MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, APRIL 22, 2004
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, April 22, 2004 at the Florissant Valley campus
in the Training Center, rooms 105/107, 3400 Pershall Road, Ferguson, MO
63135, pursuant to notice and in accordance with Section 610.020 R.S. Mo.,
as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Joann L. Ordinachev, President, called the meeting to order at 7:30 p.m. The
following members of the Board of Trustees were present: Dr. Joann L.
Ordinachev, President; Mr. Michael P. Rohrbacker, Vice President; Dr.
Dolores J. Gunn, Trustee; Mr. John S. Mikolay, Trustee; Ms. Patricia A.
Moss, Trustee; Mr. Robert C. Nelson, Trustee-elect, and Ms. Lisa L. Taylor,
Trustee.
Also present were Dr. Henry Shannon, Chancellor; Ms. Rebecca Garrison,
Administrative Associate to the Board, and Ms. Tina Odo, General Counsel.
2.
Resolution of Appreciation
Dr. Ordinachev read a resolution of appreciation for retiring Trustee John
Mikolay, all as more fully set forth in Exhibit A attached hereto and by this
reference incorporated herein. Mr. Mikolay was then presented with gifts
from the College and the Board of Trustees. Following the presentation, Mr.
Mikolay left the meeting.
3.
Certification of April 6, 2004 Election Results
The Board was presented with the official April 6, 2004 election returns from
Subdistrict 4.
Whereupon, on motion by Mr. Rohrbacker and seconded by Ms. Moss, the
Board unanimously approved the resolution certifying the election results, all
as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
4.
Oath of Office – Robert C. Nelson
Dr. Ordinachev administered the Oath of Office to Mr. Robert C. Nelson.
Thereafter, Mr. Nelson assumed his seat as a member of the Board of
Trustees. A copy of the signed Oath of Office is attached hereto and by this
reference incorporated herein.
5.
Welcome to Guests
Dr. Ordinachev welcomed Mrs. Tina Nelson.
6.
Citizens Desiring to Address the Board Regarding Agenda Items
Dr. John Bayer, JCD-NEA, thanked Mr. Mikolay for his years of service and
welcomed Mr. Nelson.
7.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker and seconded by Ms. Taylor, the Board voted
unanimously to adopt the agenda as revised.
8.
Approval of Consent Agenda Items
On motion by Mr. Rohrbacker and seconded by Ms. Taylor, the Board voted
unanimously to approve the consent agenda items.
9.
Approval of Minutes
On motion by Dr. Gunn and seconded by Mr. Rohrbacker the Board
unanimously approved the March 18, 2004 Board of Trustees meeting
minutes.
10.
Approval of Resolution re May 20, 2004 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
executive session on May 20, 2004, at 6 p.m., at the Forest Park Campus, all
2
as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
3
11. Recognition of Student, Staff and Trustee Accomplishments
Pat Matreci, Coordinator of Media Relations, read statements of
congratulations for students and staff on their recent awards and
accomplishments.
Mary Luebke, along with several faculty members and two students,
highlighted the Deaf Communication Studies Program.
Dr. Ordinachev then announced that Trustee Moss was recently elected to a
standing committee for the Democratic National Convention.
12.
Ratification of Trustee Expenditure Reports
The Board, by consent, ratified expense reports for Trustees Ordinachev and
Taylor from the NCA and ACCT Conferences.
13. Approval of Revised Board Policy
On motion by Dr. Gunn and seconded by Mr. Rohrbacker, the Board
unanimously approved revised Board Policy G 8.1 Grievance Process for
Persons with Disabilities all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
14. Approval of Changes to the St. Louis Community College Foundation
Bylaws
The Board, by consent, approved changes to the St. Louis Community
College Foundation Bylaws all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
15. Ratification of Chancellor's Quarterly Local Expense Report
The Board, by consent, ratified Dr. Shannon's local travel expenses from
January 1, 2004 through March 31, 2004.
4
16. Approval of Resolution/Tax Increment Finance Commission
The Board, by consent, unanimously approved a resolution with the Tax
Increment Finance Commission all as more fully set forth in Exhibit A
attached hereto and by this reference incorporated herein.
17. Authorization for the College Administration to Sign MSD Annexation
Petition
Following a presentation by Jim Mahoney of David Mason and Associates
and discussion, on motion by Mr. Rohrbacker and seconded by Ms. Moss,
the Board unanimously authorized the College Administration to sign an
annexation petition with the Metropolitan Sewer District for sewer district
and infrastructure expansion in the City of Wildwood.
18. Authorization of Chancellor Travel
The Board, by consent, voted unanimously to authorize Dr. Shannon’s travel
to the International BIO 2004 Conference and the AACC Executive
Committee meeting.
19. Appointment of Commissioner for Establishment of a Tax Increment
Financing District
The Board, by consent, approved the appointment of Mr. Don Duvo as
Commissioner to the City of St. Louis Tax Increment Finance Commission.
20. Chancellor’s Report
Dr. Shannon reported on topics discussed at the Coordinating Board for
Higher Education meeting including: 1) pending legislation relating to the
Life Sciences proposal, 2) the fiscal year 2005 Higher Education budget, 3)
the failure of the Lake Ozark JCD proposal on the April ballot, 4) the
University of Missouri/Northwest Missouri State University merger and 5)
benefits of Higher Education. He also reported that the MCCA 2005 Lobby
Day would be expanded to include staff, announced that Dr. Joe Cosand and
Mr. Vincent Bommarito would be honorary degree recipients at the SLCC
2004 Commencement and shared that he made a presentation to the Civic
Progress Education Committee.
5
On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board
unanimously approved presenting Mr. Vincent Bommarito with an honorary
associate degree at the May 17, 2004 St. Louis Community College
Commencement ceremony.
21. Citizens Desiring to Address the Board Regarding Other Concerns
John Bayer, JCD-NEA, encouraged the Board to ask Dr. Shannon about
recent negotiations and warned of a possible impasse.
Dr. Ordinachev assured Dr. Bayer that Dr. Shannon is keeping the Board well
informed of the progress of negotiations.
II.
INSTRUCTION AND STUDENT SERVICES
22.
No items.
III.
HUMAN RESOURCES
23.
Human Resource Recommendations
The Board, by consent, approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all as
more fully set forth in Exhibit B attached to these minutes and by
this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the
Chancellor of the District or his designee is hereby authorized
and directed to execute for and on behalf of the District, the
appropriate contract or amendment to contract for the affected
personnel.
IV.
BID AWARDS
24.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following Resolution:
6
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit C; attached
hereto and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
25.
Budget
A.
Financial Reports
The following financial reports as of March 31, 2004 were submitted for the
Board’s information: executive summary, summary budget status report,
budget status reports, (auxiliary, rental facilities and agency) student financial
aid fund, CBIL budget status, and restricted general fund.
B.
Warrant Check Register – March 2004
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending March 31, 2004.
C.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of March 2004 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit D, attached hereto, and by this reference incorporated
herein.
7
VI.
CONTRACTS AND/OR AGREEMENTS
26.
Contracts and/or Agreements
The Board, by consent, approved the following Resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District.
RESOLVED, that the contracts, agreements and resolutions set
forth in Exhibit E attached hereto and by this reference
incorporated herein, are adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
VII. EXTERNAL FUNDS
27. Acceptance of External Funds
The Board, by consent, approved the following Resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit F attached hereto and by this reference
incorporated herein; and
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for
work-study programs, the Agency involved will be billed for
matching funds and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or District be and hereby is authorized and directed to
execute contracts with said agencies in each instance.
8
VIII. INSURANCE RECOMMENDATIONS
28.
No items.
IX.
NEW BUSINESS
ADJOURNMENT
There being no other or further business to come before the Board, on motion
duly made and seconded, the Board voted to adjourn the meeting at 8:20 p.m.
Respectfully submitted,
Becky Garrison
Administrative Associate to the Board
9
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
April 22, 2004
SUBJECT:
Board Agenda Modifications
Tab
Page No.
M
2
6.1.6
Agreement Between St. Louis Community College and
Pauly Group, Inc. (Attachment 1)
M
2
6.1.7
Agreement between St. Louis Community College and
St. Louis County (Attachment 2)
Revision
(Attachment 1)
6.1.6
Agreement Between St. Louis Community College and Pauly Group,
Inc.
It is recommended that the Board of Trustees approve an agreement between St. Louis
Community College and Pauly Group, Inc. to provide professional search consulting services
for the purpose of identifying, recruiting, screening and interviewing candidates for the Forest
Park Campus President position in the amount of $24,500. Additional costs for expenses,
including those related to printing/mailing, print advertisements, videoconference interviews,
consultant travel and candidate travel will not exceed $18,600 resulting in a total cost of
$43,100.
(Attachment 2)
6.1.7 Agreement between St. Louis Community College and St. Louis County
It is recommended that the Board of Trustees approve an agreement between St. Louis
Community College and St. Louis County for the construction and operation of part of the
North County Bikeway Trail on the Florissant Valley campus. The College and the County
will work together toward developing the trail with the County providing planning and
construction oversight of the Project. Expenses related to the planning, installation,
maintenance and upkeep of the trail are the responsibility of the County. The College will
provide an agreed to piece of land to allow the installation of an 18' x18' concrete pad and
curb cuts near the entrance to the campus from Pershall Road.
#2
Resolution of Appreciation
RESOLUTION OF APPRECIATION
John S. Mikolay
Whereas John S. Mikolay was elected to the St. Louis Community College Board of Trustees in
1998 to serve Subdistrict 4 and served admirably as president of the Board in 2000-2001 and as
vice president in 1999-2000; and
Whereas, with his personnel management and leadership experience, Mr. Mikolay served the
Board energetically in a focused, professional manner; and
Whereas, Mr. Mikolay conscientiously ensured his decisions as a Board member were made in
the best interest of the College; and
Whereas, during his six-year term on the Board of Trustees, he dedicated himself to quality
education for students and fiscal accountability to taxpayers while bringing St. Louis Community
College to the forefront on both the National and State levels;
Now Therefore Be It Resolved, that the Board of Trustees expresses sincere and heartfelt
appreciation to Mr. John S. Mikolay for his service to the College and wishes him success in his
community service endeavors; and
Be It Further Resolved this expression of gratitude and appreciation be made a permanent part
of the record of the Board of Trustees this twenty-second day of April, 2004.
#3
Certification of Election Results – April 6, 2004
It is recommended that the Board of Trustees approve the following Resolutions:
A.
Subdistrict #1
WHEREAS, the Board of Trustees of the Junior College District of St. Louis, St. Louis
County, Missouri (St. Louis Community College) has received from the Board of
Election Commissioners of St. Louis, Jefferson and Franklin Counties in Missouri,
certification of the results of the election of Trustee from Subdistrict #4, said election
having been held on Tuesday, April 6, 2004; and
WHEREAS, the Board, on the basis of said certification, has jointly tabulated the results
which are as follows:
Candidates – Subdistrict #4
Vote Total
John S. Mikolay
Michael J. Swatske
Robert C. Nelson
10,298
7,966
20,013
WHEREAS, it appears from the official certification and from the tabulation of results
that Robert C. Nelson has received the greatest number of votes from Subdistrict #4;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees does hereby
declare and certify that Robert C. Nelson has been duly elected from Subdistrict #4; said
term of office is for six years and until his successor shall be elected and qualified.
4/22/04 Board Agenda
#4
Oath of Office:
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
I do solemnly swear (or affirm) that I will support and defend the Constitutions of
the United States and of the State of Missouri; and that I will faithfully demean (or
conduct) myself in the Office of Trustee of St. Louis Community College.
_____________________
Robert C. Nelson
Attest:
_____________________
4/22/04 Board Agenda
#10
Resolution Re May 20, 2004 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on May
20, 2004 at 6:00 p.m., at the Forest Park Campus, 5600 Oakland Ave., St. Louis, MO
63110 in the President’s Conference Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
April 22, 2004
Board Agenda
#13
Recommended Approval of Revised Board Policy G 8.1 Grievance
Process for Persons with Disabilities
G 8.1 Grievance Process for Students with Disabilities (7/98)
[AP B 10, G 8 & G 8.1]
The College is committed to the elimination of legally impressible, arbitrary or
unreasonable practices which result in discrimination. All groups operating under the
policies of the College, including all employees, student governments and programs
sponsored by the College are governed by this policy of non-discrimination. In
accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with
Disabilities Act of 1990 and Board policy, the College does not discriminate on the
basis of disability.
a. Purpose and Scope
The purpose of this procedure is to provide College applicants/students with
disabilities an opportunity to resolve complaints alleging discrimination based on
disability (in accordance with Section 504 of the Rehabilitation Act of 1973 and the
Americans with Disabilities Act.) It also allows for complaints from employees
who are asked to provide the accommodation(s). However, if the accommodation is
approved by the Access office, the employee will provide the accommodation(s)
while he/she is appealing the requested accommodation(s).
It is the intent of this procedure that complaints would be resolved, if at all possible,
in the area or department where the alleged violation occurred. Because each
grievance must be judged on a case-by-case basis, it would be impossible to state or
limit within this procedure the type of relief which might be afforded.
If the ADA Hearing Committee finds in favor of the applicant/student with a
disability(s), the reparation for such complaint must be consistent with the authority
delegated to that body.
This procedure does not apply to the following types of complaints as other appeals
procedures exist:
ƒ Administrative Withdrawal - In order to remove a failing semester grade, a
written appeal must be received by the executive dean. Extenuating circumstances
should be clearly explained, and any relevant supporting documentation should
accompany the withdrawal request.
ƒ Employee Grievances - Complaints of College employees except student
employees should be processed through the ADA coordinator for employment and
the appropriate ADA personnel grievance procedure.
ƒ Grade Appeals - When the appeal involves a final grade, within 10 working days
of receipt of the written response from the dean, the student or the faculty member
must file a written request with the president for a hearing of the campus
Academic Appeals Hearing Committee. Within 10 working days of receipt of the
student’s or faculty member’s request, the campus president will designate the
Hearing Committee and provide the committee with the original allegations and
written responses. The committee will have 15 working days to conduct the
hearing. The committee’s decision will be final.
ƒ Student Discipline - All students, including students with disabilities, are
expected to follow the rules as stated in the College’s Student Rights and
Responsibilities handbook, and violation of student conduct is subject to the
hearing procedures stated in such handbook.
ƒ Student Record Challenges - In accordance with the Family Educational Rights
and Privacy Act of 1974, students may challenge their record as being
inappropriate, misleading, inaccurate, or in violation of their privacy. A
student/applicant may review his/her official educational records by submitting a
written request to the Admissions, Registration and Records office.
b. Definitions
ƒ District ADA Coordinator - The individual designated to oversee the
investigation, mediation and processing of complaints brought under this
procedure. This person will act as resource to the Cosand Centers/campuses' ADA
compliance officers and the ADA coordinator for employment by researching
necessary information, providing awareness and establishing consistent policies
under the ADA. This person will attend all formal grievance hearings, but will not
be a voting member of such hearing. The district ADA coordinator (with the help
of general counsel) will be responsible for providing an annual in-service for new
campus/Cosand Center ADA Hearing Committee members.
ƒ Campus/Cosand Center ADA Compliance Officers - The individual(s)
designated to receive the formal ADA grievance form. The ADA compliance
officer(s) will meet with the grievant and necessary employees, conduct an
investigation and attempt to resolve the grievance. The ADA compliance officer
will issue a decision based on the relevant information and interviews. He/she will
be responsible for notifying the grievant of his/her decision within 10 working
days after the grievance is filed. He/she will be responsible for notifying the chair
of the ADA Hearing Committee when the grievant wishes to appeal his/her
decision.
ƒ District ADA Coordinator for Employment - The individual designated by
Human Resources to oversee the College’s response to requirements under Title I
of the ADA. He/she will hear all formal ADA complaints brought forth by
employees of the College and applicants/students at the Cosand Center.
ƒ Chair(s)/ADA Hearing Committee(s) - The chair of the ADA Hearing
Committee and its members will be appointed by the appropriate campus president
or vice chancellor. The campus committee will be composed of a faculty member
from each division, four professional employees (or two professional and two
classified employees) and two students with two alternates for each group.
Alternates will serve in case of illness or conflict of interest. The district ADA
coordinator and campus/Cosand Center compliance officer will act as ex officio
members of the committee.
Members will serve alternating two-year terms except for students, who will serve
one-year terms. At least one voting member of the committee should have a
disability.
The charge of the committee will be to hear grievance appeals of
applicants/students with disabilities only after the grievant has exhausted all
informal channels, and the ADA compliance officer has attempted to resolve the
grievance.
ƒ Applicant - A member of the public with a disability who has applied for
admission to a program, activity or service provided by the College.
ƒ Student - an individual with a disability who has been accepted to the College and
is enrolled in classes.
ƒ Employee who has been asked to provide the accommodation(s) - An
employee who has been asked to provide an accommodation(s) for a
student/applicant with a disability. An employee who has received notice from the
Access office that a person with a disability is entitled to an accommodation(s)
based on presented documentation must provide the accommodation(s) while
he/she is appealing the requested accommodation(s).
c. Summary of ADA Grievance Procedure
The Americans with Disabilities Act (ADA) requires that public entities with 50 or
more employees adopt a grievance procedure which provides for prompt and
equitable resolution of grievances which arise from Title II requirements (which
covers students and applicants to a College program, activity or service). This
procedure does not cover student record challenges, grade appeals, student
discipline or employee grievances since other procedures have been established for
these instances.
ƒ Informal Grievance - The student/applicant or the employee who is being asked
to provide the accommodation(s) who wishes to appeal College action regarding
accommodation(s) for a disability should do so informally by requesting a
conference with a member of the Access office and other appropriate employees;
i.e., this includes the instructor when the complaint is about a classroom
accommodation that was or was not provided. If the matter is not resolved, an
appeal may be made through the normal administrative channels (department
chair, dean or executive dean as appropriate). An ADA/504 Informal Grievance
form must be completed and submitted to the dean/executive dean ADA
COMPLIANCE OFFICER before the conference.
STEPS FOR INFORMAL GRIEVANCE
Resolved or go to step 2
Student/applicant or employee contacts
instructor to discuss academic
adjustments
Resolved or go to step 3
Step 2
Student/applicant or employee requests
conference with Access office and
employee. If the employee has been
asked to provide the accommodation(s)
by the Access office, the employee will
continue to provide the
accommodation(s) while he/she is
appealing the requested
accommodation(s)
Resolved or go to step 4
Step 3
Student/applicant or employee requests
conference with department chair(s)
and any other appropriate parties from
above.
Resolved or initiates formal grievance
Step 4
procedure
Student/applicant or employee
completes informal ADA complaint
form and files with appropriate
dean(s). Within 10 working days the
dean(s) convenes a conference of
appropriate parties from above and
may consult with district ADA
coordinator.
Step 1
ƒ Formal Grievance - If unsatisfied with the informal appeal, the student/applicant
or the employee asked to provide the accommodation(s) may initiate a formal,
written ADA grievance with the ADA compliance officer (manager of
employment, Cosand Center; executive dean, Florissant Valley; Dean of Student
Support Services, Forest Park; and Dean of Student Support Services, Meramec)
by filing an ADA/504 Formal Grievance form within 10 working days of the
conclusion of the informal appeal. The compliance officer will conduct an
investigation and attempt to resolve the grievance.
If the student/applicant or the employee is unsatisfied with the outcome of the
compliance officer’s decision, the compliance officer will notify the district ADA
coordinator and the chair of the campus ADA Hearing Committee. The chair of
the committee will convene the committee within 10 working days of receipt of
the formal grievance. The student/applicant or the faculty/staff member may
request an appeal to the committee in person or have the committee act on the
written materials submitted. IF THE STUDENT ASKS OTHER PEOPLE TO
REPRESENT HIM/HER AT THE HEARING, THE STUDENT MUST
ALSO PARTICIPATE.
(Note: The remainder of this policy contains no revisions.)
#14
Recommended Approval of Changes to the St. Louis Community
College Foundation Bylaws
ARTICLE IV
The Board of Directors
Section 1. AUTHORITY AND DUTIES.
Except as expressly otherwise provided in
these Bylaws, the management and conduct of the property, business and affairs of the
Foundation shall be vested in the Board of Directors. The authority and duties of the Board of
Directors shall include, but not be limited to:
D.
The engagement, annually, of THE qualified firm of certified public accountants
ENGAGED BY THE DISTRICT to perform annual auditing services for the
Foundation, if the Board OF DIRECTORS determines that same is appropriate.
Section 2.
SIZE, TERM AND COMPOSITION. The Board of Directors shall consist
of up to thirty-six (36) FORTY-FIVE (45) persons (hereinafter referred to as "elected members")
serving three year staggered terms and the following ex officio members (if they are not elected
members of the Board of Directors):
Page 8,
A.
The Chancellor of the St. Louis Community College District, OR HIS OR HER
DESIGNEE FOR ANY SINGLE MEETING, PROVIDED THAT NOTICE IS
GIVEN TO THE PRESIDENT OF THE BOARD OF DIRECTORS AT LEAST
TWENTY FOUR (24) HOURS IN ADVANCE OF ANY MEETING WHICH
SUCH PERSON CANNOT ATTEND.
B.
The President of the Board of Trustees of the St. Louis Community College
District, OR HIS OR HER DESIGNEE stated in advance and in writing as such
designee may be approved by FOR ANY SINGLE MEETING, PROVIDED
THAT NOTICE IS GIVEN TO THE PRESIDENT OF THE BOARD OF
DIRECTORS AT LEAST TWENTY FOUR (24) HOURS IN ADVANCE OF
ANY MEETING WHICH SUCH PERSON CANNOT ATTEND.
C.
Another member of the Board of Trustees of the St. Louis Community College, or
his or her designee stated in advance and in writing as such designee may be
approved by FOR ANY SINGLE MEETING, PROVIDED THAT NOTICE IS
GIVEN TO THE PRESIDENT OF THE BOARD OF DIRECTORS AT LEAST
TWENTY FOUR (24) HOURS IN ADVANCE OF ANY MEETING WHICH
SUCH PERSON CANNOT ATTEND, said member to be designated from time to
time by said Board of Trustees.
Terms of Present Board Members
he THE Board of Directors will use best efforts to divide all of the current thirty-six (36)
Directors into three groups and provide for staggered terms of no more than three years each.
For example IN ITS DISCRETION AND TO THE EXTENT NECESSARY TO PROVIDE
FOR STAGGERED TERMS, the Board of Directors will MAY set the expiration of one group’s
term at one (1) year, another group’s term at two (2) years and the third group at three (3) years.
Thereafter, all Directors will serve a term of three years each.
Page 9,
Section 5.
MEETINGS AND PENALTIES. The Board of Directors shall hold its
annual meeting on the fourth Thursday in June of each year, together with regular meetings (one
of which may be the annual meeting) not less than quarterly SUCH DAY AS MAY BE
DETERMINED EACH YEAR BY THE PRESIDENT, PROVIDED THAT ALL ELECTED
MEMBERS SHALL RECEIVE AT LEAST FORTY-EIGHT (48) HOURS PRIOR WRITTEN
NOTICE OF THE DATE, TIME AND PLACE OF SAID ANNUAL MEETING. THE BOARD
OF DIRECTORS SHALL HOLD SUCH ANNUAL MEETING, TOGETHER WITH OTHER
REGULAR MEETINGS, at a time and place designated by the President. Special meetings of
the Board may be called by the President or by any three (3) members of the Board by the giving
of notice in writing of such special meeting to every Director. At least twenty-four (24) FORTYEIGHT (48) hours actual notice in writing shall be given to each Director of any meeting of the
Board of Directors.
Page 10,
ARTICLE V
The Executive Committee
Section 1.
COMPOSITION. The Executive Committee shall consist of the President
(Chair of the Board), Vice President (Vice Chair of the Board), PRESIDENT-ELECT, the
Secretary, Treasurer, the Chancellor, Immediate Past President, President of the Board of
Trustees, and up to four other members of the Board Directors to be designated by the Board of
Directors (one of whom shall be a District Trustee member).
ARTICLE VI
Officers
Section 1.
OFFICERS. The officers of The Foundation shall consist of the President
(Chair of the Board), Vice-President (Vice Chair of the Board), PRESIDENT-ELECT,
Treasurer, Secretary and Executive Director. No officer shall be paid or compensated for
services rendered as an officer, but may be reimbursed for cash outlays, materials furnished or
professional or other services rendered on behalf of and previously approved by the Foundation.
The President shall serve as the Chair of the Board of Directors. One (1) person may hold any
two (2) or more offices, excepting the following: (a) President and Vice President; (b) President
and Secretary. The Board of Directors may establish additional officer positions and prescribe
the duties of same.
Section 2.
DUTIES OF OFFICERS. The duties of the officers of The Foundation shall
be as follows:
A. PRESIDENT AND CHAIR OF THE BOARD: The President, who shall
also be the Chair of the Board of Directors, shall be the chief executive officer of
The Foundation and shall:
(1) preside at all meetings of the Board of Directors and the Executive Committee;
(2) be the official representative of and spokesman for The Foundation;
(3) create organizational divisions for Foundation activity; as provided in Article IX of
these Bylaws, to recommend to
the Board of Directors the establishment of committees and the appointment of
committee chairs and members;
(4) when properly authorized, execute all deeds, contracts and
other instruments related or incidental to the business or operation of The
Foundation;
(5) SERVE A TERM OF TWO YEARS.
PAGE 12,
C. PRESIDENT-ELECT.
THE PRESIDENT-ELECT SHALL OBSERVE THE
WORKINGS OF THE FOUNDATION AND THE FUNCTIONS OF THE
PRESIDENT’S OFFICE, AND SHALL ASSUME THE OFFICE OF THE
PRESIDENT UPON COMPLETION OF THE PRESIDENT’S TERM.
Page 13,
Section 3.
TERM AND STARTING DATE. The term of office of all elected officers
(other than THE CHAIR and the Executive Director) of the Foundation shall commence on the
date of the annual meeting of the Board of Directors following election and shall be for one (1)
year or until their successors have been duly elected and qualified.
Page 14,
ARTICLE VII
Election of Officers and Directors
Section 1.
BOARD DEVELOPMENT COMMITTEE. On or before April I of each
year, the THE Board of Directors shall appoint ANNUALLY A STANDING Board
Development Committee consisting of AT LEAST THREE (3) members of the Board of
Directors and shall designate its Chair. FOLLOWING INITIAL APPOINTMENT BY THE
BOARD OF DIRECTORS, THE MEMBERS OF THE BOARD DEVELOPMENT
COMMITTEE SHALL BE APPOINTED BY THE CHAIR. The President shall serve, ex
officio, as an additional member of the Board Development Committee and shall have the right
to vote in its proceedings.
Section 2.
DIRECTORS. Directors shall be nominated in the following manner:
A.
CANDIDATES FOR DIRECTOR - No later than May 1, the Board
A.
CANDIDATES FOR DIRECTOR – PRIOR TO THE ANNUAL MEETING OF
EACH YEAR, THE BOARD DEVELOPMENT Committee shall deliver to the
President a slate of candidates to succeed the elected Directors whose terms are
expiring. The Board Development Committee shall obtain personal confirmation
of each nominated candidate's willingness to serve as a Director prior to delivery
of the slate. THE BOARD DEVELOPMENT COMMITTEE SHALL TAKE
SUCH RECOMMENDATIONS FOR CANDIDATES FROM OTHER
MEMBERS OF THE BOARD OF DIRECTORS AS IT DEEMS
REASONABLY NECESSARY.
B.
C. NOTICE TO MEMBERS - Upon receipt of the report of the Board
Development Committee, the President sha11 forthwith notify the members of the
Board of Directors in WRITING AT OR PRIOR TO THE NEXT ANNUAL
MEETING OF THE BOARD OF DIRECTORS, of the names of persons
nominated as candidates for Directors, and of the right of petition as provided
hereafter.
D.
PETITION - Additional candidates for Directors may be nominated by petition
bearing the signatures of at least three (3) members of the Board of Directors. The
petition shall be filed with the Board Development Committee at the Foundation's
principal office within ten (10) days after the date of the notice, described in the
preceding subparagraph B. The determination of the Board Development
Committee as to compliance of a petition with these Bylaws shall be final.
E.
DETERMINATION - If no petition is filed within such ten (10)day period, the
nominations shall be deemed closed and the nominated slate of candidates shall
be declared nominated. If an additional nominee, or nominees, is (are) nominated
by petition, the
C.
DETERMINATION – THE names of all nominees shall be arranged on a written
ballot in alphabetical order, with instructions to vote for the number of Directors
to be elected. The ballot shall not identify, as such, candidates nominated by the
Nominating Committee or by petition. Such ballot shall be mailed to the members
of the Board of Directors with appropriate instructions for voting PRESENTED
TO THE BOARD OF DIRECTORS AT THE ANNUAL MEETING AND A
VOTE SHALL BE TAKEN AT SUCH ANNUAL MEETING. The candidates
receiving the largest number of votes for the existing vacancies shall be declared
elected.
F.
ELECTION COMMITTEE - In the event of an election by ballot, the President
shall appoint am Election Committee composed of at least three (3) members of
the Board of Directors not candidates in said election. The Election Committee
shall conduct and supervise the election pursuant to these Bylaws and reasonable
rules promulgated by said Committee, designate qualified tellers, tally and
canvass all votes of the Board of Directors eligible to vote, and thereupon declare
the true results of the election by written report to the Board Development
Committee.
G. D. CERTIFICATION OF NEW DIRECTORS - Following the determination of the
election of the new Directors, the Board Development Committee shall, prior to
May 20, certify their names to the President. The terms of the elected Directors
shall commence on the date of the annual Board of Directors meeting following
their election. AT WHICH THEY WERE ELECTED.
Section 3.
OFFICERS. The Officers of the Foundation shall be selected in the
following manner:
A. NOMINATIONS - Immediately following the certification of newly elected
Directors, the President shall certify to the Board Development Committee a list of the
elected members of the Board of Directors for the ensuing year and shall request that it
nominate a candidate for each of the following offices: President, Vice President,
PRESIDENT-ELECT, Treasurer and Secretary. Nominees for officers shall be members
of the Board of Directors. The Board Development Committee shall submit its written
report to the President within seven (7) days after the President's request referred to
above.
Page 18,
ARTICLE IX
Committees and Organizational Subdivisions
Section 1.
COMMITTEES AND ORGANIZATIONAL SUBDIVISIONS. There shall
be such committees, divisions, task forces and other organizational subdivisions as are provided
for herein.
Section 2.
A.
COMMITTEES OF THE BOARD OF DIRECTORS.
BUDGET AND FINANCE COMMITTEE - A standing Budget and
Finance Committee shall be appointed for each fiscal year. The Board of
Directors shall appoint the members thereof. The Foundation's Treasurer shall be
Chairman of the Budget and Finance Committee, the President shall be a member
and there shall be up to four (4) AT LEAST THREE (3) other members all from
the Board of Directors. The Committee shall examine and study the financial
condition of the Foundation and its requirements for the next fiscal year and the
budget delivered by the Executive Director. It shall, no later than May I of each
year, submit to the Board of Directors and to the Board of Trustees of the District
its proposed budget for the following fiscal year for consideration, such-budget
to- provide for funds which the committee deems necessary for the operation and
business of the Foundation. As and when approved or amended by the Board of
Directors, the resulting budget shall become and be the budget of the Foundation.
The Budget and Finance Committee shall examine the operations of the
Foundation on a quarterly basis to satisfy itself that the Foundation is operating
with the framework of the budget and may from time to time recommend
adjustments in the budget as it deems necessary and advisable, subject to the
approval of the Board of Directors. The Budget and Finance Committee shall
manage the endowment and all other funds of the Foundation pursuant to
directives issued from time to time by the Board of Directors. Said committee
shall further administer the Foundation Investment Policy pursuant to directives
from the Board of Directors.
B.
AUDIT COMMITTEE - An Audit Committee shall be appointed by
the Board of Directors for each fiscal year. Said Committee shall consist of AT
LEAST three (3) members all from the Board of Directors, one of whom shall be
designated by the Board as Chair. Such Committee shall exercise surveillance
over the financial and accounting procedures employed by the Foundation and
shall take all appropriate actions and steps to confirm that same are employed and
conducted in a sound manner. The Audit Committee shall report its activities and
findings to the Board of Directors at a reasonable time after the end of the fiscal
year.
C.
FUNDRAISING/PROJECTS COMMITTEE - A FUNDRAISING/Projects
Committee shall be appointed by the Board of Directors for each fiscal year.
Said Committee shall consist of five (5) AT LEAST THREE (3) members, one
of whom will be designated by the Board as Chair. Said Committee shall in
cooperation with the District Chancellor and Board of Trustees constantly study
and examine the needs of the District and shall report at every regular meeting of
the Board of Directors concerning said needs with recommendations concerning
Foundation actions and projects.
D.
BOARD DEVELOPMENT COMMITTEE. A Board Development Committee
shall be appointed by the Board of Directors for each fiscal year. Said Committee
shall consist of up to five (5) AT LEAST THREE (3) members, one of whom will
be designated by the Board as Chair. The Board Development Committee shall in
cooperation with the Executive Committee identify and recruit potential new
members of the Board of Directors.
#16
Recommended Approval of Resolution/Tax Increment Finance
Commission
March 18, 2004
R E S O L U T I O N
WHEREAS,
St.
Louis
County
proposes
to
redevelop
Grasso
Plaza, a retail center located on the north side of Gravois Road
at its intersection with Rock Hill Road in the unincorporated
Affton
area
of
St.
Louis
County,
Missouri
consisting
of
approximately 7.8 acres (the "Redevelopment Area") pursuant to
the
Real
Property
Tax
Increment
Allocation
Development
Act,
Sections 99.800 to 99.865 of the Revised Statutes of Missouri
(2000), as amended (the "TIF Act"); and
WHEREAS, Section 99.825.1 of the TIF Act requires that a
public hearing be held by the TIF commission, created pursuant
to Section 99.820.2 of the TIF Act, prior to the adoption of any
ordinance proposing the designation of a redevelopment area, or
approving a redevelopment plan or redevelopment project under
the TIF Act; and
WHEREAS, Section 99.830.3 of the TIF Act provides that not
less than forty-five days prior to the date set for the public
hearing, the TIF commission shall give notice by mail to all
taxing districts from which taxable property is included in the
redevelopment area, redevelopment project or redevelopment plan,
and such notice shall provide,
inter alia,
that such taxing
district may submit comments to the TIF commission concerning
the subject matter of the hearing prior to the date of the
hearing; and
WHEREAS, St. Louis Community College constitutes a “Taxing
District” for the purposes of the TIF Act with respect to the
Redevelopment Area; and
WHEREAS, Tina A. Odo, the General Counsel of the St. Louis
Community College, signed a waiver on March 1, 2004, consenting
to waive the formality of any and all notices required by the
TIF Act with respect to the public hearing and consented to the
public hearing date of March 10, 2004; and
WHEREAS,
the
St.
Louis
County
Tax
Increment
Financing
Commission (the “Commission”) held a public hearing on March 10,
2004
(the
objections,
“Public
Hearing”),
comments
and
to
other
hear
and
evidence
consider
regarding
protests,
a
proposed
redevelopment plan for the Redevelopment Area;
NOW, THEREFORE, BE IT RESOLVED BY THE ST. LOUIS COMMUNITY
COLLEGE BOARD AS FOLLOWS:
SECTION 1.
St. Louis Community College hereby approves the
waiver of any and all notices required by TIF Act with respect
to the Public Hearing and hereby consents to the waiver signed
by Tina A. Odo, the General Counsel of the St. Louis Community
College, on March 1, 2004.
SECTION 2.
The St. Louis Community College shall send a
certified copy of this Resolution to the Commission.
ADOPTED:
_______________________________
JOANN L. ORDINACHEV, Ph.D.
PRESIDENT
ST. LOUIS COMMUNITY COLLEGE
BOARD OF TRUSTEES
ATTEST:
_____________________________
_______________________
DATE
#17
Recommended Authorization of College Administration to Sign
Metropolitan Sewer District Annexation Petition for Sewer
District Infrastructure Expansion in Wildwood
Board of Trustees approval is requested to authorize the College Administration to
sign the Metropolitan Sewer District (MSD) annexation petition and to sign the
City of Wildwood’s Neighborhood Improvement District (NID) Petition to secure
public sewer infrastructure for the West County property located in Wildwood,
Missouri. This petition solicitation period is being conducted through May 3, 2004
and both petitions must be successful for the sewer district expansion and
infrastructure expansion to proceed.
Beginning in October 2002, the City of Wildwood and MSD began working
together to determine the feasibility of extending MSD infrastructure to serve an
approximate 400 acres located along Route 100 and Route 109 in Wildwood. The
St. Louis Community College Board authorized the College Administration to sign
the then-current MSD annexation petition at the November 14, 2002 regular
meeting. That petition was successful with more than 50 percent of the affected
property owners expressing a desire for service from MSD.
During calendar 2003, MSD provided the City of Wildwood with multiple
proposals to extend the public sewer infrastructure along Route 100 and Route 109.
The City presented its preferred proposal in February 2004.
During February and March, the College, working through David Mason and
Associates, met with MSD and responded to the City’s proposal and sought
refinements to this project. This project is proposed to serve approximately 400
acres that includes the College’s 66-acre parcel.
Cost of participation in the NID is estimated at $720,000. Funds are available
from the bond proceeds of the October 2003 leasehold bond issue; a portion of
these funds was earmarked for the development of West County. The cost of
participation in the NID compares favorably to the $1 million plus cost estimate for
the construction of a stand-alone wastewater treatment plant to serve the west
county property. The proposed construction timeline is spring and summer 2005.
#19
Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. Don Duvo, City of St. Louis Mental Health
Board of Trustees as the TIF Commissioner to serve on the City of St. Louis Tax
Increment Financing Commission (TIF) in connection with the Warehouse of
Fixtures, 1133 Washington Avenue, and Adler Lofts taxing districts. Mr. Cuvo
will represent the College and the interests of the other affected public taxing
entities: Metropolitan Zoological Park & Museum, St. Louis Office for MRDD,
St. Louis Public Library, and St. Louis Development Corp.
04-22-04
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE PROFESSIONAL STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
TITLE
RANGE
Bradley, Terry
N
M
Educational Assistant III, 36-weeks
P7
$22,533*
04/23/04-06/30/04
Dilworth, Alfonzo
N
CC
Construction Project Facilitator
P 10
39,989*
04/23/04-06/30/04
Moore, Michael
N
FP
Manager, Athletics
P 12
48,390*
06/01/04-06/30/04
Burthardt, Phillip
N
FP
Athletic Trainer, 36-weeks
P8
24,790*
07/19/04-06/30/05
NAME
ANNUAL
RATE
EFFECTIVE
DATE
-1* Minimum salary for the range; salary for Burthardt may be adjusted in accordance with full-time 2004-05 Administrative/Professional
Salary Schedule.
All are replacement positions.
04-22-04
3.1
APPOINTMENTS/FULL- TIME FACULTY
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
TITLE
RANGE
Pierroutsakos, Sophia
N
M
Assistant Professor/Psychology
V-C
$48,856*
08/17/04-05/13/05
Huber, William
N
FP
Assistant Professor/Biology
V-F
51,410*
08/17/04-05/13/05
NAME
ANNUAL
RATE
EFFECTIVE
DATE
* Salary is in accordance with Board Policy D1, Faculty/Initial Placement; salaries may be adjusted in accordance with full-time 2004-05
Faculty Salary Schedule.
Both are replacement positions.
-2-
3.1
APPOINTMENTS/PART-TIME CONTINUING ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
Lore, Susan
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
N
CC
TITLE
Assistant General Counsel
* Salary is in accordance with Board Policy E1.2, Salary Range Conditions.
Replacement position
RANGE
P 13
RATE
$26.40/hr*
EFFECTIVE
DATE
05/03/04
04-22-04
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Florian, Lisa
N
CC
Klotz, Erika
C
Brown, Tequilla
Heard, Janice
NAME
RANGE
PAY
RATE
EFFECTIVE
DATE
Educational Assistant I
5
$ 997.42 bi-wk*
04/23/04
M
Bookstore Computer Specialist
6
1,044.85 bi-wk*
04/23/04
N
FV
Student Financial Aid Assistant
6
1,044.85 bi-wk*
04/23/04
C
FP
Student Admissions/Registration Assistant II
4
909.88 bi-wk*
04/26/04
TITLE
-3* Minimum salary for the range
Florian: New, temporary, externally-funded position.
Klotz, Brown & Heard: Replacement positions
04-22-04
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
Dickerson, Tracey
Banahan, Richard
LOCATION
FP
FP
TITLE
From: Career & Employment Services Specialist
(temporary)
To: Career & Employment Services Specialist
(probationary)
College Police Chief
RANGE
ANNUAL
RATE
P9
$37,320.59
(no change)
(no change)
P 11
From: 51,954.65
EFFECTIVE
DATE
04/23/04-06/30/04
03/22/04-04/22/04
To: 55,071.93
Jacobs, Jewel
M
From: Acting Manager, Academic Advising
To: Manager, Academic Advising
-4Dickerson and Jacobs are replacement positions.
Banahan: For additional duties of another position.
P 11
48,830.34
(no change)
(no change)
04/23/04-06/30/04
04-22-04
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
TITLE
RANGE
Hicks, Harry
FP
College Police Lieutenant
8
From: $1,852.35 bi-wk
To: 1,944.97 bi-wk*
02/17/04-06/01/04
(reference footnote)
Osborn, Amy
FV
Secretary
4
From:
To:
947.88 bi-wk
1,014.23 bi-wk**
01/05/04-06/30/04
(reference footnote)
Roddy, Sheila
M
Administrative Secretary
5
From: 1,054.88 bi-wk
To: 1,097.08 bi-wk**
01/05/04-06/30/04
(reference footnote)
Savarino, Paula
M
From: Accounting Clerk II
To: Bookstore Assistant II
5
6
RATE
EFFECTIVE
DATE
LOCATION
1,087.65 bi-wk
1,208.85 bi-wk***
05/03/04
-4a* Increase in base compensation in accordance with Board Policy F6 Additional Compensation.
** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article XXI Additional Compensation.
*** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office and Technical
Bargaining Unit, Article VIII, Section 2.
Hicks, Osborn & Roddy: For additional duties of another position; ending date for Osborn & Roddy may be earlier than 06/30/04.
Savarino: Replacement position.
04-22-04
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
Oberfranc, Marion
M
Housekeeper
03/11/04-04/29/04
Lee, Karen
FP
College Police Officer
04/06/04-07/06/04
-5Lee: Extends previous unpaid leave of absence from 01/05/04-04/05/04.
04-22-04
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
Hiner, Colette
FV
Supervisor, Educational Computer Labs
03/17/04
Bolden, Johnathon
CC
Project Associate II
04/02/04
Fuller, Kelli
M
Assistant Professor/Nursing
05/14/04
Stamper-Carr, Constance
M
Academic Advisor, 36-weeks
04/13/04
Fitzgibbon, Erika
CC
Project Associate II
04/15/04
Thomas, Stacey
CC
Project Associate II
03/25/04
-6All are resignations.
04-22-04
3.4
OTHER PERSONNEL ACTIONS/CORRECTION TO PREVIOUSLY-APPROVED ITEMS
Board of Trustees approval, 12/09/02, 3.1 Appointments/Full-time Faculty, p. 2:
Revise range and annual rate of Shaun Reno, Meramec, Instructor II/English; from: IV-B, $41,761, to: IV-C, $42,461;
effective date is 01/06/03-05/16/03.
Board of Trustees approval, 08/28/03, 3.2 Other Personnel Actions/2003-2004 Salary Recommendation, p 20:
Revise annual salary of Shaun Reno, Instructor II/English, from $42,597 to $43,310, effective fiscal year 2003-04.
-7-
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
MANAGER, ACADEMIC ADVISING
CLASSIFICATION:
REPORTS TO:
Professional (Exempt)
Appropriate Campus Dean
SUPERVISION GIVEN:
Time Clerical
Academic Advisors, Secretary, Student Services Assistant II, Part-
POSITION SUMMARY:
Performs duties necessary to oversee the comprehensive Academic
Advising Program that provides a range of educational services to students
consistent with the goals and mission of the College.
PRIMARY DUTIES PERFORMED:
EF
Facilitates the operation of an effective informational and referral network
with the entire College. Represents advising issues internally and
externally, writes various documents that provide essential advising
literature/information to students, faculty, staff and administrators, i.e.
Advising Reference Manual, curriculum plan sheets, career briefs, transfer
data, student and staff newsletter.
EF
Establishes, maintains, and promotes effective relationships with
representatives from area colleges and universities concerning transfer
admissions requirements, programs offered, course transferability;
responsible for the development and dissemination of transfer information
in relation to student matriculation and the publication of transfer guides.
Accommodates transfer representative campus visits, plans and hosts
college transfer fairs.
EF
Maintains a working relationship and collaborates with College
departments (Admissions, Assessment, Registration, Financial Aid, and
Counseling and Instructional Divisions) to facilitate the completion of the
student advising and registration process.
EF
Provides continuous training for academic advisors and other campus
professionals who provide academic advising for students. Develops and
maintains the Advising Training Manual; coordinates and facilitates
training sessions; prepares relevant training materials.
Date Issued: 8/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF
Assesses the effectiveness of the Academic Advising Program and
Services in reference to the National Academic Advising Association’s
Statement of Core Values and Student Development Standards and
Guidelines. Conducts student satisfaction surveys, coordinates focus
groups and utilizes other assessment tools to monitor, evaluate and
share the outcome with Advising personnel and administrators.
EF
Identifies barriers to student academic achievement and proposes
interventions that may neutralize such barriers by collaborating with
faculty, staff and administrators.
EF
Assists students with program planning and course selection, college and
transfer credit for application to degree and certificate programs,
application for graduation, and course certifications for students who
qualify for financial aid and Veteran Benefits.
EF
Develops, monitors, and adjusts various advising service delivery
systems in response to student needs, special student populations,
enrollment trends, and changing campus environments. Conducts
internet advising and registration, drop off and pick-up services, walk-in
advising, express advising, advising by appointment as well as group
advising, telephone inquiries and mailings.
EF
Performs normal supervisory duties.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s Degree or equivalent and over five (5) years of relevant full-time
experience.
Revised: 02/04
Date Issued: 8/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the renewal and/or the award of additional funds to the contracts listed below:
A. Contract B0000789 with FISHER SCIENTIFIC, SARGENT-WELCH/VWR SCIENTIFIC PRODUCTS, WARD’S
NATURAL SCIENCE, EST., INC. and TROY BIOLOGICALS, INC., for the routine purchase of scientific laboratory
supplies, small equipment items and teaching aids was originally approved by the Board of Trustees on August 13,
2001, Agenda Item 4.1.3, in an amount not to exceed $535,000.00, with no guaranteed amount to any one bidder, for
a period of four (4) full years, to begin September 18, 2001. The current contract balance is $85,925 and the average
monthly expenditure over the past twenty-seven (27) months has been $16,632.00. This increase is the result of
enrollment growth. Based upon current projections, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
+$265,000
$800,000 ($16,632 x 48 mos = $798,336.00)
4 years (no change)
September 17, 2005
B. Contract B0000789 with VERIZON ENTERPRISE SOLUTIONS for telephone system maintenance was originally
approved by the Board of Trustees on July 16, 2001, Agenda Item 4.1.21, in an amount not to exceed $497,021.37,
for a period of three (3) full years, to begin August 1, 2001, with an option to renew for two additional years. The
current contract balance is $108,794. Based upon current expenditure patterns, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Requested renewal:
Revised total contract period:
Current contract expiration date:
Revised contract expiration date:
+$200,000
$697,021.37
+ 2 years
5 years (final)
July 31, 2004
July 31, 2006
Funding
Purchases made against these contracts will be primarily funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements for this bid were
run in the Metro-Sentinel and the St. Louis Post-Dispatch.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested to allow the three campus bookstores to purchase service items for resale from the
agencies in the amounts listed below, for a period of one (1) full year, to begin JULY 21, 2004.
Item
TRANSIT PASSES
1st CLASS POSTAGE STAMPS
Agency
BI-STATE DEVELOPMENT AGENCY
UNITED STATES POSTAL SERVICE
TOTAL
Projected Annual Expenditures
$ 97,000.00
10,000.00
$107,000.00
Description
The bookstores purchase these items and then resell them at their cost to students and staff as a service
accommodation. The projected annual expenditures are listed below by location:
Transit passes (bus/metro)
1st class postage stamps
Florissant Valley
Forest Park
Meramec
Annual Total
$20,000.00
3,700.00
$70,000.00
4,300.00
$7,000.00
2,000.00
$97,000.00
10,000.00
These items are only available from their respective agencies and therefore are not biddable.
Funding
All purchases will be funded from auxiliary enterprise budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000. Advertisements are not normally run on items
available from only one source.
4.1.3
Recommendation for Award/Purchasing
Board approval is requested for the renewal of an annual maintenance agreement for BrioOne report writer software
with HYPERION in an amount of $53,530.00, to begin April 26, 2004.
Description
The purchase of BrioOne software as the report writer for SCT Banner® System was originally approved by the Board
of Trustees on April 23, 2001, Agenda Item 4.1.21. Hyperion is the developer and sole source for this product and the
renewal of the maintenance therefore could not be competitively bid. This vendor is neither a known minority-owned
or woman-owned business enterprise.
An itemized summary of costs are listed below:
Product Name / Coverage
Hyperion Brio Quickview v6
Hyperion Brio Explorer/Insight v6
Hyperion Brio Designer v6
Hyperion Brio Intelligence Svr v6
Brio.Report Builder
Hyperion SQR Server v6
Brio.Report Viewer
Hyperion Brio Portal v7 – Named Users
Hyperion Brio Portal v7 – Standard
Total Annual Cost
Itemized Annual Cost
$ 4,794.00
7,960.00
12,784.00
5,520.65
3,184.00
3,400.00
12.35
14,750.00
1,125.00
$53, 530.00
Funding
This purchase will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000. Advertisements are not normally run on items
available from only one source.
4.1.4
Recommendation for Award/Purchasing
Board approval is requested for the purchase of one (1) 2-color printing press and one (1) envelope feeder from
DATAMAX in an amount of $37,820.00.
Description
This equipment will be used by the Highland Park Print Shop to produce in-house printing jobs for a wide variety of
College-wide projects. Both units will replace obsolete equipment purchased in 1985 that is no longer cost-effective to
operate and maintain. The acquisition cost for the replacement equipment award includes a trade-in allowance for
the obsolete equipment as well as delivery, set-up and on-site staff training. The recommended bidder offered the sole
bid response and meets all specifications of the bid. No known minority-owned or woman-owned business enterprise
participated in this bid process.
Bid – B0001725
The evaluation of this bid, which opened March 5, 2004, is listed below:
Bidder
DATAMAX
AB DICK 9910XCD
2-Color Press
$34,745.00
ASTRO AMC-2000
Envelope Feeder
$4,575.00
Trade-In Allowance/
Obsolete Equipment
($1,500.00)
Total Cost
$37,820.00
Funding
This purchase will be made from current capital funds: FY 2000-2001 (General Review, pg. 6 of 43, Current Project
Report) and FY 2002-2003 (Site Based-Cosand Center Contingency Fund, pg. 20 of 43, Current Project Report).
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for interpreter services for the hearing impaired to DEAF
INTER-LINK, in an amount not to exceed $700,000.00, for a period of three (3) full years, with an option to renew
for a fourth and fifth year, to begin July 1, 2004.
Description
This contract will be primarily used by the three campus Access Offices to provide professional interpreter services for
classroom and lecture activities as well as extra curricular activities for individuals with hearing impairments.
Responses were evaluated on the ability to offer appropriate services, to include: academic preparation, professional
qualifications and licenses held by professional staff, experience, training and staff supervision (25%), references
(25%) and cost of services (50%). The recommended bidder offered the overall best bid and the most competitive
pricing and meets all requirements of the bid. One known woman-owned business enterprise participated in this bid
process.
Bid B0001734
The evaluation of this bid, which opened February 27, 2004, is listed below:
Bidders
DEAF INTER-LINK
CID Deaf Services, LLC
Deaf Way/Paraquad
Cost of Services/50pts Ability to Serve/25pts
$31.00-$46.50/hr:50
74 f/t interpreters:25
$35-$55/hr:44
sub-contracts all work:12
$45-$67.50/hr:35
8 f/t interpreters:12
References/25pts
excellent:25
excellent:25
good:16
Total/100pts
100
81
63
Funding
Services will primarily be funded from current operating and student activities budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements for this bid were
run in the Metro Sentinel, the St. Louis American and the St. Louis Post-Dispatch.
4.1.6
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to MISSOURI LIBRARY NETWORK CORPORATION (MLNC)
for MLNC membership and library information services including cataloging, interlibrary loan, and electronic
databases/resources, in an amount not to exceed $375,000.00 for a period of five (5) full years, to begin July 20,
2004.
Description
This contract will be used by the Instructional Resources Department at Highland Park to access the Online Computer
Library Center (OCLC), a national bibliographic database for library technical service functions. It provides specific
cataloging and interlibrary loan services as well as the acquisition of electronic databases and other resources. The
College’s library holdings are added to this national database and College library patrons will in turn be provided with
access to other subscribers’ holdings. The electronic databases and resources are acquired to support the curriculum
and are used by students and staff. MLNC is the broker and sole provider for OCLC services in Missouri and offers the
electronic databases and other resources at group rates for Missouri libraries.
Description of Service
Group subscriptions for databases
Ongoing usage fees including cataloging services
Total Fees
Annual Usage Estimate
$40,000.00
35,000.00
$75,000.00
Five Year Usage Estimate
$200,000.00
175,000.00
$375,000.00
Funding
All subscriptions, fees and usage charges will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000. Advertisements are not normally run on items
available from only one source.
4.1.7
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of various types of envelopes to
MEADWESTVACO ENVELOPE PRODUCTS GROUP, in an amount not to exceed $50,000.00 for a period of two (2)
full years, to begin May 22, 2004.
Description
This contract will be used primarily by the print shops at all College locations for the routine purchase of various
types of envelopes. The recommended bidder offered the overall best pricing meeting all specifications. Bids were
evaluated on prices offered on the most commonly used envelopes, taking into consideration bi-annual escalations
over the two-year contract period. No known minority-owned or woman-owned business enterprise participated in
this bid process.
Bid – B0001720
The evaluation of this bid, which opened March 8, 2004, is listed below:
Bidders
MEADWESTVACO ENVELOPE PRODUCTS GROUP
Xpedx-St. Louis
Commercial Envelope
American Solutions For Bus.
St. Louis Envelope
Hampton Envelope Company
SG Adams Office Solutions
Perlmutter Purchasing Power
Price Comparison on
18 High Volume Envelopes
$26,978.68
28,298.20
29,057.14(p)
28,652.54(p)
32,765.45
43,844.42
31,671.44
50,669.77
(p) = partial bid
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.8
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for student dental hygiene lab kits to HU-FRIEDY MFG. and
SMART PRACTICE in an amount not to exceed $26,137.92, for a period of one (1) full year, to begin May 22, 2004.
Bidder
HU-FRIEDY MFG.
SMART PRACTICE
Total Award
Description of Award
Kit A - 38 dental instruments
Kit B – 13 dental supply items
Total Award
$18,617.92
7,520.00
$26,137.92
Description
This contract will provide a firm fixed purchase price for required dental hygiene instrument kits and supply item kits,
for the estimated thirty-two (32) students expected to enroll in the Dental Hygiene Program at the Forest Park campus
for the 2004/2005 Academic year.
All financial transactions will take place directly between the students and the
contract vendors, HU-FRIEDY MFG. and SMART PRACTICE. However, College faculty will inspect the kits on behalf
of each student to insure that they are complete and meet all program requirements. The recommended bidders
unconditionally guarantee the kits for the two-year life of the program and meet all specifications. No known
minority–owned or woman-owned business enterprise participated in this bid process.
Bid – B0001749
The evaluation of this bid, which opened March 29, 2004, is listed below:
Bidders
HU-FRIEDY MFG.
SMART PRACTICE
Patterson Dental Supply, Inc.
Dental Instruments
Kit Price
Total/32 Kits
$ 581.81
$18,617.92
730.00
23,360.00
No Bid
No Bid
Dental Supply Items
Kit Price
Total/32 Kits
No Bid
No Bid
$235.00
$7,520.00
270.00
8,640.00
Funding
All financial transactions will be made directly between the student and the supplier.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75.000.00.
4.1.9
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the purchase of books to INGRAM LIBRARY SERVICES,
INC., YBP LIBRARY SERVICES, AMBASSADOR BOOKS & MEDIA, MIDWEST LIBRARY SERVICES and EASTERN
BOOK COMPANY in an amount not to exceed $800,000.00, with no guaranteed amount to any bidder, for a period
of three (3) full years, to begin July 1, 2004, with an option to renew for a fourth and fifth year.
Description
This contract will be used by Instructional Resources at Highland Park to purchase books for the three campus
libraries. Bids were evaluated on pricing (60%), electronic order and computer services (25%), compliance with bid
requirements (10%) and performance history (5%). Multiple bidders are recommended for award to ensure product
availability and the best pricing for ordered items. The recommended bidders achieved the highest point scores and
meet all specifications. No known minority-owned or woman-owned business enterprise participated in this bid
process.
Bid – B0001738
The evaluation of this bid, which opened March 11, 2004, is listed below:
Bidders
INGRAM LIBRARY SERVICES, INC.
YBP LIBRARY SERVICES
AMBASSADOR BOOKS & MEDIA
MIDWEST LIBRARY SERVICE
EASTERN BOOK COMPANY
Coutts Library Services, Inc.
Blackwell North American, Inc.
St. Michaels Holiness House of Prayer Church
Total Point Score
99.50
99.21
94.06
93.08
92.30
89.84
87.48
materially incomplete bid
Net Discount Offered
25.01
23.25
21.15
19.77
21.48
14.85
10.88
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements for this item
were run in the St. Louis American, the Metro-Sentinel and the St. Louis Post-Dispatch.
4.2.1
Request for Ratification/Purchasing
Ratification is requested in the amount of $5,938.75 for excess expenditures related to the purchase and
implementation of a media management system from Medianet/Dymaxion Research LTD. Approval is also
requested for a three (3) months extension of services and support for this project, with the award of an additional
$10,000.00. The combined total request for both the ratification of expended funds and the award of additional
funds is 15,938.75. The total revised contract amount is $64,174.75
Description
This system, which includes both hardware and software components, was originally approved for award by the Board
of Trustees on June 19, 2003, Agenda item 4.1.5, in the amount of $48,236.00. This system, when fully
implemented, will replace a labor intensive manual system of scheduling and managing audiovisual instructional
materials, equipment and events with a fully intergrated and automated college-wide system that will be used by the
Media Services departments at all College locations.
The original cost estimated for database set-up, installation, training and support were based on an estimation of the
scope of work. The actual implementation proved to be more complicated and complex than anticipated and required
more on-going support than originally projected. Detailed project cost progression reports from the vendor were not
provided to the College until the work was substantially complete. The project is progressing technically as expected
and is anticipated, when fully implemented, to significantly enhance services to students.
Funding
This purchase is funded from capital budget: FY 1996-1997 (Appendix C, page 11 – Section 11/Technology/State
Specifed).
Advertisements
The college posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 508, ROOF REPLACEMENT AT ADMINISTRATION
BUILDING, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to GEISSLER ROOFING
COMPANY, INC., for $85,222.00.
Contractor
GEISSLER ROOFING COMPANY, INC.
D.E. Martin Roofing Co., Inc.
Shay Roofing, Inc.
Base Bid
$ 85,222.00
94,242.00
119,063.00
Description:
The existing roof is old and experiencing leaks. This project will remove the existing build-up roof and replace it
with a membrane roof.
Plans and specifications were prepared by the Physical Facilities/Engineering and Weatherproofing Technologies.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 8.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 606, ABATEMENT OF HE 218 & 219, ST. LOUIS
COMMUNITY COLLEGE AT MERAMEC to CARDINAL ENVIRONMENTAL OPERATIONS, INC., for
$17,849.00.
Contractor
CARDINAL ENVIRONMENTAL OPERATIONS, INC.
Envirotech, Inc.
Bral Environmental Services, Inc.
Wellington Environmental
$
Base Bid
17,849.00
23,700.00
31,539.44
39,620.00
Description:
This project will remove the sprayed on acoustic coating from the ceilings of these rooms to allow for the Lighting
Modifications being bid under Contract F 04 607.
Plans and specifications were prepared by the Physical Facilities/Engineering and NPN Environmental Engineers,
Inc.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab J, Page 1, No. 1.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. One known minority
company submitted a bid for this project.
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 404, THEATER SOUND SYSTEM, ST. LOUIS
COMMUNITY COLLEGE AT FOREST PARK to PARAGON ELECTRIC COMPANY, INC., for $111,596.70, for
Base Bid plus Alternate #1.
Contractor
PARAGON ELECTRIC COMPANY, INC.
Benson Electric Company
Guarantee Electrical Construction
Base Bid
$ 98,273.58
116,997.00
Disqualified *
CONTRACT
TOTAL
$ 111,596.70
124,812.00
Alternate #1
$ 13,323.12
7,815.00
* Guarantee Electrical Construction, was disqualified because they did not use the required bid form.
Description:
The existing system is being upgraded to provide a higher quality sound system. Sound for the audience under the
balcony and a lobby paging system will be added while a general upgrade of the existing speakers, wiring and
controls will be completed. Alternate #1 provides for new wiring for the backstage speakers.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab H, Page 1, No. DW-16, and Tab I, Page
2, No. DW-16.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.4
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 607, HUMANITIES 218 & 219 LIGHTING
MODIFICATIONS, ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to PARAGON ELECTRIC
COMPANY, INC., for $21,586.04.
Contractor
PARAGON ELECTRIC COMPANY, INC.
Caldwell Contracting Company
Schaeffer Electric Company, Inc.
Benson Electric Company
Briner Electric Company
$
Base Bid
21,586.04
27,890.00
28,475.00
29,200.00
32,520.00
Description:
The existing lighting does a mediocre job of illuminating art objects with accent shadows while providing poor
lighting for artists to draw (sketch) by. This project will correct both of these issues. Contract F 04 606, will address
the abatement of sprayed on acoustical coating on the ceilings.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab H, Page 1, No. DW-30, and Tab I, Page 4,
No. DW-30.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.5
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 406, REPAIR WEST THEATER ENTRY AND NORTH
LIBRARY EXIT DOORS, ST. LOUIS COMMUNITY COLLEGE AT FOREST PARK to SUPERIOR
WATERPROOFING & RESTORATION CO., INC., for $39,818.00, for the Base Bid plus Alternate #1.
Contractor
SUPERIOR WATERPROOFING & RESTORATION CO., INC.
The Harlan Company
Total Lock & Security
Caldwell Contracting Company
Dar-Beck, Inc.
$
Base Bid
38,518.00
42,800.00
44,446.60
52,590.00
58,686.00
Alternate #1
$ 1,300.00
<700.00>
0.00
<614.00>
<1,000.00>
Total
$ 39,818.00
42,100.00
44,446.60
51,976.00
57,686.00
Description:
The damaged storefront and doors on the lower level of the theater, the library’s fire exit doors and associated
doorframes and hardware will be replaced. Badly deteriorated concrete at the theater’s west entry will also be
repaired. Alternate #1 is for the installation of a new storefront with door height mullions.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 15.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. One known minority
company submitted a bid for this project.
4.3.6
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 407, CONCRETE AND BRICK REPAIRS, ST. LOUIS
COMMUNITY COLLEGE AT FOREST PARK to THE HARLAN COMPANY, for $66,800.00.
Contractor
THE HARLAN COMPANY
Aulbach Contracting, Inc.
Superior Waterproofing dba Superior Waterproofing and Restoration Company, Inc.
R.V. Wagner, Inc.
$
Base Bid
66,800.00
82,450.00
121,000.00
140,000.00
Description:
The existing concrete and brick paving near the west wing are badly deteriorated and in need of replacement. This
annual project will repair or replace the concrete and brick.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 5, and Fiscal year 2003/04,
Tab J, Page 1, No. 5.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority
company submitted a bid for this project.
4.3.7
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 408, REPAIR PARKING LOTS, ST. LOUIS
COMMUNITY COLLEGE AT FOREST PARK to ASPHALTIC MAINTENANCE COMPANY, INC., for
$23,297.00.
Contractor
ASPHALTIC MAINTENANCE COMPANY, INC.
Busy Bee Paving, Inc.
Byrne & Jones Construction
Dura Seal Paving Contractor
Aulbach Contracting, Inc.
Ford Asphalt Company, Inc.
Base Bid
$ 23,397.00
28,200.00
30,763.00
31,000.00
32,658.00
35,400.00
Description:
Through this annual project, the existing asphalt paving is being maintained to prevent future deterioration.
Potholes will be patched; cracks filled plus sealing and restriping of the parking lots.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 2a, and Fiscal year
2003/04, Tab J, Page 1, No. 2a.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.8
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 503, ART STUDIO H 107 VENTILATION SYSTEM,
ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to MERAMEC MECHANICAL, INC., for
$28,995.00.
Contractor
MERAMEC MECHANICAL, INC.
Brady Construction, Inc.
Air Masters Corporation
Caldwell Contracting Company
$
Base Bid
28,995.00
31,720.00
32,226.00
32,888.00
Description:
This project will provide ventilation at the easels and sinks to remove the paint vapors at their source.
Plans and specifications were prepared by the Physical Facilities/Engineering and Horner & Shifrin, Inc.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab H, Page 1, No. DW-6, and Tab I, Page 1,
No. DW-6.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.9
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 504, PE BUILDING HOT WATER HEATER
REPLACEMENT, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to MERLO PLUMBING
CO., INC., for $66,670.00.
Contractor
MERLO PLUMBING CO., INC.
SystemAire, Inc.
Air Masters Corporation
Feit Plumbing Co,. Inc.
Brady Construction, Inc.
Bieg Plumbing Company
$
Base Bid
66,670.00
79,882.00
83,451.00
83,900.00
89,830.00
96,918.00
Description:
This project will replace the existing, antiquated hot water heaters that have reached the end of their useful life and
will increase the efficiency of the equipment.
Plans and specifications were prepared by the Physical Facilities/Engineering and Horner & Shifrin, Inc.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 3.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.10
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 609, REPAIR ASPHALT PARKING LOTS, ST. LOUIS
COMMUNITY COLLEGE AT MERAMEC to SUNRISE CONSTRUCTION, INC., for $118,590.00.
Contractor
SUNRISE CONSTRUCTION, INC.
Dura Seal Paving Contractor
Byrne & Jones Construction
Ford Asphalt Company, Inc.
Asphaltic Maintenance Company, Inc.
Busy Bee Paving, Inc.
County Asphalt Paving Company, Inc.
Base Bid
$ 118,590.00
124,000.00
132,990.00
135,349.00
135,489.00
135,596.00
137,885.00
Description:
The existing asphalt paving is deteriorating and in need of repair. This annual project includes rotomilling,
overlaying, patching potholes, filling cracks, sealing and restriping the parking lots.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 2a, and Fiscal year
2003/04, Tab J, Page 1, No. 2a.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.11
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 403, INSTALL NEW DUCT COLLECTION SYSTEM,
ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to MERAMEC MECHANICAL, INC., for $19,799.00.
Contractor
MERAMEC MECHANICAL, INC.
Caldwell Contracting Company
Brady Construction , Inc.
$
Base Bid
19,799.00
20,870.00
23,600.00
Description:
This project will add ventilation in the maintenance shop to assist in dust removal.
Plans and specifications were prepared by the Physical Facilities/Engineering and Horner & Shifrin, Inc.,
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab J, Page 1, No. 1.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.12
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 409, ROOF REPLACEMENT AT PE BUILDING, ST.
LOUIS COMMUNITY COLLEGE AT MERAMEC to SHAY ROOFING, INC., for $249,178.00.
Contractor
SHAY ROOFING, INC.
D.E. Martin Roofing Company, Inc.
Geissler Roofing Company, Inc.
J. Thomas & Company, Inc.
Base Bid
$ 249,178.00
254,650.00
266,976.00
296,090.74
Description:
The existing roof is old and experiencing leaks. This project will remove the existing membrane roof and replace it
with a membrane roof.
Plans and specifications were prepared by the Physical Facilities/Engineering and Weatherproofing Technologies.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 8, and Fiscal year 2003/04,
Tab J, Page 1, No.8.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. One known minority
company submitted a bid for this project.
4.3.13
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 610, CONCRETE AND BRICK PAVING REPAIRS,
ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to AULBACH CONTRACTING, INC., for $58,775.00.
Contractor
AULBACH CONTRACTING, INC.
The Harlan Company
R.V. Wagner, Inc.
Western Waterproofing Company, Inc.
$
Base Bid
58,775.00
59,800.00
66,200.00
102,448.00
Description:
This annual project will repair or replace badly deteriorated or damaged concrete and brick paving at the
Humanities Building.
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 5, and Fiscal year 2003/04,
Tab J, Page 1, No. 5.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.14
Recommendation for Award/Physical Facilities:
Recommend approval of Change Order #3 to CONTRACT F 04 502, RENOVATION OF DINING AND
BOOKSTORE AREAS IN STUDENT CENTER, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT
VALLEY to DIESTELKAMP CONSTRUCTION COMPANY, INC., for FLOOR LEVELING IN NEW
BOOKSTORE AND STORAGE AREAS which was not included in the base bid, in the net amount of $32,857.80.
Description:
This change order will be for floor leveling in the new bookstore and storage areas. The contract specifications
included taking out existing quarry tile floor. When demolition began it was determined that the depth of the
flooring material and concrete was much greater than originally anticipated. The cost of this change order includes
the extra demolition work required to remove this material as well as a lightweight floor fill throughout the area to
allow a uniform surface for installation of finished flooring.
Funding:
This change order will be funded from the Capital Project for the Renovation of the Student Center.
Summary:
Original Contract Amount
$
2,175,000.00
Change Orders #1 and 2
42,049.75
CHANGE ORDER #3 AMOUNT
Total
$
32,857.80 (THIS RECOMMENDATION)
2,249,907.55
4.4.1
Recommendation for Ratification/Physical Facilities:
Board ratification is requested for EMERGENCY REPAIR CONTRACT S5 4757, REPAIR STUDENT CENTER
AIR HANDLING UNIT, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY, to AIR MASTERS
CORPORATION. for $18,736.00. This project was issued as an Emergency Repair Contract in order to make
needed repairs before the cooling season starts.
Description:
The south wall of the Student Center air-handling unit is coming apart after many years of air pressure pushing
against it. The amount of air being lost makes the unit very inefficient. Repairs will include replacing all metals on
the south wall in addition to adding extra bracing to help prevent this from failing again.
Plans and specifications were prepared by the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab J, Page 1, No. 1.
4.4.2
Recommendation for Ratification/Physical Facilities:
Board ratification is requested for REPAIR & MAINTENANCE CONTRACT S1 4761, OC 48 BATTERY BACKUP
SYSTEM REPLACEMENT, ST. LOUIS COMMUNITY COLLEGE AT COSAND CENTER, to BRINER
ELECTRIC COMPANY for $24,990.00.
Description:
It is questionable if the existing telephone system batteries are capable of supplying the three-hour reserve. The
current batteries are being replaced and upgraded to ensure a 24-hour emergency supply is available if needed.
Plans and specifications were prepared by the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from a transfer to the Capital Budget for the purchase of Capital equipment for the
Telecommunications system on the April 24, 2003, BOT Agenda as Item 5.1.9.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through March 31,
2004
5.1.2
Budget Status Summary Report General Operating Fund
through March 31, 2004.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and
Agency: July 1, 2003 – March 31, 2004.
5.1.4
Student Financial Aid Fund: July 1, 2003 – March 31, 2004.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2003 – March 31, 2004
5.1.6
Restricted General Fund Budget Status Report: July 1, 2003
– March 31, 2004
5.1.7
Warrant Check Register for March 2004.
5.1.8
Investment Report
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of March 2004
5.1.1
Executive Summary April 22, 2004
(Financial Results Through 03/31/2004)
Revenue
The Budget Status Summary Report shows revenue of $119.6
million or 87.2% of the budgeted revenue as compared to $115.7
million or 86.3% of the budget for the prior year. The increase is
due primarily to the scheduled increase in maintenance fees.
Expenditures
Expenditures are $85.3 million or 70.3% of the budgeted
expenditures as compared to $84.5 million or 72.2% for the prior
year. The increase is due primarily to an increase in staff benefits
and operating expenses.
Transfers
Transfers are at $14.7 million or 94.0% of the budgeted transfers
as compared to $14.9 million or 94.0% of the budgeted transfers
for the prior period.
The decrease is due to lower planned
transfers to capital.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through March 31, 2004
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget
to Date
Prior Year
Amount
% of
Budget to
Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
50,283,842
32,280,302
34,860,849
2,151,326
119,576,319
96.9%
75.1%
90.7%
57.4%
87.2%
49,670,192
33,047,586
30,236,154
2,743,551
115,697,483
96.7%
71.7%
94.2%
61.0%
86.3%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
79,748,584
17,319,760
25,140,859
122,209,203
79,748,584
17,319,760
24,395,590
121,463,934
58,371,248
12,855,229
14,103,853
85,330,330
73.2%
74.2%
57.8%
70.3%
58,483,235
12,438,579
13,611,349
84,533,163
73.9%
81.2%
60.4%
72.2%
10,578,962
3,278,561
768,710
990,000
15,616,233
10,578,962
2,519,226
768,710
811,530
14,678,428
100.0%
76.8%
100.0%
82.0%
94.0%
10,792,658
2,562,129
768,710
756,397
14,879,894
100.0%
75.0%
100.0%
88.5%
94.0%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
9,829,520
3,278,561
768,710
990,000
14,866,791
(745,269)
749,442
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July 2003 - March 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
660,000
11,850,680
1,704,030
660,000
11,850,680
1,704,030
629,591
9,695,640
1,172,654
95%
82%
69%
14,214,710
14,214,710
11,497,885
81%
Salaries and Wages
Staff Benefits
Operating
Items for Resale
1,292,032
180,583
2,594,368
8,771,090
1,292,032
180,583
2,443,151
8,771,090
909,449
154,896
1,822,504
7,647,868
70%
86%
75%
87%
Total Expenditures
12,838,073
12,686,856
10,534,717
83%
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
1,149,000
36,000
115,000
1,149,000
36,000
115,000
1,149,000
36,000
115,000
100%
100%
100%
Total Transfers
1,300,000
1,300,000
1,300,000
100%
14,138,073
13,986,856
11,834,717
85%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July 2003 - March 2004
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
20,496
Prior Year's Funds
Expenditures
57,000
137,538
57,000
8,871
Total Expenditures
57,000
194,538
8,871
% of
Budget
To Date
36%
5%
St. Louis Community College
Budget Status Report
Agency Fund
July 2003 - March 2004
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
$
770,000
500,000
770,000
235,057
1,080,548
$
1,270,000
Expenditures
Total Expenditures
Funds in excess of expenditures
Adjusted
Budget
$
Actual
To Date
$
% of
Budget
To Date
714,081
397,005
1,080,548
92.7%
168.9%
100.0%
$ 2,085,605
$ 2,191,635
105.1%
1,850,548
2,085,605
915,898
43.9%
1,850,548
$ 2,085,605
915,898
43.9%
$
$ 1,275,737
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2003 - Mar 2004
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$768,016
379,533
$669,888
559,770
$534,080
217,971
80%
39%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
521,943
163,107
521,943
163,107
467,838
146,199
90%
90%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
447,360
90,291
419,303
447,360
87,855
419,303
322,200
87,855
253,896
72%
100%
61%
$ 2,506,803
$ 2,030,039
81%
$912,360
652,428
436,424
419,303
41,868
32,621
$718,671
584,797
410,055
253,896
33,380
29,240
79%
90%
94%
61%
80%
90%
$ 2,506,803
$ 2,030,039
81%
Total funds available
$
2,789,553 *
Revised
Budget
% of
Revised
Budget
Original
Budget *
Actual
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Admin Allowance -Federal Work Study
Admin Allowance - Federal SEOG**
Total expenditures
$1,099,548
652,428
537,651
419,303
48,001
32,622
$
2,789,553 *
Federal Pell Grant Expenditures
*Does not include $260,308 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$17,192,546
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
July 2003 - March 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
1,900,000
2,000,000
886,000
1,000,000
$
2,815,355
6,159,429
886,000
1,000,000
1,915,822
3,619,371
382,627
1,000,000
68.05%
58.76%
43.19%
100.00%
Total Revenue / Resources
$
5,786,000
$ 10,860,784
$
6,917,820
63.70%
Salaries
Benefits
Operating
Capital
$
2,500,000
400,000
2,836,000
50,000
$
2,500,000
400,000
7,910,784
50,000
$
1,105,347
233,310
4,043,150
8,522
44.21%
58.33%
51.11%
17.04%
Total Expense
$
5,786,000
$ 10,860,784
$
5,390,329
49.63%
Expenditures
* In addition to the above, CBIL credit hours generated approximately $4.3 million to
the College during FY'03 through state aid.
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July 2003-March 2004
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenue, Contribution and Match
External Sources
Institutional Match
$20,141,392
1,894,076
$11,977,679
1,664,327
59.5%
87.9%
Total Revenue, Contribution and Match *
$22,035,467
$13,642,006
61.9%
$7,656,333
2,041,648
$5,164,534
1,295,754
67.5%
63.5%
8,228,648
4,108,838
2,945,975
3,025,398
35.8%
73.6%
12,337,486
5,971,373
48.4%
$22,035,467
$12,431,660
56.4%
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending
March 31, 2004 that the check payments listed thereon have
been issued in accordance with the policies and procedures
of St. Louis Community College (Junior College District), and
in compliance with the appropriation granted by the Board of
Trustees as defined in the 2003-2004 Fiscal Year Budgets,
and there are sufficient balances in each fund and subfund
available for the expenditures for which approval is hereto
requested.
5.1.8
St. Louis Community College
Investment Report
as of March 31, 2004
Investment Type
Investment Description
Purchase
Date
Maturity
Date
Par
Value
Principal
Cost
Book
Value
Market
Value
Market
Gain/(Loss)
Yield
to Maturity
% of
Portfolio
U.S. Treasury Securities
U.S. Treasury Notes
01/06/04
02/28/05
3,000,000
3,004,922
3,003,920
3,012,188
8,268
1.355%
3.700%
U.S. Treasury Notes
01/06/04
05/31/05
3,000,000
2,988,398
2,990,330
3,004,688
14,358
1.531%
3.691%
U.S. Treasury Bills
12/18/03
06/17/04
695,000
691,680
693,595
693,480
(116)
0.963%
0.852%
U.S. Treasury Bills
02/26/04
08/26/04
9,000,000
8,955,183
8,963,801
8,963,438
(364)
1.004%
11.010%
15,695,000
15,640,182
15,651,646
15,673,792
22,146
1.170%
19.252%
Total U.S. Treasury Securities
U.S Agency Securities
Federal Home Loan Banks
FHLB
10/24/03
11/15/04
250,000
257,050
254,158
254,844
686
1.430%
0.313%
Federal Home Loan Banks
FHLB
01/06/04
04/15/05
3,000,000
3,002,460
3,002,008
3,014,063
12,054
1.559%
3.702%
Federal Home Loan Banks
FHLB
12/15/03
12/15/05
3,000,000
3,000,000
3,000,000
3,006,563
6,563
2.255%
3.693%
Federal Home Loan Banks
FHLB
10/14/03
04/13/06
3,000,000
3,000,000
3,000,000
3,001,875
1,875
2.400%
3.687%
Federal Home Loan Banks
FHLB
11/19/03
05/19/06
3,500,000
3,500,000
3,500,000
3,506,563
6,563
2.660%
4.307%
Federal Home Loan Banks
FHLB
01/28/04
10/28/05
2,000,000
2,000,000
2,000,000
2,001,875
1,875
2.200%
2.459%
Federal Home Loan Banks
FHLB
07/21/03
07/21/06
2,000,000
2,000,000
2,000,000
2,002,500
2,500
2.000%
2.460%
Federal Home Loan Mtg Corp D/N
FMDN
01/16/04
07/13/04
5,024,000
4,999,020
5,009,626
5,008,928
1.000%
6.152%
Federal Home Loan Mtg Corp Global
FMNT
01/06/04
09/15/05
3,000,000
3,048,210
3,041,574
3,063,750
1.904%
3.763%
Federal National Mortgage Discount Notes
FNDN
06/05/03
05/28/04
2,000,000
1,979,117
1,996,675
1,996,600
1.074%
2.452%
Federal Farm Credit Banks
FCSB
01/06/04
06/09/05
3,000,000
3,008,610
3,007,197
3,018,750
11,553
1.645%
3.708%
Total U.S. Agencies
29,774,000
29,794,466
29,811,238
29,876,309
65,072
1.836%
36.696%
Total Investments before Repurchase Agreements
45,469,000
45,434,649
45,462,884
45,550,101
87,218
1.607%
55.948%
35,865,145
35,865,145
35,865,145
35,865,145
0
0.945%
44.052%
81,334,145
81,299,793
81,328,028
81,415,246
87,218
1.399%
100.000%
Repurchase Agreements
Total Investments
(698)
22,176
(75)
5.2.1
Ratification of Investments
Executed During the Month of March, 2004
Daily Repurchase Agreements
Purchased Through: UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 35,179,226
Interest Earned:
$
Average Rate Earned:
28,696
.961%
Range of Rates Earned: .945% ⎯ 985%
6.
Contracts/and or Agreements
6.1.1 In-District Agreements
The purpose of these contract(s) and/or agreement(s) is to permit the following institution(s) to
pay resident rates for its employees at Colleges of the St. Louis Community College, effective April
23, 2004. Fees for employees of the institution will be paid at the time of registration.
Participant(s)
ASF Keystone, Inc., 1700 Walnut Street, Granite City, IL. 62040
6.1.2 Agreement renewal between Department of Veterans Affairs and St. Louis Community
College
It is recommended that the Board of Trustees renew an existing contract between The
Department of Veterans Affairs and St. Louis Community College. This agreement provides
service to veterans under the Chapter 31 VA Vocational Rehabilitation educational program.
Veterans Affairs provides funding for participants under this contract. The term of the agreement
is effective from March 15, 2004 through March 14, 2005.
6.1.3 Agreement between N. Dean Meyer and St. Louis Community College
It is recommended that the Board of Trustees approve an agreement between N. Dean Meyer and
St. Louis Community College for a seminar for the College’s Leadership Team, the Campus
Leadership Teams, and Technology Leadership on the design and building of high performance
organizations. Meyer’s fees and expenses for a two-day engagement are $11,750.
This request is specifically being generated at this time in order to support the planning, design
and subsequent governance issues that are arising as part of the Technology and Educational
Support Services development and system re-design initiatives. While there is a need to insure
that this specific activity is successful, the seminar content will have the potential to positively
impact much broader issues related to institutional governance and decision-making structures
for the College at large.
Mr. Meyer’s writings and work in the field of theoretical organizational planning make him
uniquely qualified for this award.
6.1.4 Agreement between St. Louis Public Library and St. Louis Community College at Forest Park
It is recommended that the Board of Trustees ratify an extension to the agreement between St. Louis
Community College at Forest Park and the St. Louis Public Library that was approved at the April
24, 2003 Board of Trustees meeting. St. Louis Community College at Forest Park shall provide
computer-training classes for the general public and other groups, as determined by the Library, on an
“as needed” basis between February 1, 2004 and January 31, 2005. The extension shall be governed
by all the terms and conditions of the original agreement. The price per class shall increase from $195
to $205, as allowed under the terms of the contract.
6.1.5 Agreement between St. Louis Community College and Fleming Communications
It is recommended that the Board of Trustees approve an agreement between Fleming
Communications and St. Louis Community College for the 2004 Academic Year, to conduct
progressive skill building workshops for students and representatives from all student organizations,
including six (6) consecutive sessions that build knowledge and skill sets. The cost is $30,000.00.
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
CLINICAL AGREEMENTS
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students
enrolled in these programs.
Participant
Bethesda Dilworth
Bethesda Meadow
Bethesda Southgate
Forest Park Hospital
Grand Manor Nursing
Missouri Baptist Medical Center
Andrew Simonton, DMD
St. Elizabeth’s Hospital
Tyco Healthcare
Mallinckrodt Dispensary
Program/Campus
Certified Medication Technician
Meramec
Certified Medication Technician
Meramec
Certified Medication Technician
Meramec
Nursing
Forest Park
Occupational Therapy Assistant
Meramec
Biomedical Engineering Technology
Florissant Valley
Dental Assisting
Forest Park
Surgical Technology
Forest Park
Phlebotomy
Forest Park
Effective
Date
3-8-04
3-8-04
3-8-04
2-11-04
2-3-04
1-20-04
3-15-03
3-1-04
3-15-04
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for
the St. Louis region.
Funding
Source
McDonald’s
Corporation
Title of Program and/or Purpose
To provide Facility Room Rental
Campus
Date
Amount
CBIL
January 1, 2004
through
June 30, 2004
$5,000
CBIL
February 28, 2004
through
June 30, 2004
$18,496
CBIL
March 3, 2004
through
December 31, 2004
$7,200
CBIL
March 22, 2004
through
June 30, 2004
$9,625
CBIL
March 10, 2004
through
June 30, 2004
$11,385
Manager: Robert Serben
Sisters of St.
Joseph of
Carondelet
To provide Microsoft Software Training
Impact Outcome: Training Microsoft application
software system – migrated from Novel 4.2
Manager: Robert Serben
ESP Missouri,
Inc.
To provide Automotive Osciloscopes and
Emission Diagnostics required for Missouri
Department Natural Resources (MDNR)
Estimated Number of Participants: 54
Estimated Total Credit Hour Equivalents: 38.88
Manager: Robert Serben
Sigma-Aldrich
To provide: 5S (Sort, Sustain, Shine,
Standardize and Scan) Implementation
Impact Outcome: Integrate 5S process into their
ongoing job responsibilities for Management
team.
Manager: Robert Serben
National Sales
Company
To Provide: 5S Implementation
Impact Outcome: Integrate 5S process into their
ongoing job responsibilities for Warehouse
facility.
Manager: Robert Serben
Funding
Source
CMS
(Computerized
Medical
Systems), Inc.
Title of Program and/or Purpose
To Provide: Assessment Service
Impact Outcome: Assessment - Job Profiling
work behavior.
Manager: Robert Serben
Campus
Date
Amount
CBIL
March 23, 2004
through
June 30, 2004
$19,255
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
St. Louis Agency on
Training and Employment
$119,787
PURPOSE
Contract with St. Louis Community College to
provide recruitment, placement and retention
services at the Metropolitan Education and
Training (MET) Center. This is a new award.
FUND
Restricted
Project Period: 1/23/04-6/30/04
Project Director: Jane Boyle
Central Missouri State
University
$5,100
Restricted
Grant to St. Louis Community College for the
Florissant Valley campus to participate in an
Early Childhood Technical Assistance Program.
The grant was received by Central Missouri
State University through the Department of
Elementary and Secondary Education.
Technical assistance will be provided to schools
with early childhood education programs. This
is a new award.
Project Period: 3/1/04-6/30/04
Project Director: Jeanne Edwards
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2. Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Gayle Lipic
Paula Shimel
Amy Shumate
$ 47.00
$ 20.00
$100.00
Donations to the Dr. Charles R. Clifford, Jr.
Dental Hygiene Endowment Scholarship Fund
on the Forest Park campus.
Student Aid
Eleanor Sullivan
$ 50.00
Donation to Meramec Student Nurses
Association for scholarship.
Student Aid
Eliot Chapel
Women’s
Alliance
$500.00
Donation to the Eliot Chapel Women’s Alliance
Scholarship Fund on the Meramec campus.
Student Aid
Beverly Wheeler
$250.00
Donation to the Jim Wheeler Outstanding
Psychology Student Award on the Meramec
campus.
Student Aid
Meramec Faculty
& Staff
$70.00
Donation to the Evelyn Roberts Scholarship
Fund on the Meramec campus.
Student Aid
Meramec Faculty
& Staff
$68.00
Donation to be used for Frederic Rissover Prize
on the Meramec campus.
Student Aid
Judith Leach
Cindy Epperson
$20.00
$60.00
Donations to the Outstanding Behavioral
Science Student Award on the Meramec
campus.
Student Aid
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Miyoshi Crawford
Miyoshi Crawford is donating the
following to the Florissant Valley
Library: One (1) VHS tape titled
From Hell. The estimated fair
market value is $10.00.
The condition of donated
items is good/excellent.
There are no
maintenance or delivery
costs associated with
donation.
There are no
restrictions placed
on donation.
One (1) VHS tape titled Look Back
in Anger. The estimated fair
market value is $19.99
Lawrence Sather
Lawrence Sather is donating the
following to the Florissant Valley
Library: One (1) book titled
“John Gardner Literary Outlaw.”
The estimated fair market value is
$24.95.
The condition of donated
item is new. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Edward Pfeifer
Edward Pfeifer is donating the
following to the Florissant Valley
Library: One (1) CD titled Sacred
Hoops by Phil Jackson. The
estimated fair market value is
$18.00.
The condition of donated
item is new. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Masonry Institute of
St. Louis
The Masonry Institute of St. Louis
is donating the following to the
Florissant Valley Library: One (1)
catalog titled 2003 Sweets Catalog
– 14 volumes. The donor’s
estimated value is $150.00
The condition is donated
items is new. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.