MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, MAY 20, 2004
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, May 20, 2004 at the Forest Park Campus in
the Highlander Lounge, 5600 Oakland Ave., St. Louis, MO 63110, pursuant
to notice and in accordance with Section 610.020 R.S. Mo., as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Joann L. Ordinachev, President, called the meeting to order at 7:42 p.m. The
following members of the Board of Trustees were present: Dr. Joann L.
Ordinachev, President; Mr. Michael P. Rohrbacker, Vice President; Dr.
Dolores J. Gunn, Trustee; Ms. Patricia A. Moss, Trustee and Mr. Robert C.
Nelson, Trustee. Ms. Lisa L. Taylor, Trustee, was absent due to employment
obligations.
Also present were Dr. Henry Shannon, Chancellor; Ms. Rebecca Garrison
Administrative Associate to the Board, and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
None.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
Forest Park faculty members Margaret Johnson and Diane Lee expressed
concerns regarding the appointment of Acting Dean of Allied Health and
Natural Sciences at Forest Park. Dr. Ordinachev interrupted Ms. Lee and
stated that the agenda item would be tabled by the Board prior to the approval
of the consent agenda items.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Dr. Gunn and seconded by Mr. Rohrbacker, the Board voted
unanimously to adopt the agenda as revised.
5.
Approval of Consent Agenda Items
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board voted
unanimously to approve the consent agenda items with the exception of
agenda item 3.1, specifically the appointment of Acting Dean of Allied Health
& Natural Sciences at Forest Park.
6.
Approval of Minutes
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board
unanimously approved the April 22, 2004 Board of Trustees meeting minutes.
7.
Approval of Resolution re June 17, 2004 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board
unanimously approved, by a roll call vote, with Ms. Taylor being absent, the
resolution scheduling an executive session on June 17, 2004, at 6:00 p.m., at
the Meramec campus, all as more fully set forth in Exhibit A attached hereto
and by this reference incorporated herein.
8. Recognition of Student, Staff and Trustee Accomplishments
Sharifah Sims-Williams, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
The Innovation of the Year Award was presented to the New General
Education Program. The co-chairs were Barb Kurt and Don Cusumano.
Steering Committee members were: Larry McDoniel, Paul Nygard, Tim
Roach, Fredna Scroggins, George Wasson, Mark Weber, Kathy Williams,
Maureen Murphy and Emily Liebman.
9. Information Items
a. Quarterly Foundation Report - Debra Godwin, John Roedel and Peggy
Wickerham presented 2004-2005 Foundation Scholarships to students
Thao-Hien Nguyen, Lou Ann Holmes, April Jaynes, Maureen McInnis,
Jason Tabares, Ann Chisolm, Tammy Witzig and Anthony Thebeau.
2
b. Frank LoRusso presented the Quarterly Investment Report.
c. Carla Chance, Frank LoRusso and Bruce Vogelgesang presented the
2005 Operating and Capital Budgets and answered questions from the
Board.
10. Authorization of Chancellor Travel
The Board, by consent, voted unanimously to authorize Dr. Shannon’s travel
to the League for Innovation site visit at Sinclair Community College; the
AACC Future Leaders Institute and the National ACCT Conference.
11. Appointment of Dolores Gunn to Serve as a Committee Member with
the Association of Community College Trustees
On motion by Mr. Rohrbacker and seconded by Ms. Moss the Board voted
unanimously to approve the appointment of Dr. Gunn as a Committee
Member with ACCT.
12. Appointment of Commissioner for Establishment of a Tax Increment
Financing District
The Board, by consent, approved the appointment of Mr. J. Patrick Dougherty
as Commissioner to the City Rock Hill Tax Increment Finance Commission.
13. Appointment of Chancellor Henry D. Shannon to the Educational
Testing Service National Community College Advisory Council
The Board, by consent, voted unanimously to approve the Appointment of
Chancellor Henry D. Shannon to the Educational Testing Service National
Community College Advisory Council.
14. Chancellor’s Report
Dr. Shannon reported on commencement, gave search updates on the Vice
Chancellor for Education and the Forest Park campus President, and
announced that the Emerson visit of the Florissant Valley Advanced
Manufacturing Center would be held on June 4.
15. Citizens Desiring to Address the Board Regarding Other Concerns
None.
3
II.
INSTRUCTION AND STUDENT SERVICES
No items.
III.
HUMAN RESOURCES
16.
Human Resource Recommendations
The Board, by consent, approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all as
more fully set forth in Exhibit B attached to these minutes and by
this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the
Chancellor of the District or his designee is hereby authorized
and directed to execute for and on behalf of the District, the
appropriate contract or amendment to contract for the affected
personnel.
IV.
BID AWARDS
17.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit C; attached
hereto and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
4
V.
BUSINESS & FINANCE
18.
Budget
A.
Financial Reports
The following financial reports as of April 30, 2004 were submitted for the
Board’s information: executive summary, summary budget status report,
budget status reports, (auxiliary, rental facilities and agency) student financial
aid fund, CBIL budget status and restricted general fund.
B.
Warrant Check Register – April 2004
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending April 30, 2004.
C.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of April 2004 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit D, attached hereto, and by this reference incorporated
herein.
D. Transfer of Funds
The Board, by consent, approved the transfer of $90,000 from the General
Operating Budget to the Capital Budget, allocating $15,000 for the
installation of an emergency public address system for the Cosand Center, and
$75,000 for the replacement of all monitors in the master control area of the
telecommunication system.
VI.
CONTRACTS AND/OR AGREEMENTS
19.
Contracts and/or Agreements
The Board, by consent, approved the following Resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District.
5
RESOLVED, that the contracts, agreements and resolutions set
forth in Exhibit E attached hereto and by this reference
incorporated herein, are adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
VII. EXTERNAL FUNDS
20. Acceptance of External Funds
The Board, by consent, approved the following Resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit F attached hereto and by this reference
incorporated herein; and
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for
work-study programs, the Agency involved will be billed for
matching funds and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or District be and hereby is authorized and directed to
execute contracts with said agencies in each instance.
VIII. INSURANCE RECOMMENDATIONS
No items.
6
IX.
NEW BUSINESS
Dr. Ordinachev read a letter of thanks and appreciation from former Trustee
John S. Mikolay, all as more fully set out in Exhibit G attached hereto and by
this reference incorporated herein.
ADJOURNMENT
There being no other or further business to come before the Board, on motion
duly made and seconded, the Board voted to adjourn the meeting at 9 p.m.
Respectfully submitted,
Becky Garrison
Administrative Associate to the Board
7
Exhibit G – Mikolay Letter
May 4, 2004
Dr. Joann L. Ordinachev, President
Board of Trustees, St. Louis Community College
300 South Broadway
Saint Louis, Missouri 663102-2810
Dear Jody:
I was not really prepared to give a good bye speech at the last Board meeting
April 22, 2004. Please read the following to the Board and the audience at the
May 20, 2004 meeting.
Thanks for giving me the plaque, wall clock, and other presents at my last
Board meeting April 22, 2004… and also the kind words.
Six years went fast. It was an honor and a privilege to serve with such
outstanding Board Members. I learned a lot and I met many interesting
people. I will miss the meetings, the get togethers, the problems, etc. The
Board did not always agree on everything, but when a decision was made, it
was for the good of the overall college community. Nothing was personal…it
was just good old common sense.
If the Board ever needs a citizen volunteer for an assignment or committee,
please keep me in mind. I will make myself available.
I leave behind some exceptional Trustees. You are all models of courage,
integrity and fairness. I leave…but good Trustees remain. I have great
confidence the College will be in good hands. People come and go, but the
College remains strong over 40 years. Everyone connected with the College is
to be commended for their contribution to making St. Louis Community
College what it is today.
In closing, let me thank everyone for their friendship and for helping me
along the way for the past six years. I know you all will continue to do what is
9
best for the overall college community. Tell Mr. Nelson I hope his six years
will be as enjoyable as mine.
Sincerely,
JOHN S. MIKOLAY
Board Minutes – May 20, 2004
10
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
May 20, 2004
SUBJECT:
Board Agenda Modifications
Tab
Page No.
D
2
Revision
3.1
Appointments/Full-Time Faculty
Delete: Li Wang; M; Assistant Professor/
Economics; range V-A; $47,156; effective
08/17/04-05/13/05.
D
7
3.4
Other Personnel Actions/Resignations/
Retirements/Certificated Staff
Add: Gregory Myles; FV; Senior Project
Associate II; effective 05/21/04. (Resignation)
G
1
6.1.2
Agreement between SBC Network Services and
St. Louis Community College
Change in last sentence. Delete: 20 minutes –
Add: 20 months.
#7
Resolution Re June 17, 2004 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on June
17, 2004 at 6:00 p.m., at the Meramec Campus, 11333 Big Bend Blvd., Kirkwood,
MO 63122, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, including proposed
reclassifications and reassignments of positions, and grievances, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
May 20, 2004
Board Agenda
-5-
#12
Recommended Approval of Appointment of Commissioner
to the St. Louis County Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. J. Patrick Dougherty, of the Metropolitan
Zoological Park and Museum District, as the TIF Commissioner to serve on the St.
Louis County Tax Increment Financing Commission (TIF) for the City of Rock
Hill. Mr. Dougherty will represent the College and the interests of the other
affected public taxing entities: Metropolitan St. Louis Sewer District, Productive
Living Board of St. Louis County, St. Louis County Library District, and St. Louis
Metro Fire District Alliance.
-6-
# 13 Recommended Approval for Dr. Henry D. Shannon’s Service on the
Educational Testing Service (ETS) National Community College
Advisory Council
It is recommended that the Board of Trustees approve Dr. Henry D. Shannon to
serve on the Educational Testing Service (ETS) National Community College
Advisory Council. The Council will meet two times each year and ETS will pay
for all travel and accommodation costs. Additionally, ETS will establish a
scholarship fund at St. Louis Community College and will contribute $3,000 to the
fund for each year Dr. Shannon serves on the Council.
Major ETS testing programs include the following:
• Advanced Placement Program (APP)
• College Level Examination Program (CLEP)
• SAT I and SAT II
• Test of English as a Foreign Language (TOEFL)
-7-
05-20-04
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE PROFESSIONAL STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Marshall, Jon
C
M
Acting Dean, Communications &
Mathematics
A 20
Lodhi, Afzal
C
FP
Acting Dean, Allied Health & Natural
Sciences
A 20
NAME
TITLE
RANGE
-1* Current salary
** Salary is in accordance with Board Policy E1.2, Salary Range Conditions.
Salaries may be adjusted in accordance with full-time 2004-05 Administrative Salary Schedule.
Temporary, acting appointments; ending dates may be earlier than 06/30/05.
ANNUAL
RATE
$70,424*
82,000**
EFFECTIVE
DATE
07/01/04-06/30/05
(reference footnote)
06/14/04-06/30/05
(reference footnote)
05-20-04
3.1
APPOINTMENTS/FULL- TIME FACULTY
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Morris, Betsy
C
M
Assistant Professor/Art
V-F
$51,410*
08/17/04-05/13/05
Ibur, James
C
M
Assistant Professor/Art
V-F
51,410*
08/17/04-05/13/05
Clark, Judy
C
FP
Instructor II/Mathematics
IV-D
44,024*
08/17/04-05/13/05
Elliott, John
N
M
Instructor II/Mathematics
IV-B
42,597*
08/17/04-05/13/05
Wang, Li
N
M
Assistant Professor/Economics
V-A
47,156**
08/17/04-05/13/05
Lemons, Shelly
N
M
Assistant Professor/History
V-A
47,156**
08/17/04-05/13/05
NAME
TITLE
-1a* Salary is in accordance with Board Policy D1, Faculty/Initial Placement.
** Minimum salary for the range
Salaries may be adjusted in accordance with full-time 2004-05 Faculty Salary Schedule.
All are replacements positions.
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
05-20-04
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Giuliani, Laura
N
CC
Ash, Judith
N
Kelly, Patrick
NAME
TITLE
RANGE
PAY
RATE
EFFECTIVE
DATE
Student Services Assistant II
4
$909.88 bi-wk*
05/24/04
M
Administrative Clerk II
4
909.88 bi-wk*
05/24/04
N
FV
Stationary Engineer
-
21.22/hr*
05/21/04
Yorker, Linda
C
M
Housekeeper
-
10.64/hr*
05/21/04
Nettles, Hazel
N
FP
Administrative Clerk, Part-time,
Continuing
3
9.60/hr*
05/24/04
-2* Minimum salary for the range
All are replacement positions.
05-20-04
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
LOCATION
TITLE
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
Jacobs, Jewel
M
Manager, Academic Advising
From: P 11
To: P 12
$48,830.34
49,465.00*
05/21/04-06/30/04
Miller, Burdette
FP
Manager, Academic Advising
From: P 11
To: P 12
58,132.05
59,351.00*
05/21/04-06/30/04
Williams, Kathy
FV
Manager, Academic Advising
From: P 11
To: P 12
55,796.95
56,942.00*
05/21/04-06/30/04
Long, Stephen
CC
A 17
A 23
75,137.90
82,652.00**
05/21/04-06/30/04
From: Director, Career & Technical Education
To: Director, Workforce & Community Development
-2a* Salaries resulting from reclassification are in accordance with administrative practice.
** Salary is in accordance with Board Policy E1.2, Salary Range Conditions.
Jacobs, Miller & Williams: Result of classification review
Long: Replacement position
05-20-04
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
Gardner, Robert
From: M
To: FP
Riley, Tamara
FP
TITLE
General Maintenance Helper
General Maintenance Mechanic
From: Campus Community Relations Assistant
To: Community Relations Specialist
-3* Minimum salary for the range
** Salary increase is in accordance with Board Policy F5 Position Changes.
Gardner: Replacement position
Riley: Result of classification review
PAY
RATE
RANGE
5
7
$
16.37/hr
22.25/hr*
1,142.73 bi-wk
1,170.96 bi-wk**
EFFECTIVE
DATE
05/21/04
05/21/04
05-20-04
3.2
OTHER PERSONNEL ACTIONS/FACULTY PROMOTIONS 2004-2005, EFFECTIVE JULY 1, 2004
FOREST PARK
-4-
Instructor II to Assistant Professor
Gustav Adamecz
John Ashcroft
Evelyn Corich
Terri Grote
David Juriga
Patricia McEwen
Robert Weil
Information Systems
Mechanical Engineering
Mathematics
Mathematics
Business Administration
Chemistry
Automotive Technology
Assistant Professor to Associate Professor
Dorrine Bergjans
Gwen Breed
Paul Daniel
Information Systems
Nursing
Information Systems
Associate Professor to Professor
Beth Anderhub
Zelma Dickinson
Ultrasound Technology
Dental Hygiene
Instructor II to Assistant Professor
Kelly Mueller
Richard Pescarino
Foreign Languages
Mathematics
Assistant Professor to Associate Professor
Carlos Blanco
Laurencin Dunbar
Jeanne Florini
Carol Hake
Anne Marie Mosher
Margaret Powell
Jamieson Spencer
Margaret Tyler
David Wigg
Joseph Worth
Reading
Physics
Family & Consumer Science
English
Mathematics
Reading
English
Psychology
Political Science
Counseling
FLORISSANT VALLEY
05-20-04
3.2
OTHER PERSONNEL ACTIONS/FACULTY PROMOTIONS 2004-2005, EFFECTIVE JULY 1, 2004
FLORISSANT VALLEY
Associate Professor to Professor
Ellen McCloskey
Sharon North
Communications
Mathematics
Instructor II to Assistant Professor
Janice Earnest
John Herdlick
Andrew Langrehr
Jody Martin de Camilo
Diane Pisacreta
Library
Mathematics
Physical Science
Biology
Behavioral Science
Assistant Professor to Associate Professor
Ana Cruz
Nancy Etling
Karen Gaines
Douglas Hurst
Pamela McElligott
Gary Sibbitts
Cheryl Strahm
Larry Stukenholtz
Emily Yale
Teacher Education
Art/Interior Design
Mathematics
Communications
Business/Economics
Information Systems
Nursing
Humanities/Music
Nursing
Associate Professor to Professor
Ambrose Inyang
Nancy Klein
Heather McKay
Anne Wessely
Eugene Wiesler
Sociology
Occupational Therapy Assistant
English/ESL
Accounting
Mathematics
MERAMEC
-5-
05-20-04
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CERTIFICATED STAFF
NAME
Johnson, Elmer
3.4
LOCATION
EFFECTIVE
DATE
TITLE
FP
Assistant Professor/Hospitality Studies
05/07/04-05/14/04, and
08/17/04-10/08/04
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
-6-
Ratliff, Karen
FP
Administrative Secretary
04/13/04-05/13/04
Brougham, Dennis
FV
College Police Officer
05/06/04-09/10/04
Johnson, Sharon
FP
Housekeeper
04/21/04-05/14/04
Smith, M. Susan
CC
Library Associate
04/01/04-07/31/04
Ratliff: Extension of unpaid leave of absence which began on 01/27/04.
Brougham: Extension of unpaid leave of absence which began on 02/11/04.
Johnson: Extension of unpaid leave of absence which began on 02/23/04.
Smith: Extension of unpaid leave of absence which began on 02/24/04.
05-20-04
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
Godwin, Karen
FV
Academic Advisor
06/30/04
Gyorog, Susan
CC
Project Associate II
04/29/04
Harris, Kevin
CC
Senior Information Center Analyst
04/30/04
Hegarty, James
FP
Associate Professor/Music
07/31/04
Balas, John
FV
Professor/Mass Communications
06/30/04
Pickering, Ralph
FP
Manager, Continuing Education
06/30/04
-7Godwin, Balas & Pickering: Retirements; all others are resignations.
Years of service: Godwin, 25 yr; Balas, 16 yr; Pickering, 23 yr
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
MANAGER – COLLEGE AND CAREER TRANSITIONS
CLASSIFICATION:
REPORTS TO:
Professional-Exempt
Director, Career and Technical Education
SUPERVISION GIVEN: Transitions Coordinator (part-time), Educ.Asst.II (part-time)
POSITION SUMMARY:
Performs duties necessary to develop, implement, promote, and
measure strategies that will lead to the successful transition of
students from high school-to-college and college-to-careers
including: viable K-16 career pathways; articulation and dual
credit/dual enrollment opportunities; secondary to post-secondary
curriculum alignment in technical and academic disciplines;
awareness of parents, students, faculty and counselors about the
requirements for success in college and careers; assessment of
students’ readiness to succeed in college and careers; teaching and
learning intervention strategies at the secondary and post-secondary
levels; and business and industry support for successful transitions
strategies.
PRIMARY DUTIES PERFORMED:
EF Identifies and develops viable K-16 career pathways with education
and business leaders.
EF Develops and aligns, in partnership with secondary and postsecondary faculty, curriculum around the career pathway including
articulation and dual credit opportunities.
EF Identifies, develops, and promotes teaching and learning strategies
to reduce the need for college developmental studies; increases
student academic attainment within the career pathway.
EF Develops and manages participation by business, industry and
economic development in promoting and supporting the career
pathways.
Date Issued: 4/04
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Promotes the opportunities within the career pathway to students,
parents, guidance counselors, faculty and other interested parties,
including managing a marketing function.
EF Performs normal supervisory duties.
EF Manages internal and external communication; prepares BRIO and
other reports for interested parties.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Master’s degree and over 5 years’ experience in curriculum, instruction,
educational administration or a related field.
Date Issued: 4/04
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the renewal and/or the award of additional funds to the two (2) contracts listed
below:
A. Contract B0000971 with BROWN-KORTKAMP MOVING & STORAGE, B.C.S. MOVING & STORAGE and
PROSSER MOVING & STORAGE COMPANY, for routine moving and storage services for all College locations was
originally approved by the Board of Trustees on May 13, 2002, Agenda Item 4.1.10, in an amount not to exceed
$75,000.00, with no guaranteed amount to any one bidder, for a period of three (3) full years, to begin July 1, 2002.
The current contract balance is $24,813 and the average monthly expenditure over the past twenty-one (21) months
has been $2,390.00. Based upon current projections, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
+$25,000
$100,000 ($2,390 x 36 mos = $86,040.00)
3 years (no change)
June 30, 2005
B. Contract B0001371 with RD-TWO, INC. for parking services for College staff located at 1017 Olive Street was
originally approved by the Board of Trustees on June 17, 2002, Agenda Item 4.1.6, in an amount not to exceed
$21,000.00, for a period of one (1) full year, to begin July 1, 2002, with an option to renew for two additional years.
The second year renewal was approved on June 19, 2003, Agenda item 4.1.1A, with an increase in award to
$47,000.00. The current contract balance is $800.00. Based upon anticipated staff placement for the upcoming
fiscal year of 35 individuals, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Requested renewal:
Revised total contract period:
Current contract expiration date:
Revised contract expiration date:
+$30,000
$77,000 ($70/space x 35 spaces x 12 mos = $29,400.00)
+ 1 year
3 years (final)
June 30, 2004
June 30, 2005
Funding
Services against these contracts will be paid from external and current operating funds.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements for these bids were
run in the Metro-Sentinel, the St. Louis American and the St. Louis Post-Dispatch.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested for the purchase with installation of a raised access flooring system from ENGINEERED
DESIGNED FACILITIES, INC., in the amount of $48,548.00.
Description
This raised access flooring system, including 24” square Tec-Crete concrete panels, carpet tiles and all required
materials and services will enable the Forest Park Information Systems Department to convert the computer center
and staff offices (Room D300), consisting of approximately 3,000 square feet, to a state of the art microcomputer
network technical training laboratory. Fourteen (14) potential vendors were contacted and only one bid was received.
No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B00001759
The evaluation of this bid, which opened April 15, 2004, is listed below:
Bidders
ENGINEERED DESIGNED FACILITIES, INC.
Total Delivered and Installed Cost
$48,548.00
Funding
This purchase will be made from current capital funds: FY 2002-2003 Technology Initiatives.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.3
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of art and graphic supplies to DICK
BLICK COMPANY, RENAISSANCE GRAPHIC ARTS, INC., COUNTY BLUE REPROGRAPHICS, QUALITY
REPROGRAPHICS, GRAPHIC CHEMICAL & INK CO., INC., COMMERCIAL ART SUPPLY and PAXTON/PATTERSON
LLC in an amount not to exceed $40,000.00, with no guaranteed amount to any one bidder, for a period of three (3)
full years, to begin July 1, 2004.
Description
This contract will be used by the College’s Art and Graphic Departments, at all locations, for classroom instruction.
None of the responding bidders could supply a significant portion of the one hundred six items that are used.
Therefore, all responding bidders are being recommended for award in order to allow the College to take advantage of
the best combination of product selection and pricing, and to insure product availability at all times. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001751
The bid was opened on April 6, 2004. All seven (7) responding bidders are recommended for inclusion in the award.
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.4
Recommendation for Award/Purchasing
Board approval is requested for the award of the fourth contract year for services of alternate outside legal counsel to
CROTZER, FORD, ORMSBY and SCHRAEDER, to begin July 1, 2004.
Contract No. 22256 was originally approved for award on June 12, 2000, Agenda Item 4.1.3, for a period of one (1)
full year, with an option to renew for nine (9) subsequent years. Three annual renewals were approved on May 21,
2001, Agenda Item 4.1.1-G, May 13, 2002, Agenda Item 4.1.1-B and May 15, 2003, Agenda Item 4.1.2. The total
award amount remains at $50,000.00 and the current contract balance available for expenditure is $36,090. No
increase in award amount is requested at this time.
No known minority-owned or woman-owned firm responded to the original contract bid request.
Funding
All expenditures will be paid from current operating budgets.
Advertisements
Advertisements for the original award were run in the St. Louis Post-Dispatch, and the St. Louis Argus.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of greeting cards for resale in the
College Bookstores to INTER ART, INC., MCGOVERN AND ASSOCIATES, INC., AVANTI, INC., PICTURA, INC., and
SCHURMAN FINE PAPERS/MARCEL SCHURMAN in an amount not to exceed $50,000.00, with no guaranteed
amount to any one vendor, for a period of three (3) full years, to begin July 31, 2004.
Description
This contract will be used by the bookstores at all campus locations to purchase greeting cards, wrapping paper,
ribbon and related novelty products for resale to College patrons. All five (5) responding bidders are being
recommended for award to allow the College to take advantage of a wide selection of products at the best possible
pricing. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid - B0001750
The evaluation of this bid, which opened April 7, 2004, is listed below:
Bidders
INTER ART, INC.
MCGOVERN AND ASSOCIATES, INC.
AVANTI, INC.
PICTURA, INC.
SCHURMAN FINE PAPERS/MARCEL SCHURMAN
Retail Price Ranges
$1.99 to $ 3.99
$2.25 to $ 3.50
$1.125
$ .975 to $ 1.75
$1.95 to $14.95
Discounts from Retail Offered
50%/$ 1.99 to $ 3.99
50%/$ 2.25 to $ 3.50
10%/$ 1.125
10%/$ .975 to $ 1.75
10%/$ 1.95 to $14.95
Funding
Purchases made against this contract will be funded from auxiliary enterprise budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.6
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the rental of outdoor storage containers to WILLIAMS
SCOTSMAN, INC., in an amount not to exceed $36,000.00, for a period of three (3) full years, to begin July 1, 2004.
Description
This contract will be used by the Physical Facilities department at all campus locations to provide short and long
term use of storage containers to support excessive demand times on warehouse capacity, for managing surplus
property prior to sale and for securing items/equipment that normally remain outdoors. This bid was evaluated on
an all-or-nothing basis. The bidder recommended for award achieved the best overall price while meeting the
requirements of the bid. One bidder was disqualified for failing to meet product selection requirements. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001728
The evaluation of this bid, which opened March 31, 2004, is listed below:
Bidders
WILLIAMS SCOTSMAN, INC.
American Trailer & Storage
Mobile Mini, Inc.
Quinnco Sales, Inc.
Monthly rental charge for 40 ft
trailer with double-ended doors
$90.00
144.08
146.25
No Bid
Funding
Purchases made from this contract will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those new bids estimated to exceed $75,000.00.
4.1.7
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of graphic production services to
COUNTY BLUE REPROGRAPHICS, in an amount not to exceed $20,000.00, for a period of one year, with an option
to renew for a second year, to begin July 1, 2004.
Description
This contract will be used by the Cosand Center Graphics Department and the Center for Business, Industry and
Labor (CBIL) for the purchase of mounting and laminating services to include job pick-up and delivery. The College
does not have the equipment or staff in-house to produce certain types of graphic jobs. The majority of items involved
are training and instructional poster boards. Bids were evaluated on price (70 points), services offered and facilities
(20 points) and performance history (10 points). The recommended bidder offered the lowest overall pricing and
achieved the highest score. No known minority-owned or woman-owned business enterprise participated in this bid
process.
Bid – B0001743
The evaluation of this bid, which opened April 8, 2004, is listed below:
Bidders
COUNTY BLUE REPROGRAPHICS
Brady Drake Commercial, Inc.
Indox Services (Service Reprographics)
Digital Directions Group
Dale Printing Co., Inc.
(p) = partial bid
Total Cost/204 Possible Typical Items
$ 4,382.78/ 204 Items
$ 4,231.24/ 170 Items (p)
$ 3,458.59/160 Items (p)
$ 3,224.41/ 65 Items (p)
$21,505.00/170 Items (p)
Total Points
100
86
73
46
30
Funding
Purchases made from this contract will be funded from current operating and external budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those new bids estimated to exceed $75,000.00.
4.1.8
Recommendation for Award/Purchasing
Board approval is requested for the purchase of one (1) new heavy duty, floor model, six-station, envelope inserter
from ECONOPACK, INC., in the amount of $38,550.00.
Description
This equipment will be used by the Highland Park District-Wide Printing Services Department to produce in-house
mailings (multiple inserts into envelopes) for a wide variety of College projects. One (1) lower bidder failed to meet the
production capacity specifications and two (2) bidders offered remanufactured units. The remanufactured Bell &
Howell Imperial 10,000 units that were offered meet the technical requirements of the bid. However, this model has
not been in production for a number of years. It is typical that secure sources of replacement parts diminish with
time on discontinued equipment, which in turn can shorten the useful life of that equipment. The recommended
bidder offered the lowest bid for a new unit meeting all specifications. No known minority-owned or woman-owned
business enterprise participated in this bid process.
Bid – B0001727
The evaluation of this bid, which opened February 27, 2004, is listed below:
Envelope Inserter/5000 Envelopes per Hour Capacity
Vendor
Neopost
ECONOPACK, INC.
Peak Business Equipment
Mailing Equipment Co.
Purchase Price
$21,242.00
$38,550.00
$48,445.00
$22,495.00
$12,500.00
Make/Model Offered
Neopost/S176
EMC/Conquest LSI
EMC/Conquest LSI
Bell&Howell/Imperial 10,000
Bell&Howell/Imperial 10,000
Processing Capacity
3,500 (below required capacity)
5,000 as specified
5,000 as specified
remanufacturered equipment
remanufacturered equipment
Funding
This purchase will be funded from current capital budgets: FY 2003-2004 (General Review, pg. 28 of 43, Current
Project Report).
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.9
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for mail presort services to ST. LOUIS PRE-SORT, INC. in an
amount not to exceed $33,000.00, to begin May 21, 2004, for a period of one (1) full year, with an option to renew for
a second and third year.
Description
This contract will be used College-wide for processing mail through the United States Postal Service at reduced rates.
The contract will also provide for emergency mail metering service when the College staff is unable to perform this
function. Bid responses were evaluated on cost of services (70%), company profile (10%) and references (20%). The
recommended bidder achieved the best overall combined score and met all specifications of the bid. One bidder was
disqualified for failure to meet the technical requirements of the bid. No known minority-owned or woman-owned
business enterprise participated in this bid process.
Bid – B0001692
The evaluation of this bid, which opened April 21, 2004, is listed below:
Bidders
ST. LOUIS PRE-SORT, INC.
Eazy Business Mailers, Inc.
Zip Mail Services, Inc.
Advance Presort Service, Inc.
Discount on
Standard Mail
$23.00/m
10.00/m
5.00/m
3.40/m
Charges for
Bulk/Spot Mail
$18.00/m
5.00/m
20.00/m
20.00/m
Charges to
Meter Mail
$15.00/m
10.00/m
15.00/m
20.00/m
Funding
Services from this contract will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those new bids estimated to exceed $75,000.00. Newspaper advertisements for this
item were run in the St. Louis American, the Metro Sentinel and the St. Louis Post-Dispatch.
4.2.1
Request for Ratification/Purchasing
There are no requests for ratification this month.
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 405R, REPLACE HANDRAILS, ST. LOUIS
COMMUNITY COLLEGE AT FOREST PARK to AULBACH CONTRACTING, INC., for $14,900.00.
Contractor
AULBACH CONTRACTING, INC.
Imperial Ornamental Metal Co., Inc.
Acme Erectors, Inc.
MRK Engineering
Base Bid
$ 14,900.00
16,373.00
17,630.00
Disqualified *
* MRK Engineering was disqualified because they did not submit the required bid security.
Description:
This project will replace the broken or missing handrail on the south side of the PE Building. Work includes
removing existing handrails, core drilling the concrete wall and installation of a new aluminum handrail with gates.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 2a, and Fiscal year
2003/04, Tab J, Page 1, No. 2a.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.5.1 Request for approval/Disposal of Surplus Property
Board approval is requested to dispose of surplus property as listed on the following pages
by sealed bid or auction.
This property has been declared excess and posted internally for redistribution.
ITEM#
4-00261
4-00261
4-00261
4-00261
4-00261
4-00261
4-00261
4-00261
4-00261
4-00262
4-00262
4-00262
4-00262
4-00262
4-00262
4-00262
4-00262
4-00286
4-00289
4-00289
4-00289
4-00289
4-00289
4-00289
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
4-00294
QTY DESCRIPTION
A
B
C
D
E
F
G
H
I
A
B
C
D
E
F
G
H
A
A
B
C
D
E
F
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
DELL GX1P
DELL GX1P
DELL GX1P
DELL GX1P
DELL GX1P
DELL GX1P
DELL GX1P
NEC MONITOR
VIEWSONIC MONITOR
GX110
17" MONITOR
17" MONITOR
17" MONTIOR
17" MONITOR
17" MONITOR
21" APPLE MONITOR
FAX MACHINE
MISC OFFICE SUPPLIES/BOOKS
HP DESKJET MODEL 670C
MONITOR LENS
BLACK & DECKER AUTO SHUT OF
HP SCANJET MODEL 6100C
2-DRAWER FILE CABINET
PICTURE
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
MONITOR
CPU
CPU
P/N
LOC
CONDITION
DATE
0-10087
0-10087
0-10084
0-10081
0-10078
0-10077
0-10089
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
6-002197
UNK
UNK
UNK
UNK
UNK
0-08253
0-08450
0-08614
0-08617
0-0804
0-08601
0-08275
0-08001
0-08453
0-08613
0-08259
0-08255
0-08254
0-08282
0-08270
0-08284
0-08434
0-08269
0-08274
0-08629
UNK
UNK
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
4.5.1 Request for approval/Disposal of Surplus Property
4-00294
4-00294
4-00294
4-00294
4-00298
4-00299
4-00299
4-00299
4-00300
4-00301
4-00301
4-00301
4-00301
4-00301
4-00302
4-1569
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-1644
4-00303
4-00303
4-00303
4-00303
4-00769
4-00769
4-00769
4-00769
4-00769
4-00769
4-00769
4-00769
4-00769
4-00769
4-00769
W
X
Y
Z
A
A
B
C
A
A
B
C
D
E
A
A
A
B
C
D
E
F
G
H
I
J
K
L
A
B
C
D
A
B
C
D
E
F
G
H
I
J
K
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CPU
CPU
CPU
CPU
DA-LITE 6' WALL SCREEN
FAX MACHINE
PAPER HOLE PUNCHER
COMPUTER KEYBOARD
MICROWAVE OVER - COUNTER TO
TAPCO 6200 AUDIO MIXER
BELL & HOWELL 16MM PROJECTO
BELL & HOWELL 16MM PROJECTO
MEDIA PRO LCD PANEL
DA-LITE 6' WALL SCREEN
HP SCANJET
FAX MACHINE TOSHIBA MODEL T
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
APPLE COMPUTER w/MONITOR/KE
OFFICE CHAIR
IBM SELECTRIC II TYPEWRITER
PLASTIC CHAIR MAT
PARTICLE BOARD CHAIR MAT
METRIX PC
HP PRINTER MODEL C3980A S/N:
NEC MULTISYNC MONITOR S/N: JC
METRIX KEYBOARD S/N: SN: 7141
MICROSOFT INTELLIMOUSE
COMPAQ LAP TOP
NOTEBOOK COMPUTER
SLIDE OUT DESKTOP
VICTOR CALCULATOR S/N: 856354
COMPUTER CORD
CALCULATOR CORD
UNK
UNK
UNK
UNK
4-14233
UNK
UNK
UNK
4-17185
4-12622
UNK
UNK
4-19550
4-17838
UNK
UNK
4-18311
4-18312
4-18313
4-18314
4-18316
4-18317
4-18318
4-20013
4-20812
4-20814
UNK
UNK
UNK
UNK
UNK
UNK
4-20827
UNK
UNK
UNK
UNK
4-19830
UNK
UNK
UNK
UNK
UNK
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
MC
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
POOR
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
UNK
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through April 30,
2004
5.1.2
Budget Status Summary Report General Operating Fund
through April 30, 2004.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and
Agency: July 1, 2003 – April 30, 2004.
5.1.4
Student Financial Aid Fund: July 1, 2003 – April 30, 2004.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2003 – April 30, 2004
5.1.6
Restricted General Fund Budget Status Report: July 1, 2003
– April 30, 2004
5.1.7
Warrant Check Register for April 2004.
5.1.8
Approval for Transfer of Funds
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of April 2004
5.1.1
Executive Summary May 20, 2004
(Financial Results Through 04/30/2004)
Revenue
The Budget Status Summary Report shows revenue of $125.3
million or 91.4% of the budgeted revenue as compared to $121.4
million or 91.0% of the budget for the prior year. The increase is
due primarily to the scheduled increase in maintenance fees.
Expenditures
Expenditures are $96.3 million or 79.3% of the budgeted
expenditures as compared to $94.4 million or 81.1% for the prior
year. The increase in the dollar amount is due to increases in all
three categories of salaries and wages, staff benefits, and operating
expenses.
Transfers
The total transfers at $15.0 million or 96.0% of the budgeted
transfers are approximately the same as those for the prior year.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through April 30, 2004
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget
to Date
Prior Year
Amount
% of
Budget to
Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
51,297,694
36,718,430
34,905,848
2,330,565
125,252,536
98.8%
85.4%
90.8%
62.1%
91.4%
50,257,797
37,862,597
30,285,262
3,039,860
121,445,516
97.8%
82.4%
95.8%
67.6%
91.0%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
79,748,584
17,319,760
25,140,859
122,209,203
79,748,584
17,319,760
24,395,590
121,463,934
66,394,536
14,415,038
15,523,679
96,333,253
83.3%
83.2%
63.6%
79.3%
65,476,750
13,836,725
15,116,827
94,430,302
82.7%
90.3%
69.0%
81.1%
10,578,962
3,278,561
768,710
990,000
15,616,233
10,578,962
2,799,140
768,710
842,486
14,989,298
100.0%
85.4%
100.0%
85.1%
96.0%
10,567,432
2,846,810
768,710
794,607
14,977,559
100.0%
83.3%
100.0%
92.9%
96.0%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
9,829,520
3,278,561
768,710
990,000
14,866,791
(745,269)
749,442
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July 2003 - April 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
660,000
11,850,680
1,704,030
660,000
11,850,680
1,704,030
629,257
9,826,411
1,501,267
95%
83%
88%
14,214,710
14,214,710
11,956,934
84%
Salaries and Wages
Staff Benefits
Operating
Items for Resale
1,292,032
180,583
2,594,368
8,771,090
1,292,032
180,583
2,443,151
8,771,090
1,030,123
174,318
2,150,782
7,581,745
80%
97%
88%
86%
Total Expenditures
12,838,073
12,686,856
10,936,968
86%
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
1,149,000
36,000
115,000
1,149,000
36,000
115,000
1,149,000
36,000
115,000
100%
100%
100%
Total Transfers
1,300,000
1,300,000
1,300,000
100%
14,138,073
13,986,856
12,236,968
87%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July 2003 - April 2004
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
25,755
Prior Year's Funds
Expenditures
57,000
137,538
57,000
15,826
Total Expenditures
57,000
194,538
15,826
% of
Budget
To Date
45%
8%
St. Louis Community College
Budget Status Report
Agency Fund
July 2003 - April 2004
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
$
770,000
500,000
770,000
235,057
1,080,548
$
1,270,000
Expenditures
Total Expenditures
Funds in excess of expenditures
Adjusted
Budget
$
Actual
To Date
$
% of
Budget
To Date
715,515
460,056
1,080,548
92.9%
195.7%
100.0%
$ 2,085,605
$ 2,256,119
108.2%
1,850,548
2,085,605
1,062,710
51.0%
1,850,548
$ 2,085,605
$ 1,062,710
51.0%
$ 1,193,409
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2003 - Apr 2004
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$768,016
379,533
$669,888
559,770
$607,338
247,870
91%
44%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
521,943
163,107
521,943
163,107
471,218
147,256
90%
90%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
447,360
90,291
419,303
447,360
87,855
419,303
327,512
87,855
260,689
73%
100%
62%
$ 2,506,803
$ 2,149,737
86%
$912,360
652,428
436,424
419,303
41,868
32,621
$817,249
589,022
415,367
260,689
37,959
29,451
90%
90%
95%
62%
91%
90%
$ 2,506,803
$ 2,149,737
86%
Total funds available
$ 2,789,553 *
Revised
Budget
% of
Revised
Budget
Original
Budget *
Actual
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Admin Allowance -Federal Work Study
Admin Allowance - Federal SEOG**
$1,099,548
652,428
537,651
419,303
48,001
32,622
Total expenditures
$ 2,789,553 *
Federal Pell Grant Expenditures
*Does not include $260,308 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$17,123,716
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
July 2003 - April 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
1,900,000
2,000,000
886,000
1,000,000
$
2,815,355
6,375,764
886,000
1,000,000
2,217,057
3,674,205
382,627
1,000,000
78.75%
57.63%
43.19%
100.00%
Total Revenue / Resources
$
5,786,000
$ 11,077,119
$
7,273,889
65.67%
Salaries
Benefits
Operating
Capital
$
2,500,000
400,000
2,836,000
50,000
$
2,500,000
400,000
8,127,119
50,000
$
1,296,680
257,323
4,078,945
13,718
51.87%
64.33%
50.19%
27.44%
Total Expense
$
5,786,000
$ 11,077,119
$
5,646,666
50.98%
Expenditures
* In addition to the above, CBIL credit hours generated approximately $4.3 million to
the College during FY'03 through state aid.
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July 2003 - April 2004
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenue, Contribution and Match
External Sources
Institutional Match
$20,219,835
1,927,839
$13,332,440
1,811,071
65.9%
93.9%
Total Revenue, Contribution and Match *
$22,147,674
$15,143,512
68.4%
$7,661,933
2,044,961
$5,866,215
1,463,347
76.6%
71.6%
8,331,943
4,108,838
3,302,524
3,125,719
39.6%
76.1%
12,440,780
6,428,243
51.7%
$22,147,674
$13,757,805
62.1%
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending
April 30, 2004 that the check payments listed thereon have
been issued in accordance with the policies and procedures
of St. Louis Community College (Junior College District), and
in compliance with the appropriation granted by the Board of
Trustees as defined in the 2003-2004 Fiscal Year Budgets,
and there are sufficient balances in each fund and subfund
available for the expenditures for which approval is hereto
requested.
5.1.8 Approval for Transfer of Funds
It is recommended that the Board of Trustees approve the transfer of $90,000
from the General Operating Budget to the Capital Budget. $15,000 is for the
installation of an emergency public address system for the Cosand Center. The
other $75,000, which has been approved by the district capital committee, is for
the replacement of all monitors in the master control area of the
telecommunication system.
5.2.1
Ratification of Investments
Executed During the Month of April, 2004
Daily Repurchase Agreements
Purchased Through: UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 33,599,719
Interest Earned:
$
Average Rate Earned:
26,534
.961%
Range of Rates Earned: .945% ⎯ 965%
Other Investments
Purchased Through: UMB Bank
Purchase Date:
04/27/04
Fund:
General Fund
Type of Investment: Federal Home Loan Mortgage Corp Discount Note
Par Value: $6,000,000
Cost of Investment: $5,963,296.67
Maturity Date:
10/26/2004
Investment Yield:
1.238%
Purchased Through: UMB Bank
Purchase Date:
04/27/04
Fund:
General Fund
Type of Investment: Federal Home Loan Banks Coupon Bonds
Par Value: $3,000,000
Cost of Investment: $3,052,737.00
Maturity Date:
11/15/2005
Investment Yield:
2.083%
6.
Contracts/Agreements and/or Ratifications
6.1.1
Advance Career Training (ACT) Program Contract
It is recommended that the Board of Trustees approve a contract with the St. Louis Job Corps
Center and St. Louis Community College for renewal of the contract to provide general
courses and other courses as studies toward an associate or bachelor’s degree. The number of
participants shall be twenty-eight (28). The “Center” shall pay for all books and other learning
materials that are required for a particular course of study. This contract shall not exceed the
amount of $35,000, which includes tuition, books, and other required learning materials. This
contract shall cover the Fall, Spring, and Summer Semesters. The duration of this contract is
through April 30, 2005.
6.1.2
Agreement between SBC Network Services and St. Louis Community College
It is recommended that the Board of Trustees approve an agreement between SBC Network
Services and St. Louis Community College to provide on-going Accelerated Technical
Training (AccTT) to their employees. SBC Network Services will pay direct instructional and
other related expenses for this activity. The AccTT training program will include approximately
330 hours of classroom instruction and related assessments. Each cycle of the AccTT training
program will be for about 20 minutes duration.
Office of Vice Chancellor for Education
6.2.1
CLINICAL AGREEMENTS
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students
enrolled in these programs.
Effective
Date
Participant
Program/Campus
Big River Ambulance
Emergency Medical Technology
Forest Park/Florissant Valley
4-5-04
Dr. Didem O. Ince
Dental Assisting
Forest Park
3-15-04
St. Anthony’s Health Center
Alton, IL
Physical Therapist Assistant
Meramec
2-1-04
CONTRACTS/AGREEMENTS
6.2.2
Study Abroad Agreement - INTERNATIONAL ACADEMICS
It is recommended that the Board of Trustees approve the renewal of the Agreement between
INTERNATIONAL ACADEMICS, Madrid, Spain, and St. Louis Community College in which
INTERNATIONAL ACADEMICS will provide a comprehensive language immersion program
for SLCC students enrolled in the Summer Study in Spain program. Program dates will be
June 17-July 12, 2004. The program is open to participants from all campus locations. Minimum
program enrollment of 13 participants; payment to INTERNATIONAL ACADEMICS in the
amount of $1,443.00 per participant. This will be the sixth year St. Louis Community College has
offered this program. Program cost will be paid entirely by participant assessment.
Airfare was arranged through one of SLCC’s contracted travel agencies and covered by
participant assessment at a cost of approximately $1,160.00 per participant.
CONTRACTS/AGREEMENTS
6.2.3
Study Abroad Agreement - FATIH UNIVERSITY
It is recommended that the Board of Trustees approve the Agreement between FATIH
UNIVERSITY, Istanbul, Turkey, and St. Louis Community College in which FATIH
UNIVERSITY will provide a comprehensive culture immersion program for SLCC students
enrolled in the Summer Study in Turkey program. Program dates will be June 30-July 30, 2004.
The program is open to participants from all campus locations. Minimum program enrollment of
10 participants; payment to FATIH UNIVERSITY in the amount of $750.00 per participant. This
will be the first year St. Louis Community College has offered this program. Program cost will be
paid entirely by participant assessment.
Airfare was arranged individually and covered by participant assessment.
6.2.4.
Study Abroad Program 2004-2005
It is recommended that the Board of Trustees authorize St. Louis Community College to proceed
with arrangements for participant-funded Study Abroad opportunities for students, staff, and the
community in various international locations in 2004-2005. This will include, but is not limited
to, the programs listed in the table below. It is anticipated that additional programs will be
proposed by faculty during the academic year. The International Education office will work with
the Purchasing department to ensure appropriate methods of selecting providers, when and if such
providers may be other than the currently contracted agencies. Final pricing and arrangement
items will be placed on the first available Board agenda by Purchasing as ratification (due to
availability and price constraints in the travel industry, some specific arrangements must be
locked in for later ratification rather than with prior approval.) Funds in all cases will come from
participant assessments or direct participant pay to the selected travel agencies. The OIE will
monitor travel advisories for all program countries.
Proposed Study Abroad Program
Faculty Leader
Dates
Canterbury Semester (England)
Canterbury Semester (England)
England
Turkey
Greece
Costa Rica or Madrid
China
Unknown
Unknown
Ying Zuo, SLCC-FP
Gulten Ilhan, SLCC-MC
Libby Fitzgerald, SLCC-FP
Marco Romero, SLCC-MC
Ying Zuo, SLCC-FP
Fall 2004
Spring 2005
Spring 2005
Summer 2005
Summer 2005
Summer 2005
Summer 2005
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for
the St. Louis region.
Funding Source
Koch Air – Marco
Sales
Title of Program and/or Purpose
Campus
Date
Amount
To provide Training Facilitation
Impact Outcome: Achieve Global facilitation
– “Bringing out the Best in Others”
CBIL
April 9, 2004
through
June 30, 2004
$1,300
Manager: Robert Serben
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1 Grants and Contracts
AGENCY
AMOUNT
Human Anatomy and
Physiology Society
$1,500
PURPOSE
Grant to St. Louis Community College for the
Florissant Valley campus to continue to
participate in HAPS Faculty Award Program.
The goal of this project titled “Introduction of
Research Techniques to Facilitate the
Understanding and Exploration of
Neuroanatomical and Physiological
Relationships” is to teach students to explore
anatomy and physiology through learning and
applying research techniques to address a
specific open-ended question and to obtain
answers. This is a new award.
FUND
Restricted
Project Period: 8/1/04-5/31/05
Project Director: Chaya Gopalan
Environmental Protection
Agency (EPA)
$125,000
Grant to St. Louis Community College for the
St. Louis Brownfields Worker Training Program
administered by the Forest Park William J.
Harrison Education Center. The purpose of the
EPA Brownfields Program is to empower states,
communities, and other stakeholders in
economic development to work together to
prevent, assess, safely clean up, and sustainably
reuse brownfields. Through this grant, SLCC
plans to train 65 individuals in lead and
asbestos abatement, mold remediation,
environmental sampling and related skills. This
is a new award.
Restricted
Project Period: 5/1/04-4/30/06
Project Director: Michael Holmes
St. Louis County
Department of Human
Services
$159,143
Contract with St. Louis Community College to
provide employment related services for eligible
workers from the St. Louis airline industry.
This is a new award.
Project Period: 1/1/04-6/30/04
Project Director: Jane Boyle
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1 Grants and Contracts
AGENCY
AMOUNT
Middlesex County College
$63,612
PURPOSE
Grant to St. Louis Community College to
continue participation in a New Jersey Center
for Advanced Technological Education (ATE)
grant which Middlesex County College received
from the National Science Foundation titled
“Building for Tomorrow.” SLCC will conduct
a robotics competition workshop for 5 teams of
teachers from urban school districts. This
award represents funding for Year 4.
Project Period: 5/1/04-4/30/05
Project Director: Ashok Agrawal
FUND
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2 Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Daniel Cobb
$200.00
Donation for the “Outstanding Student in
Economics Scholarship” administered by the
Business Administration/Economics
Department on the Meramec campus.
Student Aid
District 51 AA of
Eastern Missouri
$ 50.00
Donation to Meramec in appreciation of use of
facility for a workshop.
--
Anonymous
$150.00
Donation to the Noreen Krebs Scholarship
Fund on the Meramec campus.
Student Aid
Staff of Family
and Consumer
Sciences
Department and
Child
Development
Laboratory Center
$ 55.00
Donation to the Carolyn Rybicki Scholarship
Fund on the Florissant Valley campus, in
memory of Samuel Heer, father of Darlene Neil.
Student Aid
McCormick &
Company, Inc.
$250.00
Donation to Hospitality Studies Department on
the Forest Park campus to be used for
scholarships for Hospitality Studies – Culinary
Arts Program.
Student Aid
Anonymous
$500.00
Donation to the MCCA Fund on the Meramec
campus for scholarships/books for Teacher
Education majors.
Student Aid
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3 Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Lawrence Sather
Lawrence Sather is donating the
following to the Florissant Valley
Library: One (1) book titled Jung
A Biography by Deidre Bair. The
estimated fair market value is
$35.00.
The condition of donated
item is new. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Joseph Archipowski
Joseph Archipowski is donating
the following to the Forest Park
Dental Technologies Department:
New Indoor Sign for Dental Clinic
Reception Area. The estimated
fair market value is $400.00.
The condition of donated
item is new. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Pamela O’Neil
Pamela O’Neil is donating the
following to the Meramec Library:
Thirteen (13) books. The
estimated fair market value is
$150.00.
The condition of donated
items is good. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Trans Advantage,
Inc.
Trans Advantage is donating to the
Forest Park Automotive/Diesel
Technology Department the
following: 1999 Kenworth T600
Tractor. The tractor will be used
for instructional purposes. The
estimated fair market value is
$5,000.00
The condition of donated
item is used. The
estimated costs of
accepting donation is
$500.
There are no
restrictions placed
on donation.