled time. The principal will notify the
local news media at least one week in advance of each meeting.
64
B. Special Meetings: If the council needs to meet before its next regular meeting, the principal may call a
special meeting. A special meeting may also be called by the majority of members of the council.
Once the decision is made to call a special meeting, the following steps must be taken.
1. Written Notice: Contents. The person or persons calling the meeting must prepare
and sign a written notice that states the date, time, and place of the special meeting
and the agenda for the meeting. Any issue not listed on that agenda can legally be
discussed at the special meeting.
2. Delivery of Notice: The person or persons calling the meeting must arrange for the
notice to be delivered to every council member and to any media organization that
has asked to be notified of council meetings. The delivery can be made by hand,
facsimile machine, or mail, but the method must be one that allows the notice to
arrive at least 24 hours before the time set for the meeting.
3. Posting of Notice: The notice must be posted conspicuously at the school and also at
the building where the meeting will be held if the meeting will not be held at the
school. These copies must be posted as soon as possible after the meeting is called,
and definitely not less than 24 hours before the meeting will be held.
Article VII
Conduct of Meetings
A. Quorum: No council decisions can be taken unless four members of the council (including the
principal, one parent, and one teacher) are present.
B. Attendance at Meetings: Anyone who wants to attend a council meeting may do so, except for those
portions that are conducted as closed sessions.
C. Closed Sessions:
1. A closed session is a portion of a regular or special meeting of the council during which the
members meet in private. Within the realm of council responsibilities, the allowed subjects at
closed meetings are proposed or pending litigation by or against the council, allowed by KRS
61.810 (1) (c), or selection of a new principal or other new staff member, allowed by KRS
61.810 (1) (f). Before a closed session can begin, the following steps must be taken:
a. Announcement; Contents. An announcement must be made in open session. The
announcement must state that the council needs to discuss business involving a topic
that the law allows to be discussed in closed session. The announcement must state
the general nature of business that needs to be discussed in closed session and identify
the specific section of the law that allows the session to be closed.
b. Motion. A motion must be made and passed by a majority of members present to go
into closed session to discuss that business.
65
2. During the closed session, only the business stated in the announcement can be discussed, and
no final decision can be made. After full discussion, the council must return to open meeting
and make any official decision needed on the matter, and the decision must be recorded in the
minutes of the open session.
D. Materials to Be Brought to Council Meetings
1. To every council meeting, the principal will bring:
a. The folder containing all items submitted for inclusion on the agenda.
b. The folder containing all correspondence addressed to the council that he/she has
received.
2. To every council meeting, the secretary will bring:
a. The secretary will bring the binder he/she maintains that holds copies of the council’s
by-laws, policies, annual budget, monthly spending reports, and minutes.
E.
Agenda
1. Preliminary
a. Anyone may submit items for inclusion on the agenda to the principal, and he/she will
maintain a complete file of those items. One week before each regular meeting, the
principal will prepare a preliminary agenda for the council meeting, including all
items that he/she believes need council attention at that session. That agenda will
include review of the minutes of the previous meeting.
b. The preliminary agenda will be posted in the staff lounge and copies will be mailed or
hand delivered to each member of the council. In the discretion of the principal,
copies may also be sent to the local news media.
2. Final. Setting the final agenda will be the first order of business at each council meeting. At
special meetings, only items listed in the notice of the meeting described in Article V, Section B
above can be considered.
F. Discussion of Agenda Items: Each item on the agenda will be fully discussed by the council before any
decisions are made. Other persons attending the meeting may show that they want to comment or to
ask questions by raising their hands, and the chair will call upon them to speak. When a significant
number of persons wish to speak or when discussion of an issue has taken more than half an hour, the
chair may set limits on the number of persons who may speak and the length of time each may speak.
G. Consensus Decisions: This council will operate by the consensus procedure stated in this paragraph.
After discussion of each issue, the chair or any member of the council may suggest the presence of
consensus. The person making the suggestion will explain in one or more sentences what he/she
thinks the consensus is. The chair will then ask whether any member has any significant
disagreement with that statement. If no one disagrees, the decision will be deemed made. If any
member disagrees, the discussion will continue until a suggestion of consensus is made that draws no
disagreement or until a third suggestion of consensus fails.
66
H. Failure to Reach Consensus: When the third suggestion of consensus fails, the chair will direct that
the issue be taken up again at the next meeting, unless one of the following exceptions applies:
1. If the issue is the selection of a new principal, the council will vote, and if any candidate
receives four votes, that person will be selected.
2. If the issue is council consultation about the selection of persons to fill other positions, each
member will state his/her judgment on the matter and the principal will make the final
selection.
3. A majority vote will be taken if the issue meets all the following standards:
a. It involves the number of persons to be employed, the textbooks to be required, the
budget for or purchase of instructional materials, or the budget for or purchase of
student support services.
b. The federal or state government or the district board of education has set a deadline
for making the decision.
c. That deadline will occur before the next regular meeting of the council.
d. The members of the council cannot agree by consensus to try to solve the question at a
Article VIII
special meeting.
Minutes and Other Council Records
A. Minutes to be Kept and Approved: The secretary will keep minutes of each council meeting. The
minutes will state accurately each council decision taken. If the decision was to adopt a written
statement of policy or a written statement of some other decision, the entire text of that statement will
be attached to the minutes. The minutes will be reviewed and approved by the council at its next
meeting. Immediately after the meeting at which they are reviewed and approved, any member of the
public is entitled to inspect them.
B. Distribution of Council Document: The secretary will make at least five copies of the council’s bylaws, policies, annual budget, monthly spending reports, and minutes. Those copies will be distributed
as follows:
1. One will be given to the principal
2. One will be given to the district superintendent
3. One will be kept in a binder in the school office in a plainly visible place
where they can be reviewed by all interested persons at any time that the office
is open
4. One will be placed in the a binder in the library
5. One will be kept in a binder in the possession of the secretary, and that binder
will be brought to each council meeting.
C. Other Council Records: If anyone asks to see council records that are not in the binder, the principal,
as official records custodian will make them available within three business days after the request
unless the records are subject to a specific exception of the Open Records Law.
67
D. Fees to Reproduce Records: Anyone asking for copies of records will pay ten cents per copy.
Article IX
Council Training
Training for new council members will follow the sate mandated regulation of six hours. Members
previously trained will receive a three-hour update training. Training will be provided within the district.
Provided there is not a number restriction by the trainer and given prior notification, any interested party may
receive council training. Training will be financed by the school district.
Article X
Amendment to By-Laws
All motions to amend the by-laws of the council will be submitted in writing. No decisions on a motion to
amend the by-laws will be made until after the topic has appeared twice in the preliminary agenda for
council meetings.
SBDM Council Policies in Numerical Order
Curriculum 1.01
The Clearfield Elementary School Council will adopt the curriculum of the Rowan County Board of Education
as the curriculum that will be implemented at the school. Our current curriculum, as well as any future
changes will: Be aligned vertically and horizontally with the Kentucky Core Academic Standards and other
state standards for all subject areas—English/Language Arts, Math, Science, Social Studies, Practical Living
and Career Studies, and Arts and Humanities and designed to help all students master that content.
Implementation and Impact Checks 1.02
The Clearfield Elementary staff will complete Implementation and Impact Checklists of the Comprehensive
School Improvement Plan at the end of each semester.
Component managers will report the status of improvement to the school council after each cycle
Title I Parent Involvement Policy and Learning Compact 1.03
TITLE I PARENT INVOLVEMENT POLICY
The Clearfield Elementary School Parent Involvement Policy is developed in agreement with parents of
students in the school-wide Title I program. This plan will be distributed to all Title I parents and will be
implemented during the school year.
68
Comments indicating parents’ concerns with the Clearfield Title I plan will be collected and addressed
through the comprehensive plan process.
Parents will be informed of:

School performance profiles and their child’s individual KEAP assessment results (including
interpretation of results)

A description and explanation of the school curriculum, assessment and proficiency levels

A timely response to any parent suggestions

Timely information and opportunities to attend regular meetings

Incorporation of community organizations and businesses in parent involvement activities
Clearfield Elementary School will offer informative and interactive meetings to parents and may provide
transportation and child care.
Parents will be involved in an organized, on-going and timely review of Title I planning and improvement of
programs (including the development of the school parent involvement policy).
Shared Responsibility for High Student Performance
MISSION
Clearfield Elementary School provides an environment that focuses on positive I.D.E.A.S through Instruction,
Differentiation, Encouragement, Assessment, and Support in order to achieve Proficiency in the Kentucky
Program of Studies.
VISION
Our vision is to create an elementary school that is highly regarded for its academic excellence, its
compassion for the families and students who attend, and for its contribution to the community in which it
operates. We believe that the most promising strategy for achieving the mission is to develop our capacity to
function as a professional learning community.
The Clearfield Title I staff encourages parents to be responsible for supporting his/her child’s learning at
Clearfield Elementary School.
The Clearfield Title I staff will coordinate and integrate, as appropriate, parent involvement
programs/activities with Title I, the PTC, Family Resource Center, SBDM Council, school-wide committees,
parent/teacher conferences, and collaborate with classroom teachers on progress reports.
The Clearfield Family Resource Center will provide free special interest pamphlets for parents at the FRC.
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Building Capacity for Involvement
Clearfield Elementary will build the capacity for strong parent involvement by:

Providing assistance to participating parents in understanding the goals, standards and
assessments, Title I, and how to monitor their child’s performance as well as information on
how parents can participate in the education of their child

Providing materials and training to parents to help parents improve their child’s achievement
(ex. Give materials to students and parents on family nights.)

Providing materials to school staff and parents in communications and working as equal
partners

Ensuring to the extent possible, information sent home is in a language and form parents can
understand (for parents whose second language is English, provide information in their
primary language and for parents who are visually impaired, provide information in Braille or
in large print)

Providing other assistance, as appropriate, such as resource centers where parents can learn
about child development and reading from birth (designed to help parents become full
partners in education of their child)

Developing appropriate roles for community-based organizations and businesses and
encouraging partnerships with elementary, middle and secondary schools

Supporting parents and enhancing involvement of other parents where appropriate
PARENT-SCHOOL LEARNING COMPACT
Effective schools are a result of families and schools staff working together to ensure that children are
successful in school. A learning compact is an agreement among groups that firmly unites them. This is an
invitation to be involved in a partnership with your child’s school. Parents, please take a few minutes to read
and discuss this compact with your child. There is a place for you and your child to sign the compact on the
next page.
PARENT/GUARDIAN
I want my child to achieve; therefore, I will encourage my child by doing the following:

See that my child attends school regularly and is on time

Support school staff in maintaining proper discipline

Set aside a specific time for homework and review it daily

Provide a quiet, well-lighted place for study

Encourage my child’s efforts and be available for questions

Stay interested in and aware of what my child is learning

Read with my child and let my child see me read regularly

Communicate with my child’s teacher on a regular basis
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STUDENT
It is important that I work to the best of my ability; therefore, I will strive to do the following:

Attend school regularly

Be prepared for school each day with completed assignments and supplies

Work cooperatively with classmates

Respect myself, my school, and other people

Follow rules of student conduct
TEACHERS
It is important that students achieve; therefore, we will:
C –create an environment conducive to learning
O –open the doors to teamwork among staff, students, parents and community
U –unite to achieve a common purpose, and establish clear goals with high expectations
G –give common assessments
A –actively monitor student achievement to close the gaps
R –respect all colleagues, students, parents and community members
S –seek effective strategies
We are COUGARS!
PRINCIPAL
I support this compact for parent involvement; therefore I will strive to do the following:

Provide an environment that allows for positive communication between the teacher, parent and
student

Encourage teachers to regularly provide homework assignments that will reinforce classroom
instruction

Encourage teachers to carry out the COUGARS Values as outlined above
Staff time assignment 2.01
The principal will prepare a school staff assignment plan for the following school year and will present the
plan to the school council for consultation on the plan. The principal will assign staff members’ taking in
account specific student needs based on student performance data and teacher certification. Staff assignment
decisions will be made to support all the school’s instructional programs including the program review areas.
A follow up plan that reflects amendments to the original plan will be prepared by the principal and
submitted to the school council for consultation by August 1.
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All vacant positions, whether existing or new, will be posted on the bulletin board so that existing teachers
will be informed of this circumstance. Teachers will have 3 working days from the date of the posting to
inform the principal, in writing, or their request to be considered for reassignment to the vacant position. The
re-assignment of existing staff is at the discretion of the principal.
Counselor’s schedule 2.02
Counseling services at Clearfield Elementary School should be flexibly scheduled and set by the counselor
subject to approval of the principal.
Student Placement/Parent Requests 3.01
Student Placement
Homeroom teachers will complete student placement lists that identify academic level, grade level for the next
year, ethnicity, special services, personality conflicts, gifted, behavior and any other pertinent information.
These lists will be submitted to the principal. The principal and/or counselor will assign students to
homerooms for the next year based on these lists with the best heterogeneous grouping possible. Parent
requests will be honored if they are valid reasons and do not interfere with the heterogeneous groupings. All
fifth-year primary students will be equally distributed among all P4 teachers. Class sizes will not exceed an
average of 24 for primary, 28 for fourth grade, and 29 for fifth grade, without SBDM Council approval.
Once the homeroom lists are created, the principal and/or counselor will invite teachers to review the lists to
look for any conflicts in the heterogeneous groupings. The principal will then assign a teacher to each
homeroom. The tentative rosters will be kept confidential and will be held by the principal. When all steps
are completed, the principal will present the homeroom lists to the Council for approval. All lists are final
after Council approval, unless the principal determines a change is necessary due to extreme circumstances.
Lists will be posted by August 1st of each year.
Parent Requests
Parents may request a particular teacher for their child for the next school year by completing the request
form. The following criteria must be met for each request:


Parent requests must be made on the request form.
Parent requests must state specific and valid reasons for why a particular teacher will be of benefit to
their child.


Parent requests must be turned in to the principal after April 15th and before May 1st.
Fulfilling the request must not upset the heterogeneous groupings of any homerooms.
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When these criteria are met, a parent request will be considered. The principal and/or counselor will review
all requests. Failing to meet one or more criteria nullifies the request. All requests will be dated and the time
of delivery will be noted.
Class size 3.02
Class size limitations will follow the cap size statute KRS 157.360(4).
Primary (K-3rd) Policy 3.04
Appropriate reading and math assessments will be given at least three times a year (as outlined in the
Assessment Policy 06.10) to all students to identify student strengths and weaknesses and plan instructional
strategies. This data will be used to identify students for intervention strategies.
The K-3rd learning environment will be organized around the critical attributes in order to help all students
succeed and be prepared for the future:
1. Developmentally appropriate practices—Instructional practices will address the physical, aesthetic,
cognitive, emotional and social domains of young children and permit them to progress according to
their unique learning needs. Highly effective instructional practices will be research-based, aligned to
state standards, accessible to all students and will be supplemented with interventions in order to close
achievement gaps and increase achievement for all students. The principal/designee will use an RTI
process for evaluating student need for formal instructional intervention.
2. Authentic assessment—Assessments will occur continually and reflect actual learning experiences that
can be documented through observation, anecdotal records, journals, logs, actual work samples,
conferences and other methods. Teachers will embed formative and summative assessments in
instruction as outlined in the Assessment Policy 06.10, to monitor progress and guide instruction.
Progress monitoring data for RTI plans and IEPs, as well as common grade level assessment data will be
used to provide information about individual student learning needs and instruction will be adjusted
based on that data.
3. Multiage and multiability classrooms—Flexible grouping and regrouping of children of different age and
ability will be used in order to meet their learning needs. Students will be placed with instructional
groups based on learning needs and will not be limited to working with students in their own grade level.
Groupings will be flexible and will be reevaluated regularly and adjusted to meet student needs
4. Continuous progress—Students will progress through the primary school program at their own rate. The
Successful Completion of Primary Committee can determine at any level (Kindergarten-third grade) that a
child should spend a fifth year in primary. The Primary (Kindergarten-third grade) is a five-year
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program that most children complete in four years. We believe many factors influence and affect a
student’s continuous progress. These include: achievement of required curriculum as indicated on
progress reports, data from school/district assessments, RTI and progress data if applicable, numerous
Special Education meetings to address changes needed on the IEP, home-school communication,
attendance and being on time, behavior, child maturation, and parent involvement. It will be the
responsibility of the child’s teacher (Kindergarten-third grade) to make the recommendation, complete the
necessary documentation, make contact with the parents, keep the parents informed, and set up the
committee meetings to finalize the decision. All teachers Kindergarten-fifth grade will send home data
sheets three times a year following school/district assessments. Teachers will need to have conferences
with parents of students being considered for an extra year of primary either in person or by phone at
least once during the school year to discuss progress. Parents will be notified of the committee meeting
date and time. After three attempts and NO response from the parents in regards to attendance, a final
letter will be sent to inform the parents of the date and time the committee is meeting to determine the
child’s placement for the next school year. All committee meetings will be completed prior to the end of
the school year. Per the Board of Education’s policy 08.22 Promotion and Retention: “Parents shall be
notified when their child is performing below expectations and/or achieving below expected outcomes. In
the event the student’s parent/guardian disagrees with the District’s decision to retain the student, the
District’s decision shall be final.” The Successful Completion of Primary Committee for each child will
consist of the primary teacher, Title I and/or Special Education collaborating teacher if applicable,
counselor and/or assistant principal, principal and parent representative.
5. Qualitative reporting methods—Growth and development of the child will be communicated through a
variety of home-school communications which shares student progress through the years in the primary
program.
6. Professional teamwork—The professional staff will communicate, plan together and use a variety of
instructional approaches. The RTI team members will meet to discuss academic and behavioral needs of
students and work together to adequately address those needs.
7. Positive parent involvement—Productive relationships will be created between the school and home to
enhance communication, promote understanding and increase opportunities for children to be successful.
The principal/designee will monitor the use of the critical attributes in primary classrooms and provide
feedback. The principal/designee will provide K-3rd grade teachers access to job-embedded professional
development that supports research-based K-3 practices. The SBDM Council will evaluate the effectiveness
of this policy through the School Improvement Planning Process.
School schedule 4.01
The Planning Committee, working in collaboration with the school principal, will develop a proposed school
schedule by the regular July monthly meeting and will present this schedule to the school council for
approval. Our schedule will provide and protect time for students to be actively involved in creating,
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performing and responding to the arts, as well as, time for all students to access the practical living/career
studies areas of health, physical education, consumerism and career studies. When possible, our school
schedule will provide all students access to all four arts disciplines—dance, drama, music, and visual arts.
When possible the school schedule will allow for Arts and Humanities, Practical Living and Career Study and
academic core teachers time to collaborate and exchange ideas. Arts/Humanities and Practical Living/Career
Studies teachers will receive planning time that is equitable with other content areas. The school council will
either approve or amend and approve this schedule. If the school council has not approved a schedule by
August 1st, the principal will develop and implement a schedule.
Use of school space 5.01
By the regular July monthly meeting, the Clearfield Elementary principal will prepare a school space use plan
and present to the school council for approval. The school council may amend the plan prior to approval.
The principal will implement the plan subsequent to the approval of the school council. If the school council
has not approved a plan prior to August 1st, the principal will develop and implement a school space use plan.
Instructional Practices 6.01
The Clearfield Elementary faculty, in collaboration with principal, will select appropriate instructional
practices to be utilized in their classroom to ensure that the school’s curriculum is fully implemented. The
SBDM Council/principal/designee will ensure that teachers integrate all program review areas throughout the
school and across the curriculum.
Persons who wish to have the school council endorse a particular instructional practice to be implemented
school-wide will present the instructional practice to the Curriculum and Instruction Committee, which will
study the benefits of the instructional practice. The committee may present a recommendation relative to the
proposed instructional practice to the school council for their consideration and approval.
The principal/designee will ensure that teachers receive job embedded professional development to encourage
continuous growth to improve content knowledge, to improve instruction and to support research-based
practices specific to their discipline.
Homework 6.02
Purpose of Homework
Homework will reinforce or enrich skills previously taught in class. Meaningful homework helps develop
study skills, responsibility, and independence.
Guidelines for Teachers When Assigning Homework
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1. The time it takes for a child to complete all their homework, including nightly reading assignments,
will not exceed the following time allotments:
Kindergarten-1st Grade
10-15 minutes per night
2 Grade
20 minutes per night
3 Grade
30 minutes per night
nd
rd
4th Grade
th
5 Grade
40 minutes per night
50 minutes per night
These times are approximate. Individual student needs and circumstances will be taken into
consideration.
2. Homework will cover material and skills previously covered in class.
3. Teachers will provide students with feedback about their completed homework.
4. Homework will be graded only for the purpose of formative assessment and to provide feedback to
students about the assignment. Grades for homework assignments will not count towards students’
midterm or nine weeks averages.
5. Assignments that are intended to be given a grade that will count towards the students’ midterm and
nine weeks average will not be sent home to be completed.
6. Consequences for not completing homework will be determined by the classroom teacher, but may not
include loss of recess or Fun Friday activities. Consequences may not be given for not having
assignment books signed, reading log signed and/or homework folders signed. Teachers are
encouraged to provide reward incentives to students when they complete their homework.
7. Students will be given the opportunity to complete homework before school. Teachers will also be
available after school to assist students who need help with homework.
Guidelines for Students When Completing Homework
1. Students are responsible for knowing what their homework assignments are.
2. Students will inform their teacher when they do not understand an assignment or will have difficulty
completing it on time.
3. Students will complete homework assignments and complete them on time to the best of their ability.
Guidelines for Parents When Your Child has Homework
1. Find a quiet place for your child to complete their homework.
2. Encourage and support your child’s efforts by being available for questions.
3. Communicate to your child’s teacher whenever your child has consistent difficultly with homework
assignments.
4. Encourage your child to return assignments on time.
Preapproved excuses for educational enhancement 6.04
Preapproved excused absences for educational enhancement must be submitted in writing to the principal
prior to the trip. Requests should allow sufficient time for classroom teachers to prepare assignments.
Requests must be submitted on the Board of Education educational enhancement form. Students who are
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excused for educational enhancement will be required to complete class assignments and/or a project related
to the trip as assigned by the classroom teacher.
Makeup work for school absences 6.05
Upon returning to school following any absence, students will be granted two school days for each absence
during which to make up missed assignments. Students who are suspended from school will complete the
makeup work but will not receive credit.
Parties 6.06
Clearfield Elementary students will have four (4) seasonal parties per year that are tied to instruction.
Action in the absence of policy 6.07
The principal is hereby authorized to continue on the current course, and set upon any measure requiring
such action until policy is formed by the school council.
Students bringing food in the cafeteria from restaurants and delis 6.08
Students not eating breakfast or lunch from the food service program (cafeteria) may not bring or have
brought to them food from restaurants or delis. Breakfast and lunches may be prepared and brought from
home.
Grades for Music, Art and P.E. 6.09
Students in Primary will receive grades in music, art and P.E. as indicated on their primary progress reports.
The key is listed on the report cards. Students in 4th and 5th grades will receive S (satisfactory) or U
(unsatisfactory)
Special area teachers will review existing grade criteria and submit changes to the SBDM Council by the
August council meeting each year.
Art grades will be based on the following: performance assignments in class 90% and on written
assignments/tests 10%,
Music grades will be based on the following: performance assignments in class 75%, pitch accuracy 10%,
rhythm accuracy 10%, and in class written assignments/tests 5%.
P.E. grades will be based on the following: performance assignments in class 90% and on written
assignments/tests 10%
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Assessment Policy 6.10
READING RUNNING RECORDS:
Teachers may use reading running records to determine specific reading levels for guided reading groups if
the Lexile scores from the MAP reading test are not specific and only provide ranges. However, this is
optional.
DIBELS Next:
Teachers/staff will assist in assessing students in grades K-5 using DIBELS Next reading assessment three times
a year. Teachers/staff will assist in assessing students in grades K-5 using the 95% Group PASI or PSI
assessments as needed to guide instruction for students scoring below benchmark.
MAP:
Students in grades K-5 will be assessed using MAP three times a year.
SNAP Math Assessments for K-2 and the Developing Number Knowledge Grades 3-5 Assessment:
The SNAP test will be administered to K-1 at the beginning of the school year to determine math “Walk To”
groups. These math diagnostic assessments will be administered throughout the year to students K-5 who are
not at benchmark on the MAP math assessment to guide instruction.
FRY VOCABULARY LISTS:
Teachers/staff will assess students in grades K-5 on grade specific Fry vocabulary lists throughout the year.
Teachers/staff will mark the grade level on the line beside the word when it is mastered. These lists will be
passed on from year to year.
K—100 picture nouns and word 1-100
1st—Continue 100 picture nouns and words 101-200
2nd—words 201-300
3rd—words 301-400
4th—words 401-700
5th—words 701-1000
FORMATIVE/SUMMATIVE ASSESSMENT:
Teachers will include formative and summative assessments in instruction. Teachers are responsible for
making sure that these are aligned with the state standards for all subjects: English/Language Arts, Math,
Science, Social Studies, Practical Living and Career Studies and Arts and Humanities. Formative and
summative assessment data in all subjects will be used to improve instruction, inform program decisions, and
communicate to families regarding student progress. Teachers will provide descriptive feedback on students’
assessments. Teachers will instruct students on how to self-assess and set goals. Assessments will be modeled
after the K-PREP state assessments to include multiple choice, short answer and extended response questions.
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Title I/Special Education teachers will collaborate with the classroom teacher on formative/summative
assessments, unless said teacher has a pull out group in their resource room. In that case, they are responsible
for their own formative/summative assessments.
All teachers will keep samples of formative/summative assessments that are aligned to the assessment policy.
These samples will be kept in their data notebooks. The council will review each teacher’s notebook at least
once a year.
Grades for Reading 6.11
All students will receive grades in reading based on their ability to read grade level text fluently as outlined in
the English/Language Arts Common Core Standards. Students who have an IEP for reading goals will be
assessed based on their progress on the reading goals and objectives. A note will be made on their mid-terms
and report cards by their reading grades stating “Implementing IEP goals but performing below grade level
expectations.”
Discipline and classroom management 7.01
The faculty and principal will implement the local school district code of acceptable student behavior and
discipline. Copies of the local district code will be distributed to all staff prior to the beginning of each school
year and to all parents upon enrollment of their child each year. The school council will automatically adopt
any subsequent amendments to the code by the local board of education.
By the regular July monthly meeting, classroom teachers will prepare in collaboration with the principal
classroom rules and consequences of misbehavior for his/her individual classroom. These codes of conduct
will be presented to the council for approval no later than August 1 of each year and will be included in
student registration packets specific to each classroom teacher.
The principal will prepare an annual report on discipline and classroom management that will include, but
not be limited to, the number of referrals of students to the principal or assistant principal, the number of
suspensions (by race and gender), the number of expulsions (by race and gender), the number of violent
incidents, and the number of student hours lost to discipline by no later than July 1 of each year.
Student check-in and check-out during the school day 7.02
Students checking in and/or out during the school day will do so in the school office.
Common Area Rules 7.03
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Students will follow established school rules by practicing responsibility, always making safe choices, working
together and showing respect in all the common areas of the school. The common areas include: assemblies,
cafeteria, early duty, hallways, late duty, library, playground, restrooms, safety drills and stairways.
Classroom observations 7.04
Parents are welcome to observe in their child’s classroom. In order to avoid interruption to the instructional
process, we ask that parents call the school and schedule the visit in advance. On the day of the visit, the
parent should report to the school office for a visitor’s pass and sign a confidentiality statement. If requested,
a follow-up conference can be scheduled.
Should parents need to check on a child (due to illness or special circumstances), it is not necessary to call
ahead, but the parent should check in the office. The office staff reserves the right to screen reasons for the
visit.
Backpacks 7.05
Clearfield Elementary students will not be permitted to bring backpacks with wheels to school.
Extracurricular programs 8.01
By the regular August monthly meeting, the Curriculum and Instruction Committee, in collaboration with the
principal, will prepare a list of extracurricular programs to be implemented in the school for the council’s
approval. Additional extracurricular programs to be implemented will be presented by the principal to the
council for approval prior to their implementation.
The chief extracurricular sponsor will determine student participation standards to be consistent with any
criteria set by the state or national sponsor of the program, consistent with state and federal statutes and
regulations, consistent with Rowan County School Board policy and consistent with Clearfield Elementary
rules and policies.
Attendance 8.02
Clearfield Elementary School will follow the Board of Education’s adopted policy regarding attendance,
provide attendance incentives, and follow up absences with daily calls to the parent/guardian.
After-school tutoring 8.03
Clearfield Elementary School will implement the Extended School Services (ESS) using ESS state and county
guidelines for students who exhibit a need for extra instruction according to national norm tests, grades, and
teacher observations.
Alignment with state standards, technology utilization, and program approval 9.01
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The school will organize all instructional and other activities to be aligned with standards established in state
laws and regulations, and in a manner that is consistent with local school board policy.
The school will utilize technology in a manner consistent with local school board policy and state laws and
regulations.
The school will appraise all programs in a manner that is consistent with local school board policy. Programs
will be appraised upon request of the school council by assigning the program appraisal to the appropriate
committee for completion and recommendation to the council.
Program Review Policy 9.02
Our school will have Program Review Committees for each of the program review areas. Every teacher and
school administrator will serve on one of the committees each year. Each committee will have a chairperson
who will collect the paper and electronic evidence. Each committee will have a chairperson in training each
year. Some of the members of the committees will be rotated each year. The committees will be responsible
for assisting the chairperson in collecting/filing evidence. The committees will also analyze the data
throughout the year and determine the rubric rating level for each bullet of each demonstrator and standard,
as well as, determine the rationale.
The principal/SBDM Council will:
*Review the data provided by each Program Review Committee throughout the school year and decide action
steps to strengthen the programs.
*Approve a professional development plan taking in account the recommendations of each program review
committee.
* Ensure curriculum and assessments are aligned to the Kentucky Core Academic Standards.
* Ensure the implementation of the program review policy.
* Annually review and revise (if necessary) the Program Review Policy.
* Ensure teachers receive job embedded professional development needed to improve instruction in the
program review areas.
* Frequently provide communication with parents and the community about the school’s programs.
* Ensure staff assignments are made to support all the school’s instruction programs, including program
review areas.
* Ensure that program review committees are invited to submit input in regards to allocation needs to
purchase resources for program review areas when making budget decisions.
* Ensure that the instructional time schedule supports the school’s program review areas.
* Annually review the effectiveness of this policy through the School Improvement Planning Process.
Professional Development and Job Embedded Professional Development 9.03
The Clearfield Elementary School Council will review the Professional Development plan for approval each
year based on the recommendations of the Professional Development Committee and from the four Program
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Review Committees. The committees will consider professional development that addresses teacher learning
needs, addresses data in regards to teacher practice and student learning and is grade level appropriate. The
plan will be communicated to all stakeholders.
The principal/designee will ensure that teachers receive job embedded professional development to encourage
continuous growth to improve content knowledge, to improve instruction and to support research-based
practices specific to their discipline.
Consultation and filling vacancies 10.1
The school council will be consulted prior to the principal’s selection of personnel to fill all non-principal
school-based vacancies that will occur at the school. When a school-based personnel vacancy occurs, and
the school council has determined the job classification for the vacancy, the school principal will inform the
superintendent that a vacancy occurs. The superintendent will determine the position vacant. The council
will meet in regular session to determine criteria and questions to be used during the interview.
Once a certified or classified position has been identified as vacant either by resignation or new position, the
superintendent will provide a slate of candidates for each certified and classified position. Within 5 working
days of having received the list of qualified applicants, the council will review the applications. The principal
will conduct a reference check on each candidate. The council will meet to determine how interviews for
vacancies will be conducted and to determine the candidates to be interviewed. Interviews may be conducted
by the council or by an interview committee formed by the principal to interview and make recommendations
to the council.
The council or committee will review applications, references, and support materials of the candidates in
closed session. Interviews will also take place during closed session. The interview committee will make
recommendations to the council for the position or determine if more interviews are needed. Within two
weeks of the interviews, a special called meeting of the SBDM Council will be called for closed session
consultation regarding the position. Once the interview process is complete, the council will consider the
recommendations and will provide its advice to the principal on who to select to fill the vacancy. After
consultation with the council, the principal will select the person he/she believes to be the most qualified
applicant to fill the vacancy and notify the superintendent of his/her choice. The superintendent will
complete the hiring process.
The minutes of the school council for the meeting where consultation occurs will state, “Consultation
occurred for the filling of the _____________ vacancy.”
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Consultation when full council is unavailable 10.2
During breaks in the school calendar when full council is unavailable for consultation and timelines dictate
employment decisions, the council will proceed as follows:
1. the chair will attempt to contact all members of the council
2. in emergency situations when full council is not available, any four council members can constitute a
quorum
3. when quorum cannot be obtained, the chair will make effort to contact all members by phone for
input
4. input from at least one half of the council will be considered consultation
Principal Selection 10.03
The principal selection process at the school level is set out in KRS 160.345 (2) (h). If the vacancy to be filled
is the position of principal, the outgoing principal shall not serve on the council during the principal selection
process. The superintendent or the superintendent’s designee shall serve as the chair of the council for the
purpose of the hiring process and shall have voting rights during the selection process. The council shall have
access to the applications of all persons certified for the position. The principal shall be elected on a majority
vote of the membership of the council. No principal who has been previously removed from a position in the
district for cause may be considered for appointment as principal. The school council shall receive training in
recruitment and interviewing techniques prior to carrying out the process of selecting a principal. The
council shall select the trainer to deliver the training.
School Committees 11.01
The school council will operate through the following four standing committees:
School Climate/Planning Committee
Professional Development Committee
Curriculum and Instruction/Textbook Committee
Communication Committee
All teachers will be assigned membership in one of the standing committees. Teachers are encouraged to
rotate membership to committees each year with the exception of the Professional Development committee
chairperson and members who continue to serve on district committees that fall under the duties of one of the
four standing committees.
During the first month of school, the principal will ask each of the three PLC teams (K/1st, 2nd/3rd, 4th/5th) to
determine which two members will serve on each of the four committees. These two members will
disseminate information to their PLC teams for discussion and/or input. These appointments will run from
July 1 to June 30.
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The principal will distribute memoranda to parents inviting volunteers for appointment to the standing
committees to run from July 1 to June 30. Persons may volunteer for specific committee appointment by
signing the appropriate list posted in the office, or by contacting the school secretary to request appointment
to a committee.
Each committee will assemble to elect a chairperson and secretary during the first month of the school year.
Each standing committee will establish its own frequency of meetings, date of meetings, and agenda. The
specific duties of each committee are outlined in the council by-laws.
The principal will present unaltered committee sign-up sheets to the school council for approval. The school
council may establish ad hoc committees to accept specific assignments at the discretion of the council.
Budget 12.01
The budget will consist of all funds (SEEK, Title I, PD, Gifted, Technology, Textbook) received from the Rowan
County Board of Education. The principal will develop an annual budget. The program review committees
will be invited to participate in the planning of the annual budget by submitting recommendations of
allocations needed to purchase resources according to identified needs of the school for all program review
areas. The principal will submit the budget to the SBDM Council for approval. The Council will amend the
budget as deemed necessary and will approve the budget. The principal will share the monthly MUNIS report
with the Council. The principal may transfer funds among various accounts during the fiscal year; however
the budget must balance at all times. The principal will notify the SBDM Council of any such transfer at the
next regularly scheduled SBDM Council meeting. This notification will identify the accounts affected by the
transfer, the amount of such a transfer and the reason for such a transfer. When practical, in the sole
judgment of the principal, the principal will provide the SBDM Council with advance notice of any such
impending transfer of funds at a meeting before such transfer is to take place.
Wellness Policy 13.01
All students will participate in moderate to vigorous physical activity each day as follows:

Students will participate in 45 minutes of Physical Education class two or three times per week.

The Physical Education teacher will administer the Presidential Physical Fitness test two times per year
(Fall & Spring) at all grade levels. The Body Mass Index for every student will be included. The
principal/designee will report the results of this assessment to the council annually. The council will
discuss the results of the report and decide if wellness goals need to be added or revised in the School
Improvement Plan.

Students will engage in 15 minutes of supervised recess daily.

Appropriate accommodations will be made for students with special needs, as required by law and
sound professional judgment.

Students will not be deprived of P.E. as a consequence for behavior or academic performance.
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
On days of inclement weather, or if recess privileges are taken away, the teacher will provide 15
minutes of planned moderate to vigorous physical activity. Examples include: use of cafeteria, gym or
bus canopy when available, music/dance CDs, exercises, etc. This will apply ONLY on days when
regular P.E. classes are not provided.
Our school shall encourage healthy choices among students using the following methods:

The food program will implement the nutritional standards required by federal and state laws and
regulations.

The rest of our curriculum will reflect an integrated concern for wellness, including connections to
science, social studies, and other subjects.

Our practical living curriculum will address the full Core Content, including health, consumerism,
career studies and physical education.

A Coordinated School Health Committee (CSHC) will provide assistance on the integration of health
education and physical education instruction throughout the school environment.

The CSHC will meet set up a schedule at its first meeting of the year to meet a minimum of twice per
year to review PL/CS instruction.
The CSHC will collect and analyze data in order to recommend adjustments to the wellness policy.
The council will annually evaluate the effectiveness of this policy based on the feedback from the CSHC and
through our annual School Improvement Planning Process.
The provisions of this policy will be implemented to comply with provisions required by federal law, state law,
or local board policy. If any specific requirement above does not fit with those rules, the principal will notify
the council so that the policy can be amended to fit. The principal will share this policy with the Kentucky
Department of Education when KDE asks for this information.
Emergency Plan Policy 13.02
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STATUTORY AUTHORITY – KRS 160.345(2)(i)9 and KRS 158.162
The principal, in consultation with parents, teachers, other school staff, and local first
responders, will collaboratively develop the school’s emergency management plan as a way
to develop and document efforts to prevent, mitigate, prepare for, respond to and recover
from emergencies. The emergency management plan will include procedures for fire, severe
weather, earthquake, and building lockdown as specified in Kentucky statutes and
regulations. The plan, which must be adopted by the council and implemented, will include,
but not be limited to:
room by each doorway used for evacuation;
marshal/fire
chief, which must be posted in each room;
may include (but not be limited to):
o Controlling access to exterior doors during the day
o Controlling front door access electronically or with a greeter
o Controlling access to individual classrooms
o Requiring visitor check-in with identification and purpose provided, and
o Display of visitor’s badge on outer clothing; and
regulations of the Department of Housing, Buildings and Construction.
Local law enforcement shall be invited to assist in establishing lockdown procedures.
Following adoption, the emergency plan and diagrams of the facilities will be provided to
appropriate first responders. First responders, for the purpose of this policy, include local
fire personnel, local, county and/or state police personnel, and emergency medical
personnel. Due to the need to maintain student and staff safety and security, the emergency
plan and diagram of the facility will not be disclosed in response to any Open Records
requests.
Prior to the first instructional day of school, the principal, or designee, will present and
review all emergency procedures with all staff. Documentation including the time and date
of the review will be kept on file at the school with a copy sent to the district office to
document completion. Documentation may include methods such as a sign-in sheet that
includes the printed name of each staff member (all certified and classified staff), the
signature of the staff member and the date and time of the review.
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Within the first thirty (30) instructional days of the school year and again during the month
of January, the school will conduct one (1) severe weather drill, one (1) earthquake drill, and
one building lockdown. . Fire drills will be conducted in accordance with timelines,
procedures and requirements outlined in the DHBC regulations. Whenever possible, first
responders shall be given notice of possible drills and invited to observe. The principal is
responsible for ensuring the implementation of these drills and reporting completion and
problems noted during the drill to the school council and to the district central office for any
remedial action needed.
At the end of each school year, the emergency procedures are to be reviewed by the school
council (or designated school council committee with report to the school council) and first
responders and revised as needed.
Annually, the principal is responsible for working with the central office to ensure that all
local first responders have a current diagram of the school that notes the primary and
secondary evacuation routes, the severe weather safe zones and notations of the exterior and
front entrance access points. Completion will be reported to the council and documentation
maintained in the principal’s office.
A comprehensive diagram of the school showing primary and secondary evacuation routes
will be posted at each school doorway prior to the first instructional day of school. Identified
severe weather safe zones which have been reviewed by the local fire marshal or fire chief
will be posted at each school doorway prior to the first instructional day of school.
Possible access control methods that may be included in council policies as desired, are
outlined below:
locked at all times.
reception area
all times. At no time during the school day are students allowed to monitor the front
entrance or the reception area.
fice, provide photo identification, state the purpose of
the visit, and wear a school-specific badge on the outermost garment during the entire visit.
Upon leaving, all visitors must report back to the front office.
of each visitor, the date and time of the visit, the
purpose of the visit, and with whom they visited.
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in the event of a substitute
teacher.
Schedules
The principal/designee will provide teachers and staff with all schedules.
Seclusion/Restraint
These are used only as a last resort because of IMMINENT danger. They should be carried out by a member of
the CES Core SCM Team. If a student is put in seclusion or restrained, that must be reported to the
principal/designee by the end of the day. It also has to be entered into Infinite Campus in the Behavior
section. Having children sit in the hallway is considered seclusion. If a child voluntarily asks for a time out
that is not considered seclusion. Leading a child down the hall by the hand is not considered restraint. If a
student has an IEP, 504 Plan or RTI Plan for behavior, a meeting should be held ASAP after the
seclusion/restraint.
CES Core SCM Team:
Christi Mullen, Matt Stokes, Amanda Ashley, Agnes Tapp, Jamie Roberts,
Kim Burton, Melissa McCarty, April Ratliff, Ginny Laux, Lisa Wright
Security
School doors remain locked during the school day for security reasons. Visitors should push the button at the
main entrance to activate the camera and speaker to gain access to the school. All visitors and volunteers
need to sign in at the school office. Do not open school doors for anyone!
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Self-Reflection for PGES
The PGES self-reflection has to be completed every year by every teacher. This has to be completed within 30
days of the first instructional day with students. Through self-reflections, teachers identify strengths and
weaknesses they would like to choose as goals for their Professional Growth Plans. If observations or
professionalism reviews occur throughout the year, self-reflections also help compare how teachers,
observers, and principals view an individual teacher's teaching practices.
To complete a self-reflection:
1. Hover over Educator Development and click Self-Reflection under Tools & Reports. If more than one
exists, use the drop-down next to Self-Reflection to toggle between them. The labels on this toggle
correspond to windows when self-reflections can take place and are not created or configurable by
teachers.
2. Select scores and enter notes for each skill. Each skill must be either scored or commented on.
3. Optional: Click Scoring Help or Rubric (.pdf) to display a rubric on how to score on each standard, or
the framework as a whole.
4. Optional: Click Save at the bottom or top of the form to save your changes, but not share it with any
other users.
5. Click Submit Final to submit your self-reflection. You are not able to edit your self-reflection once it
has been submitted, and both you and your school leadership will be able to view it.
Sick Leave Policy 03.1232
Full-time employees shall be entitled to ten (10) days of sick leave with pay each school year. Persons
employed for less than a full year contract shall receive a prorated part of the authorized sick leave days
calculated to the nearest 1/2 day. Persons employed on a full year contract but scheduled for less than a full
work day shall receive the authorized sick leave days equivalent to their normal working day. Sick leave days
not taken during the school year in which they were granted shall accumulate without limitation to the credit
of the certified employee to whom they were granted. Sickness shall mean personal illness, including illness
or temporary disabilities arising from pregnancy. Sick leave can also be taken for illness in the immediate
family or for the purpose of mourning a member of the employee’s immediate family. Immediate family shall
mean the employee's spouse, children (including stepchildren and foster children), grandchildren, daughtersin-law and sons-in-law, brothers and sisters, parents, spouse's parents, grandparents, and spouse's
grandparents, without reference to the location or residence of said relative and any other blood relative who
resides in the employee's home. Upon return to work, a certified employee claiming sick leave must file a
personal affidavit or a certificate of a physician stating that the employee was ill or that the employee was
absent for the purpose of attending to a member of the immediate family who was ill.
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Snow Days and Bad Weather
When school is on a one-hour delay, a limited breakfast will be served. When school is on a two-hour delay,
breakfast will NOT be served. When school is dismissed early due to bad weather, we always encounter unique
transportation problems.
Social Media
All staff should be cautious of negative/inappropriate pictures posted on social media websites.
Special Education
The principal will assign caseloads to special education teachers. Progress reports should be submitted to the
secretary at every grading period and at mid-term for 4th and 5th grades. These will be mailed home to parents.
Students of the Week
Homeroom teachers should send the name of a Student of the Week to the office on the attendance/lunch slip
each Friday beginning with the first full week of school. Students will be called to the library on the following
Monday to receive certificate & pencil and have their picture taken for the local newspaper.
Substitutes
Teachers and staff will need to secure their own substitutes when taking off of work. Updated sub lists will be
emailed when received. A substitute request form with the sub’s name needs to be completed and turned in to
the secretary or principal. In cases of unplanned absences, please notify the secretary or principal by phone
call or text. In cases of emergencies, you may contact Mrs. Litton by phone or text at 606-207-7721. Make
sure that you receive a response as verification.
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Teacher PGES Evaluation Responsibilities
TEACHER PGES RESPONSIBILITIES
Teachers play an important role in their own evaluations. As such, they must understand the Professional
Growth and Effectiveness System and the tools used within the system to evaluate practice. Teachers will:
TIMELINE
ACTIVITY
TASK OR DOCUMENT
Annually,
PGES

Orientation Meeting
within 30
Orientation

Sign-in documentation
Annually,
Initial Reflection

Initial Reflection of
within 30
of
days of the
RESPONSIBILITY OF
CEP
TEACHER SUPERVISOR REFERENCE
PAGES


first
instructional
day with
students
days of the
Practice, CIITS
Practice

first
instructional
day with
students
Annually,
within 30
Collect

baseline data
Student Growth Goal
Setting

days of the
first
instructional
day with
students
Annually,
Analyze Rigor and •
Student Growth Goal
within 30
Comparability of
Rigor and Comparability
days of the
SGG
Rubric Template
start of
•
Peer Review of SGG

Initial Reflection of

employment
Annually,
within 30 –
45 days of the
first
Evaluation
Planning Session
(Formative
Review)
Practice Results

Student Growth Goal
(SGG)


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instructional
Professional
day with
Growth Planning
students

PGP entered in CIITS
(PGP, SGG, and
(PGP)
professional growth
strategies and support
needed to achieve those
goals
2 days prior to Pre-Observation
•
Pre-observation form
scheduled full
•
Lesson Plan
observation
documentation
submitted to

principal
30 days after
Observations
the first
(as determined by
day with
observation cycle) 
instructional
educator plan

Minimum of 4
observations per


cycle (1 or 3 years)
students; as
Minimum of one Full
Observation
determined
•
by educator
Minimum of 3 Mini
Observation (2 Principal
plan cycle
and 1 Peer)
*At the discretion of
supervisor or teacher a
full observation may be
substituted for a mini
observation.
Within 5 days
post
Post Observation
•
Conference

•
Conference
observation
Annually
Post Observation
Documentation, CIITS
Self-Reflections
•
PGP
•
SGG
•

Post Observation (as
appropriate)
Annually,
Student Voice
•
Online
Annually, by
Prepare for PGP
•
SGG data and results
March 30
Formative Review
•
Self-Reflections
Spring
th
•
•

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or Summative
Review
By April 15th
Formative Review
•
PGP, annually
(years 1 and 2 on
•
Rating Student Growth,
a 3 year cycle) or
Summative
annually
•
Evaluation on all


Rating Overall Student
Growth, 3 years of data
teachers
if available
•
Rating of Professional
Practice, as appropriate
to cycle
•
Determine Overall
Performance Category,
as appropriate to cycle
•
Guidance for next year’s
PGP – Type and Length
of Educator Plan Matrix
Teacher PGES Peer Observers
Lynn Manner, Mary Greenhill, Missy Gilliam, Kim Burton, Ramona Purnell, & Joanne Lambertson
Technology
Contact Andy Conyers by placing a note in his mailbox or contacting him via e-mail for any technology
related issues.
Technology Committee
Misty Litton, Andy Conyers, Ginny Laux, Cindi Johnson
Time Sheets
Time sheets and sick cards will be completed by the 15th and 30th of each month. These should be submitted to
the secretary when complete.
Tobacco Usage 03.1327
The use of any tobacco product is prohibited in any building owned or operated by the Board. Adult employees
may smoke in outside areas designated and supervised by the Superintendent or Principal.
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Toys, Video Game Devices, CD Players, Trading Cards, etc.
Clearfield does not allow any of these items to be brought to school. Teachers may request items for show and
tell or allow students to bring them on field trips. If permission is not granted by the teacher, these items will
be turned in, with the child’s name, to the office.
Transportation Codes
NT=Non transported
T1=On bus more than a mile twice daily
T2=On bus less than a mile twice daily T3=On bus more than a mile once daily
T4=On bus less than a mile once daily
T5=Handicapped bus or student has bus
monitor
Transportation Notes
Transportation note changes will be placed in teachers’ mailboxes. Please check your mailbox during lunch
and on planning. After these times, notes will be delivered to classrooms. No transportation changes will be
taken over the phone due to safety issues.
Visitors
All visitors to the school are to check in and out through the school office. If a visitor does not have an ID
badge or visitor sticker, please direct them to the office. Please inform parents that they are welcome to visit
with you before school, after 3:05 p.m. daily (if not on late duty), or they can call the office to set up an
appointment during your planning time. With the exception of service/assistance animals required by an
individual, visitors to the schools shall not bring pets or other live animals into the school buildings unless the
Principal has granted prior permission to do so.
Volunteers Policy 03.6
Volunteers are encouraged to use their time and effort to support school and District programs. All volunteers
shall work only under the direction and supervision of a member of the professional administrative and
teaching staff. The District shall conduct, at District expense, a state criminal records check on all volunteers
who have contact with students on a regularly scheduled and/or continuing basis, or who have supervisory
responsibility for children at a school site or on school-sponsored trips. No volunteer shall be utilized to
supervise students, or deemed to have the authority to supervise students, unless the volunteer has been
designated to supervise students by the Principal and approved by the Superintendent/designee, and the
volunteer has undergone the required records check.
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Weapons
Unlawful possession of a weapon on school property in Kentucky is a felony punishable by a maximum of five
(5) years in prison and a ten thousand dollar ($10,000) fine. If a student brings a firearm, illegal knife,
explosive, or any other object that can be classified as a dangerous instrument, bring the student and weapon
to the office immediately. Since this is a Level 3 offense, complete a yellow discipline slip. A violation of this
type could constitute reason for suspension or expulsion.
Webpages
Teachers need to keep their web pages up to date. The school’s webpage can be accessed by visiting
www.rowan.kyschools.us on the Internet. The school newsletter is posted on the school’s webpage monthly.
Workers' Compensation
Employees are covered by the Kentucky Workers’ Compensation
Act (KRS Chapter 342). A Workers’ Compensation Notice is
posted on bulletin boards in the building regarding workers’
compensation insurance coverage and reporting requirements
mandatory by the Department of Workers’ Claims. Employees
shall not be required to use sick leave in connection with a work
related injury. However, employees claiming workers’
compensation income benefits who have sick leave available may
choose to use sick leave in order to maintain the equivalent of full
salary for the days they are unable to work. Employees shall not
be entitled to payment in excess of one hundred percent (100%)
of contracted salary. Accidents must be reported by the employee
to the principal within 24 hours. A worker’s compensation form
needs to be completed. You can be seen by St. Claire or Wendy
Fletcher. Do not stand on chairs to reach high areas. There is a
step ladder in the office for your use.
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