MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, MARCH 23, 2006
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, March 23, 2006, at the St. Louis Community
College Cosand Center, in the Large Boardroom, 300 S. Broadway, St.
Louis, MO 63102, pursuant to notice and in accordance with R.S. MO
610.020 as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Dr. Dolores Gunn, President, called the meeting to order at 7:07 p.m. The
following members of the Board of Trustees were present: Dr. Dolores Gunn,
President; Dr. Joann Ordinachev, Vice President; Ms. Denise Chachere,
Trustee; Mr. Robert Nelson, Trustee; Mr. Michael Rohrbacker, Trustee, and
Ms. Lisa Taylor, Trustee.
Also present were Dr. Henry Shannon, Chancellor; Ms. Becky Garrison,
Administrative Associate to the Board and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
None.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
None.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker and seconded by Dr. Ordinachev, the Board
unanimously adopted the agenda, as revised, said revisions all as more fully
set forth in Exhibit A attached hereto and by this reference incorporated
herein.
5.
Approval of Consent Agenda Items
Dr. Ordinachev made a motion to approve the consent agenda items and Mr.
Rohrbacker seconded the motion. Ms. Chachere asked the Board to pull
agenda items 4.1.6 and 6.1.4 from the consent agenda to be discussed and
voted on separately. She then asked that items 5.1.2 and 6.1.6 be pulled for
discussion. Ms. Chachere then asked questions regarding agenda item 5.1.2,
the Budget Status Summary Report of the General Operating Fund, and her
questions were answered by Carla Chance, Vice Chancellor for Business and
Finance. Ms. Chachere then asked questions regarding agenda item 6.1.6, an
Agreement between the College and US Cellular and her questions were
answered by Ms. Odo. Mr. Nelson then asked Ms. Chance about an increase
in the number of contract extensions. Ms. Chance explained that these
increases were due to volume of business. Following clarification of the
above items, the consent agenda items were unanimously approved.
6.
Approval of February 16, 2006 and February 23, 2006 Minutes
Mr Rohrbacker made and motion to approve the February 16, 2006 and
February 23, 2006 minutes and the motion was seconded by Dr. Ordinachev.
Mr. Rohrbacker and Ms. Chachere then brought forward the following
corrections:
On the February 16, 2006 meeting minutes, the seventh paragraph on the first
page was changed to read “Dr. Gunn then thanked the Board for their efforts
and advised them that they would be contacted by members of the Advocacy
Committee.”
On the February 23, 2006 minutes, agenda item 5 was changed to read “Mr.
Mark Weber, Department Chair of Art at the Forest Park Campus, addressed
issues surrounding the renovation of the new art facility at Forest Park
(agenda item 4.3.2). Those issues included alleviating crowding of the
existing art studios and future expansion of ceramics and other art programs.
He then invited the Board to an upcoming art exhibit. Ms. Chance then
addressed funding sources for the renovation project.”
Agenda item 15 was changed to read “Ron Mozelewski, JCD-NEA, stressed
the importance of communicating the economic impact of St. Louis
Community College during the upcoming tax election. He then made a
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contribution to Citizens for Education and Job Training and encouraged
others to follow suit.”
On motion by Mr. Rohrbacker and seconded by Ms. Chachere, the minutes
were unanimously approved as amended.
7.
Approval of Resolution Re April 27, 2006 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker and seconded by Ms. Chachere, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
executive session on April 27, 2006, all as more fully set forth in Exhibit A
attached hereto and by this reference incorporated herein.
8.
Recognition of Student, Staff and Trustee Accomplishments
Pat Matreci, Coordinator of Media Relations, read statements of
congratulations for students and staff on their recent awards and
accomplishments.
Christina Hart and Kevin Metzler of Auxiliary services, presented gifts to the
Board and spoke about the upcoming Bowling for Scholars event.
Janice Nesser-Chu, Eric Shultis and Kim Mosley of the Florissant Valley Art
Department announced the Florissant Valley Art Exhibition and Introduced
Patrick Irue, who spoke to the Board regarding his curated exhibition of
African Art. The exhibition will run through March 30, 2006.
9. Approval of Revised Board Policies
On motion by Dr. Ordinachev and seconded by Ms. Chachere, the Board
unanimously approved revised Board Policies A 1.1 Responsibilities and
Authority; A 5.1 Election and Term of Office; A 6.2 Quorum; A 9 Release of
Information to the Public; B 10.1 Americans with Disabilities Employee
Grievance Procedure; C 10.1 Controlled Use of Computer Systems; C 10.2
Cellular Phones; C 20 Confidentiality of Personnel Files; C 21.4 Medical
Leave; C 21.6 Family and Medical Leave Act of 1993; C 24.1 Public School
Retirement System of Missouri; C 24.3 Retirement Privileges – Emeritus
Staff; C 27 Group Insurance Program; E 1.2 Salary Range Conditions; E 1.8
Center for Business, Industry and Labor Temporary Hourly Professional
Employee Pay Scale; F 3.1 Center for Business, Industry and Labor (CBIL)
3
Temporary Hourly Classified Employee Scale; G 8.1 Grievance Process for
Students with Disabilities; G 9.11 Satisfactory Academic Progress for
Students Receiving Federal Higher Education Act (HEA) Title IV Financial
Aid; H.2 Fiscal Budget; H 14 Change Orders and H 20.1 Maintenance Fees
all as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
10.
Ratification of Trustee Expenditure Report
The Board, by consent, ratified expenditure reports from Trustees
Chachere, Gunn and Ordinachev from the ACCT Legislative
Conference.
11. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Mr. Patrick Dougherty
as Commissioner to the City of St. Louis Tax Increment Finance
Commission.
12. Authorization of Chancellor Travel
The Board, by consent, voted unanimously to approve the Chancellor's
attendance at the BIO 2006 Conference.
13.
Approval of Advisory Committee Appointments
The Board, by consent, unanimously approved Advisory Committee
appointments all as more fully set forth in Exhibit A attached hereto and by
this reference incorporated herein.
14.
Approval of April 27 2006 Board Meeting with Student Leaders
The Board, by consent, unanimously approved scheduling a meeting with
student leaders at 5 p.m. on Thursday, April 27, 2006, in the South Bay of
the Cafeteria at the Forest Park Campus.
4
15.
Information Item
Patricia Crowe, Director of Community Relations, gave the Board an update
on the naming of the West County Campus. She described the process and
explained that the selection of the name would be determined by the Board at
its April 27, 2006 meeting, further stating that the name would be formally
announced during Commencement. Dr. Shannon thanked Ms. Crowe for her
efforts.
16.
Chancellor’s Report
Dr. Shannon gave an accreditation update and gave a brief overview of what
the College is doing in preparation for the NCA visit. He distributed the 1998
findings to the Board for their review. He then asked Dr. John Ganio, Vice
Chancellor for Education, to report on the process leading to the January,
2008 Evaluation Visit. He then distributed a Boston Globe article and had
Ann Brand, Legislative Liaison, give a legislative update to the Board.
17.
Citizens Desiring to Address the Board Regarding Other Concerns
None.
II.
INSTRUCTION AND STUDENT SERVICES
No items.
III.
HUMAN RESOURCES
18.
Human Resource Recommendations
The Board, by consent, approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all
as more fully set forth in Exhibit B attached to these minutes
and by this reference incorporated herein; and
5
FURTHER RESOLVED, that, where appropriate, the Chancellor of
the District or his designee is hereby authorized and directed to
execute for and on behalf of the District, the appropriate contract or
amendment to contract for the affected personnel.
IV.
BID AWARDS
19.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit C attached hereto
and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
Agenda Item 4.1.6: Contract for Independent Auditing Services Clifton Gunderson
On motion by Ms. Chachere and seconded by Dr. Ordinachev, the
Board unanimously approved a contract for Independent Auditing
Services with Clifton Gunderson following discussion and clarification
from Ms. Chance regarding the technical scoring and bid process.
V.
BUSINESS & FINANCE
20.
Budget
A.
Financial Reports
The following financial reports as of February, 2006, were submitted for the
Board’s information: executive summary, budget status summary report general operating fund through February 28, 2006, budget status reports –
auxiliary, rental of facilities and agency: July 1, 2005 – February 28, 2006,
6
student financial aid fund, July 1, 2005 – February 28, 2006, Center for
Business Industry and Labor budget status report: July 1, 2005 – February 28,
2006, and restricted general fund budget status report: July 1, 2005 –
February 28, 2006.
B. Warrant Check Register - - February, 2006
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending February 28, 2006.
D.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of February, 2006 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit D attached hereto and by this reference incorporated
herein.
VI.
CONTRACTS AND/OR AGREEMENTS
21.
Contracts and/or Agreements
The Board was requested to approve the acceptance on renewal of various
contracts, agreements and resolutions.
The Board, by consent, unanimously approved the following resolution
regarding the acceptance or renewal of various contracts, agreements and
resolutions between the District and various agencies, corporations and
individuals located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit E attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
the District be and hereby is authorized and directed to execute an
appropriate in each instance.
7
Agenda Item 6.1.4: Agreement between St. Louis Community College
and the St. Louis Cardinals
On motion by Mr. Rohrbacker and seconded by Ms. Taylor, and following
discussion with Ms. Patricia Crowe, Director of Community Relations, the
Board unanimously approved a contract between St. Louis Community
College and the St. Louis Cardinals. Ms. Chachere then asked Ms. Crowe if
she could track recruitment statistics as a result of this venue of advertising.
VII. EXTERNAL FUNDS
22.
Acceptance of External Funds
The Board, by consent, approved the following resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit F attached hereto and by this reference
incorporated herein; and FURTHER RESOLVED, that the Chancellor
be and hereby is authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for workstudy programs, the Agency involved will be billed for matching funds
and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts
with said agencies in each instance.
VIII. INSURANCE RECOMMENDATION
No items.
IX.
NEW BUSINESS
Mr. Rohrbacker reported on the ASACC Conference in Washington, D.C. and
thanked the Student Activities Directors for there dedication to our students.
8
He then announced that Congressman Russ Carnahan had joined the
Community College Caucus.
Ms. Chachere then asked for an update on the AAIM Contract. Dr. Craig
Klimzak, Vice Chancellor for Technology Support Services, announced that
the process is moving forward but that the timeline had been adjusted. Ms.
Chachere then cautioned Dr. Shannon and Dr. Klimzak on the potential cost
of not moving forward.
ADJOURNMENT
There being no other or further business to come before the Board, on
motion duly made and seconded, the Board voted to adjourn the meeting at
8:28 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
9
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
March 23, 2006
SUBJECT:
Board Agenda Modifications
Tab
Page No.
Revision
D
1
Front
Section
F
1
3.1
Change ending date from December 2008 to December 2007
Appointments/Full-Time Administrative/Professional Staff
Add: Ronald Ratzlaff; new employee; FV; Coordinator, Computer
Classrooms and Labs; P 10; $42,425; effective 04/10/06-06/30/06
This is a replacement position; salary is minimum for the range.
Add: Candace Niemeyer; current employee; FP; Coordinator, Special
Counseling Projects; range P 9; $38,571; effective 03/24/06-06/30/06.
This is a temporary, externally-funded, replacement position; salary
is minimum for the range.
3a
3.4
Add: Other Personnel Actions/Terminations/Classified Staff
Philip Werder; FV; Copy Technician; effective 03/24/06.
G
8
4.1.7
Recommendation for Award/Purchasing (Attached)
I
5
6.3.2
Ratification of Economic Development Agreements (See Attached Revisions)
4.1.7
Recommendation for Award/Purchasing
Board approval is requested for the purchase of one (1) Baum continuous feed paper folder from SBPI, INC., in an amount not to
exceed $30,533.00.
Description
This equipment will be used to replace an aging and disfunctional paper folder currently used in the Highland Park Print Shop for
the routine production of multi-page printed materials. The recommended bidder offered the lowest complete price and meets all
requirements of the bid. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0002077
The evaluation of this bid, which was opened March 13, 2006, is listed below:
Bidders
SBPI, INC.
Datamax Office Systems, Inc.
Heidelberg, USA
Equipment Cost Annual Maintenance
$29,548.00
$ 985.00
30,450.00
1,499.00
34,850.00
no bid
Total Cost
$30,533.00
31,949.00
34,850.00/partial bid
Funding
This purchase will be funded from Auxiliary Enterprise budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated at $75,000.00.
Center for Business, Industry & Labor
6.3.2
Ratification of Economic Development Agreements
The purpose of these agreements is to provide services and economic development for the St. Louis
region.
Funding Source
Carpenter’sJoint
Apprentiship
Title of Program and/or Purpose
Apprentice & Journeyman training for carpenters
Estimated Number of Participants: 3700
Estimated Number of Credit Hour Equivalents: 31,160
Campus
CBIL
Date
July 1, 2005
through
June 30, 2006
CBIL
July 1, 2005
through
June 30, 2006
CBIL
July 1, 2005
through
June 30, 2006
CBIL
July 1, 2005
through
June 30, 2006
Manager: Robert Serben
Construction
Training
Advancement
Foundation (CTAF)
Apprentice & Journeyman training for AFL-CIO
building trades
Estimated Number of Participants: 800
Estimated Number of Credit Hour Equivalents: 7408
Manager: Robert Serben
Floorlayer’s Joint
Apprenticeship
Program
Apprentice tech training for AFL-CIO floorlayers
Estimated Number of Participants: 350
Estimated Number of Credit Hour Equivalents: 4,480
Manager: Robert Serben
Painter’s
Apprentiship
Program
Apprentice tech training for painters
Estimated Number of Participants: 200
Estimated Number of Credit Hour Equivalents:
6385.92
Manager: Robert Serben
Amount
DESE
$135,000
College
$115,000
Company
$540,000
(Total
$790,000)
DESE
$15,000
College
$540,000
(Incorrect)
92,000
(Should be)
Company
$92,000
(Incorrect)
$540,000
(Should be)
(Total
$647,000)
DESE
$45,000
College
$24,000
Company
$171,805
(Total
$240,805)
DESE
$30,000
College
$18,000
Company
$128,854
(Total
$176,854)
#7
Resolution Re April 27, 2006 Executive Session of the Board of
Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022
(as amended 2004), schedules the holding of a closed meeting, record and vote
on April 27, 2006 at 6:30 p.m., at the Forest Park Campus, 5600 Oakland
Ave., St. Louis, MO, in the SC 24, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged
communications with the attorney for the College (Section 610.021 [1]),
and the lease, purchase or sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee
groups of St. Louis Community College and the work product related
thereto (Section 610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings
or records pertaining to employees or applicants for employment, (Section
610.021 [13]); and
5) to hold confidential or privileged communications with the auditor,
including all auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance
with R.S. Mo. Section 610.020 as amended 2004.
March 23, 2006
Board Agenda
#9
Recommended Lodging of Revised Board Policies
A.1 Responsibilities and Authority (R 4/03)
A 1.1 Statutory Responsibilities
The statutory responsibilities of the Board of Trustees include, but are not
limited to, the following:
a. Approve the appointment, retention and dismissal of employees of the
College,
define and assign their powers and duties and fix their compensation.
b. Levy such taxes as are required for the operation of the College.
c. Establish fees for students in the amount necessary to maintain College
courses.
d. Provide instructional programs and services and physical facilities.
e. Approve all contracts.
f. Formulate and oversee disciplinary policy regarding students.
g. Comply with all applicable federal, state and local mandates.
A.5.1 Election and Term of Office (R 2/94)
Officers of the Board will be elected at the first regular meeting of the Board
after June 1 of each year. Vacancies will be filled as soon as practicable by
electing a successor to the unexpired term of office.
Each officer of the Board will be elected for a term of one year, will assume
office immediately upon election, and will hold office until a successor will be
IS elected and qualified.
In the event of the absence of both the president and vice president at any
regular or special meeting of the Board of Trustees, those Board members
present will select by majority vote one of their members to preside.
A 6.2 Quorum (R 2/94)
At all meetings of the Board of Trustees a majority of the entire membership of
the Board will constitute a quorum to do business, but a number less than a
quorum may adjourn from day to day or ON to a specific date.
A.9 Release of Information to the Public
(R 1/01)
Records of the College are open to the public unless closed in accordance with
state or federal law. For purposes of release of information to the public, the
Board secretary serves as the Ccollege's custodian of records.
Members of the public may request the custodian of records to provide access to
public records. After receipt of the request, the custodian will provide access
within three business days or sooner if possible or explain in writing the reason
for denial of access or for delay.
Members of the public may request copies of public records. A reasonable charge
may be made to cover the actual cost of copies and for the cost of staff time
required to perform document search or provide copies of public records.
Division B
B 10.1 Americans with Disabilities Employee Grievance Procedure (R 4/03)
[AP B 7]
In keeping with the College’s Equal Employment Opportunity policy and
Affirmative Action commitment, St. Louis Community College adopts the
following internal grievance procedure providing for prompt and equitable
resolution of complaints alleging any action prohibited by the Equal
Employment Opportunity Commission regulations implementing Title I of the
Americans with Disabilities Act. Title I states, in part, that “no otherwise
qualified disabled individual can, solely by reason of his or her disability, be
subjected to discrimination in employment.” The regulations prohibit
discrimination against an otherwise qualified individual with a disability in
regard to job application procedures, the hiring, advancement, or discharge of
employees, employee compensation, job training and other terms, conditions
and privileges of employment.
Complaints related to employment must be addressed to the SENIOR Manager
of Employment, St. Louis Community College, Cosand Center, 300 South
Broadway, St. Louis, Missouri 63102. The manager of employment has been
designated as the College’s EMPLOYMENT ADA coordinator
COMPLIANCE OFFICER. Prior to an employee filing a complaint with
human resources, the employee must try to resolve the problem by discussing
his/her needs with his/her direct supervisor, the department's dean/director
and/or if appropriate, the campus president.
If issues cannot be resolved at the campus level or location, the employee
should address the complaint to human resources.
• A complaint must be filed in writing containing the name and address of the
person filing it and briefly describing the alleged violation of the
regulations.
• A complaint must be filed within 30 calendar days after the complainant
becomes aware of the alleged violation.
• An investigation, as may be appropriate, will follow a filing of a complaint.
The investigation will be conducted by the SENIOR manager of
employment. The investigations will afford all interested persons and their
representatives, if any, an opportunity to submit evidence relevant to a
complaint.
• A written determination as to the validity of the complaint and a description
of the resolution, if any, will be issued by the SENIOR manager of
employment and a copy forwarded to the complainant no later than 10
working days after the date the complaint is filed.
• The complainant can request a reconsideration of the case in instances
where he/she is dissatisfied with the resolution. The request for
reconsideration must be made within 10 working days to the Director of
Human Resources, St. Louis Community College, Cosand Center, 300
South Broadway, St. Louis, Missouri 63102. Within 10 working days of
the receipt of the request for reconsideration, the director of Human
Resources will render a written decision regarding the complaint and
forward that decision to the complainant. All findings and conclusions in
such cases will also be forwarded to the Chancellor for his/her information.
• If the complainant is dissatisfied with the decision of the director of Human
Resources regarding the original complaint, he/she can request that the
complaint be considered by the Chancellor. The request for consideration
must be made within 10 working days to the Chancellor for his/her action.
Within 10 working days of the receipt of the request for consideration, the
Chancellor will notify the complainant in writing of his/her decision
concerning the request.
• Use of this procedure is not a prerequisite to the pursuit of other remedies.
The right of a person to a prompt and equitable resolution of the complaint
filed hereunder will not be impaired by the person’s pursuit of other
remedies such as the filing of an ADA complaint with the responsible Equal
Employment Opportunity agency or an employee filing a formal grievance
through the appropriate Board-approved grievance procedure.
• These rules are intended to protect the substantive rights of interested
persons to meet appropriate due process standards and to ensure that St.
Louis Community College complies with the ADA and Title I regulations.
• The SENIOR manager of employment will maintain the files and records
of St. Louis Community College relating to the complaints filed related to
employment.
Board Policy Division C
C ALL COLLEGE EMPLOYEES
(Provisions regarding specific employee groups may be found in the following:
full-time faculty Statement of Understandings, JOINT RESOLUTION
professional bargaining unit Resolution, classified office and technical
bargaining unit Resolution and physical plant employees Resolution.)
C 10 Use of College Property and College Employees (R 4/95)
[AP C 15, C 15.1 - C 15.4]
College employees will not use any College equipment, supplies, other property
or any College employees for personal benefit or for any purpose other than
College business. Abuse of this policy will be sufficient cause for termination.
C.10.1 Controlled Use of Computer Systems (6/98)
[AP C 15, C 15.1 - C 15.4]
The College provides controlled access to computer systems, networks and
other technology (local and Internet) to employees. Computer technology users
must comply with College policies, procedures, TECHNOLOGY AND
EDUCATIONAL SUPPORT SERVICES OPERATING GUIDELINES,
and applicable laws.
C 10.2 Cellular Phones (4/00)
[AP C 14.1]
Cellular phones for C college business purposes will be provided to employees
who received approval from Leadership Team.
Reimbursement may be obtained for the use of personal cellular phones for
college business in accordance with Administrative Procedure 14.1 Cellular
Phones.
C.20 Confidentiality of Personnel Files (R 4/95)
[AP C 20]
One official master personnel file on each active employee will be maintained at
the Cosand Center by the Human Resources department. Duplicate personnel
files also may be maintained on all active employees at the locations where
they work. Employees will have the right to inspect either of these THEIR file
and to obtain a copy of the contents with the exception of placement records. The
file review will be conducted in the presence of administrators, or their designees,
responsible for the maintenance of the personnel file.
THE official personnel files will contain applications for employment and records
relative to compensation, payroll deductions, evaluations and other such
documentation as may be considered pertinent for responding to inquiries from
the Board of Trustees and from state and federal authorities. Records and
documents maintained in THE employees’ personnel files should be signed and
dated by the originator of the record or document.
Employees may place materials which are relevant to their employment in their
personnel files. However, voluminous materials may not be placed in THE
personnel files. A summary sheet referencing such material may be placed in the
files.
Supervisors and administrators, or their designees, having direct responsibility for
an employee's performance are entitled to inspect the employee's personnel file.
No other persons or agencies may have access to information in the personnel file
unless authorized by the employee, state or federal mandates or if subpoenaed or
ordered for release by a court of law.
Personnel files for inactive employees will be maintained by the Human
Resources department and may WILL be kept at the Cosand Center. or at
another College location. The personnel files of inactive employees will, at a
minimum, contain the documents specified for retention under the state’s record
retention guidelines.
EMPLOYEE BENEFITS
C 21 Paid Leaves (R 4/95)
[AP C 21, C 21.1 - C 21.5]
C.21.4 Medical Leave (R 6/04)
[AP C 21.3]
Whenever any full-time employee is compelled to be absent from duty due to
temporary medical disability, illness or injury, including disability related to
pregnancy, childbirth or related conditions, the employee will be allowed full
compensation for accrued medical leave.
Administrative/professional employees may accumulate medical leave at the
rate of 1.2 days or 9.6 hours per pay period worked for a maximum of 14.4 days
for each full year of service. Classified non-unit employees may accumulate
medical leave at the rate of 4.431 4.44 hours per bi-weekly pay period
worked for a maximum of 14.4 days for each full year of service. Full-time 36week professional employees scheduled to work full-time during a 10-month
period will accumulate medical leave at the rate of 1.2 days or 9.6 hours per pay
period worked for a maximum of 12 days or 96 hours for each year of service.
Full-time 36-week professional employees scheduled to work over a 12-month
period will accumulate such leave at the rate of one day or eight hours per pay
period worked for a maximum of 12 days or 96 hours for each year of service.
Full-time employees on a 12-month appointment and classified non-unit
employees may accumulate the unused portion of medical leave up to a
maximum of 180 days or 1,440 hours. Full-time employees on a 36-week
schedule or an academic year schedule may accumulate the unused portion of
medical leave up to a maximum of 125 days or 1,000 hours. No payment will
be made to any employees for time accrued upon termination of employment.
A full-time employee may also receive full compensation for accrued medical
leave when he/she is compelled to be absent from duty due to temporary
medical disability, illness or injury of a member of his/her immediate family.
Members of the immediate family are defined as: mother, father, foster parent,
foster child, husband, wife, son, daughter, brother or sister, current
mother-in-law, current father-in-law, grandparent, or any relative living in the
immediate household.
All full-time administrative/professional employees and non-probationary
classified non-unit employees are entitled to unpaid leave for reasons of illness
for a period up to a maximum of 90 days. The Board of Trustees may approve
an extension of unpaid leave for up to one year upon recommendation by the
Chancellor.
Probationary classified non-unit employees may be granted an unpaid leave for
reasons of illness for a period of two consecutive weeks. The probationary
period will be extended by the length of such leave.
Part-time employees are not entitled to medical leave with pay.
C.21.6 Family and Medical Leave Act of 1993 (R 4/03)
The Board of Trustees of St. Louis Community College is committed to
compliance with the Family and Medical Leave Act of 1993 (FMLA) effective
August 5, 1993.
Eligible employees (as defined under FMLA) will be provided with up to 12
weeks of job-protected leave within a rolling 12-month period measured
backward from the date an employee uses any FMLA leave for certain family
and medical reasons.
Employees will be required to provide at least 30 days advance notice when the
leave is foreseeable. When leave is requested due to a serious health condition,
the leave must be supported by a certification issued by the health care provider
of the employee or the employee’s ill family member.
Whenever an eligible employee is granted FMLA leave, the employee will be
required to substitute, in lieu of unpaid leave, any accrued vacation and personal
leave in instances where the leave is taken:
• FOR THE BIRTH AND to care for OF the employee's child after birth;
• for adoption or foster placement of a child in the employee's home; or
• for a serious health condition of the employee or to care for his/her
immediate family member.
Additionally, the employee will be required to substitute accrued sick leave to
care for a seriously ill immediate family member or for the employee's own
serious health condition.
During approved FMLA leave, the employee may continue any group insurance
coverage on the same cost-sharing basis as coverage would have been provided
if the employee had been actively employed during the FMLA leave period.
In cases where the employee's own serious health condition is the reason for the
leave, other than for intermittent leave or a reduced leave schedule, the
employee must submit a medical certificate that he/she is able to perform the
duties of his/her assigned position before returning to work.
FMLA provisions will be applicable when provisions of Board policy,
administrative procedures, Statement of Understandings or Resolutions are
more restrictive and will be used as a basis for recommending Board policy
revisions or development, and in the development and revision of administrative
procedures applicable to such leave.
C.24 Retirement System (R 4/03)
[AP C 26]
C.24.1 Public School Retirement System of Missouri (R 6/98)
[AP C 26]
Full-time employees who meet the requirements of the Public School
Retirement System of Missouri and who are certificated by the College or the
State of Missouri are required to participate in the Public School Retirement
System of Missouri. Part-time professional employees who meet the
requirements of the Public School Retirement System of Missouri and who are
certificated by the College or the State of Missouri may participate in the Public
School Retirement System of Missouri.
To comply with the Missouri state law on “teacher and school employee
retirement systems,” the cChancellor OR THE DIRECTOR OF HUMAN
RESOURCES may certify employees to the Public School Retirement System
of Missouri.
C.24.3 Retirement Privileges - Emeritus Staff
(R 4/03)
Emeritus staff are those employees who have retired after 10 years of full-time
service to the College and are eligible to receive a retirement allowance from
the Non-certificated Retirement Plan or the Public School Retirement Plan
SYSTEM of Missouri. The following privileges are available to emeritus staff:
• Parking privileges at all locations upon securing a valid parking sticker as is
required of employees.
• Library privileges at College libraries.
• Unless specified otherwise in Board Policy or in a unit resolution, emeritus
staff may continue the College group medical insurance upon retirement
until age 70 or, for certificated employees, as prescribed by law. As
prescribed by law, upon retirement, employees are eligible to continue their
participation in the College's medical insurance programs, subject to
provisions of the medical insurance plan contract. Emeritus staff selecting
such insurance will pay the full costs involved, including any applicable
administrative costs.
• Maintenance fee waivers for courses at the College will be available for
emeritus staff members, dependents, and spouses.
These privileges are available to previously retired employees who are receiving
a retirement benefit from either the Non-certificated Retirement Plan or the
Public School Retirement System of Missouri, as of the date of adoption of this
policy.
C.27 Group Insurance Program (R 4/03)
[AP C 27.1 - C 27.3 & C 28]
The College makes available to all full-time employees the following group
insurance programs: life/AD&D, vision, dental, medical, voluntary accidental
death, long-term disability, and VOLUNTARY short-term disability.
All full-time employees are entitled to insurance plan participation on a costshared premium basis with the College during any month of paid employment.
Full-time faculty and 36-week employees who are not scheduled to work during
the summer or other periods are entitled to insurance coverage during such
periods if employment is scheduled to continue following such periods. Premium
payments for such non-work periods will be made through payroll deductions in
advance and/or following such periods.
The College and an employee will cost-share premium payments when an
employee enrolls in the medical, dental, vision, life/AD&D and long-term
disability plans as follows:
Employee only coverage: College pays 90 percent of premium rate
Employee pays 10 percent of premium rate
Dependent coverage:
College pays 60 percent of premium rate
for medical coverage only. For all other
coverages, College pays 50 percent of
premium rate.
Employee pays 40 percent of premium for
medical coverage only. For all other
coverages, employee pays 50 percent of
premium rate.
A full-time employee whose employment terminates due to disability following at
least 10 years of full-time employment and at the time of termination is receiving
long-term disability benefits may continue to participate in the College’s medical
plan only until the earlier of (1) attainment of age 70 or (2) long-term disability
benefits cease.
All employees of the College are covered under Workers’ Compensation
Insurance.
Board Policy – Division D
D FACULTY
(Additional policies concerning full-time faculty may be found in the
Statement of Understandings.JOINT RESOLUTION.)
Board Policy – Divison E
E.1.2 Salary Range Conditions (R 10/96)
[AP E 2.1]
Initial Placement and Promotion
To ensure minimum eligibility requirements are met, an applicant's
qualifications for a position will be evaluated thoroughly by Human Resources
and a College officer, or his/her designee, before a recommendation for
employment is made. Qualifications must be documented on the College's
employment application form.
All undergraduate and graduate degrees and semester hours must be earned at
accredited institutions. Credit for graduate work completed at foreign
universities may be given at the discretion of the College.
The stated minimum eligibility requirements for appointment may be waived at
the discretion of the Board, upon the recommendation of the Chancellor.
Initial appointments will normally be at the minimum salary of the range which
applies to the position as classified by the College. However, an amount above
the minimum may be recommended by the Chancellor for prior experience
above the minimum required for that position.
College employees who are promoted will be placed at the appropriate salary
range commensurate with their qualifications. Such placement may exceed the
minimum for that range.
Unless superseded by Board action on an annual basis, those whose current
salaries are at or above the established maximum salaries for the job
classification and range assigned will receive no salary increase unless and until
such time as the maximum for their range exceeds their salary.
Academic Rank
Administrative/professional employees who hold academic rank within the
College will retain that rank but not advance in academic rank while serving in
the administrative/ professional position. In the event an
administrative/professional employee returns to a faculty position, he/she will
retain that rank until otherwise qualified. Administrative/ professional
employees who engage in overload or coaching assignments will be
compensated according to their current academic rank. Academic rank will not
be granted to those appointed initially to an administrative/professional staff
position. Those administrative/professional employees without academic rank
who are permitted overload teaching or coaching activities will be compensated
on the basis of the appropriate faculty overload salary scale based on their
qualifications for academic rank.
Additional Compensation
Administrative employees may receive additional compensation for coaching
and teaching activities for nine credit hours or three equivalent courses, unless
otherwise authorized, per calendar year. Normally, assignments should be
spread over three sessions.
Professional employees may receive additional compensation for coaching and
teaching activities for a maximum of nine semester credit hours or the
equivalent contact hours per semester, summer session or intersession not to
exceed a total of 18 credit hours or the equivalent per fiscal year.
Additional compensation for teaching or coaching activities must be approved
by the Chancellor upon the recommendation of the appropriate campus
president or vice Chancellor. Each employee, upon accepting such
assignments(s), will certify that this activity will not interfere with the full
discharge of his/her administrative/professional duties.
E.1.8 WORKFORCE & COMMUNITY DEVELOPMENT
(WCD)/Center for Business, Industry and Labor (CBIL)Temporary
Hourly Professional Employee Pay Scale (R 6/04)
[AP E 1.1]
(Effective July 1, 2004) (Effective July 1, 2005)
2006)
LEVEL
RATE
LEVEL
RATE
1
$20.36
1
$21.02
2
23.75
2
24.53
3
27.14
3
28.02
4
30.53
4
31.52
(Effective July 1,
LEVEL RATE
1
$21.76
2
25.38
3
29.00
4
32.63
5
6
7
8
33.93
37.32
40.17
45.24
5
6
7
8
35.03
38.54
42.03
46.71
5
6
7
8
36.26
39.88
43.50
48.35
Exceptions to this scale may be made only with the approval of the director of
Human Resources and the Chancellor.
Division F
F 3.1 WORKFORCE & COMMUNITY DEVELOPMENT
(WCD)/Center for Business, Industry and Labor (CBIL) Temporary
Hourly Classified Employee Pay Scale (6/04)
[AP F 4.1]
The administration recommends that the Board of Trustees approve a 3.5
percent increase in the rate of compensation in 2004, a 3.25 percent increase in
2005 and a 3.5 percent increase in 2006 for WCD/CBILCenter for Business,
Industry and Labor Temporary hourly classified employees. This increase in
compensation is being recommended in order for the College to continue to
attract and retain quality employees.
(Effective July 1, 2004)
2006)
LEVEL
1
2
3
4
5
RATE
$ 10.17
12.44
14.71
16.96
20.36
(Effective July 1, 2005) (Effective July 1,
LEVEL
RATE
LEVEL
1
2
3
4
5
$10.50
12.85
15.19
17.51
21.02
1
2
3
4
5
RATE
$10.87
13.29
15.72
18.13
21.76
Exceptions to this scale may be made only with the approval of the director of
Human Resources and the Chancellor.
Board Policy Division G
G.8 Persons with Disabilities (R 9/96)
[AP B 7 & G 6]
Access to programs, courses and services will be provided in compliance with
relevant laws.
G.8.1 Grievance Process for Students with Disabilities (4/04)
[AP B 7, G 6 & G 6.1]
The College is committed to the elimination of legally impressible, arbitrary or
unreasonable practices which result in discrimination. All groups operating
under the policies of the College, including all employees, student governments,
and programs sponsored by the College are governed by this policy of nondiscrimination. In accordance with Section 504 of the Rehabilitation Act, and
the Americans with Disabilities Act, and Board policy, the College does not
discriminate on the basis of disability.
a. Purpose and Scope
The purpose of this procedure is to provide College applicants/students with
disabilities an opportunity to resolve complaints alleging discrimination
based on disability (in accordance with Section 504 of the Rehabilitation Act
and the Americans with Disabilities Act.). It also allows for complaints from
employees who are asked to provide the accommodation(s). However, if the
accommodation is approved by the Access oOffice, the employee will
provide the accommodation(s) while he/she is appealing the requested
accommodation(s).
It is the intent of this procedure that complaints would be resolved, if at all
possible WHEN POSSIBLE, in the area or department where the alleged
violation occurred. Because each grievance must be judged on a case-bycase basis, it would be impossible to state or limit within this procedure the
type of relief which might be afforded.
If the ADA Hearing Committee finds in favor of the applicant/student with a
disability(s), the reparation for such complaint must be consistent with the
authority delegated to that body.
This procedure does not apply to the following types of complaints as other
appeals procedures exist:
• Administrative Withdrawal - In order to remove a failing semester grade,
a written appeal must be received by the executive dean. Extenuating
circumstances should be clearly explained, and any relevant supporting
documentation should accompany the withdrawal request.
• Employee Grievances - Complaints of College employees except student
employees should be processed through the appropriate ADA Personnel
Grievance Procedure.
• Grade Appeals - When the appeal involves a final grade, within 10
working days of receipt of the written response from the dean, the student
or the faculty member must file a written request with the president for a
hearing of the campus Academic Appeals Hearing Committee. Within 10
working days of receipt of the student’s or faculty member’s request, the
campus president will designate the Hearing Committee and provide the
committee with the original allegations and written responses. The
committee will have 15 working days to conduct the hearing. The
committee’s decision will be final.
• Student Discipline - All students, including students with disabilities, are
expected to follow the rules as stated in the College’s Student Rights and
Responsibilities handbook, and violation of student conduct is subject to the
hearing procedures stated in such handbook.
• Student Record Challenges - In accordance with the Family Educational
Rights and Privacy Act of 1974, students may challenge their record as
being inappropriate, misleading, inaccurate, or in violation of their privacy.
A student/applicant may review his/her official educational records by
submitting a written request to the Admissions, Registration and Records
office.
b. Definitions
• District COLLEGE ADA Coordinator - The individual designated to
oversee the investigation, mediation and processing of complaints brought
under this procedure. This person will act as a resource to the Cosand
Centers /campuses' EMPLOYMENT AND CAMPUS ADA Compliance
Officers and the ADA coordinator for employment by researching
necessary information, providing awareness, and establishing consistent
policies under the ADA. This person will attend all formal grievance
hearings, but will not be a voting member of such hearing. The district
COLLEGE ADA coordinator (with the help of general counsel) will be
responsible for providing an annual in-service for new campus/Cosand
Center ADA Hearing Committee members.
• Campus/ Cosand Center EMPLOYMENT ADA Compliance Officers The individual(s) designated to receive the formal ADA grievance form.
The ADA Compliance Officer(s) will meet with the grievant and necessary
employees, conduct an investigation and attempt to resolve the grievance.
The ADA Compliance Officer will issue a decision based on the relevant
information and interviews. He/she will be responsible for notifying the
grievant of his/her decision within 10 working days after the grievance is
filed. He/she will be responsible for notifying the chair of the ADA
Hearing Committee when the grievant wishes to appeal his/her decision.
• District Coordinator for Employment –EMPLOYMENT ADA
COMPLIANCE OFFICER The individual designated by Human
Resources to oversee the College’s response to requirements under Title I of
the ADA. He/she will hear all formal ADA complaints brought forth by
employees of the College and applicants/students at the Cosand Center.
• Chair(s)/ADA Hearing Committee(s) - The chair of the ADA Hearing
Committee and its members will be appointed by the appropriate campus
president or vice Chancellor. The campus committee will be composed of a
faculty member from each division, four professional employees (or two
professional and two classified employees) and two students with two
alternates for each group. Alternates will serve in case of illness or conflict
of interest. The district COLLEGEADA Coordinator and
campus/Cosand Center EMPLOYMENT compliance officerS will act as
ex officio members of the committee.
Members will serve alternating two-year terms except for students, who will
serve one-year terms. At least one voting member of the committee should
have a disability.
The charge of the committee will be to hear grievance appeals of
applicants/students with disabilities only after the grievant has exhausted all
informal channels, and the ADA compliance officer has attempted to
resolve the grievance.
• Applicant - A member of the public with a disability who has applied for
admission to a program, activity or service provided by the College.
• Student - an individual with a disability who has been accepted to the
College and is enrolled in classes.
• Employee who has been asked to provide the accommodation(s) - An
employee who has been asked to provide an accommodation(s) for a
student/applicant with a disability. An employee who has received notice
from the Access Office that a person with a disability is entitled to an
accommodation(s) based on presented documentation must provide the
accommodation(s) while he/she is appealing the requested
accommodation(s).
c. Summary of ADA Grievance Procedure
The Americans with Disabilities Act (ADA) requires that public entities with
50 or more employees adopt a grievance procedure which provides for
prompt and equitable resolution of grievances which arise from Title II
requirements (which covers students and applicants to a College program,
activity or service). This procedure does not cover student record
challenges, grade appeals, student discipline or employee grievances since
other procedures have been established for these instances.
• Informal Grievance - The student/applicant or the employee who is being
asked to provide the accommodation(s) who wishes to appeal College
action regarding accommodation(s) for a disability should do so informally
by requesting a conference with a member of the Access Office and other
appropriate employees; i.e., this includes the instructor when the complaint
is about a classroom accommodation that was or was not provided. If the
matter is not resolved, an appeal may be made through the normal
administrative channels (department chair, dean or executive dean as
appropriate). An ADA/504 Informal Grievance form must be completed
and submitted to the ADA Compliance Officer before the conference.
STEPS FOR INFORMAL GRIEVANCE
Step 1
Resolved or go to step 2
Student/applicant or employee contacts
instructor to discuss academic
adjustments
Resolved or go to step 3
Step 2
Student/applicant or employee requests
conference with Access Office and
employee. If the employee has been
asked to provide the accommodation(s)
by the Access Office, the employee
will continue to provide the
accommodation(s) while he/she is
appealing the requested
accommodation(s)
Resolved or go to step 4
Step 3
Student/applicant or employee requests
conference with department chair(s)
and any other appropriate parties from
above.
Resolved or initiates formal grievance
Step 4
Student/applicant or employee
procedure
completes informal ADA complaint
form and files with appropriate
dean(s). Within 10 working days the
dean(s) convenes a conference of
appropriate parties from above and
may consult with district THE
COLLEGE ADA Coordinator.
• Formal Grievance - If unsatisfied with the informal appeal, the
student/applicant or the employee asked to provide the accommodation(s)
may initiate a formal, written ADA grievance with the ADA Compliance
Officer (SENIOR Manager of Employment, Cosand Center; executive
dean, DEAN OF STUDENT DEVELOPMENT, Florissant Valley; Dean
of Student Support Services, Forest Park; and Dean of Student Support
Services, Meramec) by filing an ADA/504 Formal Grievance form within
10 working days of the conclusion of the informal appeal. The Compliance
Officer will conduct an investigation and attempt to resolve the grievance.
If the student/applicant or the employee is unsatisfied with the outcome of
the Compliance Officer’s decision, the Compliance Officer will notify the
district COLLEGE ADA Coordinator and the chair of the campus ADA
Hearing Committee. The chair of the committee will convene the
committee within 10 working days of receipt of the formal grievance. The
student/applicant or the faculty/staff member may request an appeal to the
committee in person or have the committee act on the written materials
submitted. If the student asks other people to represent him/her at the
hearing, the student must also participate.
The committee will render its decision within five working days following
conclusion of the hearing. The chair will notify all parties concerned of the
committee’s decision.
If the student/applicant or the employee is dissatisfied with the committee’s
decision, he/she may appeal to the campus president APPROPRIATE
COLLEGE OFFICER, (SEE BOARD POLICY B.2) whose decision
will be final. The student/applicant or the employee asked to provide the
accommodation(s) must deliver a written appeal to the office of the
president APPROPRIATE COLLEGE OFFICER within 10 working
days of issuance of the committee’s decision.
The president APPROPRIATE COLLEGE OFFICER will conduct an
investigation and hold a conference within two working days after receipt
of the appeal. He/she will render a decision and the reasons for it in
writing within 10 working days following the conference. He/she may
affirm, reverse or modify the committee’s decision in whole or in part.
Dates may be extended with the permission of all parties concerned.
STEPS FOR FORMAL GRIEVANCE
Resolved or go to step 2
Step 1
Student/applicant or employee initiates
formal grievance procedure by filing
formal ADA grievance with campus
ADA Compliance Officer within 10
days of informal grievance decision.
The campus ADA Compliance Officer
conducts investigation with all parties
involved.
Resolved or go to step 3
Step 2
Campus ADA Compliance Officer will
convene campus ADA Hearing
Committee and notify district ADA
Coordinator within 10 days of appeal
being filed. Campus ADA Hearing
Committee chair will notify all
concerned parties of decision.
Step 3
Campus president’s
Student/applicant or employee appeals APPROPRIATE COLLEGE
to THE campus president
OFFICER’S decision is final.
APPROPRIATE COLLEGE
OFFICER including copies of
informal and formal grievance
proceedings.
G.9.11 Satisfactory Academic Progress for Students Receiving Federal
Higher Education Act (HEA) Title IV Financial Aid (R 9/96)
[AP G 7.10]
The College has established qualitative and quantitative measures for evaluating
the efforts of Title IV aid recipients to achieve an educational goal, degree or
certificate. An assessment of these efforts will occur at the end of the fall, spring
and summer sessions.
a.
A student pursuing an associate degree that requires 64 or more credit
hours for completion, must be able to complete that degree within a
maximum of 96 credit hours. A student pursuing a Certificate of
Proficiency that requires 30 or more credit hours for completion, may
attempt up to a maximum of 48 credit hours. At the end of each
semester or summer session, the student must have earned a passing
b.
c.
d.
e.
f.
g.
h.
grade in at least two-thirds of all credit hours transcripted through that
semester or summer session.
A student receiving Title IV aid is required to meet the standards of
satisfactory academic progress as defined in the Board policy
“Satisfactory Academic Progress.”
A student who fails to meet the above criteria will be placed on
financial warning for the next semester of enrollment. Title IV aid
eligibility may be continued during the financial warning semester.
However, a student who fails, withdraws, or receives I, PR or U grades
for all courses in a given semester will not be eligible for Title IV aid
the next semester.
A student on financial warning must meet the criteria in items a and b.
Failure to do so will result in ineligibility for Title IV aid in the next
semester of enrollment.
A student who fails to meet the standards for Title IV aid eligibility
may continue to enroll at his/her own expense. A student may become
eligible again for Title IV aid when the criteria in items a and b have
been satisfied.
A student may receive Title IV aid for a one-time repeat of a course in
which a required grade was not attained. (Refer to Board policy
"Repeated Courses.")
A student receiving Title IV aid must enroll in courses that fulfill
his/her educational goals. These courses should follow published
degree/certificate requirements either as AS EITHER general
education requirements, program requirements, electives, or
prerequisite developmental courses.
A student may appeal the denial of Title IV assistance by writing the
manager of Student Aid documenting all extenuating circumstances.
The appeal will proceed through normal administrative channels ending
with the administrator responsible for Student Financial Aid.
Board Policy Division H
H.2 Fiscal Budget (R 5/97)
[AP H 1]
The Chancellor will each year prepare or cause to be prepared an estimate of the
income and revenue available for expenses to be incurred in the forthcoming
fiscal year and will at the same time prepare or cause to be prepared an estimated
budget for the operation of the College in the forthcoming fiscal year. The
estimated budget will be divided into those specific subdivisions deemed
necessary for fiscal control.
The Chancellor will file the report of estimated revenues and EXPENSES, submit
the estimated budget to the Board not later than June 1 of each year, and the
Board will normally adopt a budget at the regular June Board meeting of each
year.
The estimated budget will be deemed the operating budget for the forthcoming
fiscal year when approved by a majority of all of the members of the Board of
Trustees. Upon such approval all sums set forth in the budget will be deemed
appropriated for the purposes therein set out. No expenditure will be made which
is not authorized by the budget.
After the adoption of the budget, no report or resolution will be adopted calling
for the expenditure of money unless it states specifically the fund or sub-fund
from which the appropriation is to be made and is accompanied by a statement of
the treasurer that there is a balance in such fund available for such expenditure. If
the Board fails to adopt a budget by the end of the fiscal year, it will thereafter
appropriate on a monthly basis such funds as will be necessary to operate the
College until a budget is adopted.
The budget may be amended after adoption only by a majority vote of all
members of the Board.
H.14 Change Orders (R 6/02)
[AP H 6]
Any changes to the vendor recommended for award or to the material conditions
of the award or to the award amount on Purchase Orders or blanket contract
agreements previously approved by the Board will be resubmitted for Board
approval before any formal Change Order notice is issued. In the event that such
changes involve less than a 10 percent increase, up to a maximum of $50,000, in
the total award amount, the vice Chancellor for finance and business services is
authorized to execute approval as he/she deems appropriate.
Changes to orders and contracts which have been bid but have not previously been
approved by the Board may be executed by the purchasing agent, provided the
changes do not increase the total award in excess of $25,000.
Changes to orders which have not previously been bid may be executed
REQUESTED by the ordering department or site Business office, provided the
change does not increase the total award in excess of $5,000.
H.20 Fees and Fines (R 3/03)
H 20.1 Maintenance Fees (R 3/03)
The maintenance fees for resident* students of the St. Louis Community
College District have been established by the Board at $48 per credit hour
effective fall semester 2002, increasing to $56 per credit hour in fall 2003,
increasing to $64 per credit hour in fall 2004 and increasing to $70 per credit
hour in fall 2005.
*
1.
2.
Resident students will be defined as follows:
a dependent student who is living in a residence established by his/her parents or legal guardian
within the St. Louis Community College District, or
an emancipated student, regardless of age, who has established residence within the St. Louis
Community College District.
a.
Missouri Residents Who Are Non-Residents Of St. Louis Community
College District - The maintenance fee has been established by the
Board at $65 per credit hour effective fall semester 2002, increasing to
$75 per credit hour in fall 2003, increasing to $85 per credit hour in fall
2004 and increasing to $95 per credit hour in fall 2005.
b.
Out-Of-State Students - The maintenance fee has been established by
the Board at $95 per credit hour effective fall semester 2002, increasing
to $108 per credit hour in fall 2003, increasing to $120 per credit hour in
fall 2004 and increasing to $130 per credit hour in fall 2005.
I. International Students - The maintenance fee has been established by the
Board at $105 per credit hour effective fall semester 2002, increasing to
$118 per credit hour in fall 2003, increasing to $130 per credit hour in fall
2004 and increasing to $140 per credit hour in fall 2005.
II. Senior Citizen Fee Reduction - Senior citizens who are residents of the St.
Louis Community College District (those 60 years and older) may enroll in
most credit and non-credit courses of the College at a 50 percent reduction
in maintenance and student activity fees. Senior citizen registration may be
subject to the following conditions:
ƒ proof of age if requested;
ƒ a maximum limit of the number of senior citizen reduced fee
enrollments in any given class;
ƒ exclusion of reduced fees for tours and travel courses.
III. Senior Citizen Scholarship - Missouri residents who are at least 65 years of
age, on or before the first day of the semester of registration, will be
awarded a scholarship to be exempt from maintenance fees when enrolling
in courses on a space-available basis with the following conditions:
ƒ proof of age required;
ƒ satisfy all other College entrance requirements and prerequisites;
a. scholarship may be utilized only on a space-available basis following
enrollment of paying students;
b. courses taken utilizing this scholarship benefit will be on a non-credit
basis (for audit);
c. Senior Processing Fee - Credit Courses - Registration fee will be $10
assessed to the scholarship recipient per semester and is nonrefundable;
d. Senior Processing Fee - Non-credit Courses - Registration fee will be
$5 per course to a maximum of $25 per semester and is nonrefundable;
e. student is responsible for other fees, such as materials, etc.
IV. Delivery Out-Of-District - A variable fee has been established by the Board
of Trustees based on unusual costs for delivering instruction out-of-district.
This fee is calculated from projected costs and enrollment and is added to
the applicable maintenance fee and other fees.
DUAL CREDIT MAINTENANCE AND SERVICE FEE REDUCTION
POLICY STATEMENT
DUAL CREDIT MAINTENANCE AND SERVICE FEE REDUTION –
STUDENTS WHO ARE ENROLLED IN PUBLIC AND PRIVATE HIGH
SCHOOLS IN THE ST. LOUIS COMMUNITY COLLEGE DISTRICT MAY
ENROLL IN DUAL CREDIT COURSES OFFERED BY THE COLLEGE,
AND IT WILL WAIVE ITS STUDENT ACTIVITY FEE AND CHARGE
50% OF THE MAINTENANCE FEE AND THE FULL TECHNOLOGY FEE
FOR HIGH SCHOOL STUDENTS ENROLLED IN DUAL CREDIT
COURSES IT OFFERS. DUAL CREDIT REGISTRATION WILL BE
SUBJECT TO THE FOLLOWING CONDITIONS:
• STUDENTS MUST BE ENROLLED JUNIORS OR SENIORS AT THE
HIGH SCHOOL.
• STUDENTS MUST HAVE OBTAINED A MINIMUM, OVERALL
GRADE POINT AVERAGE OF 3.0 (ON A 4.0 SCALE) AND MEET
THE SAME ADMISSIONS REQUIREMENTS TO INDIVIDUAL
COURSES AS THE COLLEGE’S ON-CAMPUS STUDENTS.
• STUDENTS MUST OBTAIN PRIOR WRITTEN APPROVAL FROM
THEIR HIGH SCHOOL PRINCIPAL OR HIS/HER DESIGNEE TO
PARTICIPATE. FURTHERMORE, STUDENTS MUST OBTAIN
PRIOR WRITTEN APPROVAL FROM THEIR PARENTS OR
GUARDIANS TO PARTICIPATE.
• STUDENTS MUST SUBMIT A HIGH SCHOOL TRANSCRIPT, THE
PRINCIPAL’S OR HIS/HER DESIGNEE’S WRITTEN APPROVAL
AND PARENTAL APPROVAL TO THE CASHIER’S OFFICE AT THE
COLLEGE.
• STUDENTS MUST COMPLETE ALL COLLEGE MANDATED
PROCEDURES EACH SEMESTER IN WHICH THEY WISH TO
PARTICIPATE IN THE DUAL CREDIT PROGRAM.
No revisions to Division I
#11 Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. Patrick Dougherty, Executive
Director of the Metropolitan Zoological Park and Museum District, as the
TIF Commissioner to serve on the City of St. Louis Tax Increment
Financing Commission (TIF) for the development of an area designated as
The Jefferson Arms Apartments and 600 Washington Avenue.
Mr. Dougherty will represent St. Louis Community College and the
interests of the other affected public taxing entities: the City of St. Louis
Mental Health Board of Trustees, St. Louis Office for MRDD, St. Louis
Public Library, and Division of Family Services.
Advisory Committee Appointments
It is recommended that the Board of Trustees approve the appointments/reappointments
listed for the following program areas. Members will serve a two-year term, January 2006
through December 2008.
Information Systems/Office Information Coordinator Option
formerly known as Administrative Office Systems
Ms. Monica Feaman, CPS-CAP
Administrative Assistant
Graybar
34 N. Meramec Human Resources
St. Louis, MO 3105
(314) 573-9232
Ms. Susan Haddock
Administrative Specialist
Pfizer
645 S. Newstead Ave.
St. Louis, MO 63110
(314) 274-7963
Ms. Teresa Kirkwood
Executive Assistant
Yavitz Insurance Group
12225 Clayton Road
Town & Country, MO 63131
(314) 991-3100
Ms. Kay Meador
Administrative Lead
Pfizer
700 Chesterfield Parkway West
WWSS Department
Chesterfield, MO 63017
(314) 274-6154
Ms. Betty Meszaros
Administrative Assistant
W.G. Stern & Company
100 N. Broadway, Suite 1808
St. Louis, MO
(314) 436-1015
Ms. Kathy Myers
Office Administrator
The Boeing Company
PO Box 516 X2502061
St. Louis, MO 63166
(314) 777-4474
Ms. Jada Parks
Editorial Assistant
Elsevier, Inc.
11830 Westline Industrial Blvd.
St. Louis, MO 63146
(314) 453-4177
Ms. Kathy Sorrell
Marketing Specialist
Growing Family, Inc.
4203 Earth City Expressway
Earth City, MO
(314) 702-3214
Board Meeting 3/23/06
1
Information Systems/Office Information Coordinator Option
Ms. Beverly Spudich, CPS/CAP
7314 Dorset Avenue
St. Louis, MO 63130
(314) 727-7943
Ms. Camille Vincent
Administrative Assistant
Pfizer
575 Maryville Centre Drive
St. Louis, MO 63141
(314) 274-4635
Board Meeting 3/23/06
2
Management & Supervisory Development
Ms. Ginger Alexander
Benefits Analyst Mgr.
Smurfit-Stone Container Corp.
8182 Maryland Ave.
Clayton, MO 63105
(314) 746-1359
Ms. Patricia Campbell
Director, Human Resources
SSM Cardinal Glennon Children's
Hospital
1465 S. Grand Blvd.
St. Louis, MO 63104
(314) 577-5619
Ms. Donna Coleman-Woods
Executive Secretary,
Office of the Superintendent
St. Louis Public Schools
801 North 11th Street
St. Louis, MO 63101
(314) 345-2296
Ms. Cynthia Eberhardt
Administrative Asst. to Finance &
Administration
City of Webster Groves
4 E. Lockwood
Webster Groves, MO 63119
(314) 963-5300
Mr. Jeff Forrest
President
Valeris Strategic Partners
1390 Fountainhead Drive.
St. Louis, MO 63138
(314) 341-3856
Mr. David Hufford
Director Supply Chain
Fleishmann's Yeast
125 West Jewel
Kirkwood, MO 63122
(314) 822-4342
Ms. Susan Kane
Benefits Manager-Personnel
St. Louis County Government
41 S. Central
Clayton, MO 63105
(314) 615-8113
Mrs. Donna Komadina
Owner/Vice President
DTS Logistics
PO Box 526
O'Fallon, MO 63366
(636) 978-2587
Mr. Jack Kunkel
Group Manager,
Organizational Effectiveness
Boeing Company
PO Box 516 Mail Code 52773082
Dept. D070
St. Louis, MO
(314) 233-5079
Mr. John McHugh
Owner/Chief Operating Officer,
Operations & Finance
LMS
One City Place Dr. Ste. 590
St. Louis, MO 63141
(314) 692-8886
Board Meeting 3/23/06
3
Management & Supervisory Development Continued
Ms. Kate McMahon
Harrah's Casino & Hotel
Employment & Community Relations 777 Casino Center Drive
Manager
Maryland Heights, MO 63043
(314) 713-8893
Mr. Douglas Mowczko
Cost/Price Analyst, Finance Dept.
Boeing Corporation
3301 Ryder Trail Drive
Earth City, MO 63045
(314) 777-0397
Mr. John Ronecker
Retired Chrysler Corp.
4539 Gemini Drive
St. Louis, MO 63128
(314) 892-1420
Ms. Ada Sams
Recruiting Supervisor
Enterprise Rent-A-Car
3939 Canterbury Drive
St. Louis, MO 63121
(314) 256-5045
Board Meeting 3/23/06
4
# 14 Recommended Approval of April 27, 2006 Board Meeting with
Student Leaders
It is recommended that the Board of Trustees schedule a meeting with
Student Leaders on Thursday, April 27, 2005 at 5:00 p.m. at the Forest
Park Campus in the South Bay of the Cafeteria.
03/23/06
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE/PROFESSIONAL STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Brown, Ramone
C
FP
Project Associate I
P7
$31,873*
04/03/06-06/30/06
McClain, Sylvester
C
FP
Project Associate I
P7
31,873*
04/03/06-06/30/06
Perry, Monica
N
FP
Project Associate I
P7
31,873*
04/10/06-06/30/06
Schneider, Scott
C
FV
Coordinator, Computer Classrooms
and Labs
P 10
42,425*
03/24/06-06/30/06
NAME
TITLE
-1* Minimum salary for the range.
Brown, McClain & Perry: New, temporary, externally-funded positions.
Schneider: New position.
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
03/23/06
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Fitzpatrick, Sue
N
M
Clerk II, Part-time, Continuing
3
$10.18/hr*
03/24/06
Gordon, Anastasia
N
FV
Secretary
4
953.62 bi-wk*
03/27/06
NAME
TITLE
RANGE
PAY
RATE
EFFECTIVE
DATE
* Minimum salary for the range
Both are replacement positions.
-23.2
OTHER PERSONNEL ACTIONS/CHANGE FROM PROBATIONARY TO NON-PROBATIONARY STATUS
NAME
Andrews, Samuel
LOCATION
TITLE
FP
Housekeeper
PAY
RATE
From: $10.64/hr
To: 12.70/hr*
* Rate is as prescribed in Resolution Relating to Provisions of Board Policy Applicable to Physical Plant Employees.
EFFECTIVE
DATE
02/18/06
03/23/06
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
Zanitsch, Jeremy
FV
Travis, Juanita
FP
Hyde, Cecilia
FP
TITLE
From: Computer Services Technician II
To: Senior Computer Services Technician
Administrative Secretary
From: Student Admissions/Registration Asst II
To: Student Admissions/Registration Asst III
RANGE
8
9
5
4
5
PAY
RATE
$1,359.38 bi-wk
1,515.00 bi-wk*
From: 1,197.31 bi-wk
To: 1,257.18 bi-wk**
1,184.19 bi-wk
1,316.12 bi-wk*
EFFECTIVE
DATE
03/24/06
01/03/06-06/30/06
03/24/06
* Salary increase is in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office and Technical
Bargaining Unit, Article VIII, Section 2.
** Salary increase is in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article XXI Additional Compensation.
-3-
Zanitsch & Hyde: Replacement positions.
Travis: For additional duties of another position; ending date may be earlier than 06/30/06.
3.2
OTHER PERSONNEL ACTIONS/DEPARTMENT CHAIRS AND PROGRAM COORDINATORS AT FOREST PARK 2005-2006
Department Chairs
English
Karen Ostlund
This recommendation is to become effective on June 5, 2006.
03/23/06
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
Scroggins, Fredna
M
TITLE
Professor/Behavioral Sciences
EFFECTIVE
DATE
06/30/06
Retirement: 17 years of service
3.4
OTHER PERSONNEL ACTIONS/RETIREMENTS/CLASSIFIED STAFF
NAME
LOCATION
Smith, John
CC
TITLE
Supervisor, Computer Shift
EFFECTIVE
DATE
03/31/06
20 years of service
-3a3.4
OTHER PERSONNEL ACTIONS/REVISIONS TO PREVIOUSLY-APPROVED ITEMS
Board of Trustees' approval 07/21/05, 3.2 Other Personnel Actions/Department Chairs & Program Directors at
Meramec 2005-2006, pp 9 & 10:
Department Chair
Information Office Systems: Effective spring semester 2006, revise Chair to Gary Sibbitts and Assistant Chair
to Margaret Hvatum.
Program Director
Computer Support & Office Information Coordinator: Effective spring semester 2006, revise Director to Stacy Gee.
4.1.1
Recommendation for Award/Purchasing
Board Meeting 3/23/06
Board approval is requested for the renewal and/or award of additional funds to the three (3) contracts listed below:
A. State of Missouri Contract C104390 with WISE EL SANTO CO., INC. and GRAINGER INDUSTRIAL SUPPLY, for the
routine purchase of safety supply items was originally approved for use by the College on March 31, 2005, Agenda Item 4.1.1,
in an amount not to exceed $35,000, for a period of twenty (20) months, with an option to renew for two (2) subsequent one
year periods, to begin April 1, 2005. During the first ten months of the contract, the monthly expenditures rate has been
$2,396/month. Based upon this expenditure rate, and the projected usage of this contract for the remainder of the contract
term, the following action is requested:
Current approved award amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$35,000.00
+ $15,000.00
$50,000.00 ($2396 x 20 mos. = $47,920)
20 months (no change)
November 30, 2006
1
B. Contract B0001695 with CARQUEST OF MAPLEWOOD, INC. and RELIANCE AUTOMOTIVE, INC., for the routine
purchase of automotive parts and supply items was originally approved by the Board of Trustees on March 18, 2004, Agenda
Item 4.1.2, in an amount not to exceed $125,000.00 for a period of three (3) full years, to begin March 19, 2004, with no
guaranteed amount to any one vendor. The current contact balance is $18,963 and the average monthly expenditure over the
past twenty-two (22) months has been $4,820.00. Based upon current monthly expenditure patterns, the following action is
requested:
Current approved award amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$125,000.00
+$ 50,000.00
$175,000.00 ($4,820/mo x 36 mos. = $173,520)
3 years (no change)
March 18, 2007 (no change)
4.1.1
Recommendation for Award/Purchasing (cont.)
Board Meeting 3/23/06
C. Contract B0001911 with AUCTIONS BY MIKE SHERMAN AUCTION SERVICE, for the purchase of routine auctioneer
services was originally approved for award on May 19, 2005, Agenda Item 4.1.2, in an amount not to exceed $10,000.00 per
year, for a period of one (1) full year, to begin May 25, 2005, with the option to renew for a second and third year. The current
contract balance is $4,230.10. The contract vendor has performed well and the College now recommends the award of the
optional second year of the contract, with a $10,000.00 increase in funding. If this request is approved, the total contract award
amount would increase to $20,000.00 and the revised expiration date would be May 24, 2007. The following action is
requested:
Current approved award amount:
Requested approval of additional funds:
Revised total contract award amount:
Requested contract renewal:
Revised total contract period:
Current contract expiration date:
Revised contract expiration date:
$10,000.00
+$ 10,000.00
20,000.00
+ 1 year
2 years
May 24, 2006
May 24, 2007
Funding
2
These purchases will be funded from current operating budgets.
Advertisements
The State of Missouri Division of Purchasing and Materials Management handles advertisements for their contracts. The College
posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis American, the MetroSentinel and the St. Louis Post-Dispatch.
4.1.2
Recommendation for Award/Purchasing
Board Meeting 3/23/06
Board approval is requested for the award of a contract to CHAPPELL STUDIO, INC., for the routine purchase of graduation
photography services, in an amount not to exceed $15,000.00 per year, for a period of one (1) full year, to begin March 30, 2006,
with an option to renew for a second and third year.
Description
This contract will provide photography services for the College’s annual May Commencement. All financial transactions will take
place directly between the students and CHAPPELL STUDIO, INC. The recommended bidder meets all the requirements of the
bid and achieved the overall best score. One minority–owned and no woman-owned business enterprise participated in this bid
process.
Bid – B0002061
The evaluation of this bid, which opened February 1, 2006, is listed below:
3
Bidders
CHAPPELL STUDIO, INC.
L.D. Ingrum Gallery & Studio
Elcardo’s Photography Studio
Kent Miller Photography
Ravetta Photography, Inc.
Sample Pricing on Most Popular Items
5X7
8X10 5X7 4-pack 8X10 4-pak
$ 5.00 $10.00 $19.00
$30.00
7.00
15.00
22.00
44.00
6.00
10.00
20.00
35.00
10.00
15.00
27.00
49.00
11.00
15.00
40.00
54.00
Funding
All financial transactions will be directly between the buyer and CHAPPELL STUDIO, INC.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75.000.00.
4.1.3
Recommendation for Award/Purchasing
Board Meeting 3/23/06
Board approval is requested for the award of an annual maintenance agreement for Hyperion Intelligence report-writer software to
HYPERION SOLUTIONS in an amount of $47,835.53, to begin April 01, 2006.
Description
The purchase of Hyperion Intelligence (formally BriOne) software as the report writer for the SCT Banner® System was originally
approved by the Board of Trustees on April 23, 2001, Agenda Item 4.1.21. Hyperion is the developer and sole source for this
product and the sole source for product maintenance. This vendor is neither a known minority-owned or woman-owned business
enterprise.
An Itemized summary of costs is listed below:
4
Product name / Coverage
Hyperion Brio Quickview v6 Designated
Hyperion Brio Explorer/Insight Blended Seat
Hyperion Brio Designer v6 Single User
Hyperion Brio Intelligence Svr v6 w/10 Quickview UNIX
SQR Builder License
SQR License (Server Class 2)
Viewer
iServer Upgrade Quickview User
Total Annual Cost
Itemized Annual Cost
$4,537.51
9,791.93
12,080.40
7,558.11
2,734.84
3,298.38
34.36
7,800.00
$47,835.53
Funding
This purchase will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00. Advertisements are not run on items available from only one source.
4.1.4
Recommendation for Award/Purchasing
Board Meeting 3/23/06
Board of Trustee approval is requested to use two (2) State of Missouri cooperative contracts for the routine purchase of lighting
supply items, in an amount not to exceed $25,000.00, with no guaranteed amount to any one vendor, for a period of at least eight
(8) months, to begin April 1, 2006, with an option to renew for up to two (2) additional years with prior Board approval.
Contract Number
C104390006
C104390001
Bidders
Grainger Industrial Supply (Primary Contractor)
Archway Lighting Supply, Inc. (Secondary Contractor)
Description
These two contracts were competitively bid and awarded by the State of Missouri Division of Purchasing to allow all agencies and
political subdivisions of the State to qualify to use these contracts for the routine purchase of lighting products and supplies. If
approved for use by the College, these contracts will primarily be used on an interim basis by the District-wide Maintenance
Departments at all locations.
Bids
The State of Missouri Office of Administration is custodian of all records related to the bids issued for these contracts and awards.
5
Funding
Items purchased from this contract will be funded from current operating budgets.
4.1.5
Recommendation for Award/Purchasing
Board Meeting 3/23/06
Board approval is requested for the award of a contract to the HILTON ST. LOUIS AIRPORT for the rental of a banquet facility in
an amount estimated at $16,875.00.
Description
This contract will provide a banquet facility with seated dinner service and non-alcoholic beverages for the annual Florissant Valley
Student Awards Banquet - currently scheduled for Friday, April 21, 2006. The estimated cost of this event is based upon last year’s
attendance figure of four hundred fifty (450) persons. Actual attendance for this event will determine the final amount expended.
Bids were solicited from six North County facilities. Two bids were received, one of which was disqualified for offering an
alternate outdoor tent pavilion facility. A full service banquet room was required. Three “no bid” responses were received. The
recommended bidder submitted the only fully responsive bid. No known minority-owned or woman-owned business enterprise
participated in this bid process.
Bid – B0002095
The evaluation of this bid, which was opened March 2, 2006, is listed below:
6
Bidders
HILTON ST. LOUIS AIRPORT
Marriott St. Louis Airport
Cost Per Person
$37.50
32.50
Total Estimated Cost
$16,875.00/BANQUET FACILITY AS SPECIFIED
14,625.00/alternate outdoor tent facility
Funding
All expenditures related to this event will be funded from agency budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated at $75,000.00.
Board Meeting 3/23/06
4.1.6
Recommendation for Award/Purchasing
Board approval is recommended for the award of a contract for independent auditing services to CLIFTON GUNDERSON
LLP in an amount not to exceed $451,000 for a period of five (5) years beginning with fiscal year 2006.
Description
Under the contract, the audit firm will render opinions on: (1) the College’s financial statements, (2) the College’s federal
awards under the terms of OMB Circular A-133, (3) the financial statements of the Non-Certificated Employees Retirement
Plan, and (4) the financial statements of the St. Louis Community College Foundation. Bids were evaluated on the best
combination of technical score and cost score. The technical score included relevant auditing experience, qualifications of
staff, the firm’s understanding of the work to be performed, and organization, size, and structure of the firm.
Bid – B0002055
The evaluation of this bid, which opened on February 3, 2006, is listed below:
7
Bidders
Clifton Gunderson LLP
BKD LLP
RubinBrown LLP
Hayes & Associates L.L.C.
UHY LLP
Technical Score
50.00
49.56
38.38
33.33
37.28
Five Year Cost
$451,000
530,790
430,400
413,465
483,360
Cost Score
45.84
38.95
48.03
50.00
42.77
Total Score
95.84
88.51
86.41
83.33
80.05
Funding
All expenditures against this contract will be paid from current operating budgets and the Non-Certificated Employees
Retirement Plan fund.
Advertisements
The College posts all open bid opportunities on its WEB page, and in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00.
4.2.1
Request for Ratification/Purchasing
Board Meeting 3/23/06
There are no requests for ratification for Purchasing this month.
8
Board Meeting 3/23/06
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 06 609, LIBRARY ATRIUM LIGHTING, ST. LOUIS
COMMUNITY COLLEGE AT MERAMEC to the low bidder, BRINER ELECTRIC COMPANY., for $25,405.00.
Contractor
BRINER ELECTRIC COMPANY.
Sachs Electric Company
Guarantee Electrical Construction Company
Reinhold Electric
Base Bid
$ 25,405.00
26,327.00
30,200.00
Disqualified & Not Read*
Reinhold Electric’s bid was disqualified because they did not include the required bid security.
Description:
The existing lighting levels in the Atrium are insufficient for reading.
Funding:
This project will be funded from Capital budgets: Fiscal year 2004/05, Tab J, Page 1, Item #7.
9
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Builders
Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors
Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
Board Meeting 3/23/06
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 06 409, SWIMMING POOL MODIFICATIONS, ST. LOUIS
COMMUNITY COLLEGE at FOREST PARK to the low bidder, WESTPORT POOLS , for $275,548.00, for Base Bid plus Alternates
#2 and #5.
BASE BID
269,172.00
Qualified Bids
WESTPORT POOLS
$
Midwest Pools
Disqualified & Not Read*
Alternate #2
$ 2,000.00
Alternate #5
$ 4,376.00
$
TOTAL
275,548.00
* Midwest Pools was disqualified because they did not include the required bid security.
Description:
The existing swimming pool piping, filtration system, heating system and other mechanical systems are in need of repair. This project
replaces or repairs these systems as well as addressing the swimming pool finishes and gutter system.
Alternate #2 will replace the sealant in the interior pool joints. Supply and return piping will be replaced under Alternate #5.
This type of work is highly specialized and there are just a few such companies in the St. Louis area that can perform this job.
Plans and specifications were prepared by Heideman & Associates., and the Physical Facilities/Engineering and Design Department.
10
Funding:
This project will be funded from Capital budgets: Fiscal year 2004/05, Tab J, Page 1, Item #13.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Builders Association,
Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed
Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for
this project.
Board Meeting 3/23/06
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT S5 5163, UPGRADE METASYS CONTROL SYSTEM, ST. LOUIS
COMMUNITY COLLEGE AT FLORISSANT VALLEY to the sole source bidder, JOHNSON CONTROLS, for
$84,926.00.
Contractor
JOHNSON CONTROLS
TOTAL
$ 84,926.00
Description:
Currently there are four buildings that have frequent failures in the communication architecture using Arcnet. Eight other
buildings utilize an Ethernet base that is an aged generation technology. This project will enhance operations by integrating all
controllers to a new generation Ethernet with a web access based protocol. This will improve reliability and overall system
expanding capability. Also included are software upgrades, advanced alarm messaging, remote operation and real-time online
support.
This is a sole source contract because Johnson Controls is currently in use campus-wide. Changing to another control system
would limit the system’s capabilities, plus require maintaining a separate inventory of control parts and accessories.
11
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, No. 9.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through February 28, 2006
5.1.2
Budget Status Summary Report General Operating Fund through February
28, 2006.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and Agency: July 1,
2005 – February 28, 2006.
5.1.4
Student Financial Aid Fund: July 1, 2005 – February 28, 2006.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status Report: July
1, 2005 – February 28, 2006
5.1.6
Restricted General Fund Budget Status Report: July 1, 2005 – February
28, 2006
5.1.7
Warrant Check Register for February 2006.
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements executed
during the month of February 2006
Board Meeting 3/23/06
1
5.1.1
Executive Summary March 23, 2006
(Financial Results Through 02/28/2006)
Revenue
The Budget Status Summary Report shows revenue of $121.6 million or 82.2% of
the budgeted revenue as compared to $122.1 million or 84.2% of the budget for
the prior year. As mentioned last month, the College anticipated that it would
have a larger amount of total revenue, specifically local taxes, by this time in the
fiscal year. The College has been waiting for one of the taxing jurisdictions to
release approximately $5.0 million of taxes paid under protest. However, since
the $5.0 million in taxes was not received until March 3rd, that revenue will be
reflected in next month’s Board report.
Expenditures
Expenditures are $83.3 million or 63.4% of the budgeted expenditures as
compared to $78.3 million or 60.7% for the prior year. Increases in all three of
the main categories of expenditures are causing this year’s expenditures to be
greater than the prior year’s.
Transfers
Transfers are at $15.1 million or 90.5% of the budgeted transfers as compared to
$14.5 million or 90.4% of the budgeted transfers for the prior period. The
increase in the transfer amount is due primarily to the increase in additional
planned leasehold bond payments.
Board Meeting 3/23/06
2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through February 28, 2006
5.1.2
Board Meeting 3/23/06
Original Budget
Revisions*
Revised Budget
Actual to
Date**
% of
Budget to
Date
Prior Year
Amount
% of Budget
to Date
3
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
54,259,352
44,425,725
46,548,432
2,750,000
147,983,509
54,259,352
44,425,725
46,548,432
2,750,000
147,983,509
48,811,375
29,068,328
40,806,626
2,888,649
121,574,978
90.0%
65.4%
87.7%
105.0%
82.2%
52,628,660
28,610,891
38,615,218
2,294,977
122,149,746
99.9%
64.4%
86.5%
68.5%
84.2%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
84,577,692
19,699,324
27,037,980
131,314,996
84,577,692
19,699,324
27,140,830
131,417,846
54,047,760
13,027,316
16,188,329
83,263,405
63.9%
66.1%
59.6%
63.4%
52,546,595
12,373,282
13,359,116
78,278,993
63.7%
65.1%
48.0%
60.7%
9,489,682
3,278,561
2,593,230
1,307,040
16,668,513
9,489,682
2,185,706
2,593,230
818,185
15,086,803
100.0%
66.7%
100.0%
62.6%
90.5%
10,113,182
2,185,706
1,512,230
735,507
14,546,625
100.0%
66.7%
100.0%
61.5%
90.4%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
102,850
9,489,682
3,278,561
2,593,230
1,307,040
16,668,513
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July, 2005 - February, 2006
Original
Budget
Revenue
Student Fees
Bookstore Sales
Copy Centers
Food Service / Vending
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
$
648,000
11,312,000
1,024,240
1,982,651
$
648,000
11,312,000
1,024,240
1,982,651
$
606,932
9,501,095
650,504
1,223,028
93.7%
84.0%
63.5%
61.7%
$
14,966,891
$
14,966,891
$
11,981,558
80.1%
$
1,804,491
516,107
3,465,032
8,186,891
$
1,804,491
516,107
3,465,032
8,186,891
$
1,159,173
210,780
2,214,119
6,969,648
64.2%
40.8%
63.9%
85.1%
$
13,972,521
$
13,972,521
$
10,553,720
75.5%
$
90,000
36,000
115,000
$
90,000
36,000
115,000
$
90,000
36,000
115,000
100.0%
100.0%
100.0%
Total Transfers
$
241,000
$
241,000
$
241,000
100.0%
Total Expenditures & Transfers
$
14,213,521
$
14,213,521
$
10,794,720
75.9%
Total Revenue
Expenditures
Salaries and Wages
Staff Benefits
Operating
Items for Resale
Total Expenditures
Transfers
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
Board Meeting 3/23/06
4
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July, 2005 - February, 2006
Original
Budget
Total Revenues
$
Prior Year's Funds
Expenditures
Total Expenditures
57,000
Adjusted
Budget
$
57,000
$
159,912
57,000
57,000
$
57,000
$
216,912
Actual
To Date
$
16,827
% of
Budget
To Date
29.5%
13,665
$
13,665
6.3%
5.1.3
St. Louis Community College
Budget Status Report
Agency Fund
July, 2005 - February, 2006
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
150,000
125,000
$
150,000
125,000
156,912
$
7,200
160,006
156,912
4.8%
128.0%
100.0%
$
275,000
$
431,912
$
324,118
75.0%
89,495
102.0%
$
89,495
102.0%
$
234,623
87,706
$
87,706
87,706
$
87,706
Funds in Excess of Expenditures
Board Meeting 3/23/06
Actual
To Date
$
Expenditures
Total Expenditures
Adjusted
Budget
% of
Budget
To Date
5
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2005-February 2006
Actual
% of
Revised
Budget
624,984
$899,739
$49,001
624,984
$383,536
$49,001
149,496
42.6%
100.0%
23.9%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
547,345
136,836
547,345
136,836
434,117
120,469
79.3%
88.0%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
545,220
147,162
465,668
545,220
143,532
506,353
362,533
143,532
303,634
66.5%
100.0%
60.0%
$ 3,453,010
$ 1,946,318
56.4%
$1,524,723
684,181
688,752
506,353
$582,033
554,586
506,065
303,634
38.2%
81.1%
73.5%
60.0%
$ 3,404,009
$ 1,946,318
57.2%
Original
Budget *
Funds available
Federal Work Study - Federal Share
Prior year's funds
Federal Work Study - Institutional Match
Total funds available
$899,739
$
3,366,954 *
Revised
Budget
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Total expenditures
$1,524,723
684,181
692,382
465,668
$
3,366,954 *
Federal Pell Grant Expenditures
$17,685,452
*Does not include $353,004 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
Board Meeting 3/23/06
6
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)
Budget Status Report
July, 2005 - February, 2006
Original
Budget
Adjusted
Budget
Actual
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$ 2,250,000
2,326,572
886,000
1,000,000
$ 3,958,563
3,808,250
886,000
1,000,000
$ 1,719,981
3,077,860
660,415
1,000,000
43.4%
80.8%
74.5%
100.0%
Total Revenue / Resources
$ 6,462,572
$ 9,652,813
$ 6,458,256
66.9%
Expenditures
Salaries
Benefits
Operating
Capital
$ 2,093,915
376,905
3,916,752
75,000
$ 2,093,915
376,905
7,106,993
75,000
$ 1,007,831
186,580
2,875,226
9,974
48.1%
49.5%
40.5%
13.3%
Total Expense
$ 6,462,572
$ 9,652,813
$ 4,079,611
42.3%
Board Meeting 3/23/06
7
% of Budget
To Date
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2005 - February, 2006
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenues / Resources
External Sources
Institutional Match
Total Revenue / Resources *
$16,624,288
1,925,685
$18,549,973
$8,513,217
1,463,076
$9,976,292
51.2%
76.0%
53.8%
Expenditures
Salaries
Benefits
Operating
Capital
Total Expense *
$7,423,969
2,079,095
8,658,782
388,128
$18,549,973
$4,447,061
1,205,090
2,468,074
120,190
$8,240,414
59.9%
58.0%
28.5%
31.0%
44.4%
* Does not include CBIL revenues or expenditures.
Board Meeting 3/23/06
8
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending February 28, 2006 that
the check payments listed thereon have been issued in accordance with the
policies and procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted by the Board of
Trustees as defined in the 2005-2006 Fiscal Year Budgets, and there are sufficient
balances in each fund and subfund available for the expenditures for which
approval is hereto requested.
Board Meeting 3/23/06
9
5.2.1
Ratification of Investments
Executed During the Month of February 2006
Daily Repurchase Agreements
Purchased Through:
UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 34,583,932
Interest Earned:
$
Average Rate Earned:
116,548
4.394%
Range of Rates Earned: 4.215% ⎯ 4.455%
Board Meeting 3/23/06
10
6
Contracts and/or Agreements
6.1.1
Federal Work Study Agreement
The purpose of this agreement is to permit the following agency to employ
students under the College Federal Work Study Program, effective
February 20, 2006. The agency is billed for matching funds and social
security.
Agency: Little Angels Learning Center, 4229 West Finney, St. Louis,
MO 63113
6.1.2
William J. Harrison Northside Education Center Lease
It is recommended that the Board of Trustees approve a lease for the
William J. Harrison Northside Education Center with the St. Louis Public
Library effective February 1, 2006. The term of this lease agreement is
month-to-month with a payment of $335.00 per month. This lease
replaces one which expired on January 31, 2006.
6.1.3
Agreement between St. Louis Community College and Computer
Village
It is recommended that the Board of Trustees ratify an agreement between
St. Louis Community College and Computer Village to deliver and
install 85 computers for the GearUP students. The cost for this service is
$5,000.00 and will be paid by the University of Missouri, St. Louis. This
agreement will start on March 20, 2006 and will be completed by April
30, 2006.
6.1.4
Agreement between St. Louis Community College and the St. Louis
Cardinals
It is recommended that the Board of Trustees approve an agreement
between the St. Louis Cardinals, St. Louis Missouri, and St. Louis
Community College in which the St. Louis Cardinals will provide to St.
Louis Community College, an extensive promotion package throughout
the Cardinal’s 2006 season. The package will include one entrance backlit
sign; pre-game commercials played in the stadium; kiosk opportunities;
twenty television drop-ins; and video board messages during games. In
exchange for this package, St. Louis Community College will pay the St.
Louis Cardinals a fee of $78,240.00 to be billed in two installments.
Board Meeting 3/23/06
1
6.1.5
Contract between St. Louis Community College and Microsoft
It is recommended that the Board of Trustees approve a contract between
St. Louis Community College and Microsoft to host student e-mail for
the College. Microsoft will provide 2 Gigabytes of storage space for the
students on their new Windows Live Mail site. The College will provision
and control account maintenance on the site. The cost of the mailboxes is
free, however, the College will need to purchase a Windows External
Connector License for $1,000 to provide and manage accounts. This
purchase will be made through the College’s current Microsoft software
contract with CDW-G. The term of the contract is two years with an
automatic renewal for one year.
6.1.6
Agreement between St. Louis Community College and US Cellular
It is recommended that the Board of Trustees approve a Ground Lease (the
“Lease”) between St. Louis Community College and Florida RSA 8
LLC, d/b/a US Cellular. The Ground Lease will allow US Cellular to
construct a flagpole-type cellular tower, utilizing approximately 50 square
feet on the Florissant Valley Campus. US Cellular will pay the College
$500 upon execution of the agreement, and monthly Lease payments in
the amount of $1200.00 for an initial term of 18 months. The Ground
Lease may be renewed by US Cellular for an additional six months, with a
payment of an additional $500. Additionally, US Cellular will have the
option of renewing the Lease for five additional terms of five years each.
The base rent of $1200.00 will be increased in accordance with the
Consumer Price Index. US Cellular will be solely responsible for all costs
associated with the operation of the flagpole cellular tower.
Board Meeting 3/23/06
2
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students
enrolled in these programs.
Participant
Program/Campus
Effective
Date
SSM St. Mary’s Health Center
Emergency Medical Technician
District-wide
1-31-06
Missouri Veteran’s Home
Certified Medication Technician
Forest Park
1-1-06
Board Meeting 3/23/06
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for the St.
Louis region.
Funding Source
Ameren UE
Title of Program and/or Purpose
Addendum to original contract –
Technical Writing – Process Picture
Mapping
Manager: Robert Serben
Board Meeting 3/23/06
Campus
CBIL
Date
November 28, 2005
through
June 30, 2006
Amount
$49,108
Total
amount
of
contract
($90,766)
Center for Business, Industry & Labor
Ratification of Economic Development Agreements
6.3.2
The purpose of these agreements is to provide services and economic development for the
St. Louis region.
Funding Source
Carpenters’ Jt.
Apprenticeship
Title of Program and/or Purpose
Apprentice & Journeyman training for carpenters
Estimated Number of Participants: 3700
Estimated Number of Credit Hour Equivalents:
31,160
Manager: Robert Serben
Campus
CBIL
Date
July 1, 2005
through
June 30, 2006
Construction
Training
Advancement
Foundation
(CTAF)
Apprentice & Journeyman training for AFL-CIO
building trades
Estimated Number of Participants: 800
Estimated Number of Credit Hour Equivalents: 7408
Manager: Robert Serben
CBIL
July 1, 2005
through
June 30, 2006
Floor Layers’ Jt.
Apprenticeship
Program
Apprentice tech training for AFL-CIO floor layers
Estimated Number of Participants: 350
Estimated Number of Credit Hour Equivalents: 4,480
Manager: Robert Serben
CBIL
July 1, 2005
through
June 30, 2006
Painters’
Apprenticeship
Program
Apprentice tech training for painters
Estimated Number of Participants: 200
Estimated Number of Credit Hour Equivalents:
6385.92
Manager: Robert Serben
CBIL
July 1, 2005
through
June 30, 2006
Board Meeting 3/23/06
Amount
DESE
$135,000
College
$115,000
Company
$540,000
(Total
$790,000)
DESE
$15,000
College
$540,000
Company
$92,000
(Total
$647,000)
DESE
$45,000
College
$24,000
Company
$171,805
(Total
$240,805)
DESE
$30,000
College
$18,000
Company
$128,854
(Total
$176,854)
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
St. Louis-Jefferson Solid
Waste Management
District
$30,000.00
PURPOSE
FUND
Restricted
Grant to St. Louis Community College to
participate in Waste Reduction and Recycling
Program. The grant will assist in the
implementation of a comprehensive, districtwide
recycling program called “Expansion of the
Desk-to-Dumpster Recycling Program”. Funds
will be used to purchase deskside recycling
bins, rolling totes for collecting and
transporting mixed fiber and commingled
containers and recycling centers for common
area use throughout the College. This is a new
award.
Project Period: 6/5/06-6/30/07
Project Director: Mike Twombly
Georgetown University
$23,850.00
Contract with St. Louis Community College to
participate in a Cooperative Association of
States for Scholarships (CASS) program funded
by the United States Agency for International
Development. A total of 17 international
students will be provided an opportunity to earn
a Certificate of Proficiency in Quality
Technology. This award represents additional
funding.
Restricted
Project Period: 8/1/05-7/31/07
Project Director: Ashok Agrawal
Central Missouri State
University
$ 5,100.00
Grant to St. Louis Community College for the
Florissant Valley campus to participate in an
Early Childhood Child Care Technical
Assistance Program. The grant was received by
Central Missouri State University through the
Department of Elementary and Secondary
Education. Technical assistance will be
provided to schools with early childhood
education programs. This is a new award.
Project Period: 2/15/06-6/30/06
Project Director: Jeanne Edwards
Board Meeting 3/23/06
1
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
PURPOSE
UAW/GM Center for
Human Resources
$19,259.00
Contract with St. Louis Community College to
deliver instruction and supervise the
educational activities of the UAW/GM Skill
Center. This is a new award.
Project Period: 9/1/05-8/31/06
Project Director: Lorna Finch
Board Meeting 3/23/06
2
FUND
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2. Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Eliot Chapel
Women’s Alliance
$ 500.00
Donation to the Eliot Chapel Women’s Alliance
Scholarship Fund on the Meramec campus.
Student Aid
Anonymous
$ 160.00
Donation for Phi Theta Kappa initiation fees on
the Meramec campus.
Student Aid
Beverly Wheeler
$ 250.00
Donation to the Jim Wheeler Outstanding
Psychology Student Award on the Meramec
campus.
Student Aid
St. Louis Wilbert
Vault Company
$1,000.00
Donation to Funeral Services Department on
the Forest Park campus to be used for
instruction enhancement.
--
Board Meeting 3/23/06
3
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
David Hanlon
David Hanlon is donating the
following to Meramec Library
Services: One (1) Book titled:
“Exploration, Vision and
Influence: The Art World of
Brattleboro’s Hunt Family”. The
estimated fair market value is
$30.00.
The condition of the
donated item is new.
There are no
maintenance or delivery
costs associated with
donation.
There are no
restrictions placed
on donation.
Clayton Corporation Clayton Corporation is donating
the following to the Florissant
Valley Engineering and
Technology Department: Van
Dorn Injection Molding Machine.
The estimated fair market value is
$1,000.00.
The condition of donated
item is fair. The
estimated cost of
accepting donation is
$2,250. The estimated
maintenance cost is
$500.
There are no
restrictions placed
on donation.
Charles Burkhardt
Charles Burkhardt is donating the
following to Florissant Valley
Library Services: One (1) Book
titled “Topics in Atomic Physics”
by Charles E. Burkhardt and
Jacob J. Leventhal. The donor’s
estimated value is $60.00.
The condition of donated
item is new. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Judy Wilcox
Judy Wilcox is donating the
following to the Information/Office
Systems Department on the
Meramec campus: One (1)
Refrigerator. The donor’s
estimated value is $75.00.
The condition of donated
item is good. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Board Meeting 3/23/06
4