MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, APRIL 24, 2003
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, April 24, 2003 at the Forest Park Campus in
the Highlander Lounge, 5600 Oakland Ave., St. Louis, MO 63110, pursuant
to notice and in accordance with Section 610.020 R.S. Mo., as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Ms. Lisa L. Taylor, President, called the meeting to order at 7:49 p.m. The
following members of the Board of Trustees were present: Ms. Lisa L.
Taylor, President; Dr. Joann L. Ordinachev, Vice President; Mr. John S.
Mikolay, Trustee; Ms. Patricia A. Moss, Trustee (present via telephone); and
Mr. Michael P. Rohrbacker, Trustee. Dr. Dolores J. Gunn, Trustee, was
absent.
Also present were Dr. Henry Shannon, Chancellor; Ms. Becky Garrison,
Administrative Associate to the Board and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
Ms. Taylor welcomed guests.
3.
Hearing of Citizens and Petitions
John Bayer, JCD NEA, addressed the Board regarding the JCD NEA faculty
evaluation initiative. He also stated that the JCD NEA would be supportive of
combining the district evaluation process with the JCD NEA process.
Shelley Gowen, former Florissant Valley Student, requested that the Board
review her request for withdrawal from courses at Florissant Valley during the
Spring 2000 semester.
Ann Ross, Chair, St. Louis Metro Women’s Political Caucus, asked the Board
to write and enforce strong anti-harassment guidelines.
Tom Dent, Accounting Professor at Florissant Valley, addressed the Board
regarding possible inconsistencies across the district in summer teaching
hours.
Ron Mozelewski, JCD NEA, addressed the Board regarding strengths/
weaknesses in the faculty evaluation process and asked the Board to consider
bringing the evaluation system through the negotiation process.
David Risch – JCD NEA, addressed the Board regarding the current hiring
freeze, reclassifications, additional compensation and maintenance of
academic programs.
4.
Adoption of Agenda/Revisions to Agenda
The Board noted a correction on the job description for the Vice Chancellor
for Technology and Support Services, specifically, the removal of the
Director of Telelearning under supervision given. On motion by Mr.
Rohrbacker and seconded by Mr. Mikolay, the Board unanimously adopted
the agenda as revised.
5.
Approval of Consent Agenda Items
On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board voted to
unanimously approve the consent agenda items after agenda items 4.3.2, a
contract with Murphy Company, and 4.3.10, a contract with Byrne & Jones
Construction, were pulled for further discussion.
6.
Approval of Minutes
On motion by Mr. Mikolay and seconded by Mr. Rohrbacker, the Board
unanimously approved the March 20, 2003 Board of Trustees meeting
minutes.
7.
Approval of Resolution re May 15, 2003 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker and seconded by Dr. Ordinachev, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
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executive session on May 15, 2003, at 6:00 p.m., at the Florissant Valley
campus, all as more fully set forth in Exhibit A attached hereto and by this
reference incorporated herein.
8. Recognition of Student, Staff and Trustee Accomplishments
Ms. Sharifah Sims-Williams, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
Patricia Heaton and Mary Ann Taylor highlighted the “Give Kids a Smile”
program.
9. Approval of Revised Board Policies
On motion by Mr. Rohrbacker and seconded by Mr. Mikolay, the Board
unanimously approved revised Board Policies A 1 Responsibilities and
Authority; A 4 Board Member Service; A 5.2 Officers' Duties; A 8 Board of
Trustees Travel; B 6 Board Policy/ Administrative Procedures; B 10.1
Americans with Disabilities Employee Grievance Procedure; B 13.3
Procedures to Follow in the Event of Sexual Assault; C 21.3 Non-unit
Classified Office and Technical Employee Vacation; C 21.6 Family and
Medical Leave Act of 1993; C 24.3 Retirement Privileges - Emeritus Staff;
C 27 Group Insurance Program; F 14 Emeritus Status for Full-time Non-unit
Classified Office and Technical Employees; G 3 Curriculum Development
and Review; G 13 Academic Appeals Procedure; G 15 Financial Aid for
Students in Credit Programs; G 18.2 Disciplinary Actions for Violation of
Student Responsibilities; H 3 Payment of Expenses; H 20.10 Continuing
Education, Community Development and Community Service Fees; H 22
Refunds; I 3.5 Bid Deposit for Contracts Over $12,500; I 3.8 Performance
Payment Bonds and I 9 College Security, all as more fully set forth in Exhibit
A attached hereto and by this reference incorporated herein.
10. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Mr. J. Patrick Dougherty
as Commissioner to the City of Webster Groves Tax Increment Finance
Commission.
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11. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Mr. Patrick Dougherty
as Commissioner to the City of St. Louis Tax Increment Finance
Commission.
12. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Ms. Tina Odo as
Commissioner to the City of St. Louis Tax Increment Finance Commission.
13. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Ms. Joyce Prage as
Commissioner to the City of Maryland Heights Tax Increment Finance
Commission.
14.
Ratification of Trustee Expenditure Reports
The Board by consent ratified expenditure reports submitted by Trustees
Taylor and Moss, from the February ACCT Legislative and League for
Innovation Conferences.
15.
Authorization of Chancellor Travel
The Board by consent approved the Chancellor’s travel to the Department of
Education Community College Working Group and the ACCT Regional
Conference.
16.
Waiver of Lodging and Approval of New Board Policy E 6
Emeritus Status for Full-Time Professional Employees
On motion by Dr. Ordinachev and seconded by Mr. Rohrbacker, the Board
waived lodging and unanimously approved revised Board Policy E 6
Emeritus Status for Full-Time Professional Employees all as more fully set
forth in Exhibit A attached hereto and by this reference incorporated herein.
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17. Approval of Reimbursement Resolution for Debt Issuance for the
New Advanced Manufacturing Center on the Florissant Valley Campus
On motion by Mr. Rohrbacker and seconded by Dr. Ordinachev, the Board
voted unanimously to approve a resolution relating to the issuance of debt to
reimburse the cash reserve expenditures related to the construction, furnishing
and equipping of the building and related facilities at the College's New
Advanced Manufacturing Center on the Florissant Valley Campus.
18. Information Items
a.
b.
c.
d.
Frank LoRusso presented the Quarterly Investment Report
Carla Chance presented temporary reductions to the 2003 Budget
Ruby Curry presented the District-wide Nursing Initiative
Bart Devoti presented the restructuring of SLCC Technology
19. Chancellor's Report
Dr. Shannon announced the dates of the Student Awards Banquets,
Commencement, the Advanced Manufacturing Center Groundbreaking and
the Mobile Tech Center Ribbon-Cutting. He also reported on the South
County Education Center, the Auxiliary Services One College Retreat and the
Associate Nursing Programs.
II.
INSTRUCTION AND STUDENT SERVICES
20.
Approval of Program Recommendations and Revisions
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
Higher Education.
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III.
HUMAN RESOURCES
21.
Human Resource Recommendations
The Board, by consent, approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all as
more fully set forth in Exhibit C attached to these minutes and by
this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the
Chancellor of the District or his designee is hereby authorized
and directed to execute for and on behalf of the District, the
appropriate contract or amendment to contract for the affected
personnel.
IV.
BID AWARDS
22.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D; attached
hereto and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
Following discussion, on motion by Mr. Rohrbacker and seconded by
Dr. Ordinachev, the Board unanimously approved agenda items 4.3.2,
a contract with Murphy Company, and 4.3.10, a contract with Byrne &
Jones Construction.
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V.
BUSINESS & FINANCE
23.
Budget
A.
Financial Reports
The following financial reports as of March 31, 2003 were submitted for the
Board’s information: executive summary, summary budget status report,
budget status reports, (auxiliary, pedestrian and traffic, rental facilities and
agency) student financial aid fund, CBIL budget status, restricted general fund
and capital updates.
B.
Warrant Check Register – March, 2003
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending March 31, 2003
C.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of March 2003 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit E, attached hereto, and by this reference incorporated
herein.
D.
Approval of Transfer of Funds
The Board, by consent, approved the transfer of $94,765 from the General
Operating Budget to the Capital Budget for the purchase of capital equipment
for the Telecommunications System.
VI.
CONTRACTS AND/OR AGREEMENTS
24.
Contracts and/or Agreements
The Board, by consent, approved the following Resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District.
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RESOLVED, that the contracts, agreements and resolutions set
forth in Exhibit F attached hereto and by this reference
incorporated herein, are adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
VII. EXTERNAL FUNDS
25. Acceptance of External Funds
The Board, by consent, approved the following Resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein; and
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for
work-study programs, the Agency involved will be billed for
matching funds and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or District be and hereby is authorized and directed to
execute contracts with said agencies in each instance.
VIII. INSURANCE RECOMMENDATIONS
26.
No Items
IX.
NEW BUSINESS
Dr. Ordinachev encouraged the administration to look into textbooks on line.
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Ms. Taylor gave closing comments and commended staff for their
participation in the student meeting. She also commended students for their
leadership and participation in community activities.
ADJOURNMENT
There being no other or further business to come before the Board, on motion
duly made and seconded, the Board voted to adjourn the meeting at 9:27 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
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MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
April 24, 2003
SUBJECT:
Board Agenda Modifications
Tab
Page No.
Revision
Front Section
3
Add:
Authorization of Trustee Travel – Moss/Mikolay – MCCA
Mikolay - ACCT
Front Section
3
Revise: Agenda Item 18 B Temporary Reduction to 2003 Budget
(Attached)
Front Section
3
Add:
Joint Recommendation of SLCC and the JCD NEA
(Attached)
K
3
3.2
Other Personnel Actions/Change of Assignment/
Classified Staff
Add:
Robert Nalesnik; M; from: Educational Assistant II,
Part-time, Continuing, range 6, pay rate $12.46/hr;
to: Computer Services Technician II, range 8,
pay rate $1,186.58 bi-wk, effective 04/25/03.
This is a new position and rate is minimum for the range.
N
2
Add:
6.1.5 Contracts/Agreements/Ratifications
Agreement between St. Louis Public Library and St. Louis
Community College at Forest Park (Attached)
Board Agenda Modifications
Page 2 Attachments
April 24, 2003
Front Section: #18 B Temporary Reduction to 2003 Budget
The legislative solution to address 2003 revenue shortfalls included the issuance of $150 million of
general revenue bonds coupled with expenditure reductions or $200 million.
The community college share of these expenditure reductions was calculated at $3.2 million. For St.
Louis Community College, this holdback is $1.1 million. The following strategy is in place to address
this holdback:
2003 Reduction Strategy
CC Operating Reductions
General Counsel
Strategic Initiatives
Internal Audit
STARS
VCFBS
VCE
Sub-Total
30,000
75,000
5,000
45,000
60,000
15,000
$ 230,000
Workforce Prep Funding
$ 300,000
RTEC
$ 250,000
Maintenance/Repair
$ 320,000
Campus Capital/Operating/Personnel
Total
Front
Section
$
$
$
$
$
$
$
-0-
$1,100,000
Joint Recommendation of St. Louis Community College and the Junior
College District National Education Association
The College and the JCD-NEA are recommending that the Board waive the requirement for 1)
returning for one full year and 2) for reimbursement of all compensation received from the
College during the sabbatical leave period for those employees who elect to participate in the
2003 Voluntary Separation Program (VSP).
6.1.5
Agreement between St. Louis Public Library and St. Louis Community
College at Forest Park
It is recommended that the Board of Trustees approve an agreement between St. Louis
Community College at Forest Park and the St. Louis Public Library. St. Louis Community
College at Forest Park shall provide computer training classes for the general public and other
groups as determined by the Library, on an "as needed" bases between February 1, 2003 and
January 31, 2004. The College will be paid $195.00 per class session.
#7
Resolution Re May 15, 2003 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on May
15, 2003 at 6:00 p.m., at the Florissant Valley Campus, 3400 Pershall Rd., Ferguson,
MO, 63135 in the Private Dining Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
April 24, 2003
Board Agenda
# 9 Recommended Approval of Revised Board Policies
A 1 Responsibilities and Authority; A 4 Board Member Service; A 5.2 Officers' Duties; A 8
Board of Trustees Travel; B 6 Board Policy/Administrative Procedures; B 10.1 Americans with
Disabilities Employee Grievance Procedure; B 13.3 Procedures to Follow in the Event of Sexual
Assault; C 21.3 Non-unit Classified Office and Technical Employee Vacation; C 21.6 Family
and Medical Leave Act of 1993; C 24.3 Retirement Privileges - Emeritus Staff; C 27 Group
Insurance Program; F 14 Emeritus Status for Full- time Non- unit Classified Office and Technical
Employees; G 3 Curriculum Development and Review; G 13 Academic Appeals Procedure; G
15 Financial Aid for Students in Credit Programs ; G 18.2 Disciplinary Actions for Violation of
Student Responsibilities; H 3 Payment of Expenses; H 20.10 Continuing Education, Community
Development and Community Service Fees and Tuition; H 22 Refunds; I 3.5 Bid Deposit for
Contracts Over $12,500; I 3.8 Performance Payment Bonds and I 9 College Security.
A 1 Responsibilities and Authority (R 4/95)
A 1.1 The statutory responsibilities of the Board of Trustees include, but are
not limited to, THE FOLLOWING:
a. Approve the appointment, retention and dismissal of employees of the College,
define and assign their powers and duties and fix their compensation.
b. Levy such taxes as are required for the operation of the College.
c. Establish fees for students in the amount necessary to maintain College courses.
d. Provide instructional programs and services and physical facilities.
e. Approve all contracts.
f. Formulate and oversee disciplinary policy regarding students.
g. Comply with all applicable federal, state and local mandates.
A 1.2 (R 1/01)
Incidental to implementing these and other responsibilities are the following specific
responsibilities enunciated by the Board.
a. Function as the policy-making body exercising overview of administrative functions
delegated to the chancellor.
b. Select, appoint, and evaluate the chancellor of the College.
c. Provide ways and means for obtaining adequate financial support.
d. May elect to hear appeals of employees as outlined in applicable grievance
procedures.
e. Will hear members of the public, staff and students at regular Board meetings.
f. Approve the annual budget.
g. Approve the expenditure of all funds.
h. Direct the administration to prepare new reports, prepare a written legal opinion, or
gather new information only upon Board approval of an appropriate motion or upon
written request by any two trustees or the Board president. (A copy of the request
and response will be sent to all other trustees.)
i. Authorize the chancellor's out-of-state travel requests and approve related expense
reports.
j. Authorize all travel requests by Board members and approve RATIFY
related expense reports.
A 4 Board Member Service (R 2/94)
No member of the Board will directly or indirectly receive any compensation or
remuneration nor derive any profit or gain from membership on the Board or from
services rendered to the College. Each member of the Board will disclose to the Board
any personal interest which he/she may have in any matter pending before the Board.
That member will not participate in any discussion or decision on such matter(s) AND
WILL ABSTAIN FROM VOTING.
No Board member of St. Louis Community College will use any College equipment,
supplies, or personnel for any purpose other than the College's business.
A 5.2 Officers' Duties (R 1/01)
President
The Board president presides at all meetings of the Board of Trustees; preserves order;
enforces rules; signs all bonds evidencing the bonded indebtedness of the College, and
all letters, agreements, contracts, deeds, leases and other documents and papers ordered
to be executed by the Board of Trustees. The president appoints, subject to approval by
the Board, all committees which the Board may deem necessary.
The president and one other Board member review and approve all Board members' and
chancellor's travel expense reimbursement requests prior to submission to the Board for
ratification. The Board president and one other Board member approves all Board
members' and the chancellor's attendance reports and reviews quarterly Board members'
and the chancellor's local expense reports. THE CHANCELLOR'S QUARTERLY
LOCAL EXPENSE REPORTS ARE SUBMITTED TO THE BOARD FOR
RATIFICATION. prior to submission to the Board for ratification. The Board
president's travel expense reimbursement reports and quarterly local expense reports
will be reviewed and approved by two other Board members prior to submission to the
Board for ratification.
(Note: The remainder of this policy contains no revisions.)
A8
Board of Trustees Travel
(R 2/94)
Trustees will abide by administrative procedures regarding travel on College business.
TWO BOARD MEMBERS WILL REVIEW AND APPROVE ALL BOARD
MEMBERS' TRAVEL EXPENSE REIMBURSEMENT REQUESTS PRIOR TO
SUBMISSION TO THE BOARD FOR RATIFICATION.
B 6 Board Policy/Administrative Procedures (R 1/01)
[AP B 4.1, B 4.2 & B 4.3]
The official record of the policies of the Board of Trustees of St. Louis Community
College will be maintained by the Board secretary. Administrative procedures are
approved by the chancellor and will be maintained by the Chancellor's office. Copies of
Board Policy/Administrative Procedures will be kept in the offices of each College
officer, in each campus library, on the College's INTERNET website and in other
appropriate places.
B 10.1 Americans with Disabilities Employee Grievance Procedure (R 7/98)
[AP B 7}
In keeping with the College’s Equal Employment Opportunity policy and Affirmative
Action commitment, St. Louis Community College adopts the following internal
grievance procedure providing for prompt and equitable resolution of complaints
alleging any action prohibited by the Equal Employment Opportunity Commission
regulations implementing Title I of the Americans with Disabilities Act. Title I states,
in part, that “no otherwise qualified disabled individual can, solely by reason of his or
her disability, be subjected to discrimination in employment.” The regulations prohibit
discrimination against an otherwise qualified individual with a disability in regards to
job application procedures, the hiring, advancement, or discharge of employees,
employee compensation, job training and other terms, conditions and privileges of
employment.
Complaints related to employment must be addressed to the Manager of Employment,
St. Louis Community College, Cosand Center, 300 South Broadway, St. Louis,
Missouri 63102. The manager of employment has been designated as the College=s
ADA coordinator. PRIOR TO AN EMPLOYEE FILING A COMPLAINT WITH
HUMAN RESOURCES, THE EMPLOYEE MUST TRY TO RESOLVE THE
PROBLEM BY DISCUSSING HIS/HER NEEDS WITH HIS/HER DIRECT
SUPERVISOR, THE DEPARTMENT'S DEAN/DIRECTOR AND/OR IF
APPROPRIATE, THE CAMPUS PRESIDENT.
IF ISSUES CANNOT BE RESOLVED AT THE CAMPUS LEVEL OR
LOCATION, THE EMPLOYEE SHOULD ADDRESS THE COMPLAINT TO
HUMAN RESOURCES.
(Note: The remainder of this policy contains no revisions.)
B 13.3 Procedures to Follow in the Event of Sexual Assault (R 7/94)
In the e vent a student, employee or visitor is sexually assaulted on College property or
at a College-sponsored or -supervised activity, the following procedures should be
followed:
a. The student, employee or visitor should, as soon as possible after an assault has
occurred, contact the College police, the associate dean of Student Support
Services, the College nurse, a member of the counseling staff, or any other available
employee to report the incident. An official report should always be filed with the
College police department.
b. The student, employee or visitor should, to the greatest extent possible, preserve any
physical evidence that may help to establish proof of criminal assault and/or identify
a perpetrator.
c. The student, employee or visitor should consider the advice of the College police
and/or the College nurse relative to reporting the incident to local, state or federal
authorities. If the victim wishes, the College police will assist with the reporting.
C 21.3 Non-unit Classified Office and Technical Employee Vacation (R 6/98)
[AP C 21.2]
(Note: The preceding portion of this policy contains no revisions.)
Except under unusual circumstances, the College will be officially closed during the
Christmas - New Year's period as defined in the administrative calendar. The number of
weekdays other than holidays which fall within this time period when the College is
closed will be additional holidays.
Employees who are required to work on weekdays other than holidays during this
period will have the option of being paid at their regular assigned pay rate for the
hours worked and not counting the day worked as vacation time.
Full-time probationary employees may not use accrued vacation time during the
probationary period, nor be reimbursed for such time if severance occurs before
permanent status.
C 21.6 Family and Medical Leave Act of 1993 (R 4/95)
The Board of Trustees of St. Louis Community College is committed to compliance
with the Family and Medical Leave Act of 1993 (FMLA) effective August 5, 1993.
Eligible employees (as defined under FMLA) will be provided with up to 12 weeks of
job-protected leave within a rolling 12-month period measured backward from the date
an employee uses any FMLA leave for certain family and medical reasons.
Employees will be required to provide at least 30 days advance notice when the leave is
foreseeable. When leave is requested due to a serious health condition, the leave must
be supported by a certification issued by the health care provider of the employee or the
employee's ill family member.
Whenever an eligible employee is granted FMLA leave, the employee will be required
to substitute, in lieu of unpaid leave, any accrued vacation and personal leave in
instances where the leave is taken:
• to care for the employee's child after birth;
• for adoption or foster placement of a child in the employee's home; or
• for a serious health condition of the employee or to care for his/her immediate
family member.
Additionally, the employee will be required to substitute accrued sick leave to care for a
seriously ill immediate family member or for the employee's own serious health
condition.
During APPROVED FMLA leave, the College will continue group health plan
benefits, if any, THE EMPLOYEE MAY CONTINUE ANY GROUP
INSURANCE COVERAGE on the same cost-sharing basis as coverage would have
been provided if the employee had been actively employed during the FMLA leave
period.
In cases where the employee's own serious health condition is the reason for the leave,
other than for intermittent leave or a reduced leave schedule, the employee must submit
a medical certificate that he/she is able to perform the duties of his/her assigned
position before returning to work.
(Note: The remainder of this policy contains no revisions.)
C 24.3 Retirement Privileges - Emeritus Staff (R 7/98)
Emeritus staff are those employees who have retired after 10 years of full-time service
to the College and are eligible to receive a retirement allowance from the
Non-certificated Retirement Plan or the Public School Retirement Plan of Missouri.
The following privileges are available to emeritus staff:
• Parking privileges at all locations upon securing a valid parking sticker as is
required of employees.
• Library privileges at College libraries.
• UNLESS SPECIFIED OTHERWISE IN BOARD POLICY OR IN A UNIT
RESOLUTION, emeritus staff may continue the College group medical insurance
upon retirement until age 70 or, for certificated employees, as prescribed by law. As
prescribed by law, upon retirement, employees are eligible to continue their
participation in the College's medical insurance programs, subject to provisions of
the medical insurance plan contract. Emeritus staff selecting such insurance will pay
the full costs involved, including any applicable administrative costs.
• Maintenance fee waivers for courses at the College will be available for emeritus
staff members, dependents, and spouses.
These privileges are available to previously retired employees who are receiving a
retirement benefit from either the Non-certificated Retirement Plan or the Public School
Retirement System of Missouri, as of the date of adoption of this policy.
C 27 Group Insurance Program (R 6/98)
[AP C 27.1 - C 27.3 & C 28]
The College makes available to all full-time employees the following group insurance
programs: life/AD&D, vision, dental, major medical, VOLUNTARY accidental death,
and long-term disability, AND SHORT-TERM DISABILITY.
All full-time employees are entitled to insurance plan participation on a cost-shared
premium basis with the College during any month of paid employment. Full-time faculty
and 36-week employees who are not scheduled to work during the summer or other
periods are entitled to insurance coverage during such periods if employment is
scheduled to continue following such periods. Premium payments for such non-work
periods will be made through payroll deductions in advance and/or following such
periods.
The College and an employee will cost-share premium payments when an employee
enrolls in the medical, dental, vision, life/AD&D and long-term disability plans as
follows:
Employee only coverage:
College pays 90 percent of premium rate
Employee pays 10 percent of premium rate.
Dependent coverage:
College pays 60 percent of premium rate
for medical coverage only. For all other
coverages, College pays 50 percent of
premium rate.
Employee pays 40 percent of premium for
medical coverage only. For all other
coverages, employee pays 50 percent of
premium rate.
A full-time employee whose employment terminates due to disability following at least
10 years of full-time employment and at the time of termination is receiving long-term
disability benefits may continue to participate in the College’s medical plan only until the
earlier of (1) attainment of age 70 or (2) long-term disability benefits cease.
All employees of the College are covered under Workers’ Compensation Insurance.
F 14 Emeritus Status for Full-time Non-unit Classified Office
and Technical Employees (6/02)
Full-time non-unit classified office and technical employees who otherwise qualify for
Emeritus Staff Retirement Privileges under Board Policy C 24.3 may continue to USE
the College group medical insurance upon retirement subject to law and the provisions of
the medical insurance contract. Eligible employees selecting such insurance will pay the
full costs involved, including any applicable administrative costs. This applies only to
eligible employees who retire on or after July 1, 2002.
G 3 Curriculum Development and Review (R 9/96)
[AP G 2, G 2.1, G 2.2]
The faculty and instructional administrators will be responsible for proposing, regularly
evaluating, and revising the educational programs and courses. For the career programs,
advisory committees made up of knowledgeable professionals will advise the faculty on
developments in the field and possible changes necessary in the educational program.
Campus and collegewide faculty curriculum committees will review and approve changes
in courses and recommend changes to programs. IN THE EVENT A NEW
PROGRAM LEADS TO THE AA DEGREE, LOCAL TRANSFER
INSTITUTIONS WILL BE CONTACTED TO DETERMINE THE
TRANSFERABILITY OF THE PROGRAM.
(Note: The remainder of this policy contains no revisions.)
G 13 Academic Appeals Procedure (R 2/02)
[AP G 10]
(Note: The preceding portion of this policy contains no revisions.)
Step 3
To pursue Step 3 if the matter is not resolved at Step 2, within 10 working days of the
response from the department chair, the student or the faculty member must file a written
appeal with the appropriate associate dean and provide copies of the original allegation
and responses. WITHIN FIVE WORKING DAYS, the associate dean will investigate
the situation AND confer with the student and faculty member. THE DEAN WILL
within five working days, and respond in writing to the student and faculty member
within 10 working days of the conference.
Step 4
To pursue Step 4 if the matter is not resolved at Step 3, one of the two options below
must be followed.
a. In appeal cases not involving a final grade, within 10 working days of receipt of the
written response from the associate dean, the student or faculty member must appeal
in writing to the campus president and provide copies of the original allegations and
written responses. The president will investigate the situation, confer with the student
or faculty member within 10 working days, and respond in writing to the student and
faculty member within 10 working days of the conference. The president’s decision
will be final.
b. When the appeal involves a final grade, within 10 working days of receipt of the
written response from the associate dean, the student or the faculty member must file
a written request, providing copies of the original allegations and written responses,
with the president for a hearing of the campus Academic Appeals Hearing
Committee. Within 10 working days of receipt of the student’s or faculty member’s
request, the campus president will designate the Hearing Committee and provide the
committee with the original allegations and written responses. The committee will
have 15 working days to conduct the hearing. The committee’s decision will be final.
Academic Appeals Committee
Each campus will create and maintain an Academic Appeals Committee from which the
Hearing Committee will be designated.
Composition of Hearing Committee
Membership from the campus will consist of four full-time faculty members plus a
designated alternate reflecting division representation; two students plus designated
alternates; and the executive dean who will be the non-voting chair. In the event of a tie,
the executive dean will vote.
A list of 50 randomly-selected faculty from the campus reflecting division representation
will be identified annually by the College Information Systems department. The campus
Phi Theta Kappa chapters and the campus Student Government Associations will each
recommend annually one student and a designated alternate for service on the committee.
The list of randomly selected faculty along with the names of the recommended students
will be forwarded to each campus president, who will appoint and notify the eight faculty
members and four students of their selection. Members will serve staggered two -year
terms. The executive dean will convene the committee and provide information related
to the case. Four members of the committee, or their alternates will constitute a quorum.
One member of the quorum must be a student.
Committee Decision
The committee will render its decision after completion of the hearing. A decision
requires at least three affirmative votes. The committee may accept or reject, in whole or
in part, or may modify the findings and conclusions of the associate dean. Within three
working days of the hearing, the committee will make a written report of its decision to
the student, the faculty member, the department chair, the associate dean and the
president. The decision of the committee will be final.
(Note: The remainder of this policy contains no revisions.)
G 15 Financial Aid for Students in Credit Programs (R 9/96)
[AP G 12]
The College provides a comprehensive program of local, state and federal sources for
helping students finance their college educations. These sources include grants, loans,
work and scholarship programs . A collegewide Financial Aid Committee will review
financial aid policy regularly and recommend necessary changes.
(Note: The remainder of this policy contains no revisions.)
G 18.2 Disciplinary Actions for Violation of Student Responsibilities (R 9/96)
[AP G 15.2]
a. Any person may request initiation of disciplinary proceedings against a student
suspected of violation of any law, Board policy, administrative procedure, or
Regulation. The associate dean of Student Support Services/Student Development
will initiate a preliminary investigation. Upon receipt of the findings of the
investigation, the dean will inform the student of the disposition of the matter which
may include disciplinary action.
b. The dean also will inform the student that he/she may appeal t he decision within 10
calendar days after the date of the dean's written decision and notification. Such
appeal must be made in writing to the dean and must state the reason for the appeal.
(Note: The remainder of this policy contains no revisions.)
H3
Payment of Expenses (R 1/01)
All expenses of the College will be paid through the Banner requisition process or
upon properly approved Payment documents. ALL EXPENSES OF THE
COLLEGE WILL BE PAID USING AN AUTHORIZED REQUISITION
PROCESS, PROPERLY APPROVED PAYMENT DOCUMENTS, OR AN
APPROVED PROCUREMENT CARD PROCESS. All requisitions and
payment documents will be authorized by the approvers identified by management
at each College location. The requisitions and payment documents will show the
budget account against which the charge is being made.
H 20.10 Continuing Education, WORKFORCE AND Community
Development and Community Service Fees(5/97)
Fees will be assessed for courses, programs and services offered through
Continuing Education and WORKFORCE AND Community Development.
Consideration will be given to direct and indirect expenses and market value in
determining the fee.
H 22
Refunds
Percentages to be refunded apply to total fees. , including parking and College
activity fees.
I 3.5 Bid Deposit for Contracts Over $12,500 (R 5/97)
[AP I 1]
No bid will be considered unless accompanied by cash, a certified check, or a bid bond
prepared on a form acceptable to the College. Said check, cash deposit or bid bond
will be in such amount as may be required in the bid specifications submitted, based
upon the cost of the work as estimated in said specifications, and in no event to be less
than 5 percent of the estimated cost.
I 3.8 Performance Payment Bonds
(R 5/97)
[AP I 1]
Contracts exceeding $25,000 will be accompanied by a performance payment bond
conditioned on the faithful performance of said contract, executed by the bidder and by
a solvent surety company approved by the College. The amount of said bond will be at
least equal to 100 percent of the contract price as security for the faithful performance
of the project. In lieu of giving the bond provided for in this policy, the contractor
may deposit a like amount in cash with the treasurer of the Board of Trustees.
I 9 College Security (12/00)
[AP I 4]
a. Reporting Crimes and Emergencies
Any student, employee or visitor who witnesses a criminal act, suspected criminal act or
any other emergency occurring at any College location should, as soon as possible after
such event, contact the College Police, the associate dean of Student Support
Services/Student Development, or any other official of the College who has significant
responsibility for student and College activities. All reports concerning such activities
will be investigated thoroughly and promptly, and timely reports regarding the
occurrence of crimes at any College location will be disseminated to members of the
College community in accordance with applicable laws.
(Note: The remainder of this policy contains no revisions.)
#10
Recommended Approval of Appointment of Commissioner
to the City of Webster Groves Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. J. Patrick Dougherty, Director of the
Metropolitan Zoological Park and Museum District, as a Commissioner to the City
of Webster Groves Tax Increment Financing Commission (TIF). Mr. Dougherty
will represent the College and the interests of the other affected public taxing
entities: Webster Groves Public Library, St. Louis County Library District,
Metropolitan St. Louis Sewer District, Productive Living Board, and the St. Louis
Metro Fire District Alliance.
#11
Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. Patrick Dougherty, Metropolitan
Zoological Park and Museum District, as the TIF Commissioner to serve on the
City of St. Louis Tax Increment Financing Commission (TIF) for the Printer’s
Lofts (1601 Washington Avenue), Soulard Market Apartments (2500 S. 18th
Street), and City Hospital Complex. Mr. Dougherty will represent the College and
the interests of the other affected public taxing entities: City of St. Louis Mental
Health Board of Trustees, St. Louis Office for Mentally Retarded Development
Disabilities Resources (MRDD), and the St. Louis Public Library.
#12
Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Ms. Tina A. Odo, St. Louis Community
College, as the TIF Commissioner to serve on the City of St. Louis Tax Increment
Financing Commission (TIF) for the Fashion Square Lofts development area. Ms.
Odo will represent the College and the interests of the other affected public taxing
entities: Metropolitan Zoological Park & Museum District, St. Louis Office for
Mentally Retarded Development Disabilities Resources (MRDD), St. Louis Public
Library, and City of St. Louis Mental Health Board of Trustees.
# 13
Recommended Approval of Appointment of Commissioner
to City of Maryland Heights Tax Increment Financing Commission
It is recommended that the Board of Trustees:
Approve the appointment of Ms. Joyce Prage, of the Productive Living
Board of St. Louis County, as a Commissioner to the City of Maryland Heights
Tax Increment Financing Commission (TIF). Ms. Prage will represent the College
and the interests of the other affected public taxing entities: Maryland Heights Fire
Protection District; St. Louis County Library District; Metropolitan St. Louis
Sewer District; Metropolitan Zoological Park and Museum District; St. Louis
Metro Fire District Alliance.
#16
Recommended Waiver of Lodging and Approval of New Board
Policy E 6 Emeritus Status for Full-Time Professional Employees
FULL-TIME PROFESSIONAL EMPLOYEES WHO OTHERWISE QUALIFY
FOR EMERITUS STAFF RETIREMENT PRIVILEGES UNDER BOARD
POLICY C 24.3 MAY CONTINUE THE COLLEGE GROUP MEDICAL
INSURANCE UPON RETIREMENT SUBJECT TO LAW AND THE
PROVISIONS OF THE MEDICAL INSURANCE CONTRACT. ELIGIBLE
EMPLOYEES SELECTING SUCH INSURANCE WILL PAY THE FULL
COSTS INVOLVED, INCLUDING ANY APPLICABLE ADMINISTRATIVE
COSTS. THIS APPLIES ONLY TO ELIGIBLE EMPLOYEES WHO RETIRE
ON OR AFTER JUNE 1, 2003.
#17 Recommended Reimbursement Resolution for Debt Issuance for the New
Advanced Manufacturing Center on the Florissant Valley Campus
Board action is requested to approve a resolution relating to the issuance of debt to
reimburse the cash reserve expenditures related to the construction, furnishing and
equipping of the building and related facilities at the College’s New Advanced
Manufacturing Center on the Florissant Valley Campus.
This reimbursement resolution would permit the College to arrange for a debt
issuance for expenses incurred 60 days prior to the resolution and all expenses
subsequent to the resolution. Certain engineering and design costs incurred prior
to the 60-day rule may also be included in the debt issuance.
This resolution enhances the College’s ability to issue debt. This matter will be
further researched and evaluated before any debt recommendation is presented to
the Board.
A RESOLUTION DETERMINING THE INTENT OF THE
JUNIOR COLLEGE DISTRICT OF ST. LOUIS, ST. LOUIS
COUNTY, MISSOURI, TO REIMBURSE ITSELF FOR
CERTAIN CAPITAL EXPENDITURES IN CONNECTION
WITH THE CONSTRUCTION OF NEW FACILITIES.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
JUNIOR COLLEGE DISTRICT OF ST. LOUIS, ST. LOUIS COUNTY,
MISSOURI, AS FOLLOWS:
Section 1. The Junior College District of St. Louis, St. Louis County,
Missouri (the “College”) has made certain capital expenditures, and expects to
make additional capital expenditures, in connection with the construction,
furnishing, and equipping of building and related facilities at the College’s New
Advanced Manufacturing Center on the Florissant Valley Campus (collectively,
the “Project”). The College intends to reimburse itself for such expenditures with
the proceeds of bonds or other obligations (the “Obligations”) to be issued by the
College or an affiliate of the College, to the extent permitted by applicable
provisions of the Internal Revenue Code of 1986, as amended. The maximum
amount of Obligations expected to be issued for the Project will be $3 million.
Section 2. This Resolution shall be in full force and effect from and after its
passage.
Adopted by the Board of Trustees this____ day of April 2003.
President
(SEAL)
ATTEST
Secretary
#18 B Temporary Reduction to 2003 Budget
The legislative solution to address 2003 revenue shortfalls included the
securitization of $150 million of the tobacco settlement proceeds coupled with
expenditure reductions. To close the remaining state revenue shortfall of $82.3,
the reduction share for all Community Colleges was calculated at $3.2 million. For
Saint Louis Community College, this holdback is $1.1 million. The following
strategy is in place to address this holdback:
2003 Reduction Strategy
CC Operating Reductions
General Counsel
Strategic Initiatives
Internal Audit
STARS
VCFBS
VCE
Sub-Total
$
$
$
$
$
$
30,000
75,000
5,000
45,000
60,000
15,000
$ 230,000
Workforce Prep Funding
$ 300,000
RTEC
$ 250,000
Maintenance/Repair
$ 320,000
Campus Capital/Operating/Personnel $
Total
-0-
$1,100,000
II. Instruction and Student Services
It is recommended that the Board approve the revised Chemical Technology AAS program
approved and submitted by the District Curriculum Committee:
Program: Chemical Technology
Associate in Applied Science
Campus: Florissant Valley
Effective: Fall 2003
Impact Statement:
The proposed change in the Chemical Technology curriculum from IS: 116 or GE: 101 to
GE: 101 will ensure that all students have the computer skills necessary to be successful in
the Chemical Technology core courses, particularly Chemical Technology II, III, and IV.
OUTLINE OF THE PROPOSED PROGRAM
CURRENT PROGRAM
REVISED PROGRAM
I. General Education
15 credits
ENG:100 Career English (or)
ENG: 101 College Composition I
3
ENG:102 College Composition II (or)
ENG:103 Report Writing
3
MTH: 140 Intermediate Algebra
3
XXX:xxx Missouri requirement
3
XXX:xxx Social Science Elective
3
I. General Education
15 Credits
ENG: 100 Career English (or)
ENG: 101 College Composition I
3
ENG:102
College Composition II (or)
ENG:103
Report Writing
3
MTH: 140 Intermediate Algebra
3
XXX:xxx Missouri State Requirement
3
XXX:xxx
Social Science Elective
3
II. Physical Education Activity
II. Physical Education Activity
2 credits
2 credits
III. Area of Concentration
36 credits III. Area of Concentration
36 Credits
CHM: 107 Chemical Technology I
8
CHM: 107 Chemical Technology I
8
CHM: 108 Chemical Technology II
8
CHM: 108 Chemical Technology II
8
CHM: 208 Chemical Technology III
8
CHM: 208 Chemical Technology III
8
CHM: 209 Chemical Technology IV
8
CHM: 209 Chemical Technology IV
8
CHM: 213 Chemical Technology Seminar
2
CHM: 213 Chemical Technology Seminar
2
CHM: 214 Advanced Chemical Technology
CHM: 214 Advanced Chemical Technology
Seminar
2
Seminar
2
IV. Electives
11 credits
IV. Electives
11 credits
Math or Science
4
XXX:xxx
Math or Science
4
PHY: 111 College Physics I (or)
PHY: 111 College Physics I (or)
BIO: 203 General Microbiology I
4
BIO: 203 General Microbiology I
4
GE: 101 Technical Computer Programming (or)
GE: 101 Technical Computer Programming
3
IS: 116 Microcomputer Literacy
3
Program total
64 credits
Program total
64 credits
04-24-03
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE PROFESSIONAL STAFF
NAME
Lewis, Theresa
CURRENT (C)
OR NEW (N)
EMPLOYEE
N
LOCATION
TITLE
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
CCETC
Project Associate II
P8
$32,405*
04/25/03-06/30/03
-1* Minimum salary for the range.
New, temporary, externally-funded position.
04-24-03
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Luckey, Evon
N
FV
Student Services Assistant I,
Part-time, Continuing
3
Shackelford, Nancy
N
CC
Administrative Assistant I
Anderson, Angel
N
CC
Straubmuller, Spencer
N
FP
NAME
TITLE
PAY
RATE
RANGE
9.41/hr*
04/28/03
7
1,111.69 bi-wk*
05/12/03
Educational Assistant I
5
987.54 bi-wk*
04/25/03
Administrative Clerk,
Part-time, Continuing
3
9.41/hr*
04/25/03
-2* Minimum salary for the range.
All are replacement positions; Anderson is a temporary, externally-funded position.
$
EFFECTIVE
DATE
04-24-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
Van Horn, Michael
From: M
To: FV
Housekeeper
-
$
11.59/hr
04/25/03
England, Gregory
From: FP
To: M
Housekeeper
-
$
11.59/hr
04/25/03
15.85/hr
(no change)
04/25/03
16.05/hr
23.12/hr*
04/25/03
Wilson, Franklin
FP
From: M
To: FV
RANGE
EFFECTIVE
DATE
LOCATION
Dacey, Owen
TITLE
PAY
RATE
NAME
From: College Police Officer, Part-time, Continuing 6
To: Security Officer, Part-time, Continuing
5
General Maintenance Helper
Stationary Engineer
-
Wamack, Jacqueline
FP
Administrative Secretary II
6
Ferlisi, John
FV
Supervisor, Buildings & Grounds
9
-3Harrison, Gwendolyn
Leahy, Pamela
CC-HP
CC
From: Offset Printer II
To: Pre-Press
Copy Technician
6
7
5
From: 1,444.96 bi-wk
To: 1,517.23 bi-wk**
From: 1,975.69 bi-wk
To: 2,173.26 bi-wk***
1,261.77 bi-wk
1,275.12 bi-wk****
From: 987.54 bi-wk
To: 1,056.67 bi-wk**
04/01/0306/01/03
02/11/0304/13/03
03/21/03
03/21/0306/30/03
* Minimum salary for the range.
** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article XXI Additional Compensation
*** Increase in base compensation in accordance with Board Policy F6 Additional Compensation.
**** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article IX Position Changes.
Van Horn, England, Dacey & Wilson: Replacement positions.
Ferlisi and Leahy: Additional responsibilities of another position; ending date for Leahy may be earlier than 06/30/03.
Harrison: Result of classification review.
Wamack: For additional duties of another position; extends previous assignment from 09/30/02-03/31/03.
04-24-03
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
Windsor, Kathleen
LOCATION
TITLE
EFFECTIVE
DATE
FP
Secretary
04/01/03-06/01/03
Extends previous unpaid leave of absence from 12/24/02-03/31/03.
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
-4-
Jordan, Mead
M
Instructor II/Physical Science
06/30/03
Bratton, Michael
FV
Assistant Professor/Mathematics
03/17/03
Both are resignations.
3.4
OTHER PERSONNEL ACTIONS/REVISIONS TO PREVIOUSLY-APPROVED ITEMS
Board of Trustees’ approval, 02/20/03:
3.1 Appointments/Full-Time Faculty, p. 2
Delete Frank Brooks; FP; Instructor II/Mathematics; 08/19/03-05/14/04. (Candidate declined appointment.)
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
VICE-CHANCELLOR, TECHNOLOGY
AND EDUCATIONAL SUPPORT SERVICES
CLASSIFICATION:
Administrative (Exempt)
REPORTS TO:
Chancellor
SUPERVISION GIVEN: Director, Systems Operations; Director,
Campus Technology Support; Administrative Assistant
POSITION SUMMARY:
Performs duties necessary to oversee the district-wide information
technology infrastructure with emphasis on academic support
initiatives, education and training, establishment of technical
standards, appropriate governance and advisory boards, and
customer service and support.
PRIMARY DUTIES PERFORMED:
EF Consults broadly with faculty, staff, and administration to set
priorities, define goals, and clarify areas of responsibility; provides
leadership and direction of academic and administrative computing,
campus networking and telecommunications.
EF Sets strategic direction and carries district-wide responsibility for
overseeing implementation of enterprise resource systems;
coordinates technology initiatives arising across the district and
provides leadership in advancing technology initiatives in a
networked environment.
EF Applies high level of technical knowledge and skills to assess
organizational requirements and develops solutions to complex
technical issues; facilitates and maintains a high level of
communication with the college community to ensure continuing
dialogue and customer satisfaction.
Date Issued: 4/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Works with college officers to align computer technology with
strategic college goals and initiatives.
EF Keeps abreast of new computer technologies and platforms with
applications that facilitate process improvements and enhance
performance.
EF Assesses resources to determine how most effectively to utilize inhouse solutions and outsourcing services and skills.
EF Develops and manages information technology budget, with
emphasis on cost-containment and efficient and strategic
allocation of resources. Provides leadership in the integration of
technology into administrative and academic processes within the
College.
EF Oversees process redesign initiatives that arise from the utilization
of technology in administrative or academic processes.
EF Supervises and coordinates the efforts of Technology and
Educational Support Services (TESS) personnel.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Master’s Degree from an accredited institution. Must have over ten (10)
years of full-time experience including five (5) years of progressively
responsible administrative experience in information technology,
business and support functions, and telecommunications.
Date Issued: 4/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
SUPERVISOR, PAYROLL
CLASSIFICATION:
Professional (Exempt)
REPORTS TO:
Controller
SUPERVISION GIVEN:
Accountant, Accounting Clerk I & II, Payroll
Technician
POSITION SUMMARY:
Performs duties necessary to monitor and coordinate the activities of
all Payroll staff. Develops and oversees all tasks necessary to
accomplish the College’s payroll processing objectives to include: tax
reporting, payroll systems maintenance, printing paychecks and
direct deposits, payment of independent contractors, issuing cash
advances, reimbursing employees for expenditures and verifying
disability payments; bills and maintains accounts receivable system
for retirees and employees on Family Medical Leave and leave of
absence.
PRIMARY DUTIES PERFORMED:
EF Maintains the College’s Payroll processing system by balancing and
controlling earning and deduction totals; calculates and prepares
general ledger entries, inspects automated system output such as
registers and standard reports, determines and corrects out-ofbalance conditions, prepares and files tax reports, and runs a
variety of payrolls.
EF Posts the set-up and changes in tax status, insurance and
deductions such as garnishments, levies, union dues, and the
issuance of on-demand checks.
EF Maintains the College’s Accounts Receivable system for billing,
collecting, and administering retiree, leave of absence, and Family
Medical Leave insurance.
EF Computes wages and overtime payments, calculates and records
payroll deductions, processes terminations.
Date Issued: 2/94
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Reconciles the Payroll ledger accounts and re-distributes payroll
salaries as requested by departmental staff.
EF Audits and maintains time records for compliance with established
standards.
EF Prints, replaces and voids payroll checks and direct deposits.
EF Researches and prepares special reports for senior management as
requested or required by Board Policy or Administrative Procedures
and assists with questions from management.
EF Performs normal supervisory duties.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s Degree or equivalent and over three (3) years of relevant fulltime experience.
Revised: 03/03
Date Issued: 2/94
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to de scribe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
PRE-PRESS
TITLE:
CLASSIFICATION:
Classified (Non-exempt)
REPORTS TO:
Manager, Printing
SUPERVISION GIVEN:
None
POSITION SUMMARY:
Works with a variety of graphics and printing software programs
related to digital print production; performs the manual processes of
stripping negatives and burning plates; operates offset press to
produce simple to complex high-quality single and multi-color
layouts; performs quality assurance measures.
PRIMARY DUTIES PERFORMED:
EF Performs file setup by working several different software programs;
manipulates graphics and photos as necessary to create mega
plates.
EF Strips negatives and burns metal plates in preparation for the
presses.
EF Produces job assignments according to due dates and project
complexity; coordinates details with Graphics and/or Community
Relations departments.
EF May operate small offset press, as needed.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent and over three (3) years of relevant
full-time experience.
Date Issued: 3/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 1
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the award of additional funds to the two (2) contracts listed below:
A. Contract 22260 with BURKLUND DISTRIBUTORS, INC., LANCE, INC., OLD VIENNA LLC., INTERSTATE
BRANDS CORPORATION and MOUND CITY INDUSTRIES, INC. for the routine purchase of assorted food
products for resale was originally approved for award by the Board of Trustees on July 24, 2000, Agenda Item
4.1.5, in an amount not to exceed $129,000 for a period of three (3) full years, to begin August 15, 2000, with no
guaranteed amount to any one vendor. On December 10, 2001, Agenda Item 4.1.1, the Board of Trustees
approved an additional award amount of $71,000, making the total award amount to date $200,000. The current
contract balance is $16,944 and the average monthly expenditure for the past thirty-one (31) months has been
$5,905. Based upon anticipated usage for the remainder of the contract period, the following action is
requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$ 20,000
220,000 ($5,905/Mo x 36 Mos - $212,580)
3 years (no change)
August 14, 2003 (no change)
B. Contract MMCAP1 with MINNESOTA MULTISTATE CONTRACTING ALLIANCE FOR PHARMACY (MMCAP)
for the routine purchase of influenza vaccines was originally approved for award by the Board of Trustees on
September 24, 2001, Agenda Item 4.1.4, in an amount not to exceed $16,000, for a period of two (2) full years.
The current contract balance is $7,510. Based upon anticipated usage for the remainder of the contract period,
the following action is required:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
Funding
+$ 4,000
20,000
2 years (no change)
September 17, 2003 (no change)
All purchases made against these contracts will be funded from auxiliary enterprise budgets, current operating
budgets and voluntary administration fees collected from vaccine recipients.
Advertisements
Advertisements were run in the St. Louis American and the St. Louis Post-Dispatch for Contract 22260. The
State of Minnesota handled all aspects of bidding for Contract MMCAP1.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested enter into an agreement with both PBS/ADULT LEARNING SERVICE TELECOURSE
LICENSING and
KETC/CHANNEL 9 for license, broadcast rights and airtime for the Fall 2003, Spring
2004 and Summer 2004 Telecourse Learning Program season and to thereafter expend an amount estimated at
$180,000.00 to implement the contract.
Description
The College provides telecourse programs on a variety of topics as an alternate teaching and community
outreach vehicle. The program has enrolled nearly 100,000 students – most of them adult learners - over the
previous twenty-two years. It has also reached a much wider audience who view these programs for personal
enrichment. The total cost of presenting this material is shared among the members of the regional MITCO
(Missouri-Illinois Telelearning Consortium) Cooperative. The estimated expenditure amount is for St. Louis
Community College’s portion only.
PBS ADULT LEARNING SERVICE owns the broadcast rights to these programs and KETC/CHANNEL 9 owns the
exclusive airtime distribution rights. Therefore, this contract could not be competitively bid.
Contract – B0001587
Applicable Fees
Licensing Fees
Student Fees
Airtime Broadcast Fees
Total
Estimated Expenditure
$ 27,500.00
27,500.00
125,000.00
$180,000.00
Funding
License and broadcast fees will be funded from current operating budgets. Student fees are recovered from
each student enrolled in the program.
Advertisements
Advertisements are not run on items available from only one source.
4.1.3
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for scoring services for the College Basic Academics
Subjects Examination to ASSESSMENT RESOURCE CENTER, in an amount not to exceed $45,000.00 for a
period of three (3) full years, to begin June 1, 2003.
Description
This contract will be used by the Assessment Departments at all College locations to purchase booklets,
cassettes and answer folders that will be used to administer and score the College Basic Academics Subjects
Examination (College BASE). The purpose of this examination is to certify general education competencies of
prospective teachers. The test and scoring services are only provided by Assessment Resource Center and was
therefore bid on a restricted basis. The tests are administered on an “as needed basis”. Assessment Resource
Center is neither a known minority-owned nor a woman-owned business enterprise.
Bid – B0001579
The evaluation of this bid, which opened on March 24, 2003, is listed below:
Item Description
Est. Usage
Teacher’s Edition
325 per year
Large Print Edition
5 per year
Audio Cassette Edition
5 per year
Unit Price
Est. 3 Yr. Cost
$35 ea scoring $34,125.00
$35 ea scoring
525.00
$35 ea scoring
525.00
$35,175.00
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
Advertisements are not run on items available from only one source.
4.1.4
Recommendation for Award/Purchasing
Board approval is requested for the purchase of one (1) gas engine power sweeper from TENNANT SALES AND
SERVICE COMPANY in the amount of $30,403.15.
Description
This equipment will be used by the Building and Grounds staff of the Physical Facilities Department at the
Meramec campus. It will be used for routine removal of trash and debris discarded on the parking lot, curbside
areas, sidewalks, and patio areas of the campus, as well as special cleaning projects as required. One (1) lower
bidder failed to meet the specifications of the bid. The recommended bidder offered the lowest bid meeting all
specifications in the bid. No known minority-owned or woman-owned business enterprise participated in this bid
process.
Bid – B0001565
The evaluation of this bid, which opened March 13, 2003, is listed below:
Bidders
Unit Price
TENNANT SALES AND SERVICE COMPANY
$30,403.15
New System
24,688.00
Allied Industrial Equipment
31,368.00
Renard Paper Company
32,000.00
* failed to meet specifications
Maker/Model Offered
Tennant Model 6550G
Tornado/Kircher KMR1700*
Powerboss SW/9XV
Tennant Model 6550G
Funding
This purchase will be made from current capital funds: FY 2002-2003 (Appendix A, pg. 5 – Section 4/Physical
Plant/
Contingency).
Advertisements
Advertisements are not normally run on items under $75,000.00.
4.1.5
Recommendation for Award/Purchasing
Board Approval is requested for the renewal of an annual license agreement with BLACKBOARD, INC., in an
amount not to exceed $220,447.50, for a period of four (4) full years, to begin March 28, 2003.
Description
Blackboard is the College adopted web-based instructional platform. The annual fee for this license
includes the usage rights, maintenance and technical support. Blackboard is the sole source for this product,
precluding a competitive bid. The recommended bidder is neither a known minority-owned or woman-owned
business enterprise.
Bid –B0001589
Item Description
License Renewal
Year
03/04
Year
Year
Year
4-Year
04/05
05/06
06/07
Total
$47,500.00
$52,250.00**
57,475.00**
63,222.50**
$220,447.50
** Renewal charges for years 04/05, 05/06 and 06/07 contain a 10% escalation factor.
Funding
This purchase will be funded from the technology fee and current operating budgets.
Advertisements
Advertisements are not run on items available from only one source.
4.1.6
Recommendation for Award/Purchasing
Board approval is requested for the purchase of two thousand nine hundred (2,900) Elron Message Inspector
Software licenses with a one (1) year maintenance agreement from ADVANCED SYSTEM DESIGNS in the
amount of $28,971.00.
Description
This software will be used district wide to control the problem of network congestion and wasted resources
caused by SPAM email. The software is an email filtering software solution with anti-spam filters that will allow
the College to proactively manage, filter and, if necessary, block spam and other unauthorized electronic
communications. The recommended bidder offered the lowest overall price while meeting the specifications of
the bid. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001572
The evaluation of this bid, which opened March 25, 2003, is listed below:
Bidders
ADVANCED SYSTEM DESIGNS
Heritage Business Systems, Inc.
Integrated Solutions Group
Elron Software
Micrologic/Valcom
Software Licenses
$21,431.00
24,041.00
24,737.00
30,160.00
29,725.00
Maintenance Total Cost
$7,540.00
$28,971.00
7,076.00
31,117.00
7,163.00
31,900.00
6,032.00
36,192.00
7,250.00
36,975.00
Funding
This purchase will be made from current operating budgets.
Advertisements
Advertisements are not typically run on items under $75,000.00.
4.1.7
Recommendation for Award/Purchasing
Board approval is requested for the purchase of twenty-three (23) engineering learning modules under Board
Policy No. H-5.1, “Restrictions for Purchases Exceeding $5,000/Academic Selections” from AIDEX
CORPORATION in an amount not to exceed $83,995.00.
Description
If this request is approved, these modules, each consisting of laboratory equipment and student instructional
courseware and instructor guides, will be used by the Engineering & Technology Department at the Florissant
Valley campus. The combined training package will allow students to participate in the nationally developed
Integrated Systems Technology (IST) Program, which provides classroom experience in the maintenance of hightech industrial equipment. The IST program is designed around the Amatrol product line, therefore the faculty
recommends these particular items to the exclusion of all others based upon it’s contribution to the content of
their instructional program. These modules are distributed solely by Aidex Corporation. Aidex Corporation is
neither a known minority-owned nor woman-owned business enterprise. An estimate of the acquisition costs
are listed below:
VENDOR
AIDEX CORPORATION
PRODUCT DESCRIPTION
Pump Systems
Thermal Systems
Fluid Power Systems
Process Control Systems
NO. OF MODULES
8
3
5
7
EST. PRICE
$22,110.00
20,690.00
21,245.00
19,950.00
Total
Funding
If this request is approved, the purchase will be made from a State of Missouri RTEC grant.
Advertisements
Advertisements are not typically run on items available from only one source.
$83,995.00
4.1.8
Recommendation for Award/Purchasing
Board approval is requested for the addition of funds to the contract listed below:
Contract B0001486 with O.J. PHOTO SUPPLY, INC., B&H PHOTO VIDEO, and W. SCHILLER & COMPANY, INC.
for the routine purchase of photographic supplies and audio-visual equipment was originally approved by the
Board of Trustees on October 14, 2002, Agenda Item 4.1.4, in an amount not to exceed $70,000, split between
three (3) vendors with no guaranteed amount to any one vendor, for a period of one (1) full years, to begin
November 1, 2002, with an option to renew for two additional years. Actual monthly expenditures for the first
four (4) months of the contract have averaged $13,397 and the current contract balance is $16,411. Based upon
anticipated usage for the remainder of the first contract year, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$95,000
$165,000 ($13,397/Mo x 12 Mos = $160,764)
1 year (no change)
October 31, 2003 (no change)
4.2.1
Request for Ratification/Purchasing
Ratification is requested for the sole source purchase of a contiguous three-year maintenance agreement for a
Software License System Support Agreement and Personal System Support (PPS) from HEWLETT PACKARD at a
cost of $33,440.40.
Description
These software licenses are used by the Information Technology Department at the Cosand Center, on the
College’s HP9000 L3000 server, supporting SCT BANNER applications. The Personal System Support provides a
proactive consultation report service with a Hewlett Packard engineer. These licenses were covered on the old
central processing system. When migrated over to the new server system in April 2002, the support agreement
expired and was not included on the quotation for the new support agreement. The College has used this
software and therefore owes for support dating back to April 2002. Hewlett Packard agrees to compensate for
their oversight by amending the support start date forward to November 12, 2002. The revised agreement end
date is January 25, 2005, which will provide a common expiration date for all the software applications and in
addition Hewlett Packard offered a 5 % discount. Hewlett Packard is neither a known minority-owned nor
woman-owned business enterprise.
Funding
This purchase was made from current operating expenses.
Advertisements
Advertisements are not typically run on items available from only one source.
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 101, AIR CONDITIONING IMPROVEMENTS, PHASE III, ST.
LOUIS COMMUNITY COLLEGE AT COSAND CENTER to the low bidder, C & R MECHANICAL COMPANY, for
$153,200.00.
Contractor
C & R MECHANICAL COMPANY
Meramec Mechanical, Inc.
System Aire, Inc.
Air Masters Corporation
Base Bid
$ 153,200.00
159,167.00
169,725.00
176,754.00
Description:
This is Phase III of the project to improve the Cosand Center’s air conditioning system. Two new rooftop supplemental air conditioning units
and associated duct work are to be installed to service floors 3, 4, 5, and 6 on the west side of the building.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab J, Page 1, No. 3.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 604A, FAN COIL & VENTILATION, ST. LOUIS COMMUNITY
COLLEGE AT MERAMEC to the low bidder, MURPHY COMPANY, for $489,254.00 for Base Bid plus Alternate #2.
Contractor
MURPHY COMPANY
Abdelmalek Construction, LLC
American Boiler Services, Inc.
$
Base Bid
721,504.00
751,700.00
633,404.00
Alternate #2
<232,250.00>
<226,600.00>
$ 599,989.00
$
Contract Total
489,254.00
525,100.00
599,989.00
Description:
This project is the first part of a phased replacement of fan coil air conditioning units that are difficult to maintain and have gone beyond their
estimated life expectancy. The reliability of our heating and cooling system in the Business Administration, Communications North and Library
will be significantly improved by replacing the 35 year old fan coil units. The new units are more energy efficient, will improve air circulation,
avoid wet floors/carpets, decrease room noise, reduce maintenance, and prevent total breakdowns.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab J, Page 1, No. 3; Fiscal year 2002/03, Tab J, Page 1, No. 3.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 505, NEW FUME HOOD FOR HUMANITIES BUILDING, ROOM H
107, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low bidder, CRAFTSMEN CONTRACTING,
INC., for $17,940.00.
Contractor
CRAFTSMEN CONTRACTING, INC.
Brady Construction, Inc.
Muccigrosso Construction, Inc.
J.E. Novack Construction Co.
Maestas Construction, Inc.
Meramec Mechanical, Inc.
Base Bid
$ 17,940.00
17,967.00
20,235.00
21,500.00
22,900.00
28,567.00
Description:
The existing print making activities taught in this room require the addition of a dedicated exhaust hood to improve ventilation. This project will
install a chemical type fume hood in this room to facilitate this instruction.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab H, Page 1, No. DW-3.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. One known minority company submitted a bid for this
project.
4.3.4
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 507, RENOVATION OF CLASSROOM SM 268, ST. LOUIS
COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low bidder, MAESTAS CONSTRUCTION, INC., for $14,400.00.
Contractor
MAESTAS CONSTRUCTION, INC.
Brady Construction, Inc.
Muccigrosso Construction, Inc.
J.E. Novack Construction Co.
$
Base Bid
14,400.00
14,581.00
19,000.00
19,800.00
Description:
The existing classroom needs to be upgraded to a computer classroom. Renovations include (but are not limited to) a new ceiling, overhead
lighting and upgrading the electrical power for computer use.
Funding:
This project will be funded from Capital Budget per item 5.1.3 on the July 22, 2002 agenda.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. One known minority company submitted a bid for this
project.
4.3.5
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 508, ASPHALT REPAIRS, ST. LOUIS COMMUNITY COLLEGE AT
FLORISSANT VALLEY to the low bidder, SUNRISE CONSTRUCTION, for $83,880.00 for Base bid plus Alternate #1.
Contractor
SUNRISE CONSTRUCTION, INC.
Ford Asphalt Co., Inc.
Asphaltic Maintenance Co., Inc.
Leritz Contracting, Inc.
County Asphalt Paving Co., Inc.
Byrne & Jones Construction
St. Louis Paving, Inc.
L. Keeley Construction
$
Base Bid
78,980.00
80,522.00
81,490.00
81,385.00
84,505.00
84,912.00
94,659.00
114,000.00
Alternate #1
$ 4,900.00
4,886.00
4,428.00
4,820.00
5,166.00
7,500.00
5,617.00
5,000.00
Contract Total
$ 83,880.00
85,408.00
85,918.00
86,205.00
89,671.00
92,412.00
100,276.00
119,000.00
Description:
The existing asphalt is badly deteriorated and in need of repair or replacement. This annual project will replace patches, potholes and striping at
the campus. Alternate #1 will overlay the entry road into Parking Lot 18.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 2A.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.6
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 412, BRICK PAVING REPAIRS, ST. LOUIS COMMUNITY
COLLEGE AT FOREST PARK to the low bidder, MID-CONTINENTAL RESTORATION CO. INC., for $34,937.00.
Contractor
MID-CONTINENTAL RESTORATION CO., INC.
Aulbach Contracting, Inc.
The Harlan Company
Western Waterproofing Co., Inc.
Superior Waterproofing
$
Base Bid
34,937.00
53,859.00
59,800.00
95,600.00
109,229.00
Description:
This annual project will repair areas where the concrete and brick have deteriorated badly. Concrete pads will be replaced and brick walkways
will be repaired at “F” Tower and under the West Wing.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 5.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.7
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 509, SIDEWALK REPLACEMENT AT COMMUNICATIONS
BUILDING, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low qualified bidder, THE HARLAN
COMPANY, for $42,800.00, and for the rejection of Benz-Parks, Inc. We also recommend that the bid bond presented by Benz-Parks, Inc.,
as bid security for this project be returned to them.
Benz-Parks, Inc., is a new company and has no prior work experience. Reference checks confirmed there are no jobs in progress nor any
completed projects done by Benz-Parks, Inc.
Qualified Bids
The Harlan Company
Oreo & Botta Concrete Company
Concrete Design, Inc.
R.V. Wagner, Inc.
Gershenson Construction Co., Inc.
Aulbach Contracting, Inc.
Rejected Bid
Benz-Parks, Inc.
$
Base Bid
42,800.00
43,500.00
45,485.00
47,511.00
52,220.00
79,420.00
42,222.00
Description:
Areas where the asphalt has deteriorated badly will be repaired through this annual project. Asphalt covered sidewalks will be replaced on the
west side of the Communications Building and the Social Science Building.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 5.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.8
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 510, ROOF REPLACEMENT AT CHILD DEVELOPMENT CENTER,
ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low bidder, KEHRER BROTHERS
CONSTRUCTION, INC., for $128,966.00.
Contractor
KEHRER BROTHERS CONSTRUCTION, INC.
D.E. Martin Roofing Co., Inc.
Shay Roofing, Inc.
Geissler Roofing, Inc.
Base Bid
$ 128,966.00
138,984.00
157,636.00
169,989.00
Description:
The existing roof is deteriorated and in need of repair. This project will install a single-ply roofing membrane over the entire roof to make the
building watertight.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 8.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.9
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 410, HIGHLANDER LOUNGE AIR CONDITIIONING SYSTEM, ST.
LOUIS COMMUNITY COLLEGE AT FOREST PARK to the low bidder, DIAMOND MECHANICAL, INC., for $24,988.00.
Contractor
DIAMOND MECHANICAL, INC.
Murphy Company
Air Masters Corporation
Corrigan Company
$
Base Bid
24,988.00
42,423.00
44,893.00
51,373.00
Description:
The existing ventilation system for the Highlander Lounge is not capable of providing sufficient cooling during the spring and fall change-over
periods. When the room has a large crowd of people, it will overheat. This project will correct that problem by adding supplemental cooling
units to maintain acceptable space temperatures.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab J, Page 1, No. 1.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.10
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 608, PAVING REPAIRS, ST. LOUIS COMMUNITY COLLEGE AT
MERAMEC to the low bidder, BYRNE & JONES CONSTRUCTION for $99,278.00.
Contractor
BYRNE & JONES CONSTRUCTION
Leritz Contracting, Inc.
Asphaltic Maintenance Co., Inc.
Sunrise Construction, Inc.
Abdelmalek Construction, LLC
County Asphalt Paving Co., Inc.
$
Base Bid
96,780.00
98,498.00
107,375.00
107,300.00
115,445.00
113,934.00
Alternate #1
$
2,498.00
6,162.00
3,300.00
4,790.00
1,490.00
5,000.00
Contract Total
$ 99,278.00
104,660.00
110,675.00
112,090.00
116,935.00
118,934.00
Description:
The scope of work for this year’s annual asphalt paving project will be replacing the worn surface on several parking lots in addition to some
seal coating and restriping. Alternate #1 will install a new sidewalk from Parking Lot K to the greenhouses.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 2A.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.11
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 609, RENOVATION OF GREENHOUSE FACILITY,
ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to the low bidder, HUMMERT INTERNATIONAL, for $225,491.06
Contractor
HUMMERT INTERNATIONAL
$
Base Bid
225,491.06
This work is very specialized and the main greenhouse contractor in the area bid as a general contractor. When contacted, other potential
bidders explained they could not find some of the specified materials; would have to subcontract the majority of the specialized work to
Hummert, the low bidder; and could not be competitive with the low bidder.
Description:
The existing greenhouse is over 30 years old, does not include current industry technology and is in need of repair/maintenance in order to
continue to be a viable facility. This project will replace the exterior greenhouse glazing, install a new heating system as well as other various
architectural, mechanical, plumbing and electrical improvements to update and improve the facility. Alternate #1 will add an evaporative cooling
system.
Funding:
This project will be funded from Capital budgets: Fiscal year 2000/01, Tab I, Page 11, No. 55; Fiscal year 2002/03, Tab I, Page 4, No. 26.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
4.3.12
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 607, CONCRETE REPAIRS, ST. LOUIS COMMUNITY COLLEGE
AT MERAMEC to the low bidder, THE HARLAN COMPANY, for $12,800.00.
Contractor
THE HARLAN COMPANY
R.V. Wagner, Inc.
Gershenson Construction Co., Inc.
Concrete Design, Inc.
Abdelmalek Construction, LLC
$
Base Bid
129,800.00
134,500.00
144,022.00
159,085.00
169,258.00
Description:
This year’s annual concrete repair project will replace numerous sidewalks and steps on campus plus concrete curbing at several parking lots.
New handrails will also be installed where steps are replaced.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab J, Page 1, No. 5; Fiscal year 2002/03, Tab J, Page 1, No. 5.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Contractors Assistance
Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company submitted a bid for this
project.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary - Financial Results through March 31, 2003
5.1.2
Summary Budget Status Report through March 31, 2003
5.1.3
Budget Status Reports- Auxiliary, Parking, Rental Facilities and
Agency, July 1, 2002 – March 31, 2003
5.1.4
Student Financial Aid Fund: July 1, 2002 – March 31, 2003
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status Report:
July 1, 2002 - March 31, 2003
5.1.6
Restricted General Fund Budget Status Report: July 1, 2002 –
March 31, 2003
5.1.7
Capital Updates: Contingency Account Management for March
2003
5.1.8
Warrant Check Register for March 2003
5.1.9
Approval for Transfer of Funds
5.1.10
Investment Report
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements executed during the
month of March 2003
Executive Summary April 24, 2003
(Financial Results Through 03/31/2003)
Revenue
The Budget Status Summary Report shows revenue of $113.1 million or 87.0% of
the budgeted revenue as compared to $108.8 million or 88.6% of the budget for
the prior year. The increase in the student fees category continues to be the
primary reason that the current period revenue is running ahead of the comparable
prior period.
Expenditures
Expenditures are $84.5 million or 72.2% of the budgeted
expenditures as compared to $83.3 million or 73.4% for the prior
year.
Transfers
Transfers are at $12.2 million or 98.4% of the budgeted transfers
as compared to $10.4 million or 98.6% of the budgeted transfers
for the prior period. A greater amount of planned capital is the
primary reason for the difference.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through March 31, 2003
Original Revisions*
Budget
Revised
Budget
Actual to
Date**
% of
Budget
to Date
Prior Year
Amount
% of
Budget
to Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
51,386,610
42,598,814
31,610,700
4,500,000
130,096,124
51,386,610
42,598,814
31,610,700
4,500,000
130,096,124
49,670,192
30,485,457
30,236,154
2,743,551
113,135,354
96.7%
71.6%
95.7%
61.0%
87.0%
48,682,930
31,622,658
24,382,213
4,115,671
108,803,472
97.6%
72.1%
104.7%
71.6%
88.6%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
79,180,418
15,319,075
23,393,387
117,892,880
79,180,418
15,319,075
22,545,249
117,044,742
58,483,235
12,438,579
13,611,349
84,533,163
73.9%
81.2%
60.4%
72.2%
57,765,528
11,359,612
14,154,486
83,279,626
74.9%
80.1%
64.1%
73.4%
10,792,658
10,792,658
100.0%
9,063,000
100.0%
768,710
855,014
12,416,382
768,710
660,597
12,221,965
100.0%
77.3%
98.4%
768,710
611,661
10,443,371
100.0%
82.7%
98.6%
Transfers
To Plant Fund for Capital
To Plant Fund Leasehold
Bonds
To Student Financial Aid
Total Transfers
10,579,520
768,710
855,014
12,203,244
(848,138)
213,138
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July 2002 - March 2003
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
618,000
10,000,000
1,552,000
618,000
10,000,000
1,552,000
581,402
9,363,848
1,166,096
94%
94%
75%
12,170,000
12,170,000
11,111,346
91%
Salaries and Wages
Staff Benefits
Operating
Debt Service
Items for Resale
1,079,039
180,583
2,443,151
196,500
7,500,000
1,079,039
180,583
2,443,149
195,000
7,819,987
772,485
140,938
2,024,812
195,000
7,190,590
72%
78%
83%
100%
92%
Total Expenditures
11,399,273
11,717,758
10,323,824
88%
Transfer to Capital
Transfer to Student Aid
Transfer to Operating
90,000
36,000
115,000
90,000
36,000
115,000
90,000
36,000
115,000
100%
100%
100%
Total Transfers
241,000
241,000
241,000
100%
11,640,273
11,958,758
10,564,824
88%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Pedestrian and Traffic Access Fund
July 2002 - March 2003
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Fines
515,000
16,000
515,000
16,000
528,669
20,845
103%
130%
Total Revenue
531,000
531,000
549,514
103%
48,092
196,045
48,092
137,020
48,092
244,137
137,020
Prior Year's Funds
Expenditures
Total Expenditures
Total Transfers
388,000
388,000
388,000
56%
100%
5.1.3
Budget Status Report
Rental of Facilities
July 2002 - March 2003
Original
Budget
Adjusted
Budget
Actual
To Date
57,000
57,000
42,378
Prior Year's Funds
Expenditures
57,000
106,658
57,000
24,632
Total Expenditures
57,000
163,658
24,632
Total Revenues
% of
Budget
To Date
74%
15%
5.1.3
St. Louis Community College
Budget Status Report
Agency Fund
July 2002 - March 2003
Original
Budget
Funds available:
Student Fees
Other Income
Reserve for encumbrance
Prior year's funds
Total funds available
$
721,000
150,000
$
871,000
Expenditures
Total Expenditures
Funds in excess of expenditures
850,000
$
850,000
Adjusted
Budget
721,000
180,000
33,384
764,759
$ 1,699,143
1,699,143
$ 1,699,143
Actual
To Date
% of
Budget
To Date
$ 700,649
438,819
33,384
764,759
97.2%
243.8%
100.0%
100.0%
$ 1,937,611
114.0%
641,669
$ 641,669
$ 1,295,943
37.8%
37.8%
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2002-March 31, 2003
% of
Revised
Budget
Funds available
Original
Budget *
Revised
Budget
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$794,231
313,197
$794,231
313,197
$538,578
219,899
68%
70%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
481,206
150,377
481,206
150,377
464,188
145,058
96%
96%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
391,440
44,984
319,778
391,440
56,574
319,778
295,640
56,574
252,938
76%
100%
79%
Total funds available
$
2,495,213
*$
2,506,803
Actual
$
1,972,875
79%
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Admin Allowance -Federal Work Study
Admin Allowance - Federal SEOG**
Total expenditures
$1,057,788
601,508
436,424
319,778
49,640
30,075
$
2,495,213
Federal Pell Grant Expenditures
*Does not include $312,848 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$1,057,788
601,508
448,014
319,778
49,640
30,074
*$
2,506,803
$
$724,816
580,234
352,214
252,938
33,661
29,012
69%
96%
79%
79%
68%
96%
1,972,875
79%
$16,030,356
5.1.5
St. Louis Community College
Center for Business, Industry and Labor (CBIL)*
Budget Status Report
July, 2002 - March, 2003
Current
Actual
% of Budget
Budget
To Date
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$ 2,500,000
3,650,000
886,000
1,000,000
1,365,148
2,925,005
886,000
1,000,000
54.61%
80.14%
100.00%
100.00%
Total Revenue / Resources
$ 8,036,000
$
6,176,153
76.86%
Salaries
Benefits
Operating
Capital
$ 2,000,000
320,000
5,666,000
50,000
$
1,761,977
329,293
1,819,488
88.10%
102.90%
32.11%
0.00%
Total Expense
$ 8,036,000
$
3,910,758
48.67%
$
2,265,394
Expenditures
Surplus / (Deficit)
Beginning Retained Earnings / Lapse $ 2,287,552
Ending Retained Earnings / Lapse
2,287,552
$
4,552,946
* In addition to the above, CBIL credit hours generated approximately $6.0 million to
the College during FY'02 through state aid.
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2002 - March, 2003
Current
Budget
Revenue, Contribution and Match
External Sources
Institutional Match
Total Revenue, Contribution and Match *
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
Actual *
To Date
% of Budget
To Date
20,744,470
1,877,314
22,621,785
12,013,989
1,877,314
13,891,303
57.9%
100.0%
61.4%
5,953,922
1,699,021
4,414,460
1,141,785
74.1%
67.2%
8,584,688
6,384,153
14,968,842
22,621,785
3,139,249
619,849
3,759,098
9,315,342
36.6%
9.7%
25.1%
41.2%
* Does not include CBIL revenues or expenditures.
5.1.7
Ratification of Contingency Accounts In Capital Allocation Plan*
for March 2003
Location
Project Title
Description/Rationale
$ Amount
for Project
No Activity For The Month Of March
* Report includes items that exceed $5,000 from site-based
accounts or
exceed $10,000 from Physical Facilities accounts.
Capital Plan Project #
5.1.8
Warrant Check Register
The Treasurer of the Board confirms for the month ending March 31, 2003 that
the check payments listed thereon have been issued in accordance with the
policies and procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted by the Board of
Trustees as defined in the 2002-2003 Fiscal Year Budgets, and there are sufficient
balances in each fund and subfund available for the expenditures for which
approval is hereto requested.
5.1.9
Approval for Transfer of Funds
It is recommended that the Board of Trustees approve the transfer
of $94,765 from the General Operating Budget to the Capital
Budget for the purchase of capital equipment for the
Telecommunications system. This transfer has been reviewed and
recommended for approval by the capital committee.
5.1.10
St. Louis Community College
Investment Report
as of March 31, 2003
Investment Type
Investment Description
Purchase
Date
U.S. Treasury Securities
U.S. Treasury Bills
Maturity
Date
Par
Value
Principal
Cost
Book
Value
Market
Value
12/19/02
06/19/03
50,000
49,747
49,890
49,859
U.S. Treasury Notes
05/28/02
05/31/03
2,500,000
2,547,559
2,507,851
2,514,063
U.S. Treasury Notes
01/07/03
11/30/03
10,000,000
10,148,438
10,110,358
U.S. Treasury Notes
12/23/02
02/29/04
3,926,000
3,999,613
U.S. Treasury Notes
01/13/03
02/29/04
5,000,000
5,091,406
21,476,000
Total U.S. Treasury Securities
U.S Agency Securities
Federal Agricultural Mtg Corp
Market
Gain/(Loss)
(31)
Yield
to Maturity
% of
Portfolio
1.000%
0.064%
6,211
2.330%
3.227%
10,121,875
11,517
1.326%
12.993%
3,982,822
3,989,798
6,976
1.398%
5.122%
5,074,155
5,081,250
7,095
1.359%
6.523%
21,836,762
21,725,077
21,756,844
31,768
1.463%
27.928%
FFDN
05/28/02
05/22/03
2,561,000
2,499,783
2,552,303
2,556,390
4,087
2.397%
3.282%
Federal Home Loan Banks
FHLB
07/19/02
10/20/03
3,000,000
3,109,560
3,048,716
3,066,563
17,847
2.215%
3.936%
Federal Home Loan Mtg Corp D/N
FMDN
01/05/03
10/09/03
5,000,000
4,952,533
4,966,044
4,968,500
2,456
1.280%
6.378%
Federal Home Loan Mtg Corp Mtn
FMNT
01/15/03
01/15/04
5,000,000
5,092,350
5,072,960
5,078,125
5,165
1.384%
6.519%
Federal National Mortgage Assn
FNSM
03/20/01
04/15/03
2,000,000
2,039,729
2,000,783
2,005,000
4,217
4.729%
2.574%
Federal National Mortgage Assn
FNSM
08/12/02
08/15/03
5,000,000
5,114,150
5,042,366
5,053,125
10,759
1.707%
6.487%
Federal National Mortgage Assn
FNSM
08/29/02
11/15/03
3,000,000
3,042,510
3,021,964
3,035,625
13,661
1.934%
3.897%
Federal National Mortgage Assn
FNSM
02/10/03
02/10/05
2,000,000
2,000,000
2,000,000
2,008,125
8,125
2.000%
2.578%
Federal National Mortgage Discount Notes
FNDN
07/09/02
06/27/03
3,060,000
2,999,390
3,045,062
3,051,126
6,064
2.020%
3.917%
Federal National Mortgage Discount Notes
FNDN
07/10/02
06/27/03
200,000
196,187
199,058
199,420
363
1.950%
0.256%
30,821,000
31,046,193
30,949,256
31,021,999
72,743
1.964%
39.822%
Total U.S. Agencies
Commercial Paper
American Express
AIG Funding Inc.
01/30/03
04/15/03
4,010,000
3,999,724
4,008,082
4,008,145
63
1.230%
5.145%
01/30/03
05/30/03
4,016,000
3,999,401
4,007,839
4,008,035
196
1.240%
5.145%
Total Commercial Paper
Total Investments before Repurchase Agreements
Repurchase Agreements
Total Investments
8,026,000
7,999,125
8,015,920
8,016,180
260
1.235%
10.290%
60,323,000
60,882,080
60,690,253
60,795,023
104,771
1.689%
78.040%
17,107,000
17,107,000
17,107,000
17,107,000
0
1.225%
21.960%
77,430,000
77,989,080
77,797,253
77,902,023
104,771
1.587%
100.000%
5.2.1
Ratification of Investments
Executed During the Month of March, 2003
Daily Repurchase Agreements
Purchased Through:
UMB Bank
Purchase Date :
Daily throughout month
Maturity Date :
Overnight
Average Amount Invested:
$ 21,807,413
Interest Earned:
$
Average Rate Earned:
1.211%
Range of Rates Earned:
1.165%  1.255%
22,437
6.
Contracts/Agreements and/or Ratifications
It is recommended that the Board of Trustees approve the following contracts and/ or agreements.
6.1.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and / or approved by the Board of Trustees to provide
clinical experiences for students enrolled in these programs.
6.1.2
Participant
Jefferson Memorial Hospital
Program/Campus
Physical Therapist Assistant Program
MC
Effective Date
March 3, 2003
Steven Levitt, DDS
Dental Assistant Program
FP
March 24, 2003
Homer Sedighi, DMD
Dental Assistant Program
FP
March 24, 2003
Dental Care For Kids
Dental Assistant Program
FP
March 26, 2003
Global Camp Contract with the Stanley Foundation and St. Louis Community College at Forest Park
It is recommended that the Board of Trustees approve a contract with the Stanley Foundation of Muscatine, Iowa. The
Stanley Foundation is donating $7,000 in support of the Global Camp. The Global Camp is offered for 25 selected 6th and
7th grade student in the St. Louis area and will be held from Monday, June 23rd to Thursday, July 3, 2003 at the Forest Park
campus. Activities for the Global Camp emphasize global diversity and unity through art, storytelling, games and dance.
6.1.3
Advance Career Training (ACT) Program Contract with St. Louis Job Corps Center
It is recommended that the Board of Trustees approve a contract with the St. Louis Job Corps Center and St. Louis
Community College to provide general courses and other courses as studies toward an associate or bachelor’s degree. The
number of participants shall be twenty-eight (28). The “Center” shall pay for all books and other learning materials that
are required for a particular course of study. This contract shall not exceed the amount of $35,000, which includes tuition,
books, and other required learning materials. This contract shall cover the Fall, Spring, and Summer Semesters. The
duration of this contract is through April 30, 2004.
6.1.4
Meramec Student Activities and Clubs Coordination Council’s End of Semester Concert
It is recommended that the Board of Trustees approve payment of $25,000 from Meramec student activity fees to the band
“Uncle Kracker” for an end of semester performance in the Meramec gymnasium on May 9, 2003 and $2,500 in
commission to be paid to Concert Ideas, the band’s agent.
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for the St. Louis region.
Funding Source
Central Pattern Co.
Title of Program and/or Purpose
Consulting services
Impact Outcome: ISO 9000 consulting
Campus
Date
Amount
CBIL
January13, 2003
through
June 30, 2003
$7,600
CBIL
March 27, 2003
through
June 30, 2003
$4,020
CBIL
February 19, 2003
through
June 30, 2003
$6,000
CBIL
February 10, 2003
through
January 1, 2004
$29,400
CBIL
March 17, 2003
through
June 30, 2003
$3,100
CBIL
March 31, 2003
through
September 30, 2003
$2600
Manager: Robert Serben
Computerized Medical
Software, Inc.
Assessment services
Impact Outcome: Job Profiling
Manager: Robert Serben
Findlay Industries, Inc.
Supervisory training
Estimated Number of Participants: 8
Estimated Total Credit Hour Equivalents: 15
Manager: Robert Serben
GKN Aerospace
Diversity training
Estimated Number of Participants: 700
Estimated Total Credit Hour Equivalents: 128
Manager: Robert Serben
John Sakach Company,
St. Louis
ISO 9000 Audit training
Estimated Number of Participants: 3
Estimated Total Credit Hour Equivalents: 4
Manager: Robert Serben
Nationwide Training
Alliance
Training services
Impact Outcome: Facility Rental
Manager: Robert Serben
6.3.1
Ratification of Direct Pay Agreements Continued
Funding Source
Title of Program and/or Purpose
Campus
Date
Amount
Nestle USA
Assessment services
Impact Outcome: Job Profiling
CBIL
September 25, 2002
through
June 30, 2003
$9,000
CBIL
January 23, 2003
through
June 30, 2003
$4,920
CBIL
March 20, 2002
through
June 30, 2003
$1,600
Manager: Robert Serben
St. Louis Police
Academy
Purchase order for training services
Estimated Number of Participants: 10
Estimated Total Credit Hour Equivalents: 6
Manager: Robert Serben
Wyeth BioPharma
Training services
Impact Outcome: Facility Rental
Manager: Robert Serben
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts
AGENCY
AMOUNT
PURPOSE
FUND
Ford Foundation/American
Council on Education
$5,000
Grant to St. Louis Community College for the
Forest Park campus to participate in a new
American Council on Education "Global Learning
for All" program. St. Louis Community College
Restricted
is one of only eight institutions receiving this
award. Participating institutions will engage with
ACE and each other in developing strategies
for ensuring that institutions make international/
global learning an integral part of every
undergraduate student's college education.
This is a new award.
Project Period:
4/1/03 - 3/31/05
Project Director:
Grace Liu
The Lemay Development
Corporation
St. Louis Agency on Training
and Employment
April 2003
Office of Institutional Development
$11,814
Contract with St. Louis Community College for
Workforce and Community Development to provide
entry-level office technology and workplace readiness
training to underemployed and unemployed residents
of Lemay, Missouri.
Project Period:
03/01/03 - 06/30/03
Project Director:
Rebecca Admire
Restricted
$158,166
Contract with St. Louis Community College to provide
recruitment, placement and retention services at the
Metropolitan Education and Training (MET) Center.
This is a new award.
Project Period:
01/01/03 - 06/30/03
Project Director:
Jane Boyle
Restricted
1
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
Department of Elementary and
Secondary Education (DESE),
Accurate Superior Scale
(Company)
AMOUNT
$2,300
$11,974
$14,274
DESE
Department of Elementary and
$11,500
Secondary Education (DESE),
$51,750
Division of Workforce
$40,250
Development (DWD),
$103,500
Dana Corporation (Company)
DESE
Division of Workforce
Development (DWD),
ABB, Inc. (Company)
DWD
April 2003
Office of Institutional Development
$29,900
$29,900
$59,800
Company
Total
DWD
Company
Total
Company
Total
PURPOSE
FUND
Grant to St. Louis Community College for the Accurate
Superior Scale Customized Training Program designed
with the following components: IS0 9000 and ISO Guide
25 On Site Support.
This award represents additional funding.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for
Dana Corporation Customized Training Program
designed with the following components:
QS 9000/ ISO 14001-Technical Training and
Documentation; and Team Training and
Development.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for
ABB, Inc. Customized Training Program
designed with the following components:
Technical Documentation and Training,
ISO 9000:2000/ISO 14000 System Development
and Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
2
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
Division of Workforce
Development (DWD),
The Dial Corporation
(Company)
AMOUNT
$57,500
$57,500
$115,000
DWD
Division of Workforce
Development (DWD),
Dr. Pepper/Seven-Up
Manufacturing (Company)
$48,300
$48,300
$96,600
DWD
Division of Workforce
Development (DWD),
Federal-Mogul Corporation
(Company)
$17,250
$17,250
$34,500
DWD
Division of Workforce
Development (DWD),
Hussman Corporation
(Company)
$28,750
$28,750
$57,500
DWD
April 2003
Office of Institutional Development
Company
Total
Company
Total
Company
Total
Company
Total
PURPOSE
FUND
Grant to St. Louis Community College for the
Dial Corporation Customized Training Program
designed with the following component:
Technical/System Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the
Dr. Pepper/Seven-Up Manufacturing Customized
Training Program designed with the following
components: Technical Documentation and Training
and Supervisory/Team Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for
Federal-Mogul Customized Training Program
designed with the following component:
Industrial Manufacturing and Technical Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the
Hussman Corporation Customized Training
Program designed with the following components:
Technical Documentation and Training and
Leadership Skills Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
3
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
Division of Workforce
Development (DWD),
Inland Paperboard and
Packaging, Inc. (Company)
AMOUNT
$11,500
$11,500
$23,000
DWD
Division of Workforce
Development (DWD),
Lear Corporation
(Company)
$57,500
$57,500
$115,000
DWD
Division of Workforce
Development (DWD),
Mark Andy, Inc.
(Company)
$11,500
$11,500
$23,000
DWD
Division of Workforce
Development (DWD),
Nestle USA
(Company)
$51,750
$51,750
$103,500
DWD
April 2003
Office of Institutional Development
Company
Total
Company
Total
Company
Total
Company
Total
PURPOSE
FUND
Grant to St. Louis Community College for Inland
Paperboard and Packaging Inc. Customized Training
Program designed with the following components:
Manufacturing System Development and Training and
Supervisory/Customer Service/Team Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the
Lear Corporation Customized Training Program
designed with the following components: Train the
Trainer Leadership Training & Continuous Improvement,
Development QS9000 Compliance and Assembly
Training, and New Equipment Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for Mark Andy,
Inc. Customized Training Program designed with the
following component: ISO System Development/Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for Nestle USA
Customized Training Program designed with the
following components: Technical Documentation and
Training and Supervisory and Team Member Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
4
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
Division of Workforce
Development (DWD),
PepsiAmerica's Inc.
(Company)
AMOUNT
$17,250
$17,250
$34,500
DWD
$57,500
$57,500
$115,000
DWD
Division of Workforce
Development (DWD),
TALX Corporation
(Company)
$23,000
$23,000
$46,000
DWD
Division of Workforce
Development (DWD),
A.R. Fleming Printing
(Company)
$5,750
$5,750
$11,500
DWD
Division of Workforce
Development (DWD),
Rueters American
Operations, LLC (Company)
April 2003
Office of Institutional Development
Company
Total
Company
Total
Company
Total
Company
Total
PURPOSE
FUND
Grant to St. Louis Community College for PepsiAmerica's
Inc. Customized Training Program designed with the
following components: Technical Training and
Product Knowledge Development.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for Rueters
American Operations, LLC Customized Training Program
designed with the following components: Systems
Training and Supervisory/Leadership Skills Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for TALX
Corporation Customized Training Program designed
with the following components: Team Training and
Technical Training.
This is a new award.
Project Period:
07/01/02 - 06/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the
A.R. Fleming Printing Company Customized Training
Program designed with the following components:
Pre-Press & Press Training, CD Printing Press Training,
AIB Quality Certification and Leadership Training.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Restricted
5
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
Division of Workforce
Development (DWD)
Anheuser Busch, Inc.
(Company)
Division of Workforce
Development (DWD),
GSI Engine Management
(Company)
AMOUNT
$23,000
$23,000
$46,000
DWD
$3,450
$3,450
$6,900
DWD
Company
Total
Company
Total
PURPOSE
FUND
Grant to St. Louis Community College for the Anheuser
Busch Customized Training Program designed with the
following components: Technical Skills Development and
Training, Supervision/Team Development and Training.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the GSI Engine
Management Customized Training Program designed
with the following components: Manufacturing Product
Knowledge Training, ISO 9000 System Development
Training and Team Implementation.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Restricted
Division of Workforce
Development
$11,500
Grant to St. Louis Community College for the Hydromat,
Restricted
Inc. Customized Training Program designed with the
following components: Technical/TQM/Team Development
and Training and ISO 0900:2000/ISO 14000 System
Development and Training.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Division of Workforce
Development
$11,500
Grant to St. Louis Community College for the
Integram St. Louis Sealing Customized Training
Program designed with the following components:
Industrial Quality Training, Skilled Trades and
New Technology Training.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
April 2003
Office of Institutional Development
Restricted
6
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
AMOUNT
PURPOSE
FUND
Division of Workforce
Development
$5,750
Grant to St. Louis Community College for the
Nordyne, Inc. Customized Training Program
designed with the following components:
Leadership Training and Assembler and
Set-up Operator; Job Skills Training and
Maintenance Training.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the
Raskas Dairy Customized Training Program
designed with the following components:
Technical Documentation and Training,
Supervisory/Team Training and Allen Bradley
PLC-5 Training.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Restricted
Grant to St. Louis Community College for the
Tayman Inc. Medical Customized Training Program
designed with the following components: ISO 9001:
2000 Registration & 21CFR820 Quality System
Regulation Training and Quality Process Methods.
This award represents additional funding.
Project Period:
7/1/02 - 6/30/03
Project Director:
Robert Serben
Restricted
Division of Workforce
Development (DWD),
Raskas Dairy (Company)
$5,750
$5,750
$11,500
DWD
Division of Workforce
Development (DWD)
Tayman Medical (Company)
$5,750
$5,750
$11,500
DWD
April 2003
Office of Institutional Development
Company
Total
Company
Total
7
7.2
ACCEPTANCE OF DONATIONS AND GIFTS
The Board of Trustees is asked to accept the cash donations listed below on behalf of
St. Louis Community College.
DONOR
Todd Eberhardt
AMOUNT
$500
PURPOSE
FUND
Donation to the Information Systems Technology,
Inc. Scholarship Fund on the Meramec campus.
Student Aid
Marschuetz Properties, LLC
$500
Donation to the men's soccer program on the
Meramec campus.
Student Aid
Forsythia Garden Club
$100
Donation to the Maggie Jackson Horticulture
Scholarship Fund on the Meramec campus.
Student Aid
Ellis Hoffman
Vicki Ritts
Rita Swiener
Diane Pisacreta
Karen Olson
Sharon Mareschal
Judy Leach
Patty Keller
Darlaine Gardetto
Mary Kay Kreider
Lynn Bjorkgren
Ana Cruz
Cynthia Epperson
Robert Allbee
April 2003
Office of Institutional Development
$500
$50
$20
$18
$18
$20
$60
$18
$50
$25
$25
$20
$20
$25
Donation to the Dexter Dalton Memorial Scholarship Student Aid
Fund on the Meramec campus.
Donations to the Outstanding Behavioral Science
Student Award on the Meramec campus.
Student Aid
8
7.3
ACCEPTANCE OF DONATIONS AND GIFTS
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of the
St. Louis Community College.
RESTRICTIONS
PLACED
DONOR
DESCRIPTION
CONDITION OF GIFT
Fleishman Hillard
Fleishman Hillard is donating to
Meramec Art Department
one (1) Editing Table. The
donor's estimated value of the
table is $3,000.
The condition of donated item is new.
There are no maintenance or delivery
costs associated with donation.
There are no
restrictions placed on
donation.
Howard Rosenthal
Howard Rosenthal is donating
The condition of donated item is new.
to the Florissant Valley Library
There are no maintenance or delivery
one (1) book titled "Human
costs associated with donation.
Services Dictionary" by Howard
Rosenthal. The estimated fair value
is $30.
There are no
restrictions placed on
donation.
Amy Finke-Tocco
Amy Finke-Tocco is donating to the The condition of donated items is
Florissant Valley Library three (3)
good. There are no maintenance or
books for children's collection. The delivery costs associated with donation.
estimated fair market value is $13.48.
There are no
restrictions placed on
donation.
Theresa Huether
Theresa Huether is donating
to the Florissant Valley Library
one (1) book titled "The Tender
Land". The donor's estimated
value is $24.
There are no
restrictions placed on
donation.
April 2003
Office of Institutional Development
The condition of donated item is good.
There are no maintenance or delivery
costs associated with donation.
DONATION
9
It is recommended that the Board of Trustees approve the following resolutions that will authorize contracts with St. Louis
City and with St. Louis County under the Workforce Investment Act, during the period April 24, 2003 through June 30, 2004.
Resolution
With Respect To
City of St. Louis Contracts
WHEREAS, the Board of Trustees wishes to authorize the College to enter into various Employment and Job Training
contracts with the City of St. Louis, as submitted during the period from April 24, 2003 through June 30, 2004, by the St.
Louis Agency on Training and Employment, City of St. Louis.
NOW THEREFORE, BE IT RESOLVED, that St. Louis Community College is hereby authorized, during the period
from April 24, 2003 through June 30, 2004, to enter into employment and job training contracts submitted to the College by
the St. Louis Agency on Training and Employment for and on behalf of the City of St. Louis and in a form approved by the
College Administrator; and
FURTHER RESOLVED, that the Chancellor for the College or any Vice Chancellor is hereby authorized to execute
any said employment and job training contracts and related agreements for and on behalf of St. Louis Community College in
order that the College will be fully bound thereby.
Resolution
With Respect To
St. Louis County Contracts
WHEREAS, the Board of Trustees wishes to cooperate with the County of St. Louis in connection with various
Employment and Training contracts occurring in the St. Louis County, Missouri, Service Delivery Area, arising under the
Workforce Investment Act (WIA); and
WHEREAS, the Board of Trustees desires to authorize the College Administration to enter into appropriate contracts
with the County of St. Louis in connection with the WIA as contracts are submitted by various St. Louis County Agencies.
NOW THEREFORE, BE IT RESOLVED, that St. Louis Community College, for and during the period from
April 24, 2003 through June 30, 2004 is hereby authorized to enter into employment and training contracts with St. Louis
County, Missouri, for the employment and/or training of eligible individuals and in the form submitted by the Department of
Human Services, Work Connections of St. Louis County, and approved by the Administration of the College; and
FURTHER RESOLVED, that the Chancellor of the College or any Vice Chancellor is hereby authorized to execute all
contracts and related agreements submitted to the College by St. Louis County and acceptable to the College Administration
during the periods specified in this Resolution.
City of St. Louis/St. Louis County Contracts - Resolutions
It is recommended that the Board of Trustees approve resolutions that will authorize contracts separately with St. Louis
City and St. Louis County under the Workforce Investment Act, during the period April 24, 2003 through
June 30, 2004.
RESOLUTION
I, Rebecca Garrison, do hereby certify that I am Secretary of the Board of Trustees of
the Junior College District - St. Louis City/St. Louis County, (“College”), a political
subdivision of the State of Missouri, duly organized and existing under and by virtue of the
laws of the State of Missouri and as such Secretary I have access to all original records of said
Board of Trustees and I do hereby further certify that at a meeting of the Trustees of said
college, duly called, held and convened, according to law on the 24th day of April, 2003 a
quorum being present and voting thereon, the following resolutions were adopted; that the
following is a full, true and correct copy of said resolutions as they appear on the records of
said College; that the same have not been altered, amended or repealed and are now in full
force and effect; and that I am one of the duly authorized and proper officers of said College
to certify copies of its records in its behalf:
Be it resolved, that the act of contracting with the St. Louis Agency on Training and
Employment, City of St. Louis on behalf of this College, by the President, Vice President,
Treasurer or Secretary of this College, or any one of them, be and hereby is authorized and
confirmed with respect to employment and training contracts during the period April 24, 2003
through June 30, 2004.
And be it further resolved, that authority to contract, on behalf of this College, with
the St. Louis Agency on Training and Employment, City of St. Louis, with respect to
employment and training contracts during the period April 24, 2003 through June 30, 2004 be
and is hereby given to the following:
Signature of Officer
Chancellor
Title
In witness whereof, I have hereunto set my hand and attached the corporate seal of
said College this ______day of__________________, 2003.
Secretary
Date
SCHOOL BOARD’S
RESOLUTION AUTHORIZING WIA CONTRACT
Be it resolved by the Board of Trustees of the Junior College
District - St. Louis City/St. Louis County, that the District
enter into Employment and Training Contracts with St. Louis
County, Missouri, the Service Delivery Area under the Workforce
Investment Act (WIA) as submitted by the St. Louis County’s Department
of Human Services, Work Connections of St. Louis County, for
employment and/or training of eligible individuals.
This resolution shall cover the period April 24, 2003 through
June 30, 2004. The District shall abide by all of the terms of the
Contract as submitted and all the terms of the WIA Legislation and
any Federal Regulations issued thereunder, as the same may be from
time to time amended.
The Board authorized the Chancellor or any Vice Chancellor to
execute the Contract and any related agreements on behalf of the
District.
I, Rebecca Garrison, Secretary/Member of the Board of
Trustees of the Junior College District - St. Louis City/St.Louis
County, do hereby certify that the foregoing is a true copy of the
Resolution adopted at the meeting of said Board of Trustees, duly
called in accordance with the Articles of Incorporation and ByLaws, held on April 24, 2003 at which meeting a quorum was present
and voting on the Resolution.
_________________________________________
Secretary/Member