Speed Post
F.No.3-25/2015-16/S&S
(S&S- Section)
Dated: 10/08/2015
Sub:- Uploading the Quotation letter for the purchase of furniture items for the
use in Director Office of NCERT – reg.
Please find enclosed herewith a copy of the Quotation letter for the
purchase of furniture items for the use in Director Office of NCERT. Accordingly,
Head (DICTD), CIET may be requested to upload the quotation along with its
terms & conditions on the website of NCERT. However photocopy of approval is
being enclosed.
This issues with the approval of Competent Authority.
(J.P.Bhulania)
SSO(S&S)
Encl As above
Prof. Amrinder Bahera,
Head DICTD, CIET
Speed Post
F. No. 3-25/2015-16/S&S
(S&S Section)
Date:-10.08.2015
To
M/s………………….
………………………
……………………....
Sub:- Supply of furniture items for the use in Director’s office-reg
The NCERT, an autonomous organization under Ministry of Human Resource and
Development, Govt. of India, intends to purchase the furniture items of Godrej/BPErgo/Howorth/Geeken/Featherlite make only for the use in Director’s office as per details
contained in the enclose Annexure-A from the original manufacturer or their authorized
dealers. The terms and conditions as indicated below may be noted carefully and
complied with while submitting the quotation with reference to this enquiry. The party who
agrees to the said terms and conditions, are requested to quote their lowest rates. Non
adherence of terms and conditions may result in rejection of the quotation/tender.
1
The quotation
Annexure-“A”.
2
The quotation should be signed by the authorized person and his full name and
status should be indicated below his signature. All pages of quotation be signed
with office seal. Offers from tenderer, if found incomplete will be rejected.
3
Overwriting, cutting/erasing, if any, should clearly be indicated
and should be
authenticated/attested by the tenderer. You are required to furnish a certificate to the
effect that “ no cutting/overwriting in the rates etc. have been made.” along with the
quotation
4
Quotation will not be accepted if they are received after the due date and time
as specified in the quotation i.e. 2:30 P.M. on 27.08.2015. NCERT will not be
responsible for any postal delay.
5
All quotation must be accompanied by earnest money deposit (EMD) of Rs.25,000/(Rupees Twenty five thousand only ) in the shape of Demand Draft/Bankers Cheque which
should be drawn in favour of Secretary, NCERT and payable at SBI, NCERT Branch New
Delhi. The EMD is liable to be forfeited, if the tenderer withdraw, amend, impair the
quotation in any respect. No interest will be paid on EMD. EMD will be refunded to the
tenderers after the finalisation of this tendering process.
6.
The successful bidder will be required to deposit the performance security @ 10% of the
total purchase value in the form of bank guarantee/DD/BG in favour of Secretary, NCERT
and payable at New Delhi. The performance security will remain valid for the 18 months
from the date of successful installation of the furniture items in the NCERT, for which no
interest will be paid thereof. In case of failure to submit the performance security, the EMD
amount deposited by the bidder shall be forfeited without any correspondence in the
matter.
The successful tenderer shall not sublet/transfer/assign the Contract further.
7
shall be submitted strictly in accordance with proforma enclosed
at
8
9
10
12
13
The tender should be addressed to Sr. Stores Officer, Central Store of S&S Section, Workshop
Building, NCERT Sri Aurobindo Marg, New Delhi-110016 within the specified date & time i.e.
up to 2.30 pm on 27.8.2015.
The right of acceptance of quotation will rest with the Council. NCERT is not bound to
accept the lowest quotation and reserves the right to reject or partially accept any or all
the tender(s) received without assigning any reasons
The rates should be quoted in figures as well as in words and should be inclusive of all
taxes/levies. Extra charges, if any, shall be borne by the tenderer.
No advance payment will be made. Those who don’t accept the above terms and
conditions need not quote their rates. The tenderer demanding advance payment in full
or part are liable to be rejected without any notice
Full payment will be made against the duly-stamped pre-receipted bill (in triplicate) after
receipt of goods in good and working condition.
14
In case the last day of receipt of quotation is declared a holiday on any account,
the tenders will be received on the following working day.
15
The tenderer must be available at his postal address furnished in the tender. Any
change in the address must be communicated to the NCERT well in time.
16
The goods purchased will be under guarantee/warranty for a period of 12 months
from the date of successful installation/in working condition at the respective
locations in NCERT. However, if the any items of the furniture is found defective
during the inspection, the same shall have to be replaced by you free of cost.
17
The firm will not lodge any claim with regard to interest for delay in settlement of his
dues due to any administrative reasons
18.
The quantity of packed lunch/fruity/pack of glucose biscuits is tentative and can
be increased or decrease.
19.
It may also be noted that furniture items of Godrej/BP-Ergo/Howorth/Geeken
make will be accepted only to NCERT. The bidder should be either original
manufacturer or the authorized dealer of the OEM. In this regard, a valid
authorization certificate of dealership should be enclosed with the tender
documents, failing which the tender will not be considered and rejected summarily
Yours faithfully
(J.P. Bhulania)
Sr. Store officer
Telphone No. 011-26534138
Mobile No. 09811122697
ANNEXURE- A
(This should be typed on your Firms Letter Head)
To
The Sr. Stores Officer,
Central Store of S&S Section,
Workshop Building, Sri Aurobindo Marg,
New Delhi – 110016.
Sub:- Supply of furniture items for the use in Director’s office-reg
Sir,
With reference to your quotation number………………………..dated…………………..
on the subject cited above, we are submitting our most competitive rates for the purchase
of furniture items of Godrej/BP-Ergo/Howorth/Geeken/Featherlite make only for the use in
Director’s office. However, the details of furniture items are given as under :
S.
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Description of packed lunch items
Qty
Executive Chair with high back with Metallic PP Arms
with Torsion Bar & Metallic powder coated metal
base, gas lift, leatherite tapestry
Executive Chair with low back medium back chair
Metallic PP Arms with Torsion Bar, gas lift, leatherite
tapestry
Wooden visitor chair with seat and back cushioned
with Handles, Leatherite tapestry seat & back
Sofa-set 3+1+1 wooden arms with fully upholstered
with leatherite
Central table (4x2) with SS pipe frame, PLPB Edge
Bended Top, 18mm thick, chrome finish
Sofa-set 3+1+1 Frame made out of good quality
seasoned assam teak wood duly anti termite
treatment. Seat & back is upholstered by Fabric
Central Table with
SS pipe frame, PLPB Edge
bended top, 18mm thick, chrome finish.
Visitor Steel bench sofa with chorome plated arms &
legs, perforated seat & back, silver grey powder
coated & chrome size-1820 (L) 690(D) 790(H)
Visitor bench with chorome plated arms & legs,
perforated seat & back, silver grey powder coated
& chrome size-1820 (L) 690(D) 790(H)
Wooden round table with proper stand as per
approved by client.
Visitor revolving chair for visitors with PU Arms, Nylon
base, Swivel Tilt mechanism, Gas Lift & Leatherite
Tapestry.
02
Unit Price in rupees
inclusive of taxes.
Rs……………….
02
Rs………………
06
Rs………………
01
Rs…………….
02
Rs…………….
01
Rs………………
01
Rs………………
03
Rs…………….
02
Rs…………….
01
Rs………………
06
Rs………………
We also undertake that all the terms and conditions of the tender documents are
acceptable to us.
We are also enclosing a DD/BC for an amount of
Rs…………………………………………………………………………………………………………as EMD
vide DD/BC No……………..………………..dated……………………………drawn on the Branch
……………………………………………………………………….in favour of Secretary, NCERT,
payable at New Delhi.
Yours faithfully
Signature……………………
Name of Firm and
with Rubber Stamp &
Date………………………....