MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, FEBRUARY 19, 2004
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, February 19, 2004 at the Cosand Center in the
Large Board Room, 300 S. Broadway, St. Louis, MO 63102, pursuant to
notice and in accordance with Section 610.020 R.S. Mo., as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Joann L. Ordinachev, President, called the meeting to order at 7:05 p.m. The
following members of the Board of Trustees were present: Dr. Joann L.
Ordinachev, President; Mr. Michael P. Rohrbacker, Vice President; Dr.
Dolores J. Gunn, Trustee; Mr. John S. Mikolay,Trustee; and Ms. Patricia A.
Moss, Trustee. Ms. Lisa L. Taylor, Trustee, was absent.
Also present were Dr. Henry Shannon, Chancellor; Ms. Yvonne Helberg,
Administrative Associate to the Chancellor, and Ms. Tina Odo, General
Counsel.
2.
Welcome to Guests
None.
3.
Audit Report: Clifton-Gunderson
William Crompton III, Jessica L. Hoppe and Melissa Dyson, partners with
Clifton Gunderson LLP, presented a report on the 2003 external audit of St.
Louis Community College.
4.
Citizens Desiring to Address the Board Regarding Agenda Items
John Dickerson, of the Forest Park History Department, addressed the Board
regarding the renewal of employee health insurance.
Following Mr. Dickerson’s comments, on motion by Mr. Rohrbacker and
seconded by Ms. Moss, the Board voted unanimously (with Ms. Taylor being
absent) to table agenda item 8.1, a recommendation for award of Medical
Insurance Contract with United Healthcare.
5.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board voted
unanimously to adopt the agenda as revised.
6.
Approval of Consent Agenda Items
On motion by Mr. Rohrbacker and seconded by Mr. Mikolay, the Board voted
unanimously to approve the consent agenda items with the exception of
agenda item 3.1, Appointments/Classified Staff.
7.
Approval of Minutes
On motion by Mr. Rohrbacker and seconded by Mr. Mikolay, the Board
unanimously approved the January 22, 2004 Board of Trustees meeting
minutes.
8.
Approval of Resolution re March 18, 2004 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
executive session on March 18, 2004, at 6:00 p.m., at the Cosand Center, all
as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
9. Recognition of Student, Staff and Trustee Accomplishments
Pat Matreci, Coordinator of Media Relations, read statements of
congratulations for students and staff on their recent awards and
accomplishments.
John Cosgrove, Director of Institutional Research, introduced Lorna Finch,
Jane Boyle and Bob Serben, who highlighted E-CBIL and Workforce
Development. Mr. Bob Killian, President of GSI Tom Co., provided a
testimonial on the services his company has received from CBIL.
2
10. Information Items
Quarterly Foundation Report
Deb Godwin, Foundation Executive Director, presented the quarterly
Foundation report.
11. Chancellor’s Report
Dr. Shannon reported on highlights from the ACCT National Legislative
Summit, the February 18 MCCA Presidents/Chancellors Council and the
February 19 CBHE meeting.
Ms. Moss, Mr. Mikolay and Dr. Gunn reported on the ACCT National
Legislative Summit.
12. Adoption of Resolution Recognizing the 50th Anniversary of Brown
v. the Board of Education.
On motion by Mr. Mikolay and seconded by Dr. Gunn, the Board
unanimously approved the adoption of the resolution recognizing the 50th
anniversary of Brown v. the Board of Education, all as more fully set forth in
Exhibit A attached hereto and by this reference incorporated herein.
13. Citizens Desiring to Address the Board Regarding Other Concerns
Margaret Keller, Meramec Art Department, addressed the Board regarding
the Art Faculty grievance.
Tom Dent, JCD-NEA, addressed the Board regarding leadership management
style, the Art faculty grievance and College-related travel.
Ron Mozelewski, JCD-NEA, addressed the Board regarding the faculty
evaluation pilot.
Karen Kalinevitch, JCD-NEA, addressed the Board regarding proper protocol
in approving Board agenda items in a public forum.
Rennie Behrend, Meramec Art Department, addressed the Board regarding
the Art Faculty grievance.
3
John Dickerson, Forest Park History Department, addressed the Board
regarding the faculty evaluation pilot.
II.
INSTRUCTION AND STUDENT SERVICES
No items.
III.
HUMAN RESOURCES
14.
Human Resource Recommendations
The Board, by consent, approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all as
more fully set forth in Exhibit B attached to these minutes and by
this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the
Chancellor of the District or his designee is hereby authorized
and directed to execute for and on behalf of the District, the
appropriate contract or amendment to contract for the affected
personnel.
Approval of Agenda Item 3.1 Appointments/Classified Staff
Mr. Rohrbacker made a motion to approve all Human Resources
recommendations with the exception of the appointment of Sandra Turner,
who was being recommended for College Police Lieutenant at Florissant
Valley. Ms. Moss seconded the motion and it was unanimously approved.
Following discussion, on motion by Mr. Rohrbacker and seconded by Dr.
Gunn, the Board, by a vote of 4 to 1, with Ms. Taylor being absent and Ms.
Moss voting “no,” approved the appointment of Sandra Turner as College
Police Lieutenant.
4
IV.
BID AWARDS
15.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit C; attached
hereto and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
16.
Budget
A.
Financial Reports
The following financial reports as of January 31, 2004 were submitted for the
Board’s information: executive summary, summary budget status report,
budget status reports, (auxiliary, rental facilities and agency) student financial
aid fund, CBIL budget status, restricted general fund and capital updates.
B.
Warrant Check Register – January 2004
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending January 31, 2004.
C.
Approval for Transfer of Funds
It is recommended that the Board of Trustees approve the transfer of $275,430
from the General Operating Budget to the Student Aid Budget to support the
Student Work Study program.
5
D.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of January 2004 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit D, attached hereto, and by this reference incorporated
herein.
VI.
CONTRACTS AND/OR AGREEMENTS
17.
Contracts and/or Agreements
The Board, by consent, approved the following Resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District.
RESOLVED, that the contracts, agreements and resolutions set
forth in Exhibit E attached hereto and by this reference
incorporated herein, are adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
VII. EXTERNAL FUNDS
18. Acceptance of External Funds
The Board, by consent, approved the following Resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit F attached hereto and by this reference
incorporated herein; and
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
6
FURTHER RESOLVED, that with respect to federal grants for
work-study programs, the Agency involved will be billed for
matching funds and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or District be and hereby is authorized and directed to
execute contracts with said agencies in each instance.
VIII. INSURANCE RECOMMENDATIONS
19.
Insurance Renewals Tabled
The Board agreed to table agenda item 8.1, Contract Award for Employee
Medical Insurance, all as more fully set forth in Exhibit G attached hereto and
by this reference incorporated herein.
IX.
NEW BUSINESS
On motion by Mr. Rohrbacker and seconded by Mr. Mikolay, the Board voted
unanimously to award a posthumous honorary associate degree to Dr. Joseph
P. Cosand, the first Chancellor of St. Louis Community College.
ADJOURNMENT
There being no other or further business to come before the Board, on motion
duly made and seconded, the Board voted to adjourn the meeting at 8:35 p.m.
Respectfully submitted,
Yvonne Helberg
Administrative Associate to the
Chancellor
7
#8
Resolution Re March 18, 2004 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on March
18, 2004 at 6:00 p.m., at the Cosand Center, 300 S. Broadway, St. Louis, MO, in the
Executive Board Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
February 19, 2004
Board Agenda
#12
Recommended Adoption of Resolution in Recognition of the 50th
Anniversary of Brown v. Board of Education
Whereas, community colleges are the largest provider of higher education in
the United States; and
Whereas, the year 2004 will mark the 50th anniversary of the Brown v.
Board of Education decision – a landmark for equity in public education; and
Whereas, the decision eviscerated the long-standing separate-but-equal
doctrine that had governed public education, including community colleges; and
Whereas, federal courts and “courts of public opinion” consistently favor
desegregation efforts; and
Whereas, many states are still struggling with how to remove the vestiges of
segregation in education; and
Whereas, some school districts and higher education systems are still
operating under consent decrees; and
Whereas, inequitable school funding or school district configurations have
caused de facto segregation.
Therefore, be it resolved on the 50th anniversary of Brown v. Board of
Education decision, we, the Board Trustees of St. Louis Community College,
pledge our combined and unwavering commitment to providing equal access to
higher education; and
Be it further resolved, we call to action the 1173 community colleges to
ensure learning equity for all students through institutional, political, personal and
civic engagement.
02/19/04
3.1
APPOINTMENTS/FULL- TIME FACULTY
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Lasek, Emily
C
FV
Instructor II/Counselor
IV-A
Wilson, Pamela
C
FV
Assistant Professor/Counselor
V-B
NAME
TITLE
-1* Minimum salary for the range.
** Salary in accordance with Board Policy D1, Faculty/Initial Placement.
Both are replacement positions.
RANGE
ANNUAL
RATE
$41,883*
48,007**
EFFECTIVE
DATE
02/23/04-05/14/04
02/23/04-05/14/04
02/19/04
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Cox, Commodore
C
CC
Robinson, Keith
N
Turner, Sandra
N
NAME
RANGE
PAY
RATE
EFFECTIVE
DATE
Project Assistant
5
$ 997.42 bi-wk*
02/20/04
(reference footnote)
M
College Police Officer
6
1,112.73 bi-wk*
02/23/04
FV
College Police Lieutenant
8
1,291.23 bi-wk*
02/20/04
TITLE
-2* Minimum salary for the range.
Cox: New, temporary, one-year only, externally-funded position.
Robinson & Turner: Replacement positions.
02/19/04
3.2
OTHER PERSONNEL ACTIONS/CHANGE FROM PROBATIONARY TO NON-PROBATIONARY STATUS
NAME
LOCATION
TITLE
EFFECTIVE
DATE
RATE
Anders, Suzann
FP
Housekeeper
From: 10.64/hr
To: 11.82/hr*
12/27/03
Lee, William
FP
Housekeeper
From: 10.64/hr
To: 11.82/hr*
12/27/03
Vo, David
FP
Housekeeper
From: 10.64/hr
To: 11.82/hr*
12/27/03
* Rate as prescribed in Resolution Relating to Provisions of Board Policy Applicable to Physical Plant Employees
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
-3NAME
Armstead, Joyce
LOCATION
From: M
To: FV
Love, Darnise
M
* Minimum salary for the range.
Replacement positions.
TITLE
RANGE
General Maintenance Helper
Stationary Engineer
-
From: Student Services Assistant I,
Part-time, Continuing
To: Administrative Clerk II
3
4
$
PAY
RATE
EFFECTIVE
DATE
16.37/hr
23.58/hr*
02/20/04
9.60/hr
02/20/04
909.88 bi-wk*
02/19/04
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CERTIFICATED STAFF
NAME
Stone, Tina
LOCATION
M
EFFECTIVE
DATE
TITLE
Instructor II/English
12/20/03-05/14/04
Extends previous unpaid leave of absence from 11/05/03-12/19/03.
-43.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
Waters, William
LOCATION
TITLE
EFFECTIVE
DATE
FV
Educational Assistant II
01/18/04-04/18/04
Extends previous unpaid leave of absence from 10/08/03-01/17/04.
02/19/04
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
West, David
Sokol, Kathleen
LOCATION
EFFECTIVE
DATE
TITLE
CC
Supervisor, International Student Activities
01/30/04
M
Career & Employment Services Specialist
01/30/04
West: Resignation.
Sokol: Retirement; 21 years of service.
-53.4
OTHER PERSONNEL ACTIONS/RETIREMENTS/CLASSIFIED STAFF
NAME
McGee, Alberta
25 years of service.
LOCATION
CC
TITLE
Student Services Assistant II
EFFECTIVE
DATE
02/27/04
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
MANAGER, CAMPUS COMMUNITY
RELATIONS/MARKETING
CLASSIFICATION:
REPORTS TO:
Professional (Exempt)
Campus President
SUPERVISION GIVEN:
Varies
POSITION SUMMARY:
Performs duties necessary to design, implement, and promote the
image, visibility and understanding of the College’s programs and
role with emphasis on marketing internal and external
communications, media relations, and outreach/community
engagement activities.
PRIMARY DUTIES PERFORMED:
EF Manages marketing/recruitment efforts through research, creative
strategies, advertising, direct mail, email, surveys, special projects
such as dedications and program-sponsored events, and outreach
activities such as sponsoring, hosting or supporting conferences and
program-sponsored activities; evaluates marketing/recruitment
efforts.
EF Manages production of non-classroom materials, including flyers,
brochures, Web sites, and schedules; may write, edit, and
coordinate design with graphic artist; discuss with printer; and
monitor progress to delivery.
EF Manages department activities; develops and monitors budget;
performs normal supervisory duties.
EF Develops and implements outreach activity plans with the campus
president; interprets community issues and impressions and creates
responses; develops strategies to enhance communication with
various constituencies and the media.
Date Issued: 12/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Serves as an advisor to campus president, campus administration
and other staff as appropriate.
EF May edit and direct production of weekly newsletter; writes news
releases and events calendar information; provides campus
information to district community relations for internal/external
distribution.
EF Maintains and monitors the campus internal/external image and
public awareness; develops information for various constituencies;
including taxpayers, current and potential students, elected
officials and special interest groups; drafts letters, introductions
and messages for the president and administrative staff when
appropriate. Approves rental-of-facility requests and campus
expenditures related to alumni activities.
EF Coordinates video productions, displays and other media and
oversees graphic standards to maintain image, consistency and
public awareness.
EF Coordinates issues/crisis management; forecasts public relations
scenarios and develops response options.
EF May serve on district committees or chair district projects dealing
with marketing, publicity, or other community relation issues.
Performs other job-related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s degree and over five (5) years of full-time experience in
public relations, marketing or communications.
Date Issued: 12/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the award of additional funds to the contract listed below.
Contract B0000386 with CLIFTON GUNDERSON LLP for external auditing services was originally approved for
award by the Board of Trustees on April 23, 2001, Agenda Item 4.1.8, in an amount not to exceed $376,000 for a
period of five (5) full years, to begin with fiscal year 2000/2001. The contract has been previously amended as
follows: July 22, 2002, Agenda Item 4.1.2-C for $14,500; June 19, 2003, Agenda Item 4.1.2 for $13,000.
The College has been notified by the U.S. Department of Education that it must provide verification of its compliance
with the June 30, 2002, OMB Circular A-l33 Single Audit Report covering the federal student aid program. The
estimated cost associated in providing an audited verification of this compliance is $21,600. Based upon the
estimates for the additional work described herein, Board of Trustee approval is requested for a third amendment to
this contract, with a $23,000 increase in award amount. If this request is approved, the revised amount approved for
use under this contract is as listed below:
Requested approval of additional funds:
Requested revised total contract award amount:
Total contract period:
Contract expiration date:
+$23,000
$426,500
5 fiscal years (no change)
Fiscal year 2004/2005 audit work (no change)
Funding
All expenditures against this contract will be funded from current operating budgets and the non-certificated
employees retirement plan.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements for this
contract were run in the St. Louis American, the St. Louis Argus, the Metro Sentinel and the St. Louis Post-Dispatch.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of Apple microcomputer equipment
for resale to APPLE COMPUTER, INC., in an amount not to exceed $1,000,000.00 for a period of one (1) full year to
begin April 1, 2004.
Description
This contract will be used by the Meramec campus bookstore to purchase Apple brand microcomputer equipment for
resale to students, faculty and staff at attractive retail prices and to supply institutional needs at below retail market
prices. Apple Computer, Inc. makes this program available to Colleges and Universities. The campus bookstore
receives a 5% commission on each product item sold. In addition, demonstration units are offered to the College at
discounted rates ranging from 7-26% off list price. The recommended bidder is the sole manufacturer and distributor
of equipment through this educational program. This vendor is neither a known minority-owned or woman-owned
business enterprise.
Funding
This purchase will be funded from auxiliary enterprise, capital and external budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings
are not run on items available from only one source.
4.1.3
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine removal, destruction and recycling of officegenerated paper waste to MAC BAY, INC. in an amount not to exceed $25,000.00, for a period of three (3) full years,
to begin March 1, 2004.
Description
This contract will be used by the Physical Facilities Department at the College’s Cosand Center for the routine
collection and recycling of discarded non-confidential paper documents and the destruction of confidential business
and personnel records. This contract is mandated by a State of Missouri Senate Bill No.530, which established a
statewide solid waste diversion goal of 40% and the need to dispose of confidential documents without incurring
liabilities. This contract provides for in-house service and all necessary containers, both secured and unsecured.
The recommended bidder offered the overall lowest pricing and met all the requirements of the bid. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001693
The evaluation of this bid, which opened December 5, 2003, is listed below:
Bidders
MAC BAY, INC.
St. Louis Data Destruction
Sunshine Recycling, Inc.
Shred-It
3 year Cost Projection
with Escalation*
$22,869.00
32,748.00
38,970.00
41,996.00
(*) Scheduled periodic/routine service only. Quote does not include special projects.
Funding
Purchases made from this contract will be funded from current operating budgets.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.4
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to the HYATT REGENCY ST. LOUIS for the rental of a
banquet facility in an amount estimated at $10,290.00.
Description
This contract will provide a suitable room and sit down dinner service, with non-alcoholic beverages, for the annual
Forest Park Student Awards Banquet currently scheduled for Friday, May 7, 2004. The projected total cost of this
event is based upon a typical attendance experience of approximately three hundred fifty (350) persons. As actual
attendance does vary somewhat from year to year, the total amount that will be expended can only be estimated at
this time. The recommended vendor offered the lowest cost per person and meets all requirements for the event. No
known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001713
The evaluation of this bid, which was opened on January 28, 2004, is listed below:
Bidders
Cost-per-Person Projected Total Cost at 350
HYATT REGENCY ST. LOUIS
$29.40
$10,290.00
Sheraton St. Louis City Center Hotel
30.00
10,500.00
Renaissance Grand Hotel
40.74
14,259.00
Funding
All expenditures related to this event will be funded from Agency Budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to the ST. LOUIS AIRPORT MARRIOTT for the rental of a
banquet facility in an amount estimated at $14,553.00.
Description
This contract will provide a suitable facility for a sit down dinner service, with non-alcoholic beverages, for the annual
Florissant Valley Students’ Awards Banquet. The estimated cost of this event is based upon a projected attendance of
four hundred fifty (450) persons. Actual attendance will determine the total amount expended. Bids were solicited
from six facilities located in reasonable proximity to the Florissant Valley campus. This event is currently scheduled
for Friday, April 23, 2004. Of the five responses received, four indicated that their facilities were already booked for
the College’s event date. The recommended vendor met all the specifications of the bid. No known minority-owned or
woman-owned business enterprise participated in this bid process
Bid – B0001721
The evaluation of this bid, which was opened January 29, 2004, is listed below:
Bidder
Cost-per-Person Projected Total Cost at 450
ST. LOUIS AIRPORT MARRIOTT
$32.34
$14,553.00
Renaissance St. Louis Airport
no bid
Hilton St. Louis Airport
no bid
Harrah’s Hotel & Casino
no bid
Crowne Plaza Hotel St. Louis Airport
no bid
Funding
All expenditures related to this event will be funded from agency budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.6
Recommendation for Award/Purchasing
Board approval is requested for the purchase of two (2) CNC vertical knee mills from MUNICIPAL TOOL &
MACHINERY COMPANY, in the amount of $124,324.00.
Description
This equipment will be used by the Mechanical Engineering Department at the Florissant Valley campus to increase
classroom instructional capacity in various metal shaping techniques used in manufacturing. The bid was issued as
a “no substitute” so that the equipment matches units currently in use in the program. The bid price includes
fabrication, delivery, rigging, set-up and training. The recommended bidder offered the overall lowest price and meets
all requirements of the bid. No known minority-owned or woman-owned business enterprise participated in this bid
process.
Bid – B0001714
The evaluation of this bid, which opened January 29, 2004, is listed below:
Bidders
MUNICIPAL TOOL & MACHINERY COMPANY
Republic-Lagun Machine Tool Company
Concept Technical Sales, Inc.
Total Cost
$124,324.00
124,494.00
125,324.00
Funding
The purchase will be made from RTEC Missouri Targeted Funds.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. No advertisements were run on this bid as
the single source product is distributed by the manufacturer through a very limited number of resellers.
4.2.1
Request for Ratification/Purchasing
There are no requests for ratification from Purchasing this month.
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 506, REPLACE VARIOUS DOORS IN PE BUILDING,
ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to DOOR SERVICE, INC., for $30,103.00.
Contractor
DOOR SERVICE, INC.
Comarco St. Louis, Inc.
Overhead Door Company of St. Louis
Total Lock & Security
Brady Construction, Inc.
Base Bid
$ 30,103.00
31,000.00
33,550.00
35,993.45
42,900.00
Description:
The existing doors are badly deteriorated and in need of repair or replacement. Damaged doors, door frames and
hardware for several rooms on the first and second floor of the PE Building will be replaced
Plans and specifications were prepared by the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 15, and Fiscal year
2003/04, Tab J, Page 1, No. 15.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, and Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 505, RENOVATION FOR INFORMATION
TECHNOLOGY SERVICES IN THE INSTRUCTIONAL RESCOURCES BUILDING, ST. LOUIS COMMUNITY
COLLEGE AT FLORISSANT VALLEY to the low bidder, BRADY CONSTRUCTION, INC. for $216,929.00.
Contractor
BRADY CONSTRUCTION, INC.
Diestelkamp Construction Company, Inc.
J.E. Novack Construction Company
Caldwell Contracting Company
John Kalicak Construction, Inc.
Craftsmen Contracting, Inc.
Dar-Beck, Inc.
K & S Associates, Inc.
Muccigrosso Construction, Inc.
Base Bid
$ 216,929.00
222,000.00
227,800.00
245,390.00
257,000.00
273,483.00
273,852.00
298,000.00
395,000.00
Description:
This project will renovate an area on the first floor of the Instructional Resources Building to provide a larger and
more consolidated space for campus technology services. The present server and other equipment will be relocated
from several areas on campus to this newly renovated central location.
Plans and specifications were prepared by the Physical Facilities/Engineering and Heideman + Associates, Inc..
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab H, Page 1, No.DW-10, Tab I, Page 2, No.
DW-10, Fiscal year 2003/04, Tab A, No 7, Technology Renovations.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, and Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. No known minority
companies submitted a bid for this project.
4.3.3.
Recommendation for Extending Award/Physical Facilities:
Board approval is requested to extend the existing agreement(s) and approve an additional $700,000 of consulting
fees for our Indefinite Quantity (Open-end) Architectural/Engineering (A/E) consulting agreements (the amount is
Not-to-Exceed NTE). This amount is for the next calendar year and will cover all contracts combined. The firms
recommended to have their open-end agreements extended are Horner & Shifrin, Inc. (A6-0142), Hoener Associates
(A6-0161), PB Buildings, Inc. (formerly Parsons Brinckerhoff) (A6-0162), Heideman + Associates (A6-0163), Sitex
Environmental, Inc. (A6-0164), David Mason & Associates (A6-0168), Geotechnology, Inc. (A6-0172), John A. Jurgiel
& Associates, Inc. (A6-0173), NPN Environmental (A6-0174), PSI (A6-0175), SCI Engineering, Inc. (A6-0176),
Terracon (A6-0177), Weatherproofing Technologies, Inc. (A6-0178); Kennedy Associates, Inc., (A6-0180); Fleming
Corporation (A6-0181); SM Wilson & Company (A6-0182); Kwame Building Group, Inc., (A6-0183), and Project
Controls Group, Inc. (A6-0184). The consulting work will be divided between the thirteen firms on an as-needed
basis with actual amounts not specified nor guaranteed.
**************Existing Agreements****************
Present
Balance
Exp.
Available 1/28/04
Date
(Approved & Pending)
12/31/03
$ 430,820
**********Recommendation************
Amount
New
Requested
Exp.
for 2004
Date
$ 700,000
12/31/04
The consultants listed were previously selected by a committee that evaluated several firms based upon
professional qualifications, previous educational clients, experience with renovation/repair projects, knowledge of
ADA project requirements, experience with open-end consulting agreements and their schedule of fees.
Presently, these firms are performing a variety of technical, architectural, engineering, construction management,
and testing services pertaining to various capital projects for renovation, repair and maintenance of college facilities
throughout the district. These agreements allow us to respond quickly to facilities consulting demands. The fees
will be expended on an “as needed” basis for outside consulting work in response to Physical Facilities’ projects
and/or educational program demands. Charges for each individual project will be handled separately by setting
NTE limits at the beginning of each job with the final billings to be on a “time charged” basis. The cost of the
consulting fees has been included in the estimates for the individual capital projects listed on the approved
districtwide Capital Allocation Plans.
4.3.3.
Continued
Reason:
We are requesting the additional amount of funds and extension of each contract in order to manage the future
workload for new capital projects, to expedite certain items by assigning the work to outside consultants, to handle
various new planning projects, and because the technical scope of some projects are beyond what can be performed
by our limited “in-house” staff of designers. Much of our ADA work, major renovations and larger capital projects
will need to have the design work outsourced in order to meet the deadlines for fiscal year, state funding, etc.
Recently, we also added consultants that specialize in testing, environmental, roofing services, and construction
management.
Funding:
Funds will come from current capital, auxiliary, parking, rental and external funds depending upon the actual
location and type of the project.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through January 31,
2004
5.1.2
Budget Status Summary Report General Operating Fund
through January 31, 2004.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and
Agency: July 1, 2003 – January 31, 2004.
5.1.4
Student Financial Aid Fund: July 1, 2003 – January 31,
2004.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2003 – January 31, 2004
5.1.6
Restricted General Fund Budget Status Report: July 1, 2003
– January 31, 2004
5.1.7
Capital Updates: Contingency Account Management for
January 2004
5.1.8
Warrant Check Register for January 2004.
5.1.9
Approval for Transfer of Funds
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of January 2004
5.2.2
Ratification of Payments for Services Rendered – July 1,
2003 through December 31, 2003.
5.1.1
Executive Summary February 19, 2004
(Financial Results Through 01/31/2004)
Revenue
The Budget Status Summary Report shows revenue of $106.2
million or 77.5% of the budgeted revenue as compared to $103.2
million or 77.8% of the budget for the prior year. The increase is
due primarily to the scheduled increase in maintenance fees.
Expenditures
Expenditures are $66.0 million or 54.2% of the budgeted
expenditures as compared to $65.5 million or 56.0 % for the prior
year. The increase is due primarily to an increase in staff benefits.
Transfers
Transfers are at $14.1 million or 90.2% of the budgeted transfers
as compared to $14.2 million or 90.0% of the budgeted transfers
for the prior period.
The decrease is due to lower planned
transfers to capital.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through January 31, 2004
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget
to Date
Prior Year
Amount
% of
Budget to
Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
45,039,301
25,156,534
34,540,165
1,482,658
106,218,658
86.8%
58.5%
89.8%
39.5%
77.5%
45,058,946
26,321,724
29,701,457
2,106,710
103,188,837
87.7%
57.1%
94.0%
46.8%
77.8%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
79,748,584
17,319,760
25,140,859
122,209,203
79,748,584
17,319,760
24,671,020
121,739,364
44,765,113
10,021,265
11,189,376
65,975,755
56.1%
57.9%
45.4%
54.2%
44,669,682
9,669,817
11,209,475
65,548,974
56.4%
63.1%
49.7%
56.0%
10,578,962
3,278,561
768,710
990,000
15,616,233
10,578,962
1,959,398
768,710
771,348
14,078,418
100.0%
59.8%
100.0%
77.9%
90.2%
10,792,658
1,992,767
768,710
692,855
14,246,990
100.0%
58.3%
100.0%
81.0%
90.0%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
9,829,520
3,278,561
768,710
990,000
14,866,791
(469,839)
749,442
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July 2003 - January 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
660,000
11,850,680
1,704,030
660,000
11,850,680
1,704,030
629,478
9,111,559
1,026,433
95%
77%
60%
14,214,710
14,214,710
10,767,470
76%
Salaries and Wages
Staff Benefits
Operating
Items for Resale
1,292,032
180,583
2,594,368
8,771,090
1,292,032
180,583
2,443,151
8,771,090
735,204
122,501
1,436,150
7,111,890
57%
68%
59%
81%
Total Expenditures
12,838,073
12,686,856
9,405,745
74%
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
1,149,000
36,000
115,000
1,149,000
36,000
115,000
1,149,000
36,000
115,000
100%
100%
100%
Total Transfers
1,300,000
1,300,000
1,300,000
100%
14,138,073
13,986,856
10,705,745
77%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July 2003 - January 2004
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
9,076
Prior Year's Funds
Expenditures
57,000
137,538
57,000
8,871
Total Expenditures
57,000
194,538
8,871
% of
Budget
To Date
16%
5%
St. Louis Community College
Budget Status Report
Agency Fund
July 2003 - January 2004
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
$
770,000
500,000
770,000
500,000
1,080,548
$
1,270,000
Expenditures
Total Expenditures
Funds in excess of expenditures
Adjusted
Budget
$
Actual
To Date
$
% of
Budget
To Date
712,928
299,606
1,080,548
92.6%
59.9%
100.0%
$ 2,350,548
$ 2,093,081
89.0%
1,850,548
2,350,548
597,819
25.4%
1,850,548
$ 2,350,548
597,819
25.4%
$
$ 1,495,263
5.1.4
St. Louis Community College
Budget Status Report
Student Financial Aid Fund
July 2003 - January 2004
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$768,016
379,533
$669,888
284,340
$455,261
184,593
68%
65%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
521,943
163,107
521,943
163,107
446,380
139,395
86%
85%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
447,360
90,291
419,303
447,360
87,855
419,303
303,126
87,855
242,915
68%
100%
58%
$ 2,506,803
$ 1,859,525
74%
$912,360
652,428
436,424
419,303
41,868
32,621
$608,619
557,580
390,981
242,915
31,235
28,195
67%
85%
90%
58%
75%
86%
$ 2,506,803
$ 1,859,525
74%
Total funds available
$
2,789,553 *
Revised
Budget
% of
Revised
Budget
Original
Budget *
Actual
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Admin Allowance -Federal Work Study
Admin Allowance - Federal SEOG**
Total expenditures
$1,099,548
652,428
537,651
419,303
48,001
32,622
$
2,789,553 *
Federal Pell Grant Expenditures
*Does not include $260,308 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$8,690,101
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
July 2003 - January 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
1,900,000
2,000,000
886,000
1,000,000
$
2,815,355
6,844,615
886,000
1,000,000
1,133,627
2,203,296
382,627
1,000,000
40.27%
32.19%
43.19%
100.00%
Total Revenue / Resources
$
5,786,000
$ 11,545,970
$
4,719,550
40.88%
Salaries
Benefits
Operating
Capital
$
2,500,000
400,000
2,836,000
50,000
$
2,500,000
400,000
8,595,970
50,000
$
820,360
151,337
2,195,505
32.81%
37.83%
25.54%
0.00%
Total Expense
$
5,786,000
$ 11,545,970
$
3,167,202
27.43%
Expenditures
* In addition to the above, CBIL credit hours generated approximately $4.3 million to
the College during FY'03 through state aid.
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July 2003 - January 2004
Current
Budget
Actual *
To Date
Revenue, Contribution and Match
External Sources
Institutional Match
$19,278,773
1,864,085
$9,774,478
1,654,018
50.7%
88.7%
Total Revenue, Contribution and Match *
$21,142,858
$11,428,496
54.1%
$7,465,150
1,991,184
$3,997,995
988,293
53.6%
49.6%
7,805,502
4,108,838
2,168,449
2,341,562
27.8%
57.0%
11,914,340
4,510,010
37.9%
$21,370,674
$9,496,298
44.4%
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
% of Budget
To Date
5.1.7
Ratification of Contingency Accounts In Capital Allocation Plan*
for January 2004
Location
Project Title
Description/Rationale
No Activity For The Month Of January
* Report includes items that exceed $5,000 from site-based accounts or
exceed $10,000 from Physical Facilities accounts.
$ Amount
for Project
Capital Plan Project #
5.1.8
Warrant Check Register
The Treasurer of the Board confirms for the month ending
January 31, 2004 that the check payments listed thereon
have been issued in accordance with the policies and
procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted
by the Board of Trustees as defined in the 2003-2004 Fiscal
Year Budgets, and there are sufficient balances in each fund
and subfund available for the expenditures for which
approval is hereto requested.
5.1.9
Approval for Transfer of Funds
It is recommended that the Board of Trustees approve the transfer of
$275,430 from General Operating Budget to Student Aid Budget to
support Student Work Study Program.
5.2.1
Ratification of Investments
Executed During the Month of January, 2004
Daily Repurchase Agreements
Purchased Through: UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 24,198,350
Interest Earned:
$
Average Rate Earned:
19,307
.935%
Range of Rates Earned: .915% ⎯ 955%
Other Investments
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
01/06/2004
Purchase Date:
01/06/2004
Fund:
General Fund
Fund:
General Fund
Type of Investment: US Treasury Notes
Par Value: $3,000,000
Type of Investment: FFCB Coupon Bonds
Par Value: $3,000,000
Cost of Investment: $3,020,746.04
Cost of Investment: $3,012,772.50
Maturity Date:
02/28/2005
Maturity Date:
06/09/2005
Investment Yield:
1.355%
Investment Yield:
1.645%
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
01/06/2004
Purchase Date:
01/06/2004
Fund:
General Fund
Fund:
General Fund
Type of Investment: US Treasury Notes
Par Value: $3,000,000
Type of Investment: FNMT Coupon Bonds
Par Value: $3,000,000
Cost of Investment: $2,992,189.41
Cost of Investment: $3,074,803.75
Maturity Date:
05/31/2005
Maturity Date:
Investment Yield:
1.530%
Investment Yield:
09/15/2005
1.904%
5.2.1
Ratification of Investments (continued)
Executed During the Month of January, 2004
Other Investments
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
01/06/2004
Purchase Date:
01/16/2004
Fund:
General Fund
Fund:
General Fund
Type of Investment: FHLB Coupon Bonds
Par Value: $3,000,000
Type of Investment: FMDN Discount Notes
Par Value: $5,024,000
Cost of Investment: $3,013,428.75
Cost of Investment: $4,999,019.56
Maturity Date:
04/15/2005
Maturity Date:
07/13/2004
Investment Yield:
1.559%
Investment Yield:
1.022%
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
01/16/2004
Purchase Date:
01/28/2004
Fund:
General Fund
Fund:
General Fund
Type of Investment: FHDN Discount Notes
Par Value: $10,013,000
Type of Investment: FHLB Coupon Bonds*
Par Value: $2,000,000
Cost of Investment: $9,999,182.06
Cost of Investment: $2,000,000.00
Maturity Date:
03/10/2004
Maturity Date:
10/28/2005
Investment Yield:
.937%
Investment Yield:
2.200%
*Callable Quarterly
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Adams, AntaJuan D
Adams, Craig
Adventure Fun
Akers, Jesse A
Allen, Jeremiah
Almus, Gregory P
Alvarez, Gina T
Ambler, Steven
Andrade, Jose A
Arbini, Christopher J
Arcipowski, Angela G
Atwood, Steve
Avila, Colin Albert
Baker, Kendra Lee
Ball, Timothy
Barnum, Qiana J
Barylski, Mary Beth
Bateman, Kristi
Beck, Mary E
Bedwell, Janie A
Benchabane, Madjid
Betz, Kasey B
Bialas, Pawel T
Bitzer, Joe
Biver, Kathryn
Bjerklie, John J
Blanc, Raymond
Bloom, Charles T
Bluiett, Hamiet
Boedeker, Elizabeth
Bohnert, Kay
Bommer, Ina Leora
Bond, Veltrese M
Bonetti, David
Bono, Sam B
Booher, Larry
Booker, Devin
Booker, Nichole A
Boul, Tim
Amount Paid
28.00
80.00
3,900.00
200.00
2,600.00
552.00
100.00
214.00
230.00
550.00
180.00
975.00
2,070.00
50.00
2,000.00
64.00
330.00
120.00
45.00
538.00
160.00
180.00
150.00
60.00
100.00
300.00
400.00
126.00
1,200.00
550.00
80.00
65.00
100.00
50.00
260.00
705.00
40.00
72.00
105.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Bowen, Rick
Brant, Mark
Brenneman, Jeff
Brickey, Jim
Bridges, Joseph R
Briney, Marc
Brink, Will
Broadway, James
Brown, Claybourn
Brown, Dorian Arnez
Brown, Elizabeth R
Brown, Lance E
Brown, Marlon
Buck, Scott A
Budak, Jennifer L
Bunting, Christopher A
Burel, Bernice
Burns, Mary Esther
Burns, Pat
Butler, Shane
Byrne, Brian M
Carbery, Kevin
Cavins, Frederick B
Cecil, Michael W
Charles, Marcelle
Cherhoniak, Eugene
Christ, Emily
Christ, Rebecca C
Christian, Alexander L
Christian, Brandon J
Cogo, Akif
Collins, Ray
Communication Works
Coney, Timothy
Constantin, Robert
Corman, Joel E
Counts, David Wayne
Cova, Jerry
Czuppon, Rick
Amount Paid
80.00
240.00
200.00
80.00
700.00
80.00
320.00
160.00
2,200.00
92.00
500.00
1,300.00
56.00
245.00
50.00
160.00
1,127.00
100.00
160.00
310.00
180.00
175.00
150.00
90.00
1,500.00
200.00
100.00
100.00
125.00
16.00
60.00
320.00
75.00
300.00
1,000.00
250.00
165.00
210.00
180.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Davenport, Daniel R
Davidson, Andrea R
DeClue, David Christopher
DeClue-Magnusson, Rori M
DeGreeff, Vince
Deschamps, Francois
Dobrich, Devon A
Dohrmann, Jason S
Donnelly, Maggie
Donoho, Shawn
Drago, Paul J
Dudley, Valerie E
Dueker, Paul W
Dunahue, Robert
Duniven, James E
Eagle, Scott E
Eby, Pat
Edgar, Daniel
Egart, Timothy C
Eldridge, Dennis M
Enerva, Tony
Espeseth, Karen A
Espinosa, Jose
Evans, Jason A
Evans, Vince
Evers, Patrick L
Falk, Lee Walker
Falker, Frederick G
Farmer, Cindy
Farwell, Victor H
Ferrell, Tamara L
Fetsch, Tim
Fiala, Neil S
Findley, Paul
Finucane, Dan
Fitzwater, Paul
Flanigan, Joseph
Foehner, Sharon
Fortes, Eduriges
Amount Paid
105.00
210.00
140.00
410.00
240.00
100.00
80.00
80.00
80.00
750.00
240.00
250.00
445.00
240.00
50.00
150.00
817.19
105.00
40.00
150.00
250.00
1,037.50
305.00
320.00
160.00
575.00
2,576.68
80.00
390.00
50.00
24.00
80.00
320.00
600.00
157.08
160.00
320.00
500.00
50.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Fox, Galvin
Frese, Ethel M
Frey, Bob
Frey, Lisa R
Frye, Richard
Fung, Hung-Gay
Furrer, Lawrence R
Gallo, Paul A
Galloway, Anthony C
Garcia, Edwin Xavier
Garvey, Tim
Gata, Nowell X
Gates, James B
Gavrilovic, Sava
Getman, Pamela S
Gillette, Sharon
Giordano, Jody F
GME Enterprises Inc
Gokenbach, Benjamin
Gomez, Austin
Gonzalez, Arthur
Griggs, Tim
Grimshaw, Richard G
Gustafson, Bret
Hageman, Anthony
Haley, Veronica
Halladay, Peter
Halsell, Mark
Hamilton, Chris T
Hamilton, Susana
Hamilton, TraMondre A
Hammond, Myko S
Handy, Lamandris T
Harland, Michael
Harrison, Kevin
Harrison, Mark Alan
Hayes, Gerald W
Haywood, Kim I
Hederman Events
Amount Paid
150.00
175.00
80.00
161.00
2,000.00
200.00
355.00
300.00
50.00
120.00
171.24
45.00
855.00
495.00
1,472.00
50.00
600.00
900.00
205.00
850.00
1,600.00
1,250.00
80.00
250.00
210.00
100.00
1,000.00
80.00
500.00
350.00
35.00
920.00
40.00
240.00
80.00
60.00
80.00
1,000.00
175.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Heislen, Mark
Helfrich, Doug
Hellige, William L
Henderson, Hollie K
Herman, Jeff
Hest, Ari
Hoelker, Dennis
Hohenstein, John
Hollis, Bev
Horne, Mason Gabriel
Horvath, Trudy K
Huber, Gary
Hughes, Natalie Jaye
Hunt, Kelly
Husted, Ken
Irwin, Reagan J
ITS Official
Jackson, Elisa Morgan
Janet Muhm Graphic Design & Writing Services
Johnson, Alexandra E
Johnson, John L
Jones, Gary
Jones, Richard C
Jones, Tom
Judd, David A
Kadane, Doug
Katambwa, Janice
Kavanaugh, John F
Kaye, Pamela
Keely, Bernard A
Kelly, Bill
Kelmer, Robert C
Ketcherside, Gary
Kettenbach, Virginia
Key, Kevin H
King, Tracey A
Klenc, Doug
Knapp, Joel
Knese, R J
Amount Paid
480.00
450.00
265.00
100.00
400.00
1,075.00
160.00
320.00
335.00
325.00
920.62
210.00
294.00
160.00
80.00
55.00
600.00
550.00
2,679.00
1,500.00
150.00
160.00
265.00
160.00
265.00
185.00
850.00
100.00
1,830.00
540.00
370.00
125.00
300.00
75.00
100.00
75.00
160.00
200.00
60.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Knuckles, Lester
Kohne, Shawn
Kraus, Bronwen
Kraus, Sarah M
Krus, Kacey
Krus, Katie
Labedz, Lawrence J
Lange, Mark
Langerak, Theresa M
Lantzy, Michael J
Lauer, Joshua
Ledbetter, Anne S
Lercher, Stu
Lewis, Gary
Linder, Doveed
Lorentz, Michael C
Luehmann, Timothy
Lutker, Tom
Magic House
Magnusson, Edwin Andrew
Magoc, Roberta P
Mahfood, Sebastian P
Major, George
Marklin, Ray
Marshall, Andreia M
Martin, Joe
Martin, Ronald R
Martin, Ronnie J
Massey, Jason M
Mataya, Thomas P
Mayhood, Mark
McAuliffe, George
McCabe, Mary A
Mccallie, Tresa B
McGinnis, Kevin
McIntyre, Timothy J
McKiernan, Terry
Meihaus, Mary C
Mendel, Jill M
Amount Paid
240.00
200.00
75.00
570.00
197.00
142.00
160.00
116.00
250.00
80.00
360.00
500.00
760.00
320.00
60.00
475.00
80.00
610.00
200.00
245.00
540.00
400.00
105.00
50.00
175.00
2,950.00
60.00
80.00
255.00
470.00
160.00
160.00
180.00
100.00
320.00
80.00
214.00
100.00
50.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Merlo, Vilma
Mertens, Scott
Meyerhoff, Michael J
Meyr, Dennis
Mihov, Roumen
Mihulka, Carol R
Ming, Jana J
Minor, Anderson L
Missouri Native Plant Society
Moody, Anthony E
Mueller Prost Purk & Willbrand PC
Murphey, Barry T
Muschick, Mike
Nash, Victor L
Newsham, Paul F
Nichols, Shanna L
Nicholson, Angie T
Nicks, Joshua
Nuelle, Mike
O'Day, Ken
Oster, Dave
Paluch, Emily
Palus, Robert
Paniagua, Miguel
Parkes, Jan
Pastera, Marilyn B
Pasternak, Peter J
Pate, Michael
Patti, Augustino C
Pellman, Lalaine
Perez, Anthony D
Perlow, Rebecca K
Peters, Jeffrey S
Pettis, Jason J
Petty, Douglass P
Petty, Riebeil Douglass
Phelps, Amy
Pohrer, Preston
Poliak, Joe
Amount Paid
550.00
80.00
100.00
80.00
185.00
50.00
100.00
320.00
229.50
175.00
75.00
150.00
240.00
700.00
92.00
250.00
800.00
300.00
425.00
750.00
160.00
137.00
160.00
500.00
318.10
50.00
20.00
240.00
500.00
69.00
305.00
85.00
200.00
450.00
2,550.00
100.00
80.00
185.00
160.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Pope, Darrell E
Porter, Sean R
Posey, Scott
Pritchett, Dustin Oakley
Prochilo, Diane L
Prochko, Marty
Pulley, Jeff
Puricelli, Ray
Quinn, Thomas G
Radetic, Mark C
Ramirez, Jessie A
Randolph, Nikki L
Ratkewicz, Michael J
Ray, Carlos
Rayford, Kimberly A
Reeves, Rodney R
Reichman, Melisse A
Reininger, Chris
Remacle, Matt
Reul, Jeffery A
Richter, Elizabeth C
Richter, Peter D
Rogers, Clint L
Russell, James H
Rutherford, Mark
Sadikovic, Edin
Sainristil, Geto
Salmo, Suzanne
Sanderson, Joyce
Sarino, Jennifer
Sasenger, Caron R
Sawaddgo, Geremie
Scheff, Mark
Schmitz, Francis P
Schneider, Greg
Schrick, Gregory
Scovill, Paul
Seitz, Ken
Sextro, Rita A
Amount Paid
80.00
130.00
160.00
40.00
100.00
795.00
475.00
440.00
30.00
320.00
25.00
10.00
90.00
800.00
250.00
240.00
175.00
72.00
80.00
280.00
216.00
150.00
140.00
600.00
210.00
180.00
1,800.00
50.00
480.00
50.00
100.00
1,500.00
4,000.00
50.00
240.00
552.00
395.00
560.00
350.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Shekar MD Chandra
Shelton, Jeffrey L
Shores, David
Shostrand, John
Shuck, Bryan S
Silva, Cristian
Simpher, Tracy A
Sippel, Jeffrey
Skowra, Leszek
Smith, Gilbert M
Smith, Linda Kay
Smith, Thomas
Smith, Tom
Smoller, Esther
Snider, Ryan T
Sohn, Hazel
Somers, Pat
Spaccarotella, Marie
Spangenbery, R Gary
Speck, Angelique D
Sprous, Irvin M
St Louis Astronomical Society
St Louis Audubon Society
Stahl, Chris
Steele, Patricia A
Sterling, Brandon J
Stillman, Lisa
Stonecipher, Brad
Stout, Ryan
Studt, David C
Styer, Jean C
Sutaiman, Sanaria
Sutter, Thomas
Swanner, Karen
Swenson, Richard F
Tackette, Joni D
Tayman, Trilby L
Tedford, Brendan
Teeter, Matt
Amount Paid
1,000.00
80.00
150.00
169.95
310.00
80.00
180.00
100.00
185.00
250.00
20.00
105.00
330.00
100.00
500.00
250.00
2,000.00
265.00
160.00
50.00
150.00
243.00
324.00
320.00
300.00
150.00
100.00
80.00
1,650.00
480.00
500.00
100.00
300.00
80.00
80.00
50.00
370.00
96.56
240.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Theoharides, Theoharis
Thies, John J
Thissell, Sylvia
Thornton, Ted
Touzinsky, Keith M
Traven, Peter
Tulley, Annette
Turnbough, William M
Turner, Cynthia M
Twe, Boikai S
Umama, Etefia E
Underwood, Ensign
Ury, Johnathan D
Valle, Steven
Valle, Terry
Vantroys, Luc
Vaughn, Venicia
Vince, Ronald L
Vosbrink, Vic
Votsmier, Henry
Vuagniaux, Mike
Walsh, Kevin P
Walters, Steve
Warmke, Timothy A
Waters, Byron A
Watson, Dennis R
Watters, Creston
Werner, August
Werner, Scott
Wessels, Brandy L
Whittier, Ronald
Wilke, Marilynn
Williams, Ron
Wilms, Wayne W
Winkelmann, G Michael
Winschel, Ruby
Wolff, Doug
Woodson, Dale J
Wunderli, Angela
Amount Paid
1,500.00
40.00
160.00
350.00
480.00
80.00
75.00
226.60
25.00
250.00
3,000.00
475.00
158.00
100.00
520.00
1,500.00
36.00
163.10
276.00
160.00
185.00
300.00
525.00
300.00
450.00
80.00
300.00
150.00
465.00
92.00
320.00
125.00
80.00
240.00
1,720.00
490.00
180.00
75.00
50.00
5.2.2
Ratification of Payments for Services Rendered for July 1, 2003 through December 31, 2003
Name of Person/Organization
Yanko, Timothy Michael
Young, Aaron
Young, Relanda
Zebelman, Max
Zimmerman, Tom
Zonia, Dhimitri J
TOTAL
Amount Paid
16.00
120.00
100.00
25.00
320.00
135.00
148,276.12
6.
Contracts and/or Agreements
6.1.1
Agreement between The Fox Theatre and St. Louis Community College.
It is recommended that the Board of Trustees approve an agreement between The Fox Theatre and St. Louis
Community College to conduct the college’s combined commencement program on May 17, 2004 at a cost of
$15,000.
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
CLINICAL AGREEMENTS
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students
enrolled in these programs.
Participant
Program/Campus
Effective
Date
Green Park Nursing Home
Certified Medication Technician
Meramec
1-26-04
SSM Health Care St. Louis,
owning & operating SSM St.
Mary’s Health Center
Surgical Technology
Forest Park
8-1-03
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for the
St. Louis region.
Funding Source
Findlay Industries
Title of Program and/or Purpose
To provide Soft Skills Training
Impact Outcome: Performance
Improvement
Campus
Date
Amount
CBIL
December 1, 2003
through
June 30, 2004
$9,200
CBIL
December 1, 2003
through
June 30, 2004
$2,000
CBIL
January 14, 2004
through
June 30, 2004
$3,450
Manager: Robert Serben
Metropolitan Title
Data, Inc.
To provide Training Facility at College
Center
Impact Outcome: Usage of Computer
lab
Manager: Robert Serben
Koch Air Marco
Sales
To provide Customer Service Analysis
Strategy
Manager: Robert Serben
Center for Business, Industry & Labor
6.3.2
Ratification of Economic Development Agreements
The purpose of these agreements is to provide services and economic development for
the St. Louis region.
Funding Source
Carpenter’s
Joint
Apprenticeship
Program
Title of Program and/or Purpose
Apprentice & Journeyman training for carpenters
Campus
Date
Amount
CBIL
July 1, 2003
through
June 30, 2004
DESE
$153,000
Company
$713,370
College
$70,133
(Total $936,503)
CBIL
July 1, 2003
through
June 30, 2004
DESE
$17,000
Company
$400,879
College
$39,000
(Total $456,879)
CBIL
July 1, 2003
through
June 30, 2004
DESE
$51,000
Company
$55,678
College
$6,500
(Total $113,178)
CBIL
July 1, 2003
through
June 30, 2004
DESE
$34,000
Company
$233,846
College
$26,000
(Total $293,846
Estimated Number of Participants: 3,700
Estimated Number of Credit Hour Equivalents:
12,738.75
Manager: Robert Serben
Construction
Training
Advancement
Foundation
(CTAF) Joint
Apprenticeship
Program
Floorlayer’s
Joint
Apprenticeship
Program
Apprentice & Journeyman training for AFL-CIO
building trades
Estimated Number of Participants:800
Estimated Number of Credit Hour Equivalents:
7,158.56
Manager: Robert Serben
Apprentice tech training for AFL-CIO floorlayers
Estimated Number of Participants: 3,700
Estimated Number of Credit Hour Equivalents:
12,738.75
Manager: Robert Serben
Painter’s
Apprenticeship
Program
Apprentice tech training for painters
Estimated Number of Participants: 200
Estimated Number of Credit Hour Equivalents:
4,175.83
Manager: Robert Serben
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
Southeast Missouri State
University
$47,000
PURPOSE
Grant to St. Louis Community College to
continue to develop and carry out
promotion/recruiting activities for the Industrial
Technology Program. This is a 2 + 2
baccalaureate degree completion program on
the Florissant Valley campus in conjunction
with Southeast Missouri State University and
the University of Missouri-St. Louis.
FUND
Restricted
Project Period: 12/1/03-6/30/04
Project Director: Ashok Agrawal
Department of Elementary
and Secondary Education
$20,000
Grant to St. Louis Community College for the
Meramec Child Care Center to participate in
Early Childhood Child Care Program. Grant
funds will be used to improve and enhance the
early childhood programs at the Meramec Child
Care Center. This is a new award.
Project Period: 1/1/04-6/30/04
Project Director: Earline Powell
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2. Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Meramec Faculty
and Staff
$116.84
Donation to the MCCA (Meramec) Chapter
Book Scholarship Fund.
Student Aid
Kate Scopelleti
$250.00
Donation to support teaching aids in
Horticulture.
--
Glennon Kraemer
$500.00
Donation to support teaching materials for the
Horticulture Department.
--
Anonymous
Patricia Oakes
Rybicki Family
$50.00
$55.00
$100.00
Donations to the Carolyn Rybicki Scholarship
Fund on the Florissant Valley campus.
Student Aid
Carolyn Rybicki
$25.00
Donation to the Carolyn Rybicki Scholarship
Fund on the Florissant Valley campus, in
memory of Sam Heer.
Student Aid
Beneficiary
Committee of the
Mata V. Bear
Trust
$3,608.50
Donation to the Glynn E. Clark Student Loan
Fund on the Meramec campus.
Student Aid
J. Warren
Hildreth, Jr.
$100.00
Donation to the Dr. Charles Clifford Dental
Hygiene Endowment Scholarship Fund on the
Forest Park campus.
Student Aid
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Adria Werner
Adria Werner is donating the
following to the Florissant Valley
Library: One (1) book titled
“Blind Side”. The estimated fair
market value is $20.00.
The condition of donated
item is excellent. There
are no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Ronald C. Smith
Ronald C. Smith is donating the
following to the Forest Park
Library: 15 music books. The
donor’s estimated value is $45.00.
The condition of donated
items is fair. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Brian Gregory
Brian Gregory is donating the
following to the Meramec Library:
38 books. The estimated fair
market value is $1,045.00.
The condition of donated There are no
items is very good. There restrictions placed
on donation.
are no maintenance or
delivery costs associated
with donation.
Steve Collins
Steve Collins is donating the
following to the Meramec Library:
One (1) book titled “Alamance”.
The estimated fair market value is
$45.00.
The condition of donated
item is excellent. There
are no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Damaris Schmitt
Damaris Schmitt is donating the
following to the Meramec Library:
One (1) book titled “Chinese
Calligraphy”. The estimated fair
market value is $7.95.
The condition of donated
item is good. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Kenneth Munzlinger
Kenneth Munzlinger is donating
his time and expertise from his
business (Exterior Concepts and
Lawn Services) to build a patio for
the Horticulture Department. The
donor’s estimated value of labor is
$2,500.00.
N/A
There are no
restrictions placed
on donation.
David Kiel
David Kiel is donating the
following to the Meramec
Horticulture Department: Patio
blocks. The donor’s estimated
value is $1,500.00.
The condition of
donation is excellent.
There are no
maintenance or delivery
costs associated with
donation.
There are no
restrictions placed
on donation.
Bowood Farms
Bowood Farms is donating the
following to the Meramec
Horticulture Department: Various
plants. The donor’s estimated
value is $155.00.
The condition of
donation is excellent.
There are no
maintenance or delivery
costs associated with
donation.
There are no
restrictions placed
on donation.
Customized Training FY 2004 Funding Revisions
The following are projects that received Customized Training funds. Some of the Customize Training
funds were changed throughout the fiscal year by additional state funding or deobligated funds. In
some instances this enabled the company to reduce their
DESE: Department of Elementary & Secondary Education DWD: Division of Workforce Development
Net Change From Original Award
Company
Original
Hussmann Corporation
DESE
DWD
Company
Total
DESE
$28,750
$0
$28,750
$57,500
Deobligation 1/00/04
$0
$0
($3,750)
($3,750)
Deobligation 1/14/04
($12,880)
$0
($11,200)
($24,080)
$15,870
$0
$13,800
$29,670
$34,500
$0
$34,500
$69,000
Total
Original
Integram St. Louis Seating
Deobligation 1/00/04
Additional
Total
Original
$0
$0
($4,500)
($4,500)
1/14/04
$12,880
$47,380
$0
$0
$11,200
$41,200
$24,080
$88,580
Paulo Products
$11,500
$0
$11,500
$23,000
$0
$0
($1,500)
($1,500)
$3,055
$0
$2,657
$5,712
Deobligation 1/00/04
Additional
1/14/04
Total
$0
$12,657
$27,212
$14,375
$0
$14,375
$28,750
Deobligation 1/00/04
$0
$0
($1,875)
($1,875)
Deobligation 1/14/04
Total
($1,845)
$12,530
$0
$0
($1,604)
$10,896
($3,449)
$23,426
Original
Original
$14,555
Pohlman
$12,420
$0
$12,420
$24,840
Deobligation 1/00/04
$0
$0
($1,620)
($1,620)
Deobligation 1/14/04
($1,210)
$0
($1,052)
($2,262)
Total
$11,210
$0
Original
Total
$0
Original
Total
Falcon
$9,748
$20,958
DWD
Company
Total
($12,880)
$0
($14,950)
($27,830)
$12,880
$0
$6,700
$19,580
$3,055
$0
$1,157
$4,212
($1,845)
$0
($3,479)
($5,324)
$1,210
$0
($2,672)
($3,882)
$0
$0
$0
$0
$0
Total Funding Changes
($9,362)
VIII.
(8) CONTRACT AWARD FOR EMPLOYEE MEDICAL INSURANCE
8.1 Recommendation for Award of Medical Insurance Contract
Board Approval is requested for the award of a contract to UnitedHealthcare, our incumbent carrier for period of three (3) full years to begin
June 1, 2004.
Description
The College sought competitive bids for a medical plan. The bid specifications required quotes that duplicated our current open access plan. Request for
proposals were sent to 8 insurance carriers for fully insured medical coverage. We received proposals from UnitedHealthcare (UHC) and Group Health Plan
(GHP). Rates quoted were for a 12-month period. Marsh, our insurance consultant, analyzed the proposals and the College’s Insurance Advisory Committee
reviewed and evaluated the results. While GHP’s price was slightly lower, there were many contingencies that deemed their bid less than firm on price. UHC
rated considerably higher than GHP in areas other than price including network size, plan design, market security rating, continuity and customer satisfaction
Based on the foregoing information, UHC was chosen as the sole finalist and recommended contractor. The total annual premium for Medical Insurance under
this recommendation will be $11,451,227. The College’s portion of that total premium will be $8,982,230.
Bid Cost Comparison
The cost-only evaluation of this bid, which was opened on November 10, 2003, is shown below:
Employee Cost
College Cost
Total Premium
EMPLOYEE ONLY
Current Cost
$38.91
$350.16
$389.07
UHC Bid
$43.48
$391.31
$434.79
GHP Bid
$43.24
$389.14
$432.38
Current Cost
$270.65
$697.78
$968.43
UHC Bid
$302.45
$779.77
$1082.22
GHP Bid
$300.78
$775.46
$1076.24
FAMILY
UHC rates are guaranteed for 12 months
GHP rates are preliminary and subject to change.
(11.75% over current rates)
Additional Annual College Cost $894,771
Additional Annual College Cost = $944,440
Represents plan design changes-office visit copay from $10 to $15
-Increase in Out-of-Network deductibles
and reduction of OON coverage from 80% to 70%