F.No.1-10/2012-13/ESD
NATIONAL COUNCIL OF EDUCATIONAL RESEARCH AND TRAINING
(EUCATIONAL SURVEY DIVISION)
Tender Document for Scanning of 13000 OMR sheets & conversion of these sheets into image files as
well as into data files in MS Excel and Data Entry of the information received on OMR sheets
Sri Aurobindo Marg
New Delhi - 110016
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Corrigendum
The last date of receiving tender for “Scanning of 13000 OMR sheets & conversion of these
sheets into image files as well as data files in MS Excel and Data Entry of the information
received on OMR sheets” has been erroneously published as 18.06.2013 in a newspaper. The
applicants must note that the last date for receiving the Tender is 25.06.2013 up to 2:30pm. The
inconvenience caused is regretted.
National Council of Educational Research and Training
Sri Aurobindo Marg, New Delhi - 110016
Tender Document for
(i)
Scanning of 13000 OMR sheets & conversion of these sheets into image files as
well as into data files in MS Excel and
(ii)
Manual Data Entry of the information received on OMR sheets
Tender No. F.No.1-10/2012-13/ESD
Last date of receipt of Tenders:
25.06.2013 upto 2.30 p.m.
Date & Time for Opening Tenders:
25.06.2013 at 3.30 p.m.
1. INVITATION OF BIDS
1.1.
National Council of Educational Research & Training (NCERT), Sri Aurobindo Marg, New Delhi
- 110016 invites sealed tenders from reputed agencies having minimum three years
experience in this field with minimum Annual Turnover of Rs.5 lakh, for
(i) Scanning of 13000 OMR sheets & conversion of these sheets into image files as well as into
data files in MS Excel and
(ii) Manual Data Entry of the information received on OMR sheets.
1.2.
The bidders are required to accept all terms & conditions mentioned in the Tender Document.
NCERT reserves the right to reject any or all offers without assigning any reason thereof.
1.3.
It is the responsibility of the bidders to read all terms & conditions of the Tender
Document before filling the tender. Incomplete Tender Documents or bids are liable to be
rejected. Tenders received after the due date and time will not be entertained.
2. EARNEST MONEY DEPOSIT.
Offer for (i) Scanning of 13000 OMR sheets & conversion of these sheets into image files as
well as into data files in MS Excel and (ii) Manual Data Entry of the information received on OMR
sheets, must be accompanied by a Bank draft of the Nationalized /Schedule Bank for Rs.3,000/(Rupees three thousand only) drawn in favour of Secretary, NCERT, payable at New Delhi as
Earnest Money, which will be refundable in due course to the unsuccessful bidder without any interest.
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PLEASE NOTE THAT OFFERS NOT ACCOMPANINED BY THE REQUIRED EMD WILL BE
REJECTED.
Bid submitted with incomplete information will not be considered.
The Earnest Money of the successful bidder is liable to be forfeited if the bidder does not
fulfill the following terms and conditions: i)
The successful bidder shall complete (i) Scanning of 13000 OMR sheets & conversion of
these sheets into image files as well as into data files in MS Excel and (ii) Manual Data
Entry of the information received on OMR sheets within ten days from the date of receipt
of work order.
ii)
Successful bidder has to deposit Security Money within the stipulated period, which will be
valid for a period of sixty days beyond the date of completion of all contractual obligations
including warranty/guarantee obligations. Thereafter, the earnest money of the successful
bidder will be refundable after completion of the above mentioned formalities, without any
interest thereon.
3. SCHEDULES OF TENDER
3.1
The Tender Document can be downloaded from NCERT website www.ncert.nic.in.
3.2.
The Bids shall be received up to 2.30 pm on 25.06.2013. The bids will be opened on
25.06.2013 at 3.30 p.m. in the room of Head, ESD, 4TH floor, Zakir Hussain, Block, NCERT, Sri
Aurobindo Marg, New Delhi - 110016
3.3
Any tender received after the date and time given above will not be entertained under any
circumstances.
3.4
The competent authority reserves the right to reject any or all tender without assigning any
reason and shall not bind it-self to accept any tender and reserve the right to call for fresh
tender.
3.5
The specimen of OMR answer sheets are available at the end of this document.
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4.
PROCUDURE FOR SUBMISSION OF BIDS.
4.1.
The envelopes containing the bids should be submitted in sealed cover addressed to Head,
ESD, 4TH floor, Zakir Hussain Block, National Council of Educational Research & Training,
Sri Aurobindo Marg, New Delhi - 110016, and superscribed “Tender for (i) Scanning of 13000
OMR sheets & conversion of these sheets into image files as well as into data files in MS
Excel and (ii) Manual Data Entry of the information received on OMR sheets.The cover
should also bear the name and address of the bidder including telephone number. Tender duly
completed as above may please be dropped in the Drop Box placed in a well accessible place.
4.2.
The bidder must put his/her seal and signatures on each page of the bid and also attest all or
corrections etc., if any, under his/her seal and signatures.
5.
BIDDER QUALIFICATION.
The bidder should have having minimum three years experience in the field of scanning and
preparation of data OMR Sheets in the Educational Institution / Govt. Organizations /PSUs.
The minimum average annual turnover of the prospective bidder should be Rs.5.00 lakh
during the last three preceding years i.e. 2009-10, 2010-11 & 2011-12.
6. TERMS AND CONDITION OF CONTRACT
6.1
The bids must be accompanied with a Bank Draft/Pay Order issued by any
Nationalized/Scheduled Bank for Rs.3,000/- (Rupees three thousand only) in favour
of Secretary, NCERT, New Delhi.
6.2
The Bids shall be opened at NCERT, Sri Aurobindo Marg, New Delhi - 110016 by a duly
constituted
Committee
in
the
presence
of
such
Bidders
or their authorized representatives who may desire to be present at the time of opening
of bids.
6.3
It is the responsibility of bidders to read all terms & conditions of this document carefully before
filling the bid. Incomplete bid documents or bids not responsive enough to the terms and
conditions are liable to be rejected. The bidder should sign undertaking along with the bid
document that he has read the complete tender document and will abide by its terms &
conditions.
6.4
The bid shall contain no erasures or overwriting except as necessary to correct errors made
by the Bidder, in which case such corrections shall be authenticated by the person or
persons signing the bid.
6.5
Bid Documents are non transferable under any circumstances.
6.6
Even after award of contract, information/facts submitted by the bidders are found
misleading/incorrect/false etc., NCERT reserves the right to terminate the contract. And in such
case, bidder will forfeit the security money.
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6.7
The successful bidder has to furnish interest free Performance Security Deposit @ of 10%
of the total value of the order in the form of Account Payee Demand Draft from a
Nationalized/Scheduled bank drawn in favour of “Secretary, NCERT, Sri Aurobindo Marg,
New Delhi ” payable at New Delhi or Fixed Deposit Receipt/Bank Guarantee. This has to be
given within stipulated period as mentioned in the letter of award of contract. The Security
Deposit will be valid for a period of sixty days beyond the date of completion of all contractual
obligations including warranty/guarantee obligations. No interest will be paid on such deposits. It
may be noted that the Performance Security stand forfeited in the event of the firm fails to execute
the work in question within the stipulated period and thereafter the purchase order shall be treated
as cancelled.
6.8 The Earnest Money Deposit will be refunded to the unsuccessful bidders after finalization of
tender without any interest.
6.9
However, the Earnest Money of the successful bidders will liable to be forfeited, if he/she
does not fulfill any of the following condition:
(a) The successful bidder shall has to deposit Performance Security before award of
work order. The security so deposited with NCERT, Sri Aurobindo Marg, New Delhi 110016, shall not carry any interest.
(b)
To undertake the work from the specified date mentioned in the work order.
6.10
The successful bidder will have to (i) Scan of 13000 OMR sheets & also do conversion of
these sheets into image files as well as into data files in MS Excel and (ii) Manual Data
Entry of the information received on OMR sheets, within the stipulated period. In case of
any fault, delay etc., ‘risk purchase’ will be made by the NCERT out of the Security Deposit of
the successful bidder.
6.11
The successful bidder will submit the bill in duplicate to Head, ESD, 4th floor, Zakir Hussain
Block, NCERT, New Delhi for arranging the payment. Payment will be as far as possible
made within 30 (thirty) days from the date of receipt of bill after deduction of tax as per
rules through A/c Payee Cheque or to be transferred to his/her account through electronic
system.
6.12
The Earnest Money of the successful bidder will be refunded after depositing of the
Security Money against the contract. However, the same will not carry any interest.
6.13
Conditional/Incomplete offers not conforming to tender document will be rejected.
6.14
The bidder shall submit the ITR for the last three years (2009-10, 2010-11, 2011-12) of the
firm/Proprietorship firm. However, no individual PAN card & ITR will be considered
/accepted at any cost by the NCERT.
6.15
The bidder shall also submit the Sales /ServiceTax Registration number with certified copies of
return for the last three years i.e. 2009-10, 2010-11 & 2011-12.
6.16
No Advance payment will be made; any offer linked with advance payment is likely to be ignored.
6.17
After winning the order, if the firm fails to execute the order, the EMD will be forfeited and the firm
will be blacklisted from participating in any future bid/tender.
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6.18
The decision of acceptance of tender will lie with the competent authority of NCERT, New Delhi
who do not bind himself to accept the lowest quotations received, without assigning any reasons.
6.19
NCERT reserves the right at the time of award of contract to increase or decrease of quantity
without any change in terms & conditions.
6.20
Each page of the offer shall be numbered and bear the signature of the tenderer at the bottom. All
offers shall be either type written/printed neatly in indelible ink. Any corrections should be properly
attested by tender signing authority.
Certified that I/We have gone through the contents of the Tender form point wise and thereby convey
our acceptance to abide by all the terms & conditions mentioned in the tender documents.
Signature : _______________________________________________________________________
Name (In block letters) : _________________________________________________________________
Designation : __________________________________________________________________________
Name of the firm : ______________________________________________________________________
Address: _____________________________________________________________________________
Tele No.: _____________________________________________________________________________
Date: ________________________________________________________________________________
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Financial Bid
National Council of Educational Research & Training
Sri Aurobindo Marg, New Delhi - 110016
Financial Bid for preparation of Scanning of 13000 OMR sheets & conversion of these sheets into
image of files as well as into data files in MS Excel and Manual Data Entry of the information
received on OMR sheets.
BID PARTICULARS FOR TENDER NO.: 1-10/2012-13/ESD
S.No.
1.
2.
Description of item
Conversion of OMR
Sheets into images of
files as well as into
data files in MS Excel
sheet
Quantity
Unit Price
Total Amount
Approx.
13,000
OMR
sheets
Rs._________ per OMR Sheet
Rs. _______
Manual Data Entry of
the information
received on OMR
sheets
Approx.
13,000
OMR
sheets
(a) MAT (50 items) Rs.____ per OMR Sheet
(b) Language Test (50 items) Rs.____ per
OMR sheet
Rs. __________
(c) SAT (100 items) Rs.____ per OMR sheet
Note: Specimen copies of the three OMR sheets is available at the end of this document.
Name of firm :(Authorized Signatory with Seal of the firm)
Telephone
: __________________________________________________________________
Fax No
: __________________________________________________________________
E-Mail
: __________________________________________________________________
Website:
: __________________________________________________________________
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Check list of Documents:1
Name of the firm with complete address
2.
Three years experience in the field of scanning of OMR
sheet etc. of Educational Institute /Govt. org./PSU(Proof
may be enclosed)
Average Annual Turnover of last three year i.e. Rs.5 lakh
(Proof may be enclosed)
2009-10
3.
Yes/No
Yes/No
2010-11
2011-12
4
EMD of Rs.3,000/-
DD/BC No ________________
Dated ___________________
Name of Bank ____________
5.
ITR for the last three years
Yes/No
2009-10
2010-11
2011-12
6.
7.
PAN card of the firm/company. No individual PAN card
and ITR shall be considered
Sales/Service Tax Registration No
Yes/No
Registration No. ____________
Dated: ____________________
Name of firm :(Authorized Signatory with Seal of the firm)
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