MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, JANUARY 17, 2013
The Regular Meeting of the Board of Trustees of St. Louis Community College
was held on Thursday, January 17, 2013, at the Cosand Center, 300 S. Broadway,
pursuant to notice and in accordance with R.S. MO 610.020 as amended.
1.
Call to Order/Roll Call
Ms. Libby Fitzgerald, Chair, called the meeting to order at 7:04 p.m. The
following members of the Board of Trustees were present: Ms. Libby Fitzgerald,
Chair; Dr. Craig Larson, Vice Chair; Dr. Doris Graham, Trustee; Ms. Melissa
Hattman, Trustee; Ms. Hattie Jackson, Trustee, and Ms. Joan McGivney, Trustee.
Also present were Dr. Myrtle E.B. Dorsey, Chancellor; Mr. Marc Fried, Legal
Counsel, and Ms. Rebecca Garrison, Associate for Board Relations.
2.
Welcome to Guests
Ms. Fitzgerald welcomed all guests attending the meeting.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
None.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Ms. McGivney, and seconded by Ms. Hattman, the Board
unanimously adopted the agenda as revised, after adding a discussion on Strategic
Priorities to agenda item 8, and noting that typographical errors needed to be
corrected in section 9.4 on pages 5 and 7.
5.
Approval of the December 8, 2012 and December 20, 2012 Minutes
On motion by Ms. Jackson, and seconded by Dr. Graham, the Board unanimously
approved the December 8, 2012, work session and December 20, 2012, regular
meeting minutes.
6.
Approval of Resolution Re February 21, 2013 Executive Session of the
Board of Trustees
On motion by Dr. Larson, and seconded by Ms. Hattman, the Board unanimously
approved, by a roll-call vote, the resolution scheduling an executive session on
February 21, 2013, all as more fully set forth in Exhibit A attached hereto and by
this reference incorporated herein.
7.
Recognition of Student, Staff and Trustee Accomplishments
Ms. Susan King Edmiston, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
8.
Informational Presentation
a. Ms. Kelli Burns, Director of Institutional Research and Planning, provided
the Board with an enrollment report. Ms. Burns then answered questions
from the Board. Following Ms. Burns’ presentation, Dr. Joan Friend,
Director of Enrollment Management, and Ms. Regina Blackshear, Director
of District-wide Financial Aid and Scholarships, answered questions about
recruiting efforts and Pell grants.
b. The Board then discussed the Strategic Priorities for 2014-2016. Following
revision, the Strategic Priorities will be on the February 21, 2013, agenda for
Board approval.
9.
Approval of Consent Items
Consent items are approved by a single motion and vote unless otherwise
noted below.
9.1 Consent Item Motion and Vote
On motion by Dr. Larson and seconded by Ms. Jackson, the consent agenda
items were unanimously approved.
9.2 Academic and Student Affairs
No items.
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9.3
HUMAN RESOURCES
Human Resource Recommendations
The Board, by consent, approved the following resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves personnel
actions for certificated, physical plant and classified staff in accordance with
established policies of the District, all as more fully set forth in Exhibit B
attached to these minutes and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of the
District or her designee is hereby authorized and directed to execute for and
on behalf of the District, the appropriate contract or amendment to contract
for the affected personnel.
9.4
BID AWARDS
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids and/or
ratifies the contracts set forth in Exhibit C attached hereto and by this
reference incorporated herein, to the lowest responsible bidder for the
amounts indicated thereon and all in accordance with District specifications
specified in the contract numbers indicated; said funds to be paid from the
funds set forth in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the Board or the
District be and hereby is authorized and directed to execute an appropriate
contract in each instance.
9.5
FINANCE
Budget
3
Financial Reports
The Financial Reports appear on a quarterly basis, the next report will be in
February, 2013.
9.6 CONTRACTS AND/OR AGREEMENTS
Contracts and/or Agreements
The Board was requested to approve the acceptance or renewal of various
contracts, agreements and resolutions.
The Board, by consent, approved the following resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit D attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board of the
District be and hereby is authorized and directed to execute an appropriate
contract in each instance.
9.7 ACCEPTANCE OF EXTERNAL FUNDS
Acceptance of External Funds
The Board, by consent, approved the following resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more fully set
forth in Exhibit E attached hereto and by this reference incorporated herein;
and
FURTHER RESOLVED, that the Chancellor be and hereby is authorized
and directed to express appreciation, where appropriate, for and on behalf of
the District; and
4
FURTHER RESOLVED, that with respect to federal grants for work-study
programs, the Agency involved will be billed for matching funds and for
Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts with
said agencies in each instance.
9.8 INSURANCE
No items.
10. COMMUNICATIONS
10.1 Chancellor’s Report
Dr. Dorsey gave kudos to Forest Park Library Services for participating in the
National Endowment for the Humanities (NEH) Bridging Cultures Initiative
(Muslim Journeys Bookshelf). NEH will provide Forest Park with a scholarselected group of books, films, and DVDs along with various other materials on
the Muslim culture.
Dr. Dorsey gave a status update to the Board on several task forces, including
retention, recruitment and graduation, college culture and the re-engineering of
CAC/CIAC. She further stated she has a meeting with Doug Hurst and Cindy
Campbell on January 25th.
Dr. Dorsey then concluded her remarks by stating that she is aware of the recent
incidents at local colleges and that Chief Stewart is working to make our campuses
as safe as possible by being proactive.
10.2 For the Good of the College Report
On behalf of the Board, Ms. Fitzgerald wished everyone a safe and Happy New
Year.
Ms. Fitzgerald said the Board has been very busy since the first of the year. Dr.
Doris Graham was among more than 800 people who attended the Governor’s
Prayer Breakfast in Jefferson City on January 9th. In addition to this important
networking opportunity with our State Senators and Representatives, Dr. Graham
5
was able to hear from Mr. David Steward, Chief Executive Officer of World Wide
Technology.
On January 12th, the Board conducted its annual planning work session, where the
College’s Strategic Priorities were discussed. The Board also heard from
Foundation Board members about the Foundation Strategic Plan.
Ms. Fitzgerald concluded her report by stating that Dr. Craig Larson attended the
Missouri Community College Legislative Breakfast on Wednesday. This annual
breakfast provides a less formal, more social setting to build and grow
relationships with legislators, and is a great time to impress upon them the good
work St. Louis Community College is doing for their constituents.
10.3 Citizens Desiring to Address the Board Regarding Other Concerns
None.
10.4 Board Member Comments
Dr. Graham thanked the Board for their support and thanked Ms. Garrison for
traveling with her to Jefferson City to the Governor’s Breakfast.
Ms. McGivney thanked Mr. Kent Kay, Vice Chancellor for Finance and
Administration, for his budget presentations and congratulated Dr. George Wasson
and Dr. Rod Nunn on completion of their Ph.D. programs.
Ms. McGivney then said she enjoyed the recent Faculty Lecture Award at
Meramec with Professor Michael Hauser.
Ms. McGivney then noted that she is running for re-election for the Sub district 3
seat.
Ms. Hattman said she attended a reception in Jefferson City for State
Representative Rick Stream, who was presented with the Missouri Community
College Association’s Legislator Award at the November Board meeting. She said
she promoted higher education as often as possible.
Ms. Fitzgerald then announced Vice President of Academic Affairs Ashok
Agrawal is retiring from the College. She thanked Mr. Agrawal for his years of
service.
6
14.
NEW BUSINESS
None.
15.
ADJOURNMENT
There being no other or further business to come before the Board, the meeting
was adjourned at 8:31 p.m.
Respectfully submitted,
Rebecca Garrison
Associate for Board Relations
7
MEMORANDUM
To:
Board of Trustees
FROM:
Myrtle E.B. Dorsey
DATE:
January 15, 2013
SUBJECT:
Board Agenda Modifications
Section
Page
No.
Revision
9.6
1
Add
Agreement between NAI DESCO and St. Louis Community College
Board approval is requested for a commission agreement between St. Louis
Community College and NAI DESCO for the lease or lease renewal of property
located at the Corporate College to three specific potential tenants. The term
of this agreement is 180 days. The realtor commission is between 2% and 6%
of the base rentals payable to the college.
#6 Resolution Re February 21, 2013 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 2004), schedules the holding of a closed meeting, record and vote on
February 21, 2013 at 6 p.m. at the Cosand Center, 300 S. Broadway, St. Louis,
Missouri, in the Executive Board room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups
of St. Louis Community College and the work product related thereto (Section
610.021 [10]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[8]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 2004.
January 17, 2013
Board Agenda
HUMAN RESOURCES AGENDA SUMMARY
APPOINTMENTS / FULL-TIME CLASSIFIED STAFF
1
CLASSIFICATION REVIEW / CLASSIFIED STAFF
3
SABBATICAL LEAVE RECOMMENDATIONS
13
INFORMATION ONLY:
RETIREMENTS / FULL-TIME FACULTY
2
RETIREMENTS / FULL-TIME CLASSIFIED STAFF
1
RESIGNATIONS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
1
RESIGNATIONS / FULL-TIME FACULTY
1
01/17/13
APPOINTMENTS / FULL-TIME CLASSIFIED STAFF
NAME
CURRENT
OR NEW
EMPLOYEE
Stanojevic,
Nikolina
N
LOC
FP
TITLE
PAY
RATE
RGE
Housekeeper
n/a
$12.49/hr
COMMENTS
Replacement for David Vo.
Internally funded.
Probationary rate.
EFFECTIVE
DATE
01/21/13
CLASSIFICATION REVIEW / CLASSIFIED STAFF
-1NAME
LOC
TITLE
RGE
FY13
BASE
RATE
NEW
BASE
RATE
COMMENTS
EFFECTIVE
DATE
Mueller,
Kimberly
CC
To:
From:
Executive Assistant
Human Resources Associate
PN 9
CN 7
$39,230.55
$44,679.00
Reclassification.
Minimum for the range.
01/18/13
Bajoras,
Glenda
CC
To:
From:
Employment Representative
Human Resources Clerk
CN 6
CN 4
$33,348.37
$35,554.00
Reclassification.
Minimum for the range.
01/18/13
Kell, Jana
CC
To:
From:
Administrative Secretary
Human Resources/Legal
Clerk
CN 5
CN 4
$32,179.00
$34,000.00
Reclassification.
Salary is in accord with
Board Policy F.5
Position Changes.
01/18/13
01/17/13
2013 – 2014 SABBATICAL LEAVE RECOMMENDATIONS
NAME
LOCATION
TITLE
EFFECTIVE DATE
-2-
Bhavsar, Neelima
Fox, Sharon
Lewis, Christine
Serns, Susan
Wachal, Barbara
FV
FV
FV
FV
FV
Associate Professor (Biology)
Professor (Library Services)
Associate Professor (Mathematics)
Associate Professor (Reading)
Associate Professor (English)
Summer 2013; Summer 2014
Spring 2014
Summer 2013; Summer 2014
Summer 2013; Summer 2014
Spring 2014
Blalock, Kay
Fuller, Michael
Gaines, Karen
Schneider, Jeff
M
M
M
M
Professor (History)
Professor (Sociology/Anthropology)
Professor (Mathematics)
Associate Professor (English)
Fall 2013
Fall 2013; Spring 2014
Fall 2013
Spring 2014
Daniel, Paul
Hulsey, Keith
FP
FP
Associate Professor (Information Systems)
Associate Professor (ESL)
Summer 2013; Summer 2014
Summer 2013; Summer 2014
Graville, Teri
Welty, Dorothy
W
W
Assistant Professor (Mathematics)
Assistant Professor (Psychology)
Fall 2013
Fall 2013
01/17/13
INFORMATION ONLY
RETIREMENTS / FULL-TIME FACULTY
NAME
LOCATION
TITLE
COMMENTS
EFFECTIVE
DATE
McDoniel, Lawrence
MC
Professor
(English)
40 years of service
06/30/13
Mahony, Elizabeth
MC
Professor
(English)
29 years of service
06/30/13
-3RETIREMENTS / FULL-TIME CLASSIFIED STAFF
NAME
Montgomery, Ruth
LOCATION
CC
TITLE
Administrative Secretary II
(Physical Facilities)
COMMENTS
9 years of service
EFFECTIVE
DATE
02/28/13
01/17/13
RESIGNATIONS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
NAME
LOCATION
Basom, Holly
FV
TITLE
Project Associate II
(Counseling)
EFFECTIVE
DATE
2 years of service
01/03/13
COMMENTS
EFFECTIVE
DATE
-4-
COMMENTS
RESIGNATIONS / FULL-TIME FACULTY
NAME
Bruce, David
LOCATION
MC
TITLE
Assistant Professor
(Criminal Justice)
5 months of service
12/31/12
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for rental of feature films for public performances to SWANK MOTION
PICTURES INC., in an amount estimated at $25,000.00 annually, for a period of three (3) full years and four (4) months, to begin
February 26, 2013.
Description
This contract will be used by the Student Activities Department at Meramec and Instructional Resources for the rental of feature films
for public and district-wide classroom performances. The bid was sent to six (6) potential bidders; however, only one responded. The
recommended bidder holds exclusive distribution rights for the films in their inventory and meets all requirements. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0003110
The evaluation of this bid, which opened December 10, 2012, is listed below:
Bidders
SWANK MOTION PICTURES INC. (general catalog feature films)
Price Range
$300.00 to $675.00 per title
Funding
Expenditures against this contract will be made from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00 over the term of the contract. Advertisements were run in the
St. Louis Argus, St. Louis American and the St. Louis Post-Dispatch.
1
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of retail grocery products to DIERBERGS
MARKETS, INC., SCHNUCKS MARKETS, INC. and SHOP N’SAVE WAREHOUSE FOODS INC., in an amount estimated at
$25,000.00 annually, which no guaranteed amount to any one vendor, for a period of three (3) full years and five (5) months, to begin
February 1, 2013
Description
This contract will be used district-wide by a wide range of departments, including the Hospitality/Restaurant Management Program,
Family and Consumer Sciences Departments and Child Care Center for the purchase of food products and small quantities of
hospitality items. All responding bidders are being recommended for award to afford staff the widest selection of product and price,
as well as provide convenient access to stores in close proximity of the campuses. No known minority-owned or woman-owned
business enterprise participated in this bid process.
Bid – B0003108
The evaluation of this bid, which opened December 10, 2012, is listed below:
Bidders
DIERBERGS MARKETS, INC.
SCHNUCKS MARKETS, INC.
SHOP N’SAVE WAREHOUSE
FOODS, INC.
Terms of Purchase
College purchase order or in-store charge account for authorized users only
College purchase order or college purchasing-card for authorized users only
College purchase order or in-store charge account for authorized users only
Funding
Expenditures against this contract will be made from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00 over the term of the contract. Advertisements were run in the
St. Louis Argus, St. Louis American and the St. Louis Post-Dispatch.
2
Recommendation for Ratification/Purchasing
Board ratification is requested for the extension and the award of additional funds to the following contract:
Contract B0003040 with COLLEGIATE ADMISSION & RETENTION SOLUTIONS for an Emergency Student Support Call
Center was originally approved for award by the Board of Trustees on June 28, 2012 and expired December 21, 2012. The college is
in the process of evaluating a bid for a long term contract for these services; Board ratification is requested for a month to month
extension up to six (6) months and an estimated award increase of up to $250,000.00 for this contract.
Funding
Expenditures against this contract will be funded from current operating budgets.
3
Recommendation for Award/Maintenance/Physical Facilities
Board approval is requested for the award of a five-month service agreement for district wide window cleaning services, with an option to renew the agreement for a
second, third, fourth and fifth year.
Description:
This agreement provides window-cleaning services for all locations. Only the outside windows at Forest Park will be cleaned. Inside and outside windows at other
locations will be cleaned.
All figures are based on a yearly cost and will be prorated for the balance of the year. The five-month agreement will expire June 30, 2013 and is renewable at the
College’s option for a second, third, fourth and fifth year (based on our fiscal year). No known minority company submitted a bid for this project.
Harrison
Education
Florissant
Valley
Meramec
South
County
Clearview Window Cleaning, LLC
$2,880.00 $3,190.00+ $4,580.00
$700.00
Archway Window Cleaning, LLC
$2,300.00
$7,100.00
$4,300.00
$1,300.00
Continental Maintenance Contractors,
Inc., dba ICON Window Cleaning (ICON) $1,084.00+ $4,247.00
$3,820.00+
$513.00+
Glass Pro, LLC
$2,220.00
$6,400.00
$4,575.00
$960.00
Hercules Window Cleaning Company
$12,717.00
$5,325.00
$4,997.13
$1,078.51
Hudson Services dba HBS, Inc.
No Bid
No Bid
No Bid
No Bid
Blue Sky Window Cleaning, Inc.
Disqualified*
$7,184.00
$13,000.00
$4,294.00
$7,000.00
$1,644.00
$1,500.00+
$4,313.00
$4,200.00+
$6,515.00+
$11,130.00
$9,505.00
No Bid
$4,294.00+
$6,240.00
$7,450.00
$7,800.00
$1,566.00
$2,280.00
$2,680.00
$4,755.00
$5,580.00
$4,280.00
$5,885.00
No Bid
Bidder
+
Cosand Center
Corporate
College
Forest
Park
Wildwood
Low bid awards
* Blue Sky Window Cleaning, Inc. was unable to fulfill agreement specification insurance requirements and was disqualified. Continental Maintenance Contractors, Inc.,
dba ICON Window Cleaning (ICON) and Clearview Window Cleaning, LLC bid the same amount for the Meramec campus. ICON is being recommended because their
unit pricing is lower than Clearview’s.
Funding:
These agreements will be funded from the current operating budget.
.
4
Recommendation for Award/Physical Facilities:
Board approval is requested for award of a contract to renovate the Forest Park Student Center to Wachter, inc., in an amount of
$2,034,500.00 for the Base Bid plus Alternates #1 and #2.
Description:
The final plans for the Student Center Renovation at Forest Park were presented to the Board at the April 26, 2012 BOT
Meeting. A recommendation for Award of Consulting Agreement to Hastings+Chivetta Architects, Inc., for the Design of
Student Center Renovation was approved at the August 15, 2012 BOT Meeting. Three minority companies and one womenowned company participated in this bid process.
Specific work includes:







The existing Bookstore will be redesigned and moved to the rear of the Student Center.
The area previously occupied by the Bookstore will be renovated to house a First Stop enrollment
area (formerly Admissions), a Student Life Office, and a computer area.
As previously discussed, the Highlander Lounge will not move, but will receive new carpet, ceiling
and wall treatments.
A new area for the Cashiers will be constructed on the first floor, and the Business Office will be
relocated adjacent to Cashiers to simplify operations.
Financial Aid Services will move to the first floor.
The entry doors will be replaced and the Lobby will receive new ceiling, lighting and flooring.
An Advising and Counseling office, Student Lounges, Game Room and Career Services Area will be created
after the entire second floor is renovated.
Alternate #1 will provide new packaged air conditioning units for the Highlander Lounge.
Alternate #2 will replace the exhaust hoods, in the production and instructional kitchen area, and alter the exhausting of equipment as
directed by the Fire Marshall to comply with updated building codes.
Hastings+Chivetta Architects, Inc., and Physical Facilities/Engineering and Design Department prepared the plans and specifications for
the Base Bid and Alternate #1. Alternate #2 was designed by William Tao & Associates.
5
Bid – F 13 402, Renovation of Student Center
The results of this bid, which opened December 17, 2012, are listed below
Alternate #1
Contractors:
Base Bid
Air Cond
Wachter, inc.
$ 1,746,000.00
$ 65,500.00
HOF Construction, Inc.
1,775,000.00
68,700.00
Korte Construction Company dba
The Korte Company
1,887,000.00
64,500.00
C. Rallo Contracting Company, Inc.
1,953,000.00
73,000.00
Demien Construction Company
1,995,000.00
68,000.00
Morrissey Construction Company
2,050,000.00
65,675.00
Wright Construction Services, Inc.
2,095,000.00
70,000.00
Subtotal
1,811,500.00
1,843,700.00
Alternate #2
Exhaust Hoods
$ 223,000.00
218,000.00
1,951,500.00
2,026,000.00
2,063,000.00
2,115,675.00
2,165,000.00
241,700.00
247,000.00
215,000.00
246,410.00
223,000.00
Raineri Construction, LLC
Interior Construction Services, Ltd.
John Kalicak Construction, Inc.
Hankins Construction Company
Caldwell Contracting Company
1,861,080.00
1,947,500.00
1,966,800.00
2,147,500.00
2,154,000.00
1,793,300.00
1,881,000.00
1,898,000.00
2,080,000.00
2,065,000.00
67,780.00
66,500.00
68,800.00
67,500.00
89,000.00
Total
$ 2,034,500.00
2,061,700.00
2,193,200.00
2,273,000.00
2,278,000.00
2,362,085.00
2,388,000.00
No Bid
No Bid
No Bid
No Bid
No Bid
Funding:
This project will be funded from the Capital Budget.
Advertisements:
The College places newspaper advertisements, in compliance with Board policy, on those bid estimated to exceed $15,000.00.
6
Recommendation for Change Order:
Board approval is requested for ratification and approval of change orders to the scope of work and value of the C. Rollo contract to
repair the Forest Park Plaza Deck due to the discovery of unforeseen structural issues when the brick pavers were removed from the
south portion of the plaza. The change orders involve estimated credits of $176,000 for elimination of the repair of the north portion of
the plaza from the scope of work and $1,500 for the clean-up of water damage. The change orders also include an estimated increase of
$236,500 for additional work to repair deteriorated sections of the deck, including material, labor, scaffolding, additional waterproofing
and structural investigation not included in the original contract.
The repair for the north portion of the deck should be bid this spring and a contract issued for work starting after the spring semester.
The repair specifications should include projected deck repairs and enhanced water protection based on the costs incurred for this
contract. An estimate for the contract for the north portion of the plaza is estimated at $400,000.
Original Contract Price
Credits:
Scope of work reduction for elimination of the North
portion of the deck
Water Clean up
Total Credits
Increases:
Additional work to repair deteriorated sections of the
South portion of the deck
Additional scaffolding, waterproofing and structural
investigation
Total Increases
$ 409,000
(176,000)
(1,500)
$ (177,500)
218,500
18,000
$ 236,500
Total Estimated Contract Price for South portion of deck
$ 468,000
Estimated budget for repair of North portion of the plaza
to be bid in Spring and completed after the Spring
semester
$ 400,000
Estimated Total Project Cost
$ 868,000
7
Background and Description:
Overview: C. Rallo was awarded a contract to remove and replace approximately 17,650 square feet of brick paving from the area
between the East and West Wings, surrounding Towers D and E. Work was to be performed approximately half the total area at a time
to allow continued access to the campus. The contract was awarded at a bid cost of $409,000.
Scope of Work: The contracted work was to remove the existing brick paving, insulation board and waterproofing from the deck
surface, install a fluid applied waterproofing membrane, sloped lightweight concrete insulation, an additional waterproofing membrane,
and top with exposed aggregate concrete. All drains in the area were to be replaced with larger capacity drains.
Structural Issues: The initial work was based on an examination of the underside of the deck that revealed an area of approximately 130
square feet requiring complete replacement of the structural deck, and the repair is included in the contract price. No other areas showed
similar deterioration, so no additional structural repairs are included in the contract.
Progress of Work: When the brick on the south half of the plaza was removed, the top of the structural deck showed a number of
unforeseen areas of deterioration. The structural engineer of record recommended that these areas be repaired to ensure the structural
integrity of the deck was maintained. The engineer identified 3 separate levels of repair, ranging from surface patching to replacement of
the reinforcing in the deck. The contractor has provided a square foot cost for each type of repair, and will commence the repair work the
week of December 3rd.
Recommendations: The repairs to the exposed half of the deck were initially estimated at $180,000. Subsequently, this estimate has
increased to $236,500. A STLCC Architectural Tech and/or Construction Inspector are on site at all times these repairs are being
performed to record the type and size of repairs, and the College will be charged only for the repairs made.
Because of the extended time to test the deck, design the additional work, and make the needed repairs, it is not possible, given winter
weather conditions, to complete the other half of the work at this time. It is recommended that the north portion of the plaza be
eliminated from this contract (approximately 46% of the total), and a future contract be competitively bid, including the expected
structural repair at a later date. The College will receive a credit of $176,000 for the work not performed.
Funding:
This project will be funded from the Capital Budget.
8
No Items this Month
Financial Reports will appear on a Quarterly
Basis, in November, February, May and August
Agreement between Lee and Associates Commercial Real Estate Services and St.
Louis Community College
Board approval is requested for an agreement between St. Louis Community College
and Lee and Associates Commercial Real Estate Services for brokerage services for
the Corporate College. The term of this agreement is one year, beginning February 1,
2013. The realtor commission is 6% (standard commercial terms) of the base rentals
payable to the college for new leases.
Description
The commercial listing with NAI/Desco for brokerage services for Corporate College
(3221 McKelvey) ended 6/30/2012 and included a 180 day run out provision.
STLCC solicited proposals from and interviewed three (3) commercial brokerage firms:
Commercial Realty Associates, Cushman Wakefield, and Lee & Associates.
Commissions were comparable, and the selection was based upon identification of target
tenant prospects and the related marketing approach.
The target lease rate is $17.95 per rentable square foot. We anticipate the lease terms will
require up to $25 per rentable square foot as a tenant improvement allowance and
possible rent concessions.
Agreement between Keppler Associates and St. Louis Community College
It is recommended that the Board of Trustees authorize Keppler Associates to enter into an
agreement with St. Louis Community College in the amount of $5,000 in exchange for the
services of John Bul Dau as the Meramec campus' Diversity Committee featured speaker on
April 25, 2013, including one night's lodging for Mr. Dau.
1
Office of Vice Chancellor for Academic and Student Affairs
Contracts and Agreements
Clinical Agreements
The college recommends that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students enrolled in
these programs.
Participant
Program/Campus
Operation Food Search
Human Services – All campuses
Transfer Articulation Agreement – Harris-Stowe State University
It is recommended that the Board of Trustees approve an articulation agreement between
St. Louis Community College and Harris-Stowe State University. This agreement will
allow students who complete the Associate in Arts in Life Sciences degree and/or
Associate in Arts in General Transfer Studies degree to transfer seamlessly to
Harris-Stowe State University Bachelor of Science in Biology.
Transfer Articulation Agreement – Harris-Stowe State University
It is recommended that the Board of Trustees approve an articulation agreement between
St. Louis Community College and Harris-Stowe State University. This agreement will
allow students who complete the Associate in Arts in Mathematics degree to transfer
seamlessly to Harris-Stowe State University Bachelor of Science in Mathematics.
Transfer Articulation Agreement – University of Missouri-Columbia
It is recommended that the Board of Trustees approve an articulation agreement between
St. Louis Community College and University of Missouri-Columbia. This agreement
will allow students who complete the Associate in Applied Science in Nursing degree to
transfer seamlessly to University of Missouri-Columbia Bachelor of Science in Nursing.
Transfer Articulation Agreement – Webster University
It is recommended that the Board of Trustees approve an articulation agreement between
St. Louis Community College and Webster University. This agreement will allow
students who complete the Associate in Applied Science in Nursing degree to transfer
seamlessly to Webster University Bachelor of Science in Nursing.
Dual Credit Agreement – St. Louis Public School District
It is recommended that the Board of Trustees approve a dual credit agreement between
St. Louis Community College and St. Louis Public School District. This agreement will
allow students who participate in the Project Lead the Way program to earn twelve (12)
Board Meeting 01/17/13
2
Effective
Date
12/04/12
credit hours toward the Associate in Applied Science degree in Computer Integrated
Manufacturing.
Dual Credit Agreement – St. Louis Special School District
It is recommended that the Board of Trustees approve a dual credit agreement between
St. Louis Community College and St. Louis Special School District. This agreement will
allow students who participate in EMT Program to earn eight (8) credit hours toward the
Emergency Medical Technology Certificate of Specialization and/or Certificate of
Proficiency.
Board Meeting 01/17/13
3
Economic Development and Workforce Solutions
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services to employers in the St. Louis region.
Funding Source
Linn State
Technical College
Title of Program and/or Purpose
Technical Training
Manager: Stephen Long
Campus
Date
Amount
Workforce
Solutions
Group
November 19, 2012
through
June 30, 2013
$15,000
(Previously reported
$29,200 – November,
2012. Total FY13 $44,200)
Ratification of Economic Agreements
The purpose of these agreements is to provide economic development for the St. Louis region.
Funding
Source
Construction
Training
Advancement
Foundation
Title of Program and/or Purpose
Enhance current job knowledge, while
building on skill base for future positions.
Manager: Stephen Long
Board Meeting 1-17 -13
4
Campus
Date
Amount
Workforce
Solutions
Group
July 1, 2012
through
June 30, 2013
Company
$154,471
DESE
$30,000
College
$13,000
CONTRACTS AND/OR AGREEMENTS
Consortium Agreement between East Central College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between East Central College and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. East Central College is one of the nine grant recipients within the state of
Missouri receiving federal funding to provide career training in modern manufacturing areas. The East
Central award will not exceed $1,170,948 for the grant period. Funding for this agreement is from the
U.S. Department of Labor TAACCCT grant awarded to St. Louis Community College and reported to the
Board on November 15, 2012.
Consortium Agreement between Mineral Area College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between Mineral Area College and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. Mineral Area College is one of the nine grant recipients within the state
of Missouri receiving federal funding to provide career training in modern manufacturing areas. The
Mineral Area award will not exceed $1,243,028 for the grant period. Funding for this agreement is from
the U.S. Department of Labor TAACCCT grant awarded to St. Louis Community College and reported to
the Board on November 15, 2012.
Consortium Agreement between North Central Missouri College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between North Central Missouri College and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. North Central Missouri College is one of the nine grant recipients within
the state of Missouri receiving federal funding to provide career training in modern manufacturing
areas. The North Central Missouri award will not exceed $876,417 for the grant period. Funding for this
agreement is from the U.S. Department of Labor TAACCCT grant awarded to St. Louis Community
College and reported to the Board on November 15, 2012.
Consortium Agreement between St. Charles Community College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between St. Charles Community College and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. St. Charles Community College is one of the nine grant recipients within
the state of Missouri receiving federal funding to provide career training in modern manufacturing
areas. The St. Charles Community College award will not exceed $1,442,729 for the grant period.
Funding for this agreement is from the U.S. Department of Labor TAACCCT grant awarded to St. Louis
Community College and reported to the Board on November 15, 2012.
5
CONTRACTS AND/OR AGREEMENTS
Consortium Agreement between State Fair Community College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between State Fair Community College and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. State Fair Community College is one of the nine grant recipients within
the state of Missouri receiving federal funding to provide career training in modern manufacturing
areas. The State Fair award will not exceed $995,785 for the grant period. Funding for this agreement is
from the U.S. Department of Labor TAACCCT grant awarded to St. Louis Community College and
reported to the Board on November 15, 2012.
Consortium Agreement between United Auto Workers – Labor, Employment and Training Center and
St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between United Auto Workers – Labor, Employment and Training Center (UAW-LETC) and St. Louis
Community College. This agreement is part of the MoManufacturing WINS grant. UAW-LETC is one of
the nine grant recipients within the state of Missouri receiving federal funding to provide career training
in modern manufacturing areas. The UAW-LETC award will not exceed $961,145 for the grant period.
Funding for this agreement is from the U.S. Department of Labor TAACCCT grant awarded to St. Louis
Community College and reported to the Board on November 15, 2012.
Consortium Agreement between Linn State Technical College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between Linn State Technical College and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. Linn State Technical College is one of the nine grant recipients within the
state of Missouri receiving federal funding to provide career training in modern manufacturing areas.
The Linn State award will not exceed $1,419,244 for the grant period. Funding for this agreement is from
the U.S. Department of Labor TAACCCT grant awarded to St. Louis Community College and reported to
the Board on November 15, 2012.
Consortium Agreement between Ozarks Technical Community College and St. Louis Community
College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between Ozarks Technical Community College (OTC) and St. Louis Community College. This agreement
is part of the MoManufacturing WINS grant. OTC is one of the nine grant recipients within the state of
Missouri receiving federal funding to provide career training in modern manufacturing areas. The OTC
award will not exceed $1,000,454 for the grant period. Funding for this agreement is from the U.S.
Department of Labor grant previously reported to the Board on November 15, 2012.
6
CONTRACTS AND/OR AGREEMENTS
Consortium Agreement between Metropolitan Community College and St. Louis Community College
It is requested that the Board of Trustees approve a Consortium Memorandum of Understanding
between Metropolitan Community College and St. Louis Community College. This agreement is part of
the MoManufacturing WINS grant. Metropolitan Community College is one of the nine grant recipients
within the state of Missouri receiving federal funding to provide career training in modern
manufacturing areas. The Metropolitan Community College award will not exceed $1,885,668 for the
grant period. Funding for this agreement is from the U.S. Department of Labor TAACCCT grant awarded
to St. Louis Community College and reported to the Board on November 15, 2012.
Memorandum of Understanding between Missouri Community College Association and St. Louis
Community College
It is requested that the Board of Trustees approve a Memorandum of Understanding between Missouri
Community College Association (MCCA) and St. Louis Community College. This agreement is part of the
MoManufacturing WINS grant. MCCA will provide staff and organizational support for all the grant
recipients under the consortium agreement and strategic direction to the Grant Project Director. This
agreement will not exceed the amount of $1,115,546 for the grant period. Funding for this agreement is
from the U.S. Department of Labor TAACCCT grant awarded to St. Louis Community College and
reported to the Board on November 15, 2012.
7
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
Department of Elementary
and Secondary Education
$
AMOUNT
PURPOSE
19,997.00
Grant to St. Louis Community College for the
Florissant Valley Child Development Center to
participate in the Early Childhood Child Care
Development Fund (CCDF) Grant Program.
The grant funds will increase the quality of
early childhood child care at the Child
Development Center by addressing the needs
of child motor skill development and
exploration through purchase and installation
of an outdoor bike path; purchase of additional
plants and mulch which will define outdoor
class room spaces; professional staff
development; and additional methods of
communication and learning for children of
varying abilities through partnership with a
trained service dog.
Project Period: 7/1/12-6/30/13
Project Director: Mary Krogmeier
Board Meeting 1-17-13
1
FUND
Restricted
CONTRACTS AND/OR AGREEMENTS
Resolution for Productive Living Board
It is recommended that the Board of Trustees approve the following resolution that will authorize the submittal of an application for
funds from the Productive Living Board for St. Louis County Citizens with Developmental Disabilities (“PLB”) and if the application
is approved by the “PLB” further authorizes a contract with the “PLB” for acceptance of funds and establishment of a program for
individuals with developmental disabilities during the period July 1, 2013 through June 30, 2014.
Resolution
With Respect To
Productive Living Board
For St. Louis County Citizens
with Developmental
Disabilities Contract
WHEREAS, the Board of Trustees wishes to authorize the College to submit an application for funds from the Productive
Living Board for St. Louis County Citizens with Developmental Disabilities (“PLB”) in the amount of $145,481
to continue the program established in 1993-94 which provides campus based support services for individuals with developmental
disabilities who desire to participate in appropriate continuing education classes offered to the general public by the College; and
WHEREAS, the Board of Trustees wishes to authorize the College to accept funds if the application is approved by the “PLB”
and to enter into a contract with the “PLB”, as submitted by the “PLB” for the period July 1, 2013 through June 30, 2014.
NOW THEREFORE, BE IT RESOLVED, that St. Louis Community College is hereby authorized to submit an application for
funds from the “PLB” and further authorized, if the application is approved by “PLB”, to enter into a contract submitted to the College
by the “PLB” for the period July 1, 2013 through June 30, 2014 in a form approved by the College Administrator; and
FURTHER RESOLVED, that the Chancellor for the College, or any Vice Chancellor, is hereby authorized to execute any said
contract and related agreement for and on behalf of St. Louis Community College in order that the College will be fully bound
thereby.
2
CONTRACTS AND/OR AGREEMENTS
Agreement between Youth for Understanding and St. Louis Community College
(additional funding)
The College will provide an international academic exchange experience for one
additional international student participating in the Youth for Understanding
Community College Program (YFU-CCP). The student will attend the 2013-2014
academic year for a total compensation to the College of $16,630.
The original agreement between Youth for Understanding—USA (YFU USA) and
St. Louis Community College, Florissant Valley campus was approved by Board on
August 18, 2012. The term of the agreement is August 13, 2012 through May 23,
2014.
3