MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, APRIL 21, 2005
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, April 21, 2005, at the St. Louis Community
College Meramec Campus, in SC 200, 11333 Big Bend Blvd., Kirkwood, MO
63122, pursuant to notice and in accordance with R.S. MO 610.020 as
amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Mr. Michael Rohrbacker, President, called the meeting to order at 7:48 p.m.
The following members of the Board of Trustees were present: Mr. Michael
Rohrbacker, President, Dr. Dolores Gunn, Vice President; Ms. Denise
Chachere, Trustee-elect; Mr. Robert Nelson, Trustee; Dr. Joann Ordinachev,
Trustee and Ms. Lisa Taylor, Trustee. Ms. Patricia Moss, Trustee, was
absent.
Also present were Dr. Henry Shannon, Chancellor; Ms. Becky Garrison,
Administrative Associate to the Board and Ms. Tina Odo, General Counsel.
2.
Resolution of Appreciation
Mr. Rohrbacker read a resolution of appreciation for retiring Trustee Patricia
Moss and a letter of thanks from Ms. Moss, all as more fully set forth in
Exhibit A attached hereto and by this reference incorporated herein.
3.
Certification of April 5, 2005 Election Results
The Board was presented with the official April 5, 2005 election returns from
Subdistrict 2.
Whereupon, on motion by Dr. Gunn and seconded by Mr. Nelson, the Board
unanimously approved the resolution certifying the election results, all as
more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
4.
Oath of Office – Denise R. Chachere
Mr. Rohrbacker administered the Oath of Office to Ms. Denise R. Chachere.
Thereafter, Ms. Chachere assumed her seat as a member of the Board of
Trustees. A copy of the signed Oath of Office is attached hereto and by this
reference incorporated herein.
5.
Welcome to Guests
Mr. Rohrbacker welcomed Mr. Steve Chachere, Mr. Morris Johnson,
president-elect of Forest Park; Dr. Tom George, Chancellor at the University
of Missouri - St. Louis and Dr. Dixie Cohen, Vice-Chancellor at the
University of Missouri - St. Louis.
6.
Citizens Desiring to Address the Board Regarding Agenda Items
Mr. Ron Mozelewski, JCD-NEA, thanked former Trustee Moss for her
contributions to the College and welcomed Ms. Chachere. He then
introduced JCD-NEA leaders.
7.
Adoption of Agenda/Revisions to Agenda
On motion by Dr. Gunn and seconded by Dr. Ordinachev, the Board
unanimously adopted the agenda as revised.
8.
Approval of Consent Agenda Items
On motion by Mr. Nelson and seconded by Dr. Gunn, the consent agenda
items were unanimously approved.
9.
Approval of March 31, 2005 Minutes
On motion by Dr. Gunn and seconded by Dr. Ordinachev, the Board
unanimously approved the March 31, 2005 Board of Trustees minutes.
10.
Approval of Resolution Re May 19, 2005 Executive Session of the
Board of Trustees
On motion by Dr. Gunn and seconded by Dr. Ordinachev, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
2
executive session on May 19, 2005, all as more fully set forth in Exhibit A
attached hereto and by this reference incorporated herein.
11.
Recognition of Student, Staff and Trustee Accomplishments
Sharifah Sims-Williams, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments. Dr. John Ganio recognized Tech Prep Coordinator Judy
Larson.
12.
Authorization of Trustee Travel
The Board, by consent, authorized Dr. Ordinachev’s travel to the
MCCA Conference.
13.
Ratification of Chancellor’s Quarterly Local Expense Report
The Board, by consent, ratified Dr. Shannon's local travel expenses from
January 1, 2005 through March 31, 2005.
14.
Authorization of Chancellor Travel
The Board, by consent, authorized Dr. Shannon’s travel to the
Arkansas/Missouri Presidents/Chancellors Summer retreat and the BIO
2005 International Convention.
15.
Chancellor’s Report
Dr. Shannon reported on Commencement, upcoming Student Awards
Banquets, the SLCC Community Engagement Process facilitated by
UNICOM; the 2005 AACC Convention and the fiscal year 2006 budget
planning process.
16.
Citizens Desiring to Address the Board Regarding Other Concerns
Karen Kalinevitch, JCD-NEA, spoke about the Fall 2005 reading prerequisite
and enforceable attendance policies for students.
3
II.
INSTRUCTION AND STUDENT SERVICES
17.
Approval of Program Recommendations and Revisions
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
Higher Education.
III.
HUMAN RESOURCES
18.
Human Resource Recommendations
The Board by consent approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all
as more fully set forth in Exhibit C attached to these minutes
and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of the
District or his designee is hereby authorized and directed to execute for and
on behalf of the District, the appropriate contract or amendment to contract
for the affected personnel.
IV.
BID AWARDS
19.
Acceptance of Bids/Ratification of Contracts
The Board by consent approved the following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D attached hereto
and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
4
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
20.
Budget
A.
Financial Reports
The following financial reports as of March 31, 2005 were submitted for the
Board’s information: executive summary, budget status report general
operating fund through March 31, 2005, budget status reports – auxiliary,
rental of facilities and agency: July 1, 2004 – March 31, 2005, student
financial aid fund, July 1, 2004 – March 31, 2005, 2005, Center for Business
Industry and Labor budget status report: July 1, 2004 – March 31, 2005 and
restricted general fund budget status report: July 1, 2004 – March 31, 2005.
B.
Warrant Check Register - - March, 2005
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending March 31, 2005.
C.
Ratification of Investments
The Board by consent ratified investments/daily repurchase agreements made
by the Treasurer of the District during the month of March 2005, for which
bids had been received in accordance with Board Policy, all as more fully set
forth in Exhibit E attached hereto and by this reference incorporated herein.
VI.
CONTRACTS AND/OR AGREEMENTS
21.
Contracts and/or Agreements
The Board was requested to approve the acceptance on renewal of various
contracts, agreements and resolutions.
5
The Board by consent unanimously approved the following resolution
regarding the acceptance or renewal of various contracts, agreements and
resolutions between the District and various agencies, corporations and
individuals located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit F attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
the District be and hereby is authorized and directed to execute an
appropriate in each instance.
VII. EXTERNAL FUNDS
22.
Acceptance of External Funds
The Board by consent approved the following resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein;
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where appropriate, for
and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for workstudy programs, the Agency involved will be billed for matching funds
and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts
with said agencies in each instance.
VIII. INSURANCE RECOMMENDATION
23.
None.
6
IX.
NEW BUSINESS
The Board of Trustees scheduled an Orientation and Board Retreat on
Saturday, June 4, 2005.
Mr. Nelson spoke regarding staff being more vigilant about monitoring
student athlete eligibility.
Ms. Taylor requested that a formal investment presentation and information
on the West County bonds be shared with the Board at an upcoming public
meeting or retreat.
ADJOURNMENT
There being no other or further business to come before the Board, on
motion duly made and seconded, the Board voted to adjourn the meeting at
8:20 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
7
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
April 21, 2005
SUBJECT:
Board Agenda Modifications
Tab
Page No.
Revision
Front
2
#12
Delete: Ratification of Trustee Expenditure Report
Front
2
#12
Add: Authorization of Trustee Travel – Dr. Ordinachev – MCCA
F
1
3.1
Add: Appointments/Full-time Administrative/Professional Staff
Rogers, Telitha; FP; Specialist, Services for the Disabled; P 9; $37,448;
05/09/05-06/30/05.
Salary is minimum for the range; this is a temporary, externally-funded,
replacement position.
3
3.2
Other Personnel Actions/Change From Probationary To Non-Probationary Status
Add: In Talk Yi; FV; Housekeeper; rate change from $10.64/hr to $12.27/hr,
effective 02/16/05.
Add: Martin Pfyl; FV; Housekeeper; rate change from $10.64/hr to $12.27/hr,
effective 02/20/05.
Rate is as prescribed in Resolution Relating to Provisions of Board Policy
Applicable to Physical Plant Employees.
I
2
6.3.1
Delete: Ratification of Direct Pay Agreements
Add: Attached Page: 6.3.1 Ratification of Direct Pay Agreements
I
3
6.3.2
Delete: Ratification of Economic Development Agreements
#2
Resolution of Appreciation
RESOLUTION OF APPRECIATION
Patricia A. Moss
Whereas Patricia A. Moss was elected to the St. Louis Community College Board of Trustees in
1999 to serve Subdistrict 2 and served admirably as president of the Board in 2001-2002 and as
vice president in 2000-2001; and
Whereas, with her labor relations and leadership experience, Ms. Moss served the Board
energetically in a focused, professional manner; and
Whereas, Ms. Moss conscientiously ensured her decisions as a Board member were made in the
best interest of the College; and
Whereas, during her six-year term on the Board of Trustees, she dedicated herself to quality
education for students and fiscal accountability to taxpayers while bringing St. Louis Community
College to the forefront on both the National and State levels;
Now Therefore Be It Resolved, that the Board of Trustees expresses sincere and heartfelt
appreciation to Ms. Patricia A. Moss for her service to the College and wishes her success in her
community service endeavors; and
Be It Further Resolved this expression of gratitude and appreciation be made a permanent part
of the record of the Board of Trustees this twenty-first day of April, 2005.
#3
Certification of Election Results – April 5, 2005
It is recommended that the Board of Trustees approve the following Resolutions:
A.
Subdistrict #2
WHEREAS, the Board of Trustees of the Junior College District of St. Louis, St. Louis
County, Missouri (St. Louis Community College) has received from the Board of
Election Commissioners of the City of St. Louis, Missouri, certification of the results of
the election of Trustee from Subdistrict #2, said election having been held on Tuesday,
April 5, 2005; and
WHEREAS, the Board, on the basis of said certification, has jointly tabulated the results
which are as follows:
Candidates – Subdistrict #2*
Denise R. Chachere
Patricia A. Moss
George W. Thornburgh
Jacob Johnson
Patrick Burke
Douglass Petty
Ronald Johnson
Marvin Neals
Willie Marshall
Prudence Kramer
Jeff Miller
Stephan Laury
Henry Shannon
E.E.W. Clay
Robert L. Nicolas
Lauren Fisher
Allen G. Arpadi
Joseph Johnson
Ulysses G. Dawkins
Danny Wedding
Vote Total
387
182
170
162
124
15
7
2
1
1
1
1
1
1
1
1
1
1
1
1
WHEREAS, it appears from the official certification and from the tabulation of results
that Denise R. Chachere has received the greatest number of votes from Subdistrict #2;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees does hereby
declare and certify that Denise R. Chachere has been duly elected from Subdistrict #2;
said term of office is for six years and until her successor shall be elected and qualified.
4/21/05 Board Agenda
#4
Oath of Office:
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
I do solemnly swear (or affirm) that I will support and defend the Constitutions of
the United States and of the State of Missouri; and that I will faithfully demean (or
conduct) myself in the Office of Trustee of St. Louis Community College.
_____________________
Denise R. Chachere
Attest:
_____________________
4/21/05 Board Agenda
#10
Resolution Re May 19, 2005 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on May
19, 2005 at 6:00 p.m., at the Forest Park Campus, 5600 Oakland Ave., St. Louis, MO
63110 in the President’s Conference Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
April 21, 2005
Board Agenda
II. Instruction and Student Services
It is recommended that the Board approve a new Certificate of General Education
approved and submitted by the District Curriculum Committee.
Program:
Campus:
Effective:
Certificate of General Education
FP, FV, M
Fall 2005
Impact Statement
The new general education program provides students with a solid and broad education based in the arts,
humanities, mathematics, social sciences, and science, reinforced and enhanced by the development of
significant related skills in thinking, speaking, writing, valuing, and managing information.
With completion of the forty-two hour program, a large number of students leave the institution without
persisting to complete an associate in arts degree. Many will transfer to a four-year institution and
complete a baccalaureate degree. Many others will not continue to complete a bachelor’s degree. Without
an associate or a baccalaureate they have no formal closure to their higher education experience, nothing
tangible to indicate their accomplishment, however valuable it might be inherently. Awarding a general
education certificate to completers of the forty-two hours will formalize and seal their SLCC experience,
whatever course they pursue in the future. This will benefit a majority of students, since about two-thirds
are enrolled in AA programs or at least general education courses. The prospect of receiving a certificate
upon completion could encourage more students to remain with the College and complete the entire fortytwo hour program.
In practical terms, formally awarding a certificate to students who complete the general education program
will increase the number of graduates reported to outside agencies, thus capturing a substantial segment of
the student population not currently reflected as completers or graduates in College data.
Certificate of General Education
I. Foundation Level
13 Credits
IDS:101 Cornerstone Course .............................................................................. 3
ENG:101 College Composition I ........................................................................ 3
COM:101 Oral Communication I ........................................................................ 3
MTH:106 College Algebra.................................................................................. 4
II. Main Floor
25-28 credits
Humanities and Fine Arts ........................................................................................ 6
Missouri State Requirement..................................................................................... 3
Life and Physical Sciences (1 with lab) ..............................................................7-10
Social and Behavioral Sciences ............................................................................... 6
General Education Elective ..................................................................................... 3
Of the main floor courses, two must be speaking-intensive and two must be writing-intensive.
Refer to the semester course schedule to find such courses.
III. Capstone
IDS:201
Program total
4 credits
____4
2-45 credits
04/21/05
3.1
APPOINTMENTS/FULL- TIME FACULTY
NAME
Leech, Melissa
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
C
M
TITLE
Assistant Professor/Mathematics
-1* Salary is in accordance with Board Policy D1, Faculty/Initial Placement.
Replacement position
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
V-D
$52,209*
08/16/05-05/15/06
04/21/05
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Wooten, Sandra
N
M
Housekeeper
-
$10.64/hr *
04/22/05
Wells, Michael
N
M
Housekeeper
-
10.64/hr*
04/22/05
Brown, Kelly
N
FP
Library Associate, Part-time,
Continuing
5
12.30/hr*
04/22/05
Thompson, Jason
C
M
Library Associate
5
1,022.35 bi-wk*
04/25/05
Morgan, Daniel
C
FP
Housekeeper
-
10.64/hr*
04/25/05
Ellermann, Benjamin
C
FP
Housekeeper
-
10.64/hr*
04/25/05
NAME
-2* Minimum salary for the range
All are replacement positions.
TITLE
RANGE
PAY
RATE
EFFECTIVE
DATE
04/21/05
3.2
OTHER PERSONNEL ACTIONS/CHANGE FROM PROBATIONARY TO NON-PROBATIONARY STATUS
NAME
Nicholson, Ellis
LOCATION
TITLE
FV
Housekeeper
RATE
From: $10.64/hr
To: 12.27/hr*
-3* Rate is as prescribed in Resolution Relating to Provisions of Board Policy Applicable to Physical Plant Employees.
EFFECTIVE
DATE
02/19/05
04/21/05
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
Lopez, Heriberta
TITLE
From: M
To: FP
Mazdra, Adrienne
FV
RANGE
Housekeeper
-
From: Engineering Technician
To: Coordinator-Chemistry Laboratory
6
7
PAY
RATE
$12.27/hr
1,185.38 bi-wk
1,211.96 bi-wk*
EFFECTIVE
DATE
04/25/05
04/22/05
* Salary increase is in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article IX Position Changes.
Lopez: Replacement position
Mazdra: Result of classification review.
-43.2
OTHER PERSONNEL ACTIONS/DEPARTMENT CHAIRS AND PROGRAM COORDINATORS AT FLORISSANT VALLEY 2004-2005
Department Chairs
Mathematics
Replacement for Teresa Huether, effective May 16, 2005.
Sharon North
04/21/05
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CERTIFICATED STAFF
NAME
Tyler, Margaret
-5
3.4
LOCATION
TITLE
EFFECTIVE
DATE
FV
Associate Professor/Psychology
04/06/05-05/14/05
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
LOCATION
TITLE
EFFECTIVE
DATE
Werder, Philip
FV
Copy Technician
02/16/05-06/30/05
Miletic, Fieling
M
Media Associate
03/17/05-05/13/05
NAME
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 05 613, REPAIR ASPHALT PAVING, ST. LOUIS
COMMUNITY COLLEGE AT MERAMEC to the low bidder, DURA SEAL PAVING CONTRACTOR, for
$30,400.00.
Contractor
DURA SEAL PAVING CONTRACTOR
Ford Asphalt Co., Inc.
Byrne & Jones Construction
Asphaltic Maintenance Co., Inc.
All Type Excavating Company, dba L. Krupp Construction, Inc.
N.B. West Contracting Company
Base Bid
$ 30,400.00
36,337.67
39,900.00
42,410.00
43,467.00
44,849.00
Description:
This is the annual asphalt repair and maintenance project for Meramec. The existing asphalt is in poor condition
and in need of repairs. Roadways and parking lots will be repaired by filling in potholes and overlaying parking
lots and roadways.
Funding:
This project will be funded from Capital budgets: Fiscal year 2004/05, Tab J, Page 1, No. 15.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Builders
Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors
Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority
company submitted a bid for this project.
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 05 614, REMOVE/REPLACE TWENTY-FIVE WINDOWS
AT STUDENT CENTER, ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to the low bidder, EMPIRE
FENCE AND CONTRACTING, for $ 62,120.00, for Base Bid plus Alternate #1.
Contractor
EMPIRE FENCE AND CONTRACTING
Aulbach Contracting, Inc.
Caldwell Contracting Company
Base Bid
$ 51,260.00
55,685.75
60,200.00
Alternate #1
$ 10,860.00
10,080.00
11,400.00
Contract Total
$ 62,120.00
65,765.75
71,600.00
Description:
This project will replace all the glass and repair the stone sills at the base of 25 full height windows on the Student
Center’s south side. The existing window glass is shifting in the frames and the glazing needs to be brought up to
code. The stone sills need additional support to prevent the windows from slipping in their frames. This contract
will fix the slippage problem and bring the glass up to current standards. Alternate #1 will repair 5 additional
windows.
Funding:
This project will be funded from Capital budgets: Fiscal year 2004/05, Tab J, Page 1, No. 15.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Builders
Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors
Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority
companies submitted a bid for this project.
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 05 509R, TUNNEL HIGH VOLTAGE TERMINAL BOXES,
ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to SACHS ELECTRIC, for $24,975.00.
Contractor
SACHS ELECTRIC
Schaeffer Electric Company, Inc.
Guarantee Electrical Construction Company
Benson Electric Company
Base Bid
$ 24,975.00
24,995.00
29,250.00
54,120.75
Description:
This project will repair 3 high voltage electrical boxes. The existing insulation in these boxes has been deteriorating
over the years. This will repair those boxes that are in the worst condition. We have repaired some of these units in the
past on an individual basis as they were needed. This project includes three terminal boxes in one larger project which
requires BOT approval.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2004/05, Tab J, Page 1, No. 7.
Advertisements:
In accordance with Board Policy I 4.2 Expenditures for M & R Projects over $12,500 but Less Than $25,000, advertising
was not required.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through March 31,
2005
5.1.2
Budget Status Summary Report General Operating Fund
through March 31, 2005.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and
Agency: July 1, 2004 – March 31, 2005.
5.1.4
Student Financial Aid Fund: July 1, 2004 – March 31, 2005.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2004 – March 31, 2005
5.1.6
Restricted General Fund Budget Status Report: July 1, 2004
– March 31, 2005
5.1.7
Warrant Check Register for March 2005.
5.1.8
Investment Report
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of March 2005
5.1.1
Executive Summary April 21, 2005
(Financial Results Through 03/31/2005)
Revenue
The Budget Status Summary Report shows revenue of
$128.0 million or 88.2% of the budgeted revenue as
compared to $120.0 million or 87.2% of the budget for the
prior year. The increases in student fees and local taxes are
the primary reasons that the current year’s revenues are
greater than last year’s.
Expenditures
Expenditures are $88.8 million or 68.5% of the budgeted
expenditures as compared to $85.3 million or 70.3% of the
budget for the prior year. The increase in all three categories
of expenses is the reason that this year’s dollar amount of
expenditures is greater than the prior year.
Transfers
Transfers are at $15.7 million or 97.5% of the budgeted
transfers as compared to $14.7 million or 94.0% of the
budgeted transfers for the prior year. The increase in the
transfer amount is due primarily to the increase in restricted
state aid and additional planned leasehold bond payments.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through March 31, 2005
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget to
Date
Prior Year
Amount
% of
Budget to
Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
52,678,983
44,425,725
44,633,382
3,350,000
145,088,090
52,678,983
44,425,725
44,633,382
3,350,000
145,088,090
53,518,911
33,229,799
38,719,305
2,485,771
127,953,787
101.6%
74.8%
86.7%
74.2%
88.2%
50,283,842
32,280,302
34,860,849
2,151,326
119,576,319
96.9%
75.1%
90.7%
57.4%
87.2%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
82,486,504
18,997,860
27,828,253
129,312,617
82,486,504
18,997,860
28,236,430
129,720,794
59,822,271
13,958,280
15,028,700
88,809,251
72.5%
73.5%
53.2%
68.5%
58,371,248
12,855,229
14,103,853
85,330,330
73.2%
74.2%
57.8%
70.3%
10,113,182
3,278,561
1,512,230
1,195,000
16,098,973
10,113,182
3,316,923
1,512,230
754,978
15,697,313
100.0%
101.2%
100.0%
63.2%
97.5%
10,578,962
2,519,226
768,710
811,530
14,678,428
100.0%
76.8%
100.0%
82.0%
94.0%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
9,789,682
3,278,561
1,512,230
1,195,000
15,775,473
408,177
323,500
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July, 2004 - March, 2005
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
672,000
11,553,970
1,912,773
677,000
11,553,970
1,912,773
617,962
9,755,209
1,229,657
91%
84%
64%
14,138,743
14,143,743
11,602,828
82%
Salaries and Wages
Staff Benefits
Operating
Items for Resale
1,272,844
311,126
2,819,609
8,665,477
1,369,239
311,126
2,819,609
8,665,477
975,827
178,359
1,990,420
7,274,675
71%
57%
71%
84%
Total Expenditures
13,069,056
13,165,451
10,419,281
79%
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
90,000
36,000
115,000
140,000
36,000
128,187
140,000
36,000
128,187
100%
100%
100%
Total Transfers
241,000
304,187
304,187
100%
13,310,056
13,469,638
10,723,468
80%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July, 2004 - March, 2005
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
28,786
Prior Year's Funds
Expenditures
57,000
146,869
57,000
21,834
Total Expenditures
57,000
203,869
21,834
% of
Budget
To Date
51%
11%
St. Louis Community College
Budget Status Report
Agency Fund
July, 2004 - March, 2005
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
$
150,000
500,000
$
650,000
Expenditures
Total Expenditures
Funds in excess of expenditures
Adjusted
Budget
$
93,588
$
93,588
Actual
To Date
150,000
500,000
172,046
$
72,923
92,355
172,046
48.6%
18.5%
100.0%
822,046
$
337,324
41.0%
110,201
45.8%
$
110,201
45.8%
$
227,123
240,563
$
% of
Budget
To Date
240,563
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2004 - March 2005
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$899,739
581,189
$899,739
581,189
$408,442
141,167
45%
24%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
552,657
110,531
552,657
110,531
457,252
110,531
83%
100%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
503,280
119,658
506,353
503,280
113,791
506,353
349,078
113,791
277,827
69%
100%
55%
$ 3,267,540
$ 1,858,088
57%
$1,480,928
663,188
617,071
506,353
$549,609
567,783
462,869
277,827
37%
86%
75%
55%
$ 3,267,540
$ 1,858,088
57%
Total funds available
$
3,273,407 *
Revised
Budget
% of
Revised
Budget
Original
Budget *
Actual
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Total expenditures
$1,480,928
663,188
622,938
506,353
$
3,273,407 *
Federal Pell Grant Expenditures
*Does not include $310,067 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$17,674,935
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
July, 2004 - March, 2005
Original
Budget
Adjusted
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
2,600,000
3,500,000
886,000
1,000,000
$
3,504,593
7,290,094
886,000
1,000,000
3,281,863
4,820,946
496,132
1,000,000
93.64%
66.13%
56.00%
100.00%
Total Revenue / Resources
$
7,986,000
$ 12,680,687
$
9,598,940
75.70%
Salaries
Benefits
Operating
Capital
$
2,500,000
450,000
4,961,000
75,000
$
2,500,000
450,000
9,655,687
75,000
$
1,161,327
246,956
4,857,907
46.45%
54.88%
50.31%
0.00%
Total Expense
$
7,986,000
$ 12,680,687
$
6,266,189
49.42%
Expenditures
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2004 - March, 2005
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenue, Contribution and Match
External Sources
Institutional Match
$16,717,150
1,286,390
$11,203,732
1,286,380
67.0%
100.0%
Total Revenue, Contribution and Match *
$18,003,540
$12,490,112
69.4%
$6,454,665
1,822,129
$4,652,034
1,266,112
72.1%
69.5%
8,484,326
1,242,410
3,067,118
797,922
36.2%
64.2%
9,726,736
3,865,041
39.7%
$18,003,530
$9,783,186
54.3%
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending
March 31, 2005 that the check payments listed thereon have
been issued in accordance with the policies and procedures
of St. Louis Community College (Junior College District), and
in compliance with the appropriation granted by the Board of
Trustees as defined in the 2004-2005 Fiscal Year Budgets,
and there are sufficient balances in each fund and subfund
available for the expenditures for which approval is hereto
requested.
5.1.8
St. Louis Community College
Investment Report
as of March 31, 2005
Investment Type
Investment Description
Purchase
Date
U.S. Treasury Securities
U.S. Treasury Notes
Maturity
Date
Par
Value
Principal
Cost
Book
Value
Market
Value
Market
Gain/(Loss)
Yield
to Maturity
% of
Portfolio
01/06/04
05/31/05
3,000,000
2,988,398
2,998,620
2,992,032
(6,588)
1.531%
3.522%
U.S. Treasury Bills
12/16/04
06/16/05
800,000
790,281
795,942
795,170
(772)
2.466%
0.936%
U.S. Treasury Notes
11/01/04
10/31/06
1,000,000
998,203
998,571
980,664
(17,907)
2.593%
1.154%
U.S. Treasury Notes
11/24/04
10/31/06
1,000,000
991,563
993,070
980,664
(12,406)
2.955%
1.154%
U.S. Treasury Notes
01/06/05
10/31/05
5,000,000
4,954,688
4,967,640
4,954,295
(13,345)
2.756%
5.831%
U.S. Treasury Notes
01/27/05
06/30/05
10,048,000
9,990,695
10,014,437
10,004,433
(10,005)
2.478%
11.775%
U.S. Treasury Notes
02/02/05
04/28/05
2,010,000
1,999,037
2,006,518
2,005,465
(1,052)
2.310%
2.360%
U.S. Treasury Notes
03/14/05
10/31/05
2,000,000
1,982,734
1,984,086
1,981,718
(2,368)
3.017%
2.332%
24,858,000
24,695,599
24,758,883
24,694,441
(64,442)
2.482%
29.065%
Total U.S. Treasury Securities
U.S Agency Securities
Federal Home Loan Banks
FHLB
01/06/04
04/15/05
3,000,000
3,002,460
3,000,076
2,998,125
(1,951)
1.559%
3.529%
Federal Home Loan Banks
FHLB
12/15/03
12/15/05
3,000,000
3,000,000
3,000,000
2,972,813
(27,188)
2.255%
3.499%
Federal Home Loan Banks
FHLB
07/21/03
07/21/06
2,000,000
2,000,000
2,000,000
1,952,500
(47,500)
2.000%
2.298%
Federal Home Loan Mtg Corp Global
FMNT
01/06/04
09/15/05
3,000,000
3,048,210
3,013,135
2,993,438
(19,698)
1.904%
3.523%
Federal Farm Credit Banks
FCSB
01/06/04
06/09/05
3,000,000
3,008,610
3,001,153
2,992,500
(8,653)
1.645%
3.522%
Federal Home Loan Banks
FHLB
04/27/04
11/15/05
3,000,000
3,018,987
3,007,695
2,981,250
(26,445)
2.083%
3.509%
Federal Farm Credit Banks
FCSB
06/15/04
06/15/07
1,000,000
1,000,000
1,000,000
988,125
(11,875)
3.580%
1.163%
Federal Home Loan Banks
FHLB
06/29/04
12/29/06
3,000,000
3,000,000
3,000,000
2,974,688
(25,313)
3.500%
3.501%
Federal Home Loan Banks
FHLB
06/17/04
06/15/06
2,000,000
1,956,374
1,973,320
1,953,750
(19,570)
3.010%
2.300%
Federal Home Loan Banks
FHLB
07/27/04
04/27/07
2,000,000
2,000,000
2,000,000
1,985,625
(14,375)
3.010%
2.337%
Federal Natl Mortgage Assn
FNSM
07/26/04
07/15/06
500,000
502,135
501,411
495,469
(5,942)
2.900%
0.583%
Federal Natl Mortgage Assn
FNNT
07/19/04
01/19/07
3,000,000
3,000,000
3,000,000
2,978,438
(21,563)
3.625%
3.506%
Federal Home Loan Global BD
FHLB
09/23/04
08/15/06
1,000,000
1,006,505
1,004,743
986,875
(17,868)
2.520%
1.162%
Federal Home Loan Banks
FHLB
12/22/04
11/15/06
4,000,000
3,990,830
3,992,125
3,947,500
(44,625)
3.249%
4.646%
Federal Home Loan Banks
FHLB
01/06/05
09/15/06
3,000,000
2,981,250
2,983,806
2,957,813
(25,993)
3.256%
3.481%
Federal Natl Mortgage Assn
FNNT
01/21/05
01/30/07
5,000,000
4,933,009
4,939,245
4,882,813
(56,433)
3.400%
5.747%
Federal Natl Mortgage Dis Notes
FNDN
02/08/05
04/12/05
7,030,000
6,999,490
7,024,673
7,022,267
(2,406)
2.480%
8.265%
Total U.S. Agencies
48,530,000
48,447,861
48,441,382
48,063,986
(377,396)
2.695%
56.571%
Total Investments before Repurchase Agreements
73,388,000
73,143,460
73,200,265
72,758,426
(441,838)
2.623%
85.636%
12,204,131
12,204,131
12,204,131
12,204,131
2.665%
14.364%
85,592,131
85,347,591
85,404,396
84,962,557
2.629%
100.000%
Repurchase Agreements
Total Investments
0
(441,838)
5.2.1
Ratification of Investments
Executed During the Month of March, 2005
Daily Repurchase Agreements
Purchased Through: UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 17,186,544
Interest Earned:
$
Average Rate Earned:
36,410
2.500%
Range of Rates Earned: 2.455% ⎯ 2.665%
Other Investments
Purchased Through:
UMB Bank
Purchase Date:
03/14/2005
Fund:
General Fund
Type of Investment:
US Treasury Notes
Par Value: $2,000,000.00
Cost of Investment:
$1,982,734.38
Maturity Date:
10/31/2005
Investment Yield:
3.017%
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
Study Abroad Agreement-FATIH UNIVERSITY
It is recommended that the Board of Trustees approve the Agreement between
FATIH UNIVERSITY, Istanbul, Turkey, and St. Louis Community College in
which FATIH UNIVERSITY will provide a comprehensive culture immersion
program for SLCC students enrolled in the Summer Study in Turkey program.
Program dates will be June 19-July 8, 2005. The program is open to participants
from all campus locations. The minimum program enrollment is 10 participants;
payment to FATIH UNIVERSITY in the amount of $1,150.00 per participant.
This will be the second year St. Louis Community College has offered this
program. Program cost will be paid entirely by participant assessment.
Airfare was arranged through a travel agency and covered by participant
assessment at a cost of approximately $1,320.00 per participant.
6.2.2
Study Abroad Agreement-INTENSA
It is recommended that the Board of Trustees approve the renewal of the
Agreement between INTENSA, San Jose, Costa Rica, and St. Louis Community
College in which INTENSA will provide a comprehensive language immersion
program for SLCC students enrolled in the Summer Study in Costa Rica program.
Program dates will be June 11-July 2, 2005. The program is open to participants
from all campus locations. The minimum program enrollment is 16 participants;
payment to INTENSA in the amount of $1,496.00 per participant. This will be
the sixth year St. Louis Community College has offered this program. Program
cost will be paid entirely by participant assessment.
Airfare was arranged through a travel agency and covered by participant
assessment at a cost of approximately $600.00 per participant.
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for
the St. Louis region.
Funding Source
Title of Program and/or Purpose
McBride & Son –
Builder’s Bloc
To Provide: Assessment Services
Impact Outcome: SHL Work Styles
Questionnaire for new applicants.
Campus
Date
Amount
CBIL
February 7, 2005
through
June 30, 2005
$10,760
CBIL
March 9, 2005
through
June 30, 2005
$9,985
Manager: Robert Serben
Sisters of St. Joseph
of Carondelet
To provide development and design
new database.
Manager: Robert Serben
4/18/2005 2:21 PM
Center for Business, Industry & Labor
6.3.2
Ratification of Economic Development Agreements
The purpose of these agreements is to provide services and economic development for
the St. Louis region.
Funding Source
Carpenter’s Joint
Apprenticeship
Program
Title of Program and/or Purpose
Apprentice & Journeyman training for carpenters
Campus
Date
Amount
CBIL
July 1, 2004
through
June 30, 2005
DESE
$135,000
College
$671,806
Company
$60,063
Estimated Number of Participants: 400
Estimated Number of Credit Hour Equivalents:
11,996.5472
Manager: Robert Serben
(Total
$866,869)
Construction
Training
Advancement
Foundation
(CTAF)
Apprenticeship
Program
Floorlayer’s
Joint
Apprenticeship
Program
Apprentice & Journeyman training for AFL-CIO
building trades
CBIL
Estimated Number of Participants: 300
Estimated Number of Credit Hour Equivalents:
July 1, 2004
through
June 30, 2005
6363.1616
Manager: Robert Serben
Apprentice tech training for AFL-CIO floorlayers
DESE
$15,000
College
$356,337
Company
$32,000
(Total
$403,337)
CBIL
Estimated Number of Participants: 200
Estimated Number of Credit Hour Equivalents:
July 1, 2004
through
June 30, 2005
994.2448
Manager: Robert Serben
DESE
$45,000
College
$55,678
Company
$5,000
(Total
$105,678)
Painter’s
Apprenticeship
Program
Apprentice tech training for painters
Estimated Number of Participants: 200
Estimated Number of Credit Hour Equivalents:
3778.128
Manager: Robert Serben
CBIL
July 1, 2004
through
June 30, 2005
DESE
$30,000
College
$211,575
Company
$20,000
(Total
$261,575)
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
PURPOSE
Association of American
Colleges and Universities
$ 2,000.00
Grant to St. Louis Community College for the
Forest Park campus to organize a team of one
faculty and two students to attend the 2005
National HIV Prevention Conference from June
12-15, 2005 in Atlanta Georgia. This is a new
award.
FUND
Restricted
Project Period: 5/15/05-6/30/05
Project Director: Kathleen Swyers
St. Louis County
Department of Human
Services
$ 4,480.54
Contract with St. Louis Community College to
provide employment related services for eligible
workers from the St. Louis airline industry.
This award represents additional funding.
Project Period: 7/1/04-6/30/05
Project Director: Jane Boyle
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2. Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Cheri McCartney
$30.00
Donation to the Henry D. Shannon
Scholarship/Loan Fund on the Forest Park
campus.
Student Aid
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Evale Wehling
Evale Wehling is donating the
following to the Meramec
Library: One (1) Book titled “A
Writer’s Workshop”. The
estimated fair market value is
$30.63.
The condition of donated
item is new. There are no
maintenance or delivery
costs associated with
donation.
There are no
restrictions placed
on donation.