MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, DECEMBER 14, 2006
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, December 14, 2006, at the Cosand Center, 300
S. Broadway, St. Louis, MO, pursuant to notice and in accordance with R.S.
MO 610.020 as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Mr. Robert Nelson, President, called the meeting to order at 7:22 p.m. The
following members of the Board of Trustees were present: Mr. Robert
Nelson, President; Ms. Denise Chachere, Vice President; Dr. Dolores Gunn,
Trustee; Ms. Margo McNeil, Trustee; Dr. Joann Ordinachev, Trustee and Mr.
Michael Rohrbacker, Trustee.
Also present were Dr. Henry Shannon, Chancellor; Ms. Tina Odo, General
Counsel; and Rebecca Garrison, Administrative Associate to the Board of
Trustees.
2.
Welcome to Guests
Mr. Nelson welcomed Congressman Wm. Lacy Clay and presented him with
gifts from SLCC. Florissant Valley President Marcia Pfeiffer welcomed Mr.
Tony Zaun of the Georgetown University Center for Intercultural
Development and Education, and Susan McKnight, Campus CASS
Coordinator, thanking them for their work with the CASS program.
3.
Resolution of Appreciation
Mr. Nelson read a resolution of appreciation for retiring Campus President
Lynn Suydam, all as more fully set forth in Exhibit A attached hereto and by
this reference incorporated herein.
4.
Citizens Desiring to Address the Board Regarding Agenda Items
None.
5.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker, the Board unanimously adopted the agenda as
revised after tabling an assignment for Gary Sibbits to serve as Department
Chair of the Information Systems department at Meramec. Trustee McNeil
advised that Mr. Sibbits would remain in the position in an acting capacity
until the Board had time to review documentation related to the assignment.
6.
Acceptance of November 16, 2006 Minutes
There being no corrections noted to the November 16, 2006 minutes, they
were accepted as written.
7.
Approval of Resolution Re January 18, 2007 Executive Session of the
Board of Trustees
On motion by Dr. Gunn, the Board unanimously approved, by a roll call vote,
the resolution scheduling an executive session on January 18, 2007, all as
more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
8.
Foundation Report
Deborah Godwin gave the Quarterly Foundation Report and answered
questions from the Board.
Dr. Shannon announced that the College had received a check for $15,000
from Mrs. Carolyn Clark for the Wildwood campus capital needs. Dr.
Shannon thanked Peggy Ashton of the Foundation for her work in meeting
with Mrs. Clark.
Ms. Chachere complimented Ms. Godwin on her recent strategic planning
session with the Foundation Board.
2
9.
Recognition of Student, Staff and Trustee Accomplishments
Susan King Edmiston, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
10. Ratification of Trustee Expenditure Report
On motion by Ms. McNeil, the Board unanimously ratified an expense report
for Trustee Nelson from the MCCA Conference.
11. Authorization of Chancellor Travel
On motion by Dr. Gunn, the Board unanimously approved Dr. Shannon’s
travel to The Council for Adult and Experiential Learning Board meeting, the
League Innovations 2007 Conference and the RC-2000 Board Meeting.
12. Appointment of Commissioner to Tax Increment Financing
Commission
On motion by Mr. Rohrbacker, the Board unanimously approved the
appointment of Mr. Don Cuvo as Commissioner to the City St. Louis Tax
Increment Finance Commission.
13. Approval of Certified Resolution
On motion by Dr. Gunn, the Board unanimously approved a resolution
authorizing the execution of the second terminable option contract for certain
real property all as more fully set forth in Exhibit A attached hereto and by
this reference incorporated herein.
II.
INSTRUCTION AND STUDENT SERVICES
14.
Approval of Program Recommendations and Revisions
On motion by Mr. Rohrbacker, the Board approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
3
Higher Education.
III.
HUMAN RESOURCES
15.
Human Resource Recommendations
On motion by Dr. Ordinachev, the Board unanimously approved the
following Resolution regarding human resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all
as more fully set forth in Exhibit C attached to these minutes
and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of
the District or his designee is hereby authorized and directed to
execute for and on behalf of the District, the appropriate contract or
amendment to contract for the affected personnel.
IV.
BID AWARDS
16.
Acceptance of Bids/Ratification of Contracts
On motion by Mr. Rohrbacker, the Board unanimously approved the
following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D attached hereto
and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
4
V.
BUSINESS & FINANCE
17.
Budget
A.
Financial Reports
The following financial reports as of November, 2006, were submitted for the
Board’s information: executive summary, budget status report general
operating fund through November 30, 2006, budget status reports – auxiliary,
rental of facilities and agency: July 1, 2006 – November 30, 2006, student
financial aid fund, July 1, 2006 – November 30, 2006, Center for Business
Industry and Labor budget status report: July 1, 2006 – November 30, 2006,
and restricted general fund budget status report: July 1, 2006 – November 30,
2006.
B. Warrant Check Register – November 30, 2006
On motion by Dr. Gunn, the Board unanimously approved all expenditures
made in accordance with the Warrant Check Register for the month ending
November 30, 2006.
C.
Ratification of Investments
The Board ratified investments/daily repurchase agreements made by the
Treasurer of the District during the month of November, 2006, for which bids
had been received in accordance with Board Policy, all as more fully set forth
in Exhibit E attached hereto and by this reference incorporated herein.
VI.
CONTRACTS AND/OR AGREEMENTS
18.
Contracts and/or Agreements
The Board was requested to approve the acceptance on renewal of various
contracts, agreements and resolutions.
On motion by Dr. Ordinachev, the Board unanimously approved the
following resolution regarding the acceptance or renewal of various contracts,
agreements and resolutions between the District and various agencies,
corporations and individuals located throughout the District:
5
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit F attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
the District be and hereby is authorized and directed to execute an
appropriate in each instance.
VII. EXTERNAL FUNDS
19.
Acceptance of External Funds
On motion by Dr. Gunn, the Board unanimously approved the following
resolution regarding the acceptance of grants, contracts and equipment
donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein; and FURTHER RESOLVED, that the Chancellor
be and hereby is authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for workstudy programs, the Agency involved will be billed for matching funds
and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts
with said agencies in each instance.
VIII. INSURANCE RECOMMENDATION
20.
No items.
IX.
GENERAL FUNCTIONS, CONTD.
Mr. Rohrbacker left the meeting at 8:01 p.m.
6
21.
Chancellor’s Report
Dr. Shannon distributed a proposed organizational structure and
answered questions from the Board.
22. Citizens Desiring to Address the Board Regarding Other Topics
None.
X.
NEW BUSINESS
Ms. Chachere informed the public that the Board was in receipt of the initial
results from the Proposition EJ Campaign Finance inquiry and has adopted
Board policies to prevent errors in the campaign activity from happening in
the future. She then moved that the Proposition EJ Committee take the lead
role in any further inquiry with the full cooperation of Peter Ruger and any
other public agency needed to pursue issues and that Mr. Ruger keep the
Board informed of developments.
Ms. McNeil, Dr. Gunn and Mr. Nelson all mirrored the comments made by
Ms. Chachere in support of her motion.
On a roll call vote, with Mr. Rohrbacker being absent, the Board unanimously
approved Ms. Chachere’s motion.
ADJOURNMENT
There being no other or further business to come before the Board, on a
motion by Dr. Ordinachev and a roll call vote, the Board voted to adjourn to
executive session at 8:21 p.m.
Respectfully submitted,
Rebecca Garrison
Administrative Associate to the Board
of Trustees
7
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
December 14, 2006
SUBJECT:
Board Agenda Modifications
Tab
I
Page Number
1
Revision
6.1.3 Agreement between Coro Leadership Center and St. Louis
Community College-Meramec
It is recommended that the Board of Trustees approve a payment of
$10,000 to Coro Leadership Center. Coro Leadership Center will
provide six (6) three-hour community-based learning activities for 20
students enrolled in a Meramec pilot Capstone course entitled Service
as Leadership: Civic Engagement in the St. Louis Community. The
community-based learning activities will be coordinated with the class
meeting and will be in keeping with the goals and objectives of the
course, which is scheduled for the Spring 2007 semester. Funding for
these activities will be provided from the Meramec President’s
Initiative Fund.
#7
Resolution Re January 18, 2007 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 2004), schedules the holding of a closed meeting, record and vote on
January 18, 2007 at 6:00 p.m., at the Cosand Center, 300 S. Broadway, St. Louis,
MO, in the Executive Board Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 2004.
December 14, 2006
Board Agenda
#3
Resolution of Appreciation – E. Lynn Suydam
RESOLUTION OF APPRECIATION
E. Lynn Suydam
WHEREAS, E. Lynn Suydam was appointed president of St. Louis Community CollegeMeramec in 1999 and served admirably in that position through January 2007 and
WHEREAS, during his term as campus president he was instrumental in identifying the site and
conceptualizing the plans for the South County Education and University Center, resulting in
enhanced opportunities for SLCC students to pursue a four-year degree through partnerships
with University of Missouri-St. Louis, Southeast Missouri State and Harris-Stowe State
University; and
WHEREAS, Dr. Suydam advanced service-area high school partnerships by entering into a
dialogue with school district administrators on students’ successful transition from high school to
college and by supporting programs such as Project Launch, Transitions and the Project Team
Recruitment Mobile Registration Unit; and
WHEREAS, Dr. Suydam has played a critical role in fostering the inclusion of civic
engagement and service learning in the core curriculum; and
WHEREAS, Dr. Suydam instituted a campus planning process that invited participation and
input from all levels of the campus community; and
WHEREAS, during his more than seven years as president, he dedicated himself to ensuring
quality education for students, promoting the College as a community partner and bridging the
gap between the community college and four-year institutions;
NOW THEREFORE BE IT RESOLVED, that the Board of Trustees expresses sincere and
heartfelt appreciation to Dr. E. Lynn Suydam for his service to the College and wishes him
success in his community service endeavors; and
BE IT FURTHER RESOLVED, this expression of gratitude and appreciation be made a
permanent part of the record of the Board of Trustees this fourteenth day of December, 2006.
___________________________
Robert Nelson
Board President
__________________
Date
#12
Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. Don Cuvo, Executive Director of the St.
Louis Mental Health Board of Trustees as the TIF Commissioner to serve on the
City of St. Louis Tax Increment Financing Commission (TIF), in connection with
the tax increment financing (TIF) district including the Ice House, Grand &
Shenandoah, and The Foundry. Mr. Cuvo will represent the College and the
interests of the other affected public taxing entities: Metropolitan Zoological Park
& Museum District, Office for Mentally Retarded Developmental Disabilities
Resources (MRDD), St. Louis Public Library, and the Missouri Division of Family
Services.
#13
Recommended Approval of Certified Resolution of the
Junior College District of St. Louis, St. Louis County,
Missouri, authorizing the Execution of the Second
Terminable Option Contract for Certain Real Property
Located in the City of St. Louis, Missouri from the Land
Reutilization Authority of the City of St. Louis, and the
Taking of Certain Other Actions in Connection Therewith.
WHEREAS, The Junior College District of St. Louis, St. Louis County, Missouri (the
“College”) desires to purchase certain real property, located within the City of St. Louis for the
construction of a new educational center; and
WHEREAS, the Land Reutilization Authority of the City of St. Louis (the “Seller”) owns
certain lands (“Land(s)”) that the College believes would serve the needs of a proposed
educational center for the College; and
WHEREAS, the College and the Seller are supportive of future development of certain real
property located in the City of St. Louis.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of The Junior College
District of St. Louis, St. Louis County, Missouri as follows:
RESOLVED, that the College take the necessary steps to further investigate and enter into a
Second Terminable Option Contract to acquire the Land from the Seller pursuant to and in
accordance with the terms and conditions of the Second Terminable Option Contract, including
without limitation the possible purchase of the Land for the purchase price of Twenty-Six
Thousand Dollars ($26,000.00); and
FURTHER RESOLVED, that the President of the Board of Trustees of the College, Robert C.
Nelson, and Henry D. Shannon, Chancellor, each are hereby authorized and directed on behalf of
and in the name of the College, and as President of the Board of Trustees and Chancellor thereof,
respectively, to execute and deliver all instruments, documents, agreements, amendments,
supplements, modifications, extensions, renewals, and replacements thereto and thereof, and to
do any and all other acts, each, any and all as said President or Chancellor shall deem necessary,
convenient or advisable in his or her sole discretion to consummate the transactions referenced
herein and in the Second Terminable Option Contract; and
FURTHER RESOLVED, that any and all actions of the College and its officers employees, and
agents undertaken in connection with Second Terminable Option Contract and the transactions
contemplated therein up to the date of this Resolution are hereby approved, ratified, and
confirmed.
ADOPTED this ______ day of ______________, 2006.
II. Instruction and Student Services
It is recommended that the Board approve the revised African-American Studies Certificate of Specialization approved
and submitted by the District Curriculum Committee.
Program:
Campus:
Effective:
African-American Studies
Certificate of Specialization
FP
Spring 2007
Impact Statement
The addition of these courses will definitely have an impact in broadening the student’s awareness of his/her heritage, as well
as give the student more choices from the list of electives.
Current Program
Revised Program
African-American Studies
Certificate of Specialization
Forest Park
African-American Studies
Certificate of Specialization
Forest Park
HUM:106 Black Humanities
PHL: 105 Black Philosophy (or)
ENG: 217 Major Black Writers*
PSY: 200 General Psychology (Black Emphasis)
HST: 137 African-American History I (or)
HST: 138 African-American History II*
SOC: 101 Introduction to Sociology
(Black Emphasis)
XXX:.xxx African-American Studies
approved elective
3
HUM:106 Black Humanities
PHL: 105 Black Philosophy (or)
ENG: 217 Major Black Writers*
PSY: 200 General Psychology (Black Emphasis)
HST: 137 African-American History I (or)
HST: 138 African-American History II*
SOC: 101 Introduction to Sociology
(Black Emphasis)
XXX:.xxx African-American Studies
approved elective
3
3
3
3
3
Electives
*Required courses not selected may be taken as an
elective course or any of the following courses:
ART: 104 Major Black Artists
ECO: 103 Economics of the Black Experience
HUM:209 Blacks and the World of Cinema
PHL: 106 Black Religion
PSC: 106 Blacks and the American Political
Process
PSC: 204 Politics of African Nations
Program Total
3
3
3
3
3
Electives
*Required courses not selected may be taken as an
elective course or any of the following courses:
3
3
3
3
ART: 104 Major Black Artists
ECO: 103 Economics of the Black Experience
HST:130 African History I
HST:131 African History II
HUM:209 Blacks and the World of Cinema
PHL: 106 Black Religion
PSC: 106 Blacks and the American Political
Process
PSC: 204 Politics of African Nations
3
3
18 credits
Program Total
Board Meeting 12/14/06
3
1
3
3
3
3
3
3
3
3
18 credits
12/14/06
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
Boul, Timothy
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
N
CC
TITLE
Project Associate II
ANNUAL
RATE
RANGE
P8
$36,118*
EFFECTIVE
DATE
01/02/07-06/30/07
* Minimum salary for the range
This is a new, temporary, externally-funded position.
3.1
APPOINTMENTS/FULL- TIME FACULTY
-1-
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Hizer, Karen
C
M
Instructor II/Teacher Education
IV-G
$49,484*
01/08/07-05/14/07
Frison, Tommie
C
FP
Assistant Professor/Biology
V-G
55,919*
01/08/07-05/14/07
Patton, Michael
C
M
Assistant Professor/Economics
V-A
51,154**
01/08/07-05/14/07
NAME
TITLE
* Salary is in accordance with Board Policy D1, Faculty/Initial Placement.
** Minimum salary for the range
Hizer & Frison: Replacement positions
Patton: Temporary, one-semester only appointment.
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
12/14/06
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Hunter, Audrey
C
FP
Hammill, Susan
C
Young, Sherry
RANGE
PAY
RATE
EFFECTIVE
DATE
Student Services Assistant II
4
$977.47 bi-wk*
01/02/07
FV
Library Associate, Part-time,
Continuing
5
16.42/hr**
12/15/06
C
FP
Housekeeper
-
10.64/hr*
01/02/07
McClain, LaQuita
C
FP
Administrative Clerk, Part-time,
Continuing
3
10.49/hr*
12/15/06
Lakes, Joyce
C
CC
Accounting Clerk II
5
1,071.50 bi-wk*
01/02/07
Brown, Amy
C
FV
Educational Assistant II, Part-time,
Continuing
6
13.89/hr*
01/16/07
NAME
TITLE
-2-
* Minimum salary for the range
** Current rate in part-time, temporary position.
All are replacement positions.
3.1
APPOINTMENTS/PROFESSIONAL/PART-TIME, CONTINUING
NAME
Bond, Samantha
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
C
M
* Minimum salary for the range
Replacement position
TITLE
Continuing Education Specialist
RANGE
PAY
RATE
EFFECTIVE
DATE
P8
$16.65/hr
01/02/07
12/14/06
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
Marshall, Joseph
ANNUAL
RATE
EFFECTIVE
DATE
LOCATION
TITLE
RANGE
CC
From: Supervisor, Maintenance/HVAC (College-wide)
To: Construction Project Facilitator
P 10
P 10
$57,554.14
(no change)
12/15/06-06/30/07
From: Executive Dean
To: Acting College President
A 22
A 28
108,253.08
119,078.38*
01/16/07-06/30/07
Divine, Ann
M
* Increase in base compensation is in accordance with Administrative Procedures E2.2, Interim Appointments.
Marshall: Replacement position
Divine: Temporary, acting position; ending date may be earlier than 06/30/07.
-33.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/FACULTY
NAME
LOCATION
TITLE
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
Lodhi, Afzal
From: FP
To: W
Professor/Biology
VII-0
$82,517
01/08/07-05/14/07
Roach, Timothy
From: FP
To: W
Professor/English
VII-C
66,855
01/08/07-05/14/07
Both are new positions.
12/14/06
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
Hinton, Hubert
FV
TITLE
From: Lead Housekeeper
To: Housekeeper
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
-
$13.73/hr
13.17/hr*
12/18/06
Oberfranc, Marion
From: FV
To: M
Housekeeper
-
13.17/hr
12/15/06
Young, Lisa
From: FP
To: FV
Housekeeper
-
13.17/hr
12/18/06
Bottger, JoAnn
From: M
To: CC
Secretary, Part-time, Continuing
Secretary (full-time)
4
4
11.79/hr
977.47 bi-wk*
01/02/07
FV
From: Lead Groundskeeper
To: Receiving & Shipping Clerk
-
17.02/hr
19.97/hr*
12/18/06
Rowland, Stephen
FV
From: Groundskeeper
To: Lead Groundskeeper
-
16.21/hr
17.02/hr*
12/18/06
4
4
987.00 bi-wk
(no change)
01/02/07
6
8
1,167.08 bi-wk
1,410.96 bi-wk*
12/15/06
-4-
Benoist, Matthew
Robinson, LaTonya
Figgs, Larre
From: FP
To: FV
CC
Secretary, temporary
Secretary (probationary)
From: Administrative Secretary II
To: Administrative Assistant II
* Minimum salary for the range
Oberfranc, Young, Bottger, Benoist, Rowland, Robinson & Figgs are all replacement positions.
12/14/06
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
Gunn, Celestia
FV
TITLE
RANGE
Administrative Secretary II
6
ANNUAL
RATE
From: 1,225.62 bi-wk
To: 1,299.15 bi-wk*
EFFECTIVE
DATE
07/17/06-06/30/07
* Salary increase is in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article XXI Additional Compensation.
For additional duties of another position; ending date may be earlier than 06/30/07.
-4a3.2
OTHER PERSONNEL ACTIONS/DEPARTMENT CHAIRS AND PROGRAM DIRECTORS AT MERAMEC 2006-2007
Department Chair
Information Office Systems
This will be effective January 2, 2007.
Gary Sibbitts
12/14/06
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CERTIFICATED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
M
Associate Professor/Art
11/08/06-05/14/07
Etling, Nancy
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
FP
Housekeeper
11/08/06-02/18/07
Morgan, Daniel
-53.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
Roberts, Matthew
LOCATION
TITLE
EFFECTIVE
DATE
CC
Human Resources Information System Specialist
12/04/06
Resignation
3.4
OTHER PERSONNEL ACTIONS/RETIREMENTS/CLASSIFIED STAFF
NAME
Podleski, James
10 years of service
LOCATION
TITLE
EFFECTIVE
DATE
FV
General Maintenance Mechanic
11/30/06
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
Manager, South County Education & University Center (SCEUC)
CLASSIFICATION:
REPORTS TO:
Professional
Dean, Continuing Education & Special Programs (MC)
SUPERVISION GIVEN: Advisor, Student Support Specialist, Coordinator of Student
Services, Administrative Secretary, Off-Campus Admissions, Registration,
Business Office Assistant, Educational Assistant III
POSITION SUMMARY:
Performs duties necessary to direct the overall functioning of the South County
Education and University Center (SCEUC); develops with the Campus Deans and
Department Chairs credit and non-credit program offerings; facilitates student
services including admissions, registration, cashiering, advising, financial aid,
disability support services, placement testing, academic support, and student
activities; assists with marketing and recruitment activities; serves as liaison with
the off-campus Center, the main campus, and the District Office.
PRIMARY DUTIES PERFORMED:
EF
Oversees the functions at the off-campus center that provides a One Stop service
for students for admission, payment, and/or registration for classes. Schedules
office staff, coordinates policies and procedures with the main campus, and
listens to and responds to any student complaints.
EF
Plans, in cooperation with campus Deans, Department Chairs and Discipline Area
Program Coordinators, the credit courses offered at the Center. Tracks class
enrollments each semester; interacts with department chairs regarding class
cancellations; notifies students of cancelled classes and assists in adjusting their
schedules.
EF
Develops, in cooperation with Campus Community Relations, the brochure that
advertises credit courses at the Center each semester; collaborates with specific
businesses/libraries in the community for distribution.
EF
Communicates with faculty; assists faculty by troubleshooting media equipment
problems and providing any instruction needed. Facilitates ITV services for the
Center.
EF
Oversees the Advising, Financial Aid, Placement Testing, and Access services;
coordinates these services with the main campus.
EF
Oversees Academic Support Services at the Center: Open computer labs, writing
tutors, peer tutoring, supplementary instruction, library services, math tutors.
Date Issued: 11/06
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 3
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF
Markets and oversees student activities at the Center; works with Student Life
office on campus to fund events.
EF
Assesses the housekeeping/groundskeeping services and provides feedback to
the Campus Manager, Physical Facilities regarding the quality of services.
Interacts with the housekeepers/groundskeepers to address set-up needs and
special accommodations. Fields faculty/student complaints regarding condition
of the facility and grounds.
EF
Collaborates with Director, Maintenance in identifying maintenance issues;
submits work orders for projects; provides feedback on the services provided.
EF
Collaborates with Campus Technology Support Staff to insure administrative
and instructional computers are ready for use. Provides wireless laptops for
faculty and student use; monitors usage.
EF
Responsible for safety at the Center: awareness of potential safety issues and
communication with appropriate campus or district staff to address. Interacts
with Campus Police Chief for police coverage during evening hours.
EF
Handles emergencies at the Center: calls police directly or works through
Campus police.
EF
Interacts with Universities that offer classes at SCEUC: assigns classrooms,
troubleshoots problems, invoices for use of space.
Performs other job related duties as assigned.
JOB SPECIFICATIONS:
(1)KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of admissions standards.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Knowledge of organizational structure, workflow, and operating procedures.
Knowledge of computerized student information systems.
Employee development and performance management skills.
Skill in organizing resources and establishing priorities.
Skill in examining operations and procedures, formulating policy, and developing and
implementing new strategies and procedures.
Date Issued: 11/06
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 3
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
Strong interpersonal and communication skills and the ability to work effectively with
a wide range of constituencies in a diverse community.
Ability to maintain confidentiality of records and information.
Ability to gather data, compile information, and prepare reports.
Ability to make administrative/procedural decisions and judgments.
(2)QUALIFICATIONS/EXPERIENCE:
Bachelor’s Degree and over seven (7) years relevant progressively responsible full-time
experience. Master’s Degree preferred.
Date Issued: 11/06
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 3 of 3
4.1.1
Recommendation for Award/Purchasing
Board Meeting 12/14/06
Board approval is requested for the renewal and/or award of additional funds for the two contracts listed below:
A. Contract Q043003 with UNIVERSITY OF MISSOURI COOPERATIVE with DELL MARKETING, for the purchase of
Dell microcomputer equipment, printers and file servers was originally approved for use by the College by the Board of
Trustees on October 16, 2004, Agenda Item 4.1.4, in an amount not to exceed $2,000,000, for a period of fifteen months, with
an option to renew for two (2) subsequent one-year periods, to begin September 17, 2004. The contract award was amended
on May 19, 2005, Agenda Item 4.1.1-A, with an increase in the award amount to $4,000,000 and again on December 15, 2005,
Agenda Item 4.1.1-A, with a one-year extension and an increase in award amount to $5,000,000. The University of Missouri
is currently in negotiations with Dell for a one-year renewal of their contract. In order to continue use of this contract until the
renewal agreement is in place, the following action is requested:
Current approved award amount:
Requested approval of additional funds:
Current contract expiration date:
Revised contract expiration date:
$5,000,000.00
none required
December 31, 2006
March 31, 2007 (+ three months)
1
B. Contract B0001854 with CRESCENT PLUMBING SUPPLY, J. A. SEXAUER, INC. and MILFORD SUPPLY
COMPANY, for the routine purchase of plumbing supplies was originally approved for award by the Board of Trustees on
February 17, 2005, Agenda Item 4.1.5, in an amount not to exceed $100,000, for a period of three (3) full years, to begin
March 1, 2005. This contract was amended on April 27, 2006, Agenda Item 4.1.1-b, with a $100,000 increase in the award
amount, for a total award amount to date of $200,000. The current available balance is $27,355.52 and the average monthly
expenditure over the past twenty-one (21) months has been $8,222. Based upon this expenditure pattern, the following action
is requested:
Current approved award amount:
Requested approval of additional funds:
Revised total contract award amount:
Current contract expiration date:
Total contract period:
$200,000.00
+ $150,000.00
$350,000.00 ($8,222/month x 36 months = $295,992)
February 28, 2008
36 months (no change)
4.1.1
Recommendation for Award/Purchasing (cont.)
Board Meeting 12/14/06
Funding
Expenditures are funded from current capital and current operating budgets, as well as from external funds.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis American, the
St. Louis Argus, the Metro Sentinel and the St. Louis Post-Dispatch.
2
4.1.2
Recommendation for Award/Purchasing
Board Meeting 12/14/06
Board approval is requested for the award of a contract for the routine purchase of assessment materials to THE COLLEGE
BOARD, in an amount not to exceed $80,000.00, for a period of one (1) full year, to begin January 30, 2007.
Description
This contract will be used by the Assessment Departments at all College locations for the purchase of Accuplacer Tests routinely
used in assessment of student proficiencies. The recommended bidder is the sole supplier of this product and the quotation request
was therefore conducted on a restricted basis. The College Board is neither a known minority-owned nor woman-owned business
enterprise.
Bid – B0002211
The evaluation of this bid, which opened November 16, 2006, is listed below:
3
Product/Service Description
Accuplacer Pre-Test
College-Level Mathematics Test
Companion Pre-Test (One subject) and scoring
Special Format Companion Pre-Test
Special Format Answer Sheet
Accuplacer Post-Test
College-level Mathematics Post-Test
Est. Annual Usage
35,000
3,000
3,000
3
500
6,000
600
Unit Price
1.60
1.60
2.10
225.00
1.50
1.60
1.60
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings are not run on items
available from only one source.
4.1.3
Recommendation for Award/Purchasing
Board Meeting 12/14/06
Board Approval is requested for the renewal of the Blackboard annual license agreement and annual renewal of Presidium Learning
license with BLACKBOARD, INC., in an amount not to exceed $409,731.00, for a period of three (3) full years, to begin March
28, 2007.
Description
Blackboard is the College adopted web-based instructional platform. The annual fee for this license includes the usage rights,
maintenance and technical support. Presidium Learning is a comprehensive managed contact center solution which supports
Blackboard. The annual fee for this license provides faculty and students with managed services such as 24/7, night, weekend, and
overflow call center support; real-time chat tool with technical support representatives; self help student and online support;
knowledge databases and access to animated tutorials related to Blackboard applications. Blackboard is the sole source for both
products, precluding a competitive bid. The recommended bidder is neither a known minority-owned nor woman-owned business
enterprise.
Bid –B0002222
Item Description
4
Blackboard License
Presidium Learning License
Year
07/08
$69,400
$61,483
Year
08/09
$72,870
$62,160
Year
09/10
$76,513
$67,305
3-Year
Total
$218,783
$190,948
$409,731
Funding
This purchase will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements are not run on items available from only
one source.
4.1.4
Recommendation for Award/Purchasing
Board Meeting 12/14/06
Board approval is requested for the purchase of four (4) #DM1000 mail equipment systems with two years of maintenance and meter
equipment rental costs, from PITNEY BOWES, in an amount of $96,485.00.
Description
The new mailing systems will replace obsolete equipment located at the Cosand Center and the three campus locations. Replacement is
required to remain compliant with the United States Postal Service mandated Phase III/IV regulations; all conversions must be completed by
January 1, 2007. The purchase will include all equipment, software, meter rentals and two years of maintenance. The recommended bidder
offered the only totally compliant bid. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid - B0002174
The evaluation of this bid which opened September 12, 2006, is listed below:
Bidders
PITNEY BOWES #1
Product Offered
Pitney Bowes #DM1000
Total Two Year Cost
$ 96,485.00
Each of the bids offered below, in varying degrees, failed to meet one or more of the performance and technical requirements stipulated in the
bid specifications:
5
Neopost, Inc.
Sawyer Mailing Systems #2
Sawyer Mailing Systems #3
Pitney Bowes #2
Mailing Methods, Inc.
Sawyer Mailing Systems #1
Neopost #IJ110
Hasler #WJ250
Hasler #WJ250
Pitney Bowes #DM900
Hasler #WJ250
Hasler #WJ250
$ 64,748.20
79,020.00
87,332.00
88,275.00
104,422.00
109,732.00
Funding
This purchases will be funded from Capital Fund 06/07; General Review item #DW-1-CC
Advertisement
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis Post-Dispatch, the St. Louis American
and the St. Louis Argus.
4.1.5
Recommendation for Award/Purchasing
Board Meeting 12/14/06
Board approval is requested for the award of a contract for the routine purchase of emergency medical equipment and supplies to
PROGRESSIVE MEDICAL INTERNATIONAL, TRI-ANIM HEALTH SERVICES, INC., ALLIANCE MEDICAL, INC.,
MMS MEDICAL AKA MIDWEST MEDICAL SUPPLY, WORLD POINT, BOUND TREE MEDICAL, LLC., LAERDAL
MEDICAL CORP., CHANNING BETE COMPANY, EVER READY FIRST AID, POCKET NURSE, EDWARDS MEDICAL
CORP., ARMSTONG MEDICAL IND., ZOLL MEDICAL CORPORATION, MEDTRONIC EMERGENCY RESPONSE
SYSTEMS and GOLDEN PACIFIC HEALTHCARE PRODUCTS, in an amount not to exceed $250,000.00, with no guaranteed
amount to any one vendor, for a period of three (3) full years, to begin December 22, 2006.
Description
This contract will be used by the Allied Health and Continuing Education departments district-wide to purchase items used in
classroom instruction. All responding bidders are recommended for award because of the wide range of products used and to
allow departments to make the best combination of price and item selection available. No known minority-owned or womanowned business enterprise participated in this bid process.
6
Bid – B0002181
The evaluation of this bid, which opened October 20, 2006, is listed on the following page.
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated at $75,000.00. Advertisements were placed in the St. Louis Argus, the St. Louis
American and the St. Louis Post-Dispatch.
4.1.5
Recommendation for Award/Purchasing (cont.)
Board Meeting 12/14/06
Bid – B0002181
A summary of the bid is listed below:
STANDARD USAGE PRODUCTS
Bidders
TRI-ANIM HEALTH SERVICES, INC.
ALLIANCE MEDICAL, INC.
BOUND TREE MEDICAL, LLC.
PROGRESSIVE MEDICAL, INT.
MMS MEDICAL
WORLD POINT
Number of Requested Items
or Product Lines Offered
329
312
263
254
230
131
SPECIALTY PRODUCTS
7
Bidders
EVER READY FIRST AID
LAERDAL MEDICAL CORP.
CHANNING BETE COMPANY
POCKET NURSE
EDWARDS MEDICAL SUPPLY
ARMSTRONG MEDICAL IND.
ZOLL MEDICAL CORPORATION
MEDTRONIC EMERGENCY RESPONSE SYS.
GOLDEN PACIFIC HEALTHCARE PRODUCTS
Number of Requested Items
or Product Lines Offered
95
86
83
70
60
12
12
4
1
4.1.6
Recommendation for Award/Purchasing
Board Meeting 12/14/06
Board approval is requested to allow the continued use of the cooperative transportation contract NACS-07, for in-bound and outbound freight, administered by the NATIONAL ASSOCIATION OF CAMPUS STORES (NACS), in an amount estimated at
$65,000.00, for a period of one (1) full year, to begin January 2, 2007.
Description
The St. Louis Community College Bookstores are members of the National Association of Campus Stores (NACS). NACS uses
the transportation buying power of its membership to negotiate an annual contract for in-bound and out-bound shipping service
rates for books and miscellaneous other items purchased for resale in College Bookstores. The College annually evaluates the
market and continues to believe that the rates available through this cooperative are better than the College’s volume alone would
qualify for in an independently issued bid.
This is the seventh annual request presented to the Board to cooperatively use the NACS cooperative contract. The initial
recommendation for award was approved in December, 2000 and continued use of this cooperative contract has continued to
receive annual approval by the Board of Trustees. The contract service providers are FedEx Ground, UPS Freight, Con-Way
Transportation and Yellow Freight Systems. The recommended award amount is based upon current and estimated future
purchases and their related transportation logistics and estimated costs. The current contract is scheduled to expire on January 1,
2007.
8
Funding
All costs related to the use of this contract will be funded from auxiliary enterprise budgets.
Board Meeting 12/14/06
4.1.7
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the purchase of inclement weather surface treatment chemicals to
CARGILL, INC. and INTERCHEM, INC. in an amount not to exceed $45,000, with no guaranteed amount to any one vendor, for
a period of three (3) full years, to begin December 15, 2006.
Description
This contract will be used by the Physical Facilities Departments at all College locations to purchase bulk road salt and calcium
chloride pellets to treat sidewalks, roads and parking facilities during inclement weather for ice and snow accumulation. The bid
was awarded on a section-by-section basis. The recommended bidders offered the best overall pricing for their respective sections
and meet all requirements of the bid. Two bidders were disqualified for failure to provide all requested information and/or failure
to completely meet all product specifications. No known minority-owned or woman-owned business enterprise participated in this
bid process.
Bid – B0002208
The evaluation of this bid, which opened November 27, 2006, is listed below:
9
Bidders - Section I, Bulk Salt
CARGILL, INC.
Central Salt, LLC
Lange-Stegmann Co.
North American Salt Co.
Gunther Salt Co.
Price / Ton
$39.10
39.42
43.00
44.00
47.70
Bidders - Section II,Calcium Chloride
INTERCHEM, INC.
Royal Papers, Inc.
Gunther Salt Co.
Price / 50 lb bag
$ 9.80
10.75
14.50
Funding
All purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
Board Meeting 12/14/06
4.2.1
Request for Ratification/Purchasing
There are no requests for ratification for Purchasing this month.
10
Board Meeting 12/14/06
4.3.
Recommendation for Award/Physical Facilities:
There are no recommendations for award for Physical Facilities this month.
11
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through November 30, 2006
5.1.2
Budget Status Summary Report General Operating Fund through November 30,
2006
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and Agency: July 1, 2006 –
November 30, 2006
5.1.4
Student Financial Aid Fund: July 1, 2006 – November 30, 2006
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status Report: July 1, 2006
– November 30, 2006
5.1.6
Restricted General Fund Budget Status Report: July 1, 2006 – November 30, 2006
5.1.7
Warrant Check Register for November 2006
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements executed during the
month of November 2006
Board Meeting 12/14/06
1
5.1.1
Executive Summary December 14, 2006
(Financial Results Through 11/30/2006)
Revenue
The Budget Status Summary Report shows revenue of $55.9 million or 37.0% of
the budgeted revenue as compared to $56.3 million or 38.1% of the budget for the
prior year. Student fees is the revenue line responsible for the decrease. As
mentioned last month, the primary reason is a timing issue. Last month the
decrease was approximately $5.0 million for this line item while this month the
difference is less than $1.8 million. It is still too early in the spring semester
registration cycle to determine if student fees will be less than the budget for FY
’07.
Expenditures
Expenditures are $51.67 million or 38.0% of the budgeted expenditures as
compared to $51.72 million or 39.3% for the prior year. The decrease in the
operating expense category is the primary reason why FY 2007 expenditures are
lower than the prior year’s.
Transfers
Transfers are at $13.5 million or 84.8% of the budgeted transfers as compared to
$14.1 million or 84.9% of the budgeted transfers for the prior period. The
decrease in the total transfers amount is due primarily to the reduction in planned
transfers to capital.
Board Meeting 12/14/06
2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through November 30, 2006
5.1.2
Board Meeting 12/14/06
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget to
Date
Prior Year
Amount
% of Budget
to Date
3
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
56,170,000
45,087,669
45,732,432
4,050,820
151,040,921
56,170,000
45,087,669
45,732,432
4,050,820
151,040,921
3,500,276
18,807,459
31,789,512
1,805,778
55,903,024
6.2%
41.7%
69.5%
44.6%
37.0%
3,133,163
18,176,611
33,586,466
1,448,859
56,345,099
5.8%
40.9%
72.2%
52.7%
38.1%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
86,969,328
20,942,729
27,175,033
135,087,090
86,969,328
20,942,729
27,905,950
135,818,007
34,504,480
8,613,049
8,556,030
51,673,560
39.7%
41.1%
30.7%
38.0%
33,375,769
8,019,267
10,321,709
51,716,745
39.5%
40.7%
37.9%
39.3%
8,775,000
3,278,561
2,593,230
1,307,040
15,953,831
8,775,000
1,366,067
2,593,230
793,837
13,528,134
100.0%
41.7%
100.0%
60.7%
84.8%
9,489,682
1,366,067
2,593,230
699,552
14,148,531
100.0%
41.7%
100.0%
53.5%
84.9%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
730,917
8,775,000
3,278,561
2,593,230
1,307,040
15,953,831
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July, 2006 - November, 2006
Original
Budget
Revenue
Student Fees
Bookstore Sales
Copy Centers
Food Service / Vending
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
$
624,000
11,611,500
1,134,000
364,000
$
624,000
11,611,500
1,134,000
364,000
$
477,985
5,231,864
406,924
157,463
76.6%
45.1%
35.9%
43.3%
$
13,733,500
$
13,733,500
$
6,274,236
45.7%
$
1,831,690
371,286
2,107,821
8,370,230
$
1,831,690
371,286
2,107,821
8,370,230
$
686,513
134,570
734,864
4,111,228
37.5%
36.2%
34.9%
49.1%
$
12,681,027
$
12,681,027
$
5,667,176
44.7%
$
90,000
36,000
115,000
$
90,000
36,000
115,000
$
90,000
36,000
115,000
100.0%
100.0%
100.0%
Total Transfers
$
241,000
$
241,000
$
241,000
100.0%
Total Expenditures & Transfers
$
12,922,027
$
12,922,027
$
5,908,176
45.7%
Total Revenue
Expenditures
Salaries and Wages
Staff Benefits
Operating
Items for Resale
Total Expenditures
Transfers
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
Board Meeting 12/14/06
4
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July, 2006 - November, 2006
Original
Budget
Total Revenues
$
Prior Year's Funds
Expenditures
Total Expenditures
57,000
Adjusted
Budget
$
57,000
$
125,810
57,000
57,000
$
57,000
$
182,810
Actual
To Date
$
18,631
% of
Budget
To Date
32.7%
10,632
$
10,632
5.8%
5.1.3
St. Louis Community College
Budget Status Report
Agency Fund
July, 2006 - November, 2006
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
175,000
150,000
$
175,000
150,000
149,646
$
7,600
42,704
149,646
4.3%
28.5%
100.0%
$
325,000
$
474,646
$
199,950
42.1%
24,309
16.2%
$
24,309
16.2%
$
175,641
149,646
$
149,646
149,646
$
149,646
Funds in Excess of Expenditures
Board Meeting 12/14/06
Actual
To Date
$
Expenditures
Total Expenditures
Adjusted
Budget
% of
Budget
To Date
5
5.1.4
St. Louis Community College
Budget Status Report
Student Financial Aid Fund
July 2006-November 2006
Original
Budget *
Funds available
Federal Work Study - Federal Share
Prior Year's Funds
Federal Work Study - Institutional Match
Actual
% of
Revised
Budget
$635,584
89,974
552,370
$183,000
89,974
94,347
28.8%
100.0%
17.1%
206,396
10,684
54,270
39.1%
100.0%
40.3%
Revised
Budget
$635,584
529,876
Federal SEOG** - Federal Share
Prior Year's Funds
Federal SEOG** - Institutional Match
527,775
131,944
527,775
10,684
134,615
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
645,220
224,932
440,405
645,220
197,088
532,736
78,009
197,088
140,682
12.1%
100.0%
26.4%
$ 3,326,046
$ 1,054,449
31.7%
$1,277,928
673,074
842,308
532,736
$367,321
271,350
275,097
140,682
28.7%
40.3%
32.7%
26.4%
$ 3,326,046
$ 1,054,449
31.7%
Total funds available
$
3,135,736 *
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Total expenditures
$1,165,460
659,719
870,152
440,405
$
3,135,736 *
Federal Pell Grant Expenditures
$8,795,407
*Does not include $378,080 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
Board Meeting 12/14/06
6
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)
Budget Status Report
July, 2006 - November, 2006
Original
Budget
Adjusted
Budget
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$ 3,250,000
2,864,000
886,000
1,000,000
$ 3,250,000
2,864,000
886,000
1,000,000
$
444,806
1,445,154
886,000
1,000,000
13.7%
50.5%
100.0%
100.0%
Total Revenue / Resources
$ 8,000,000
$ 8,000,000
$ 3,775,961
47.2%
Expenditures
Salaries
Benefits
Operating
Capital
$ 2,100,000
378,000
5,447,000
75,000
$ 2,100,000
378,000
5,447,000
75,000
$
473,849
88,633
1,066,249
22.6%
23.4%
19.6%
0.0%
Total Expense
$ 8,000,000
$ 8,000,000
$ 1,628,731
20.4%
Board Meeting 12/14/06
7
Actual
To Date
% of Budget
To Date
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2006 - November, 2006
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenues / Resources
External Sources
Institutional Match
Total Revenue / Resources *
$17,377,548
1,965,012
$19,342,561
$5,811,517
1,291,779
$7,103,296
33.4%
65.7%
36.7%
Expenditures
Salaries
Benefits
Operating
Capital
Total Expense *
$7,450,482
2,214,620
9,133,459
544,000
$19,342,561
$3,070,105
831,400
1,587,062
51,265
$5,539,833
41.2%
37.5%
17.4%
9.4%
28.6%
* Does not include CBIL revenues or expenditures.
Board Meeting 12/14/06
8
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending November 30, 2006
that the check payments listed thereon have been issued in accordance with the
policies and procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted by the Board of
Trustees as defined in the 2006-2007 Fiscal Year Budgets, and there are sufficient
balances in each fund and subfund available for the expenditures for which
approval is hereto requested.
Board Meeting 12/14/06
9
5.2.1
Ratification of Investments
Executed During the Month of November 2006
Daily Repurchase Agreements
Purchased Through:
UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 14,746,780
Interest Earned:
$
Average Rate Earned:
64,777
5.345%
Range of Rates Earned: 5.340% ⎯ 5.350%
Other Investments
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
11/20/2006
Purchase Date:
11/20/2006
Fund:
General Fund
Fund:
General Fund
Type of Investment: U S Treasury Notes
Par Value: $2,500,000.00
Type of Investment: U S Treasury Notes
Par Value: $2,500,000.00
Cost of Investment: $ 2,483,984.38
Cost of Investment: $ 2,482,421.88
Maturity Date:
10/31/2007
Maturity Date:
11/30/2007
Investment Yield:
4.950%
Investment Yield:
4.959%
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
11/29/2006
Purchase Date:
11/29/2006
Fund:
General Fund
Fund:
General Fund
Type of Investment: Federal Home Loan Banks
Par Value: $1,000,000.00
Type of Investment: U S Treasury Notes
Par Value: $1,000,000.00
Cost of Investment: $ 986,943.73
Cost of Investment: $ 995,507.81
Maturity Date:
08/15/2007
Maturity Date:
12/31/2007
Investment Yield:
5.010%
Investment Yield:
4.801%
Board Meeting 12/14/06
10
6.
Contracts and/or Agreements
6.1.1
Agreement between St. Louis Job Corps Center and St. Louis
Community College
It is recommended that the Board of Trustees approve an agreement
between St. Louis Job Corps Center and St. Louis Community College
to provide education and training for qualified students. The College shall
provide qualified St. Louis Job Corps Center students with college level
courses geared toward the completion of Baccalaureate studies in those
areas the College offers degrees, including but not limited to general
courses and other courses toward an associate or bachelor’s degree.
Qualified students shall participate in any programs of their choosing
offered by the College in accordance with the 2006-2007 Catalog. The
number of participants shall not exceed thirty (30). The duration of the
contract is through July 2007.
6.1.2
Agreement between Wolf Hollow Golf Club and
Community College-Meramec
St. Louis
Approval is requested for St. Louis Community College-Meramec to
enter into an agreement with Wolf Hollow Golf Club as the location for
the Annual Meramec Alumni Association Golf Tournament to be held
Friday, June 15, 2007. The tournament will raise funds for the alumni
scholarship program. All costs will be paid by participant fees and
sponsorships; there will be no cost to the College.
Board Meeting 12/14/06
1
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for
students enrolled in these programs.
Participant
City of Clayton Fire Department
Christian Hospital Northeast-Northwest
Marsha L. Marden, DMD
SSM DePaul Health Center
Board Meeting 12-14-06
2
Program/Campus
Effective Date
Emergency Medical TechnicianParamedic
District-wide
11-13-06
Physical Therapist Assistant
Meramec
8-1-06
Dental Assistant Program
Forest Park
11-18-06
Pharmacy Technician
Forest Park
9-18-06
Center for Business, Industry and Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide service development for the St. Louis
region.
Funding Source
Title of Program and/or Purpose
Campus
Date
Amount
September 1, 2006
through
June 30, 2007
November 6, 2006
through
June 30, 2007
$14,000
(Total amount of
contract $41,200)
$25,000 (Contract)
$16,000 (Contract)
Linn State
Technical School
To provide additional PLC training
Manager: Robert Serben
CBIL
ABB, Inc.
To provide assessment service
Impact Outcome: Assessing job profile
for certain positions within company.
Manager: Robert Serben
CBIL
Board Meeting 12-14-06
3
(Total amount of
contracts $41,000
Workforce and Community Development
6.3.2
Ratification of Economic Development Agreements
The purpose of these agreements is to provide economic development
services for the St. Louis region.
Funding Source
Title of Program and/or Purpose
Campus
Date
Amount
St. Louis Board
of Police
Commissioners
Provide on-going instructional resources and
training to Police Academy recruits and incumbent
officers.
WCD
September 5,
2006
through
June 30, 2007
(Employer)
$115,460
(College)
$50,000
(Total)
$165,460
Manager: Lorna Finch
Board Meeting 12-14-06
4
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
University of Missouri/
U.S. Department of
Education
$ 833,333
PURPOSE
A grant to St. Louis Community College to
partner with the University of Missouri at St.
Louis in the St. Louis in Gear for Success
(SLINGS) project funded by the U.S.
Department of Education. This project will
impact approximately 6,000 seventh-graders
in eight area school districts (FergusonFlorissant, Hazelwood, Jennings, Normandy,
Riverview Gardens, St. Louis Public Schools,
University City and Wellston). The award will
cover programming, including tours of
college campuses, educational and cultural
field trips and career exploration programs
and college scholarships. The program aims
to boost high school graduation and collegegoing rates for every seventh-grader in the
participating school districts, following the
students until they graduate from high school
in 2011. This award represents Year 2
funding of a six-year grant.
FUND
Restricted
Project Period: 9/1/06-8/31/07
Project Director: Michael Holmes
St. Louis County
Department of Human
Services
$ 114,870.63
Contract with St. Louis Community College
for the St. Louis Airline Industry National
Emergency Program. Funds will be used to
provide employment-related services for
eligible dislocated workers from the St. Louis
airline industry. This is a new award.
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Jane Boyle
St. Louis County
Department of Human
Services
$ 320,137.32
Contract with St. Louis Community College to
provide employment-related services to
dislocated workers from the St. Louis auto
industry. This is a new award.
Project Period: 7/1/06-6/30/07
Project Director: Jane Boyle
Board Meeting 12-14-06
1
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
PURPOSE
St. Louis County
Department of Human
Services
$ 36,993.66
Contract with St. Louis Community College to
provide employment-related services to
dislocated workers from the St. Louis auto
industry. This award represents additional
funds.
FUND
Restricted
Project Period: 7/1/05 - 6/30/06
Project Director: Jane Boyle
Department of Elementary
and Secondary Education
(DESE), Hubbell Killark
Electric (Company)
$ 11,500 (DESE)
$ 10,000 (Company)
$ 21,500 Total
Grant to St. Louis Community College for the
Hubbell Killark Electric Company
Customized Training Program designed with
the following components: ISO9001:2000
Development, Training and Implementation;
Lean Manufacturing Training; and
Leadership Training. This is a new award.
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Department of Elementary
and Secondary Education
(DESE), ABB, Inc.
(Company)
$ 28,750 (DESE)
$ 25,000 (Company)
$ 53,750 Total
Grant to St. Louis Community College for the
ABB, Inc. Customized Training Program
designed with the following components:
Technical; ISO9000/9001; Quality; and
Supervisory Leadership. This is a new
award.
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Department of Elementary
and Secondary Education
(DESE), Grossman Iron
and Steel (Company)
$ 11,500 (DESE)
$ 10,000 (Company)
$ 21,500 Total
Grant to St. Louis Community College for the
Grossman Iron and Steel Company
Customized Training Program designed with
the following components: Lean
Manufacturing Concepts Development and
Training; Kaizen Development and Training;
and Maintenance Electrical and
Programmable Logic Controller Development
and Training. This is a new award.
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Board Meeting 12-14-06
2
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
PURPOSE
Department of Elementary
and Secondary Education
(DESE), Findlay
Industries, Inc.
(Company)
$ 23,000 (DESE)
$ 20,000 (Company)
$ 43,000 Total
Grant to St. Louis Community College for the Restricted
Findlay Industries, Inc. Company Customized
Training Program designed with the following
components: Technical; ISO/TS16949; and
Supervisory/Leadership. This is a new
award.
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Board Meeting 12-14-06
3
FUND
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2 Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
Bridge and Structural
Iron Workers
Local No. 396
$ 500.00
Donation to the Construction Prep Center.
Tomlin Trucking and
Brokerage, Inc.
H & L Metals, Inc.
$ 250.00
Donations to the Meramec Baseball team.
Student Aid
Kathleen Watts
$ 60.00
Donations to the Gers Memorial Scholarship
Fund on the Meramec campus. Gift is made in
honor of Rose Ellen Gers Kruvand on her 60th
birthday.
Student Aid
Meramec Academic
Advisors
$ 321.21
Donation to the Elvira Mehmedovic and Elma
Becirovic Book Scholarship Fund on the
Meramec campus.
Student Aid
Gloria Adeyemi
Anonymous
Lisa Avery
Cynthia Blake
M. Beth Blue
Janet Calcagno
Cheryl L. Cavallo
Mary Christman
Mary Christman
Joyce Christy
Margaret Clasby
Ethel Frese
Margaret Herning
Julie High
Martha Johnson
Kathy Kennedy
Michael Kenyon
Judy Mange
$ 100.00
$ 48.00
$ 50.00
$ 100.00
$ 20.00
$ 30.00
$ 100.00
$ 100.00
$ 25.00
$ 30.00
$ 25.00
$ 30.00
$ 20.00
$ 200.00
$ 25.00
$ 100.00
$ 100.00
$ 100.00
Donations to the Dee Shelton Loan Fund on the
Meramec campus.
Student Aid
Board Meeting 12-14-06
FUND
--
$ 500.00
4
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2 Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Betty Marshall
Maryville University
Carol Miller
Kelly Nowacki
Marcie Pattiz
Kathleen Price
Bobbie Proctor
Frances Rascher
Lewis Reece
Diane Sterett
James & Bonnie Tebbe
Ann Towey
Sandy Weiss
E. Lynn Suydam
$ 75.00
$ 25.00
$ 25.00
$ 100.00
$ 50.00
$ 50.00
$ 25.00
$ 75.00
$ 75.00
$ 20.00
$ 100.00
$ 25.00
$ 20.00
$100.00
Donations to the Dee Shelton Loan Fund on the
Meramec campus.
Student Aid
James Peterson
Mary Prchlik
Jason Rinehart
Bonnie Sabin
Padra Scott
Jennifer Dehner
$ 200.00
$ 50.00
$ 50.00
$ 100.00
$ 50.00
$ 50.00
Donations to the Ronald E. Stilwell Symphonic
Band Scholarship Fund on the Meramec
campus.
Student Aid
Board Meeting 12-14-06
5
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3 Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Kathy Murano
Kathy Murano is donating the
following to Meramec Library
Services: One (1) Book titled
“The Woman at the Washington
Zoo: Writings on Politics, Family
and Fate.” The estimated fair
market value is $26.95.
One (1) Book titled “The Twins of
Tribeca: A Novel.” The estimated
fair market value is $23.95.
The condition of the
donated books is
excellent. There are no
maintenance or delivery
costs associated with the
donation.
There are no
restrictions placed
on donation.
Edward Pfeifer
Edward Pfeifer is donating the
following to Florissant Valley
Library Services: One (1) DVD
Set titled “Takedown: The Fall of
the Last Mafia Empire.” The
donor’s estimated value is $16.00.
The condition of the
donated item is good.
There are no
maintenance or delivery
costs associated with the
donation.
There are no
restrictions placed
on donation.
Sharon Fox
Sharon Fox is donating the
following to Florissant Valley
Library Services: One (1) Book
titled: “The Crocodile Hunter:
The Incredible Life and
Adventures of Steve and Terri
Irwin.” The donor’s estimated
value is $25.00.
One (1) VHS titled “National
Geographic’s Wildlife Warriors.”
The donor’s estimated value is
$25.00.
The condition of the
donated items is new.
There are no
maintenance or delivery
costs associated with the
donation.
There are no
restrictions placed
on donation.
Board Meeting 12-14-06
6
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3 Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Sharon Fox
Sharon Fox is donating the
following to Meramec Library
Services: One (1) Book titled
“The Crocodile Hunter: The
Incredible Life and Adventures of
Steve and Terri Irwin.” The
donor’s estimated value is $25.00.
One (1) VHS titled “National
Geographic’s Wildlife Warriors.”
The donor’s estimated value is
$25.00.
The condition of the
donated items is good.
There are no
maintenance or delivery
costs associated with the
donation.
There are no
restrictions placed
on donation.
Pfizer, Inc.
Pfizer, Inc. is donating the
following to the Florissant Valley
campus: Six (6) pieces of
equipment to be used by students
for educational and training
purposes in the Chemical
Technology and Biotechnology
program. The estimated fair
market value is $34,500. This
donation is received from Pfizer,
Inc. through the St. Louis
Community Foundation.
The condition of the
There are no
donated equipment is
restrictions placed
excellent.
on donation.
It is anticipated there will
be approximately $700 in
moving expenses and
approximately $200 in
annual maintenance fees
and supplies.
These expenses will be
paid with funds from the
Chemical Technology
and Biotechnology
departments at Florissant
Valley.
Board Meeting 12-14-06
7