MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, MARCH 20, 2003
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, March 20, 2003 at the Florissant Valley
Campus in the Multipurpose Room, 3400 Pershall Rd., Ferguson, MO 63135,
pursuant to notice and in accordance with Section 610.020 R.S. Mo., as
amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Ms. Lisa L. Taylor, President, called the meeting to order at 7:17 p.m. The
following members of the Board of Trustees were present: Ms. Lisa L.
Taylor, President; Dr. Joann L. Ordinachev, Vice President (present via
telephone); Dr. Dolores J. Gunn, Trustee; Mr. John S. Mikolay, Trustee; Ms.
Patricia A. Moss, Trustee and Mr. Michael P. Rohrbacker, Trustee.
Also present were Dr. Henry Shannon, Chancellor; Ms. Becky Garrison,
Administrative Associate to the Board; and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
Ms. Taylor welcomed Ms. Sue Thomson of the St. Louis Post Dispatch.
3.
Hearing of Citizens and Petitions
Eugene P. Schwartz, spokesperson for the Florissant Valley Symphony,
addressed the Board regarding practice and storage space on the Florissant
Valley campus.
Tom Dent, Accounting Professor at Florissant Valley, addressed the Board
regarding sexual harassment training for College personnel.
Ron Mozelewski, JCD NEA, addressed the Board regarding employee
grievances in relation to lawsuits.
John Bayer, JCD NEA, addressed the Board regarding the JCD NEA faculty
evaluation initiative. He also stated that the JCD NEA would be supportive of
the voluntary separation program.
Carolyn Landry, Co-President of the Missouri Organization for Women,
addressed the Board regarding Sexual Harassment.
William Velders, member of the Florissant Valley Symphony Orchestra,
addressed the Board regarding space for the Symphony Orchestra.
Florissant Valley President Marcia Pfeiffer and Dean Alice Warren shared
with the Board that they are working with the Symphony to try to find an
alternate location. Ms. Pfeiffer stated that it was necessary to find space for
300 graphic arts students, forcing the College to relocate the Symphony. Dr.
Shannon said the College is dedicated to meeting the needs of the
Community, yet the needs of current students are imperative.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board
unanimously adopted the agenda as revised.
5.
Approval of Consent Agenda Items
On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board voted to
unanimously approve the consent agenda items after agenda items 17,
Recommended Approval of New Practice for Chancellor Travel
Authorization; 4.1.2 D, Contract with O.J. Photo Supply, B & H Photo Video
and W. Schiller & Company, Inc. and 3.2, the Reclassification of Employee
Gwendolyn Harrison, were deleted from the agenda.
6.
Approval of Minutes
On motion by Dr. Gunn and seconded by Mr. Mikolay, the Board
unanimously approved the February 20, 2003 Board of Trustees meeting
minutes.
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7.
Approval of Resolution re April 24, 2003 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
executive session on April 24, 2003, at 6:30 p.m., at the Forest Park campus,
all as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
8. Recognition of Student, Staff and Trustee Accomplishments
Ms. Sharifah Sims-Williams, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
9. Lodging of Revised Board Policies
Mr. Rohrbacker lodged revised Board Policies A 1 Responsibilities and
Authority; A 4 Board Member Service; A 5.2 Officers' Duties; A 8 Board of
Trustees Travel; B 6 Board Policy/ Administrative Procedures; B 10.1
Americans with Disabilities Employee Grievance Procedure; B 13.3
Procedures to Follow in the Event of Sexual Assault; C 21.3 Non-unit
Classified Office and Technical Employee Vacation; C 21.6 Family and
Medical Leave Act of 1993; C 24.3 Retirement Privileges - Emeritus Staff;
C 27 Group Insurance Program; F 14 Emeritus Status for Full-time Non-unit
Classified Office and Technical Employees; G 3 Curriculum Development
and Review; G 13 Academic Appeals Procedure; G 15 Financial Aid for
Students in Credit Programs; G 18.2 Disciplinary Actions for Violation of
Student Responsibilities; H 3 Payment of Expenses; H 20.10 Continuing
Education, Community Development and Community Service Fees; H 22
Refunds; I 3.5 Bid Deposit for Contracts Over $12,500; I 3.8 Performance
Payment Bonds and I 9 College Security, all as more fully set forth in Exhibit
A attached hereto and by this reference incorporated herein.
10. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Mr. William Jackson as
Commissioner to the City of St. Louis Tax Increment Finance Commission.
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11.
Ratification of Trustee Expenditure Reports
The Board by consent ratified expenditure reports submitted by Trustees
Mikolay, Ordinachev, and Gunn from the February ACCT Legislative
Conference.
12.
Approval of a Voluntary Separation Program with a Medical Insurance
Continuation Feature
On motion by Mr. Rohrbacker and seconded by Dr. Gunn, the Board
unanimously approved a Voluntary Separation Program with a Medical
Insurance Continuation Feature all as more fully set forth in Exhibit A
attached hereto and by this reference incorporated herein.
13.
Approval of Revision to April 24, 2003 Meeting Time
The Board by consent approved revisions to the April 24, 2003 meeting time
all as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
14.
Waiver of Lodging and Approval of Revised Board Policy H 20.1
Maintenance Fees
On motion by Dr. Ordinachev and seconded by Ms. Moss, the Board waived
lodging and unanimously approved revised Board Policy H 20.1 Maintenance
Fees all as more fully set forth in Exhibit A attached hereto and by this
reference incorporated herein.
15. Approval of South County Education and University Center Budget
Expansion
On motion by Mr. Rohrbacker and seconded by Dr. Gunn the Board
unanimously approved expansion of the South County Education and
University Center budget all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
16. Chancellor's Report
Dr. Shannon reported on the new League for Innovation publication Digital
Divide to Digital Democracy, the Mobile Tech Center and the Vice
Chancellor for Education Screening Committee.
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II.
INSTRUCTION AND STUDENT SERVICES
17.
Approval of Program Recommendations and Revisions
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
Higher Education.
III.
HUMAN RESOURCES
18.
Human Resource Recommendations
The Board, by consent, approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all as
more fully set forth in Exhibit C attached to these minutes and by
this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the
Chancellor of the District or his designee is hereby authorized
and directed to execute for and on behalf of the District, the
appropriate contract or amendment to contract for the affected
personnel.
IV.
BID AWARDS
19.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D; attached
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hereto and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
20.
Budget
A.
Financial Reports
The following financial reports as of February 28, 2003 were submitted for
the Board’s information: executive summary, summary budget status report,
budget status reports, (auxiliary, pedestrian and traffic, rental facilities and
agency) student financial aid fund, CBIL budget status, restricted general fund
and capital updates.
B.
Warrant Check Register – February, 2003
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending February 28, 2003
C.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of February 2003 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit E, attached hereto, and by this reference incorporated
herein.
VI.
CONTRACTS AND/OR AGREEMENTS
21.
Contracts and/or Agreements
The Board, by consent, approved the following Resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
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between the District and various agencies, corporations and individuals
located throughout the District.
RESOLVED, that the contracts, agreements and resolutions set
forth in Exhibit F attached hereto and by this reference
incorporated herein, are adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
VII. EXTERNAL FUNDS
22. Acceptance of External Funds
The Board, by consent, approved the following Resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein; and
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for
work-study programs, the Agency involved will be billed for
matching funds and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or District be and hereby is authorized and directed to
execute contracts with said agencies in each instance.
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VIII. INSURANCE RECOMMENDATIONS
23. Approval of Insurance Renewals
The Board, by consent, approved renewal of various insurance agreements
and policies, all as more fully set forth in Exhibit H attached hereto and by
this reference incorporated herein.
IX.
NEW BUSINESS
Trustees gave statements of support for faculty, staff, students and friends
who had been called to active military duty.
Ms. Taylor gave closing comments and commended the campuses for their
participation in Black History Month and Women’s History activities.
ADJOURNMENT
There being no other or further business to come before the Board, on motion
duly made and seconded, the Board voted to adjourn the meeting at 8:40p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
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MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
March 20, 2003
SUBJECT:
Board Agenda Modifications
Tab
Page No.
Revision
Front Section
3
Add: Recommended Approval of Scheduling
April 12, 2003 Board Retreat, Cosand Center
Large Board Room 9 a.m. to 3 p.m.
Front Section
3
Delete: Agenda Item 16 - Charter/Alternative School
Presentation (Postpone until May 2003).
Front Section
3
Add:
Authorization of Chancellor Travel
J
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3.2
Other Personnel Actions/Change of
Assignment/Administrative/Professional Staff
Add:
Lauren Roberds; FP; Senior Research Associate;
P 11; salary change from $53,096.13 to
$58,405.74; effective 03/13/03-06/30/03.
This increase in compensation is for additional duties of
Another position in accordance with Administrative
Procedures E 2.3. Ending date may be earlier than 06/30/03.
J
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3.2
Other Personnel Actions/Change of Assignment/
Classified Staff
Revise: Barbara Shadburne; M; Student Admissions/Registration
Assistant III; change effective date from 2/07/03-3/21/03
to 2/7/03-03/28/03.
Add:
Pamela Leahy; CC; from Offset Printer I, range 4, pay rate
$944.31 bi-weekly, to Copy Technician, range 5, $987.54
bi-weekly; effective 03/21/03. The revised salary is
minimum for the range and the change is a result of
classification review.
Board Agenda Modifications
Page 2
March 20, 2003
M
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Contracts/Agreements/Ratifications
Revised Agreement between St. Louis Community
College and Mr. Dave Coleman (See Attached)
Agreement between St. Louis Community College and
Southwestern Bell Telephone Company (See Attached)
Revised Agreement between St. Louis Community
College and Fru-Con Engineering, Inc. (See Attached)
Board Agenda Modifications
Page 3 Attachments
March 20, 2003
Revised Agreement between St. Louis Community College and Mr. Dave Coleman
Board approval is requested for a cost adjustment to the Agreement between St. Louis Community
College and Mr. Dave Coleman. This agreement was approved by the Board of Trustees on January
23, 2003 as Board item 6.1.4. The agreement provides for a Student Activities Leadership Program
presented for Meramec and Forest Park at a cost of $4,000. The additional cost of $800 for travel
was omitted from the request for approval of this agreement. All costs for these presentations will be
paid from Student Activities Fees. The revised agreement cost is $4,800.
Agreement between St. Louis Community College and Southwestern Bell Telephone Company
Board approval is requested to renew an agreement between St. Louis Community College and
Southwestern Bell Telephone Company to extend the College's usage of fiber optic lines that
connect the Florissant Valley, Forest Park, and Meramec Campuses to the Cosand Center. These
fiber optic lines carry voice, data, Internet and video services between the locations. The original
agreement expires on October 31, 2004 at the end of the original fifteen-year term. This renewal
provides for continued service at the current rate of $2,000 per month for a period of 60 months
beginning November 1, 2004.
Revised Agreement between St. Louis Community College and Fru-Con Engineering, Inc.
Board approval is requested for a cost adjustment to the proposed settlement agreement between St.
Louis Community College and Fru-con Engineering, Inc. This agreement was approved by the
Board of Trustees on October 21, 2002. The agreement provides for a settlement addressing
concerns with delay of permits for $80,000. This agreement anticipated that the College would incur
additional winter fuel costs of approximately $10,000. As part of the negotiated settlement, Fru-con
has requested that the delay claim and winter fuel costs be combined for a total settlement of
$90,000. This delay claim will be paid from the South County Education and University Center
construction budget.
#7
Resolution Re April 24, 2003 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on April
24, 2003 at 6:30 p.m., at the Forest Park Campus, 5600 Oakland Ave., St. Louis, MO,
63110 in Room SC 25, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
March 20, 2003
Board Agenda
# 9 Recommended Lodging of Revised Board Policies
A 1 Responsibilities and Authority; A 4 Board Member Service; A 5.2 Officers' Duties; A 8
Board of Trustees Travel; B 6 Board Policy/Administrative Procedures; B 10.1 Americans with
Disabilities Employee Grievance Procedure; B 13.3 Procedures to Follow in the Event of Sexual
Assault; C 21.3 Non-unit Classified Office and Technical Employee Vacation; C 21.6 Family
and Medical Leave Act of 1993; C 24.3 Retirement Privileges - Emeritus Staff; C 27 Group
Insurance Program; F 14 Emeritus Status for Full- time Non- unit Classified Office and Technical
Employees; G 3 Curriculum Development and Review; G 13 Academic Appeals Procedure; G
15 Financial Aid for Students in Credit Programs ; G 18.2 Disciplinary Actions for Violation of
Student Responsibilities; H 3 Payment of Expenses; H 20.10 Continuing Education, Community
Development and Community Service Fees and Tuition; H 22 Refunds; I 3.5 Bid Deposit for
Contracts Over $12,500; I 3.8 Performance Payment Bonds and I 9 College Security.
A 1 Responsibilities and Authority (R 4/95)
A 1.1 The statutory responsibilities of the Board of Trustees include, but are
not limited to, THE FOLLOWING:
a. Approve the appointment, retention and dismissal of employees of the College,
define and assign their powers and duties and fix their compensation.
b. Levy such t axes as are required for the operation of the College.
c. Establish fees for students in the amount necessary to maintain College courses.
d. Provide instructional programs and services and physical facilities.
e. Approve all contracts.
f. Formulate and oversee disciplinary policy regarding students.
g. Comply with all applicable federal, state and local mandates.
A 1.2 (R 1/01)
Incidental to implementing these and other responsibilities are the following specific
responsibilities enunciated by the Board.
a. Function as the policy-making body exercising overview of administrative functions
delegated to the chancellor.
b. Select, appoint, and evaluate the chancellor of the College.
c. Provide ways and means for obtaining adequate financial support.
d. May elect to hear appeals of employees as outlined in applicable grievance
procedures.
e. Will hear members of the public, staff and students at regular Board meetings.
f. Approve the annual budget.
g. Approve the expenditure of all funds.
h. Direct the administration to prepare new reports, prepare a written legal opinion, or
gather new information only upon Board approval of an appropriate motion or upon
written request by any two trustees or the Board president. (A copy of the request
and response will be sent to all other trustees.)
i. Authorize the chancellor's out-of-state travel requests and approve related expense
reports.
j. Authorize all travel requests by Board members and approve RATIFY
related expense reports.
A 4 Board Member Service (R 2/94)
No member of the Board will directly or indirectly receive any compensation or
remuneration nor derive any profit or gain from membership on the Board or from
services rendered to the College. Each member of the Board will disclose to the Board
any personal interest which he/she may have in any matter pending before the Board.
That member will not participate in any discussion or decision on such matter(s) AND
WILL ABSTAIN FROM VOTING.
No Board member of St. Louis Community College will use any College equipment,
supplies, or personnel for any purpose other than the College's business.
A 5.2 Officers' Duties (R 1/01)
President
The Board president presides at all meetings of the Board of Trustees; preserves order;
enforces rules; signs all bonds evidencing the bonded indebtedness of the College, and
all letters, agreements, contracts, deeds, leases and other documents and papers ordered
to be executed by the Board of Trustees. The president appoints, subject to approval by
the Board, all committees which the Board may deem necessary.
The president and one other Board member review and approve all Board members' and
chancellor's travel expense reimbursement requests prior to submission to the Board for
ratification. The Board president and one other Board member approves all Board
members' and the chancellor's attendance reports and reviews quarterly Board members'
and the chancellor's local expense reports. THE CHANCELLOR'S QUARTERLY
LOCAL EXPENSE REPORTS ARE SUBMITTED TO THE BOARD FOR
RATIFICATION. prior to submission to the Board for ratification. The Board
president's travel expense reimbursement reports and quarterly local expense reports
will be reviewed and approved by two other Board members prior to submission to the
Board for ratification.
(Note: The remainder of this policy contains no revisions.)
A8
Board of Trustees Travel
(R 2/94)
Trustees will abide by administrative procedures regarding travel on College business.
TWO BOARD MEMBERS WILL REVIEW AND APPROVE ALL BOARD
MEMBERS' TRAVEL EXPENSE REIMBURSEMENT REQUESTS PRIOR TO
SUBMISSION TO THE BOARD FOR RATIFICATION.
B 6 Board Policy/Administrative Procedures (R 1/01)
[AP B 4.1, B 4.2 & B 4.3]
The official record of the policies of the Board of Trustees of St. Louis Community
College will be maintained by the Board secretary. Administrative procedures are
approved by the chancellor and will be maintained by the Chancellor's office. Copies of
Board Policy/Administrative Procedures will be kept in the offices of each College
officer, in each campus library, on the College's INTERNET website and in other
appropriate places.
B 10.1 Americans with Disabilities Employee Grievance Procedure (R 7/98)
[AP B 7}
In keeping with the College’s Equal Employment Opportunity policy and Affirmative
Action commitment, St. Louis Community College adopts the following internal
grievance procedure providing for prompt and equitable resolution of complaints
alleging any action prohibited by the Equal Employment Opportunity Commission
regulations implementing Title I of the Americans with Disabilities Act. Title I states,
in part, that “no otherwise qualified disabled individual can, solely by reason of his or
her disability, be subjected to discrimination in employment.” The regulations prohibit
discrimination against an otherwise qualified individual with a disability in regards to
job application procedures, the hiring, advancement, or discharge of employees,
employee compensation, job training and other terms, conditions and privileges of
employment.
Complaints related to employment must be addressed to the Manager of Employment,
St. Louis Community College, Cosand Center, 300 South Broadway, St. Louis,
Missouri 63102. The manager of employment has been designated as the College=s
ADA coordinator. PRIOR TO AN EMPLOYEE FILING A COMPLAINT WITH
HUMAN RESOURCES, THE EMPLOYEE MUST TRY TO RESOLVE THE
PROBLEM BY DISCUSSING HIS/HER NEEDS WITH HIS/HER DIRECT
SUPERVISOR, THE DEPARTMENT'S DEAN/DIRECTOR AND/OR IF
APPROPRIATE, THE CAMPUS PRESIDENT.
IF ISSUES CANNOT BE RESOLVED AT THE CAMPUS LEVEL OR
LOCATION, THE EMPLOYEE SHOULD ADDRESS THE COMPLAINT TO
HUMAN RESOURCES.
(Note: The remainder of this policy contains no revisions.)
B 13.3 Procedures to Follow in the Event of Sexual Assault (R 7/94)
In the event a student, employee or visitor is sexually assaulted on College property or
at a College-sponsored or -supervised activity, the following procedures should be
followed:
a. The student, employee or visitor should, as soon as possible after an assault has
occurred, contact the College police, the associate dean of Student Support
Services, the College nurse, a member of the counseling staff, or any other available
employee to report the incident. An official report should always be filed with the
College police department.
b. The student, employee or visitor should, to the greatest extent possible, preserve any
physical evidence that may help to establish proof of criminal assault and/or identify
a perpetrator.
c. The student, employee or visitor should consider the advice of the College police
and/or the College nurse relative to reporting the incident to local, state or federal
authorities. If the victim wishes, the College police will assist with the reporting.
C 21.3 Non-unit Classified Office and Technical Employee Vacation (R 6/98)
[AP C 21.2]
(Note: The preceding portion of this policy contains no revisions.)
Except under unusual circumstances, the College will be officially closed during the
Christmas - New Year's period as defined in the administrative calendar. The number of
weekdays other than holidays which fall within this time period when the College is
closed will be additional holidays.
Employees who are required to work on weekdays other than holidays during this
period will have the option of being paid at their regular assigned pay rate for the
hours worked and not counting the day worked as vacation time.
Full-time probationary employees may not use accrued vacation time during the
probationary period, nor be reimbursed for such time if severance occurs before
permanent status.
C 21.6 Family and Medical Leave Act of 1993 (R 4/95)
The Board of Trustees of St. Louis Community College is committed to compliance
with the Family and Medical Leave Act of 1993 (FMLA) effective August 5, 1993.
Eligible employees (as defined under FMLA) will be provided with up to 12 weeks of
job-protected leave within a rolling 12-month period measured backward from the date
an employee uses any FMLA leave for certain family and medical reasons.
Employees will be required to provide at least 30 days advance notice when the leave is
foreseeable. When leave is requested due to a serious health condition, the leave must
be supported by a certification issued by the health care provider of the employee or the
employee's ill family member.
Whenever an eligible employee is granted FMLA leave, the employee will be required
to substitute, in lieu of unpaid leave, any accrued vacation and personal leave in
instances where the leave is taken:
• to care for the employee's child after birth;
• for adoption or foster placement of a child in the employee's home; or
• for a serious health condition of the employee or to care for his/her immediate
family member.
Additionally, the employee will be required to substitute accrued sick leave to care for a
seriously ill immediate family member or for the employee's own serious health
condition.
During APPROVED FMLA leave, the College will continue group health plan
benefits, if any, THE EMPLOYEE MAY CONTINUE ANY GROUP
INSURANCE COVERAGE on the same cost-sharing basis as coverage would have
been provided if the employee had been actively employed during the FMLA leave
period.
In cases where the employee's own serious health condition is the reason for the leave,
other than for intermittent leave or a reduced leave schedule, the employee must submit
a medical certificate that he/she is able to perform the duties of his/her assigned
position before returning to work.
(Note: The remainder of this policy contains no revisions.)
C 24.3 Retirement Privileges - Emeritus Staff (R 7/98)
Emeritus staff are those employees who have retired after 10 years of full-time service
to the College and are eligible to receive a retirement allowance from the
Non-certificated Retirement Plan or the Public School Retirement Plan of Missouri.
The following privileges are available to emeritus staff:
• Parking privileges at all locations upon securing a valid parking sticker as is
required of employees.
• Library privileges at College libraries.
• UNLESS SPECIFIED OTHERWISE IN BOARD POLICY OR IN A UNIT
RESOLUTION, emeritus staff may continue the College group medical insurance
upon retirement until age 70 or, for certificated employees, as prescribed by law. As
prescribed by law, upon retirement, employees are eligible to continue their
participation in the College's medical insurance programs, subject to provisions of
the medical insurance plan contract. Emeritus staff selecting such insurance will pay
the full costs involved, including any applicable administrative costs.
• Maintenance fee waivers for courses at the College will be available for emeritus
staff members, dependents, and spouses.
These privileges are available to previously retired employees who are receiving a
retirement benefit from either the Non-certificated Retirement Plan or the Public School
Retirement System of Missouri, as of the date of adoption of this policy.
C 27 Group Insurance Program (R 6/98)
[AP C 27.1 - C 27.3 & C 28]
The College makes available to all full-time employees the following group insurance
programs: life/AD&D, vision, dental, major medical, VOLUNTARY accidental death,
and long-term disability, AND SHORT-TERM DISABILITY.
All full-time employees are entitled to insurance plan participation on a cost-shared
premium basis with the College during any month of paid employment. Full-time faculty
and 36-week employees who are not scheduled to work during the summer or other
periods are entitled to insurance coverage during such periods if employment is
scheduled to continue following such periods. Premium payments for such non-work
periods will be made through payroll deductions in advance and/or following such
periods.
The College and an employee will cost-share premium payments when an employee
enrolls in the medical, dental, vision, life/AD&D and long-term disability plans as
follows:
Employee only coverage:
College pays 90 percent of premium rate
Employee pays 10 percent of premium rate.
Dependent coverage:
College pays 60 percent of premium rate
for medical coverage only. For all other
coverages, College pays 50 percent of
premium rate.
Employee pays 40 percent of premium for
medical coverage only. For all other
coverages, employee pays 50 percent of
premium rate.
A full-time employee whose employment terminates due to disability following at least
10 years of full-time employment and at the time of termination is receiving long-term
disability benefits may continue to participate in the College’s medical plan only until the
earlier of (1) attainment of age 70 or (2) long-term disability benefits cease.
All employees of the College are covered under Workers’ Compensation Insurance.
F 14 Emeritus Status for Full-time Non-unit Classified Office
and Technical Employees (6/02)
Full-time non-unit classified office and technical employees who otherwise qualify for
Emeritus Staff Retirement Privileges under Board Policy C 24.3 may continue to USE
the College group medical insurance upon retirement subject to law and the provisions of
the medical insurance contract. Eligible employees selecting such insurance will pay the
full costs involved, including any applicable administrative costs. This applies only to
eligible employees who retire on or after July 1, 2002.
G 3 Curriculum Development and Review (R 9/96)
[AP G 2, G 2.1, G 2.2]
The faculty and instructional administrators will be responsible for proposing, regularly
evaluating, and revising the educational programs and courses. For the career programs,
advisory committees made up of knowledgeable professionals will advise the faculty on
developments in the field and possible changes necessary in the educational program.
Campus and collegewide faculty curriculum committees will review and approve changes
in courses and recommend changes to programs. IN THE EVENT A NEW
PROGRAM LEADS TO THE AA DEGREE, LOCAL TRANSFER
INSTITUTIONS WILL BE CONTACTED TO DETERMINE THE
TRANSFERABILITY OF THE PROGRAM.
(Note: The remainder of this policy contains no revisions.)
G 13 Academic Appeals Procedure (R 2/02)
[AP G 10]
(Note: The preceding portion of this policy contains no revisions.)
Step 3
To pursue Step 3 if the matter is not resolved at Step 2, within 10 working days of the
response from the department chair, the student or the faculty member must file a written
appeal with the appropriate associate dean and provide copies of the original allegation
and responses. WITHIN FIVE WORKING DAYS, the associate dean will investigate
the situation AND confer with the student and faculty member. THE DEAN WILL
within five working days, and respond in writing to the student and faculty member
within 10 working days of the conference.
Step 4
To pursue Step 4 if the matter is not resolved at Step 3, one of the two options below
must be followed.
a. In appeal cases not involving a final grade, within 10 working days of receipt of the
written response from the associate dean, the student or faculty member must appeal
in writing to the campus president and provide copies of the original allegations and
written responses. The president will investigate the situation, confer with the student
or faculty member within 10 working days, and respond in writing to the student and
faculty member within 10 working days of the conference. The president’s decision
will be final.
b. When the appeal involves a final grade, within 10 working days of receipt of the
written response from the associate dean, the student or the faculty member must file
a written request, providing copies of the original allegations and written responses,
with the president for a hearing of the campus Academic Appeals Hearing
Committee. Within 10 working days of receipt of the student’s or faculty member’s
request, the campus president will designate the Hearing Committee and provide the
committee with the original allegations and written responses. The committee will
have 15 working days to conduct the hearing. The committee’s decision will be final.
Academic Appeals Committee
Each campus will create and maintain an Academic Appeals Committee from which the
Hearing Committee will be designated.
Composition of Hearing Committee
Membership from the campus will consist of four full-time faculty members plus a
designated alternate reflecting division representation; two students plus designated
alternates; and the executive dean who will be the non-voting chair. In the event of a tie,
the executive dean will vote.
A list of 50 randomly-selected faculty from the campus reflecting division representation
will be identified annually by the College Information Systems department. The campus
Phi Theta Kappa chapters and the campus Student Government Associations will each
recommend annually one student and a designated alternate for service on the committee.
The list of randomly selected faculty along with the names of the recommended students
will be forwarded to each campus president, who will appoint and notify the eight faculty
members and four students of their selection. Members will serve staggered two -year
terms. The executive dean will convene the committee and provide information related
to the case. Four members of the committee, or their alternates will constitute a quorum.
One member of the quorum must be a student.
Committee Decision
The committee will render its decision after completion of the hearing. A decision
requires at least three affirmative votes. The committee may accept or reject, in whole or
in part, or may modify the findings and conclusions of the associate dean. Within three
working days of the hearing, the committee will make a written report of its decision to
the student, the faculty member, the department chair, the associate dean and the
president. The decision of the committee will be final.
(Note: The remainder of this policy contains no revisions.)
G 15 Financial Aid for Students in Credit Programs (R 9/96)
[AP G 12]
The College provides a comprehensive program of local, state and federal sources for
helping students finance their college educations. These sources include grants, loans,
work and scholarship programs. A collegewide Financial Aid Committee will review
financial aid policy regularly and recommend necessary changes.
(Note: The remainder of this policy contains no revisions.)
G 18.2 Disciplinary Actions for Violation of Student Responsibilities (R 9/96)
[AP G 15.2]
a. Any person may request initiation of disciplinary proceedings against a student
suspected of violation of any law, Board policy, administrative procedure, or
Regulation. The associate dean of Student Support Services/Student Development
will initiate a preliminary investigation. Upon receipt of the findings of the
investigation, the dean will inform the student of the disposition of the matter which
may include disciplinary action.
b. The dean also will inform the student that he/she may appeal the decision within 10
calendar days after the date of the dean's written decision and notification. Such
appeal must be made in writing to the dean and must state the reason for the appeal.
(Note: The remainder of this policy contains no revisions.)
H3
Payment of Expenses (R 1/01)
All expenses of the College will be paid through the Banner requisition process or
upon properly approved Payment documents. ALL EXPENSES OF THE
COLLEGE WILL BE PAID USING AN AUTHORIZED REQUISITION
PROCESS, PROPERLY APPROVED PAYMENT DOCUMENTS, OR AN
APPROVED PROCUREMENT CARD PROCESS. All requisitions and
payment documents will be authorized by the approvers identified by management
at each College location. The requisitions and payment documents will show the
budget account against which the charge is being made.
H 20.10 Continuing Education, WORKFORCE AND Community
Development and Community Service Fees(5/97)
Fees will be assessed for courses, programs and services offered through
Continuing Education and WORKFORCE AND Community Development.
Consideration will be given to direct and indirect expenses and market value in
determining the fee.
H 22
Refunds
Percentages to be refunded apply to total fees. , including parking and College
activity fees.
I 3.5 Bid Deposit for Contracts Over $12,500 (R 5/97)
[AP I 1]
No bid will be considered unless accompanied by cash, a certified check, or a bid bond
prepared on a form acceptable to the College. Said check, cash deposit or bid bond
will be in such amount as may be required in the bid specifications submitted, based
upon the cost of the work as estimated in said specifications, and in no event to be less
than 5 percent of the estimated cost.
I 3.8 Performance Payment Bonds
(R 5/97)
[AP I 1]
Contracts exceeding $25,000 will be accompanied by a performance payment bond
conditioned on the faithful performance of said contract, executed by the bidder and by
a solvent surety company approved by the College. The amount of said bond will be at
least equal to 100 percent of the contract price as security for the faithful performance
of the project. In lieu of giving the bond provided for in this policy, the contractor
may deposit a like amount in cash with the treasurer of the Board of Trustees.
I 9 College Security (12/00)
[AP I 4]
a. Reporting Crimes and Emergencies
Any student, employee or visitor who witnesses a criminal act, suspected criminal act or
any other emergency occurring at any College location should, as soon as possible after
such event, contact the College Police, the associate dean of Student Support
Services/Student Development, or any other official of the College who has significant
responsibility for student and College activities. All reports concerning such activities
will be inve stigated thoroughly and promptly, and timely reports regarding the
occurrence of crimes at any College location will be disseminated to members of the
College community in accordance with applicable laws.
(Note: The remainder of this policy contains no revisions.)
#10 Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Mr. William Jackson of the City of St. Louis
Public Library as the TIF Commissioner to serve on the City of St. Louis Tax
Increment Financing Commission (TIF) for the Terra Cotta Annex and Garage,
and 1312 Washington Avenue tax increment financing district. Mr. Jackson will
represent the College and the interests of the other affected public taxing entities:
Metropolitan Zoological Park & Museum District, St. Louis Office for Mentally
Retarded Development Disabilities Resources (MRDD), and the City of St. Louis
Mental Health Board of Trustees.
#12
Recommendation that the College Establish a Voluntary Separation Program
with a Medical Insurance Continuation Feature
Board approval is requested for the College to provide a Voluntary Separation Program
with a Medical Insurance Continuation Feature. The enrollment period will be completed
in mid-Spring, 2003. This Program would provide eligible full- time employees the
opportunity to terminate their employment with the College and retain medical insurance
for a certain period of time with the continuation of the employee and employer premium
contributions. This Program will provide an opportunity for the College to realize a cost
savings depending upon the mix and benefit eligibility of the participating employees.
This program would permit eligible employees who wish to retire or leave employment at
the College, but are concerned about medical insurance, the opportunity to do so.
Employees may elect to receive a $5,000 annual payment in lieu of the continued
employer contribution toward the health insurance premium.
This program is available to full- time College employees who will have completed 12
years or 24 major (fall and spring) semesters of continuous service prior to July 1, 2003
and who elect to terminate or retire effective July 1, 2003 or December 31, 2003.
Program eligibility and benefit eligibility follows.
COMPLETED CONTINUOUS FULLTIME SERVICE
AS OF 6/30/03
12-17 years or 24-34 semesters
18-23 years or 36-46 semesters
24-29 years or 48-58 semesters
30+ years or 60+ semesters
YEARS OF ELIGIBILITY FOR
EXTENDED MEDICAL BENEFITS
2
4
5
6
Enrollment begins for this program following approval by the Board of Trustees; the
enrollment period will extend for 45 calendar days. Application for enrollment in this
program must be completed and the Human Resources Department must have received
applications no later than 5:00 P.M. on the 45th day of enrollment. In consideration for
Medical Insurance continuation or the $5,000 annual payment, the application will
include a standard waiver and release form that must be completed by the employee.
Following the receipt of the application, a seven-day revocation period will be available
after which participation in the Program becomes irrevocable.
NOTE: THIS IS A GENERAL DESCRIPTION OF THE VOLUNTARY SEPARATION PROGRAM. THE DETAILS OF
THE PROGRAM ARE CONTAINED IN THE PROGRAM DOCUMENT. THE PROGRAM DOCUMENT GOVERNS. AS
OF THIS DATE, THE VSP IS STILL UNDER REVIEW AND REVISION AND PLAN DESIGN IS SUBJECT TO
CHANGE. THE VSP IS SUBJECT TO THE APPROVAL OF THE BOARD OF TRUSTEES.
#13
Recommended Revision of Meeting Schedule - April 24, 2003
Public Session of the Board of Trustees.
It is recommended that the Board revise the starting time of its April 24, 2003
Public Session to 7:30 p.m., in order to accommodate the meeting with Student
Leaders.
#14
Recommendation that the Board of Trustees Waive Lodging and Approve
Revisions to Board Policy H 20.1
H 20.1 Maintenance Fees
(R 1/03)
The maintenance fees for resident* students of the St. Louis Community College District
have been established by the Board at $48 per credit hour effective Fall Semester 2002,
increasing to $52 $56 per credit hour in Fall 2003 and increasing to $56 $64 per credit
hour in Fall 2004 AND INCREASING TO $70 IN FALL 2005.
* Resident students will be defined as follows:
1. a dependent student who is living in a residence established by his/her parents or
legal guardian within the St. Louis Community College District, or
2. an emancipated student, regardless of age, who has established residence within
the St. Louis Community College District.
a. Missouri Residents who are Non-residents of St. Louis Community College District The maintenance fee has been established by the Board at $65 per credit hour effective
Fall Semester 2002, increasing to $70 $75 per credit hour in Fall 2003 and increasing to
$76 $85 per credit hour in Fall 2004 AND INCREASING TO $95 IN FALL 2005.
b. Out-of-state Students - The maintenance fee has been established by the Board at $95
per credit hour effective Fall Semester 2002, increasing to $103 $108 per credit hour in
Fall 2003 and increasing to $111 $120 per credit hour in Fall 2004 AND INCREASING
TO $130 IN FALL 2005.
c. International Students - The maintenance fee has been established by the Board at $105
per credit hour effective Fall Semester 2002, increasing to $113 $118 per credit hour in
Fall 2003 and increasing to $122 $130 per credit hour in Fall 2004 AND INCREASING
TO $140 IN FALL 2005.
#15
South County Education and University Center Budget Expansion
Board approval is requested to expand the current South County Education Center
Budget by $586,362.
2002/2003
2003/2004
Personnel/Benefits
$ 984,786
$1,408,367
Operating
$ 124,407
$ 287,188
$1,109,193
$1,695,555
Total
This budget plan provides for the operational costs related to the increased square footage
and for the support of the enhanced technology. This plan also provides for increased
services to students and for the upkeep of the facility. All existing funds assigned to the
South County Education Center are redirected to the new South County Education and
University Center.
The staffing complement at the South County Education and University Center is
increasing from five to twelve budgeted positions. One positions is being redirected to
the Cosand Center.
Authorization is requested to proceed with the hiring of the Coordinator for Student
Services, the two Computer Technicians IIs, the Student Support Specialist, the three
Housekeepers, and the Groundskeeper immediately so that those positions may be in
place prior to the opening of the Center. The funding for the costs of the employment of
these positions during the current fiscal year is available within the College budget and is
estimated at approximately $10,000. Position descriptions for the new jobs are attached.
South County Education and University Center Staff Plan
Current Positions
Range Salary
Manager, Off-Campus Center
Academic Advisor (52 week)
Administrative Secretary
Off Campus Admissions, Registration, Business Office Assistant
P11
P8
C5
C5
Additional Positions
Range Salary
Coordinator for Student Services
Student Support Specialist
Computer Technician II
Computer Technician II
Housekeeper
Housekeeper
Housekeeper
Groundskeeper
P10
P10
C8
C8
.
$43,337
$33,263
$32,527
$26,056
$39,205
$39,205
$32,405
$32,405
$23,000
$23,000
$23,000
$28,000
#17 Recommended Approval of New Practice for Chancellor
Travel Authorization
The Board president and vice president will authorize the chancellor's travel requests and
approve all related expenses.
2.
INSTRUCTION/STUDENT SERVICES
It is recommended that the Board approve the 2004-2005 Academic Calendar.
Academic Calendar 2004-2005
Fall Semester 2004
Service days
Saturday classes begin
Sunday classes begin
Classes begin
Labor Day (no classes)
Late start classes begin
Midterm
Midterm grades due
Service Day (Midterm break-no classes)
Withdrawal deadline
Thanksgiving (no classes)
Last scheduled class
Final exams
Grades due
Last day College open
Official degree conferral date
Tue-Fri
Sat
Sun
Mon
Sat-Mon
Mon
Fri
Mon
Wed
Fri
Thurs-Sun
Sun
Mon-Sun
Mon
Thu
Thu
Aug 17-20
Aug 21
Aug 22
Aug 23
Sep 4-6
Sep 13
Oct 15
Oct 18
Oct 20
Nov 12
Nov 25-28
Dec 12
Dec 13-19
Dec 20
Dec 23
Dec 23
Spring Semester 2005
College opens
Service days
Saturday classes begin
Sunday classes begin
Martin Luther King, Jr. Holiday (no classes)
Classes begin
Late start classes begin
Presidents’ Day Holiday (no classes)
Midterm
Midterm grades due
Spring break (no classes)*
No classes
Spring holiday (no classes)
Withdrawal deadline
Last scheduled class day
Final exams
Grades due
Official degree conferral date
Commencement
Mon
Mon-Fri
Sat
Sun
Mon
Tue
Mon
Mon
Fri
Mon
Mon-Sun
Sat, Sun
Fri
Mon
Sun
Mon-Sun
Mon
Mon
Mon or Tue
Jan 3
Jan 10-14
Jan 15
Jan 16
Jan 17
Jan 18
Feb 7
Feb 21
Mar 11
Mar 14
Mar 14-20*
Mar 26-27
Apr 15
Apr 18
May 8
May 9-15
May 16
May 16
May 16 or 17
Saturday classes will not meet March 19 and 26.
Sunday classes will not meet March 20 and 27.
* Staff Development Day may be designated on one day during Spring Break.
Academic Calendar 2004-2005
(continued)
Summer Semester 2005
3 wk & 11 wk classes begin
Memorial Day holiday (no classes)
6 wk & 8 wk classes begin
Independence Day Holiday (no classes)
Last scheduled class day
Grades due
Official degree conferral date
The full summer session will last 11 weeks.
Mon
Mon
Mon
Sun-Mon
Sun
Mon
Tue
May 16
May 30
June 6
July 3 & 4
July 31
Aug 1
Aug 2
2.
INSTRUCTION/STUDENT SERVICES
It is recommended that the Board approve the 2005-2006 Academic Calendar.
Academic Calendar 2005-2006
Fall Semester 2005
Service days
Saturday classes begin
Sunday classes begin
Classes begin
Labor Day (no classes)
Late start classes begin
Midterm
Midterm grades due
Service Day (Midterm break-no classes)
Withdrawal deadline
Thanksgiving (no classes)
Last scheduled class
Final exams
Grades due
Last day College open
Official degree conferral date
Tue-Fri
Sat
Sun
Mon
Sat-Mon
Mon
Fri
Mon
Tue
Fri
Thurs-Sun
Sun
Mon-Sun
Mon
Thu
Thu
Aug 16-19
Aug 20
Aug 21
Aug 22
Sep 3-5
Sep 12
Oct 14
Oct 17
Oct 18
Nov 11
Nov 24-27
Dec 11
Dec 12-18
Dec 19
Dec 22
Dec 22
Spring Semester 2006
College opens
Service days
Saturday classes begin
Sunday classes begin
Martin Luther King, Jr. Holiday (no classes)
Classes begin
Late start classes begin
Presidents’ Day Holiday (no classes)
Midterm
Midterm grades due
Spring break (no classes)*
Spring holiday (no classes)
Withdrawal deadline
Last scheduled class day
Final exams
Grades due
Official degree conferral date
Commencement
Tue
Mon-Fri
Sat
Sun
Mon
Mon
Mon
Mon
Fri
Mon
Mon-Sun
Fri- Sun
Mon
Sun
Mon-Sun
Mon
Mon
Mon or Tue
Jan 3
Jan 9-13
Jan 14
Jan 15
Jan 16
Jan 17
Feb 6
Feb 20
Mar 10
Mar 13
Mar 13-19*
Apr 14-16
Apr 17
May 7
May 8-14
May 15
May 15
May 15 or 16
Saturday classes will not meet March 18 and April 15.
Sunday classes will not meet March 19 and April 16.
* Staff Development Day may be designated on one day during Spring Break.
Academic Calendar 2005-2006
(continued)
Summer Semester 2006
3 wk & 11 wk classes begin
Memorial Day holiday (no classes)
6 wk & 8 wk classes begin
Independence Day Holiday (no classes)
Last scheduled class day
Grades due
Official degree conferral date
The full summer session will last 11 weeks.
Mon
Mon
Mon
Tue
Sun
Mon
Tue
May 15
May 29
June 5
July 4
July 30
July 31
Aug 1
03-20-03
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE PROFESSIONAL STAFF
NAME
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
TITLE
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
White, Tanya
N
CCETC
Project Associate II
P8
$32,405*
03/21/03-06/30/03
Causevic, Ahmed
N
CCETC
Project Associate II
P8
32,405*
03/21/03-06/30/03
-1* Minimum salary for the range
Both are new, temporary, externally-funded positions.
03-20-03
3.1
APPOINTMENTS/FULL- TIME FACULTY
NAME
Williams, Louis
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
N
FP
TITLE
Assistant Professor/History
-2Salary may be revised in accordance with 2003-04 Full-Time Faculty Salary Schedule.
* Salary in accordance with Board Policy D1, Faculty/Initial Placement.
Replacement position
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
V-F
$50,402*
08/19/03-05/14/04
03-20-03
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Darden, Alethea
C
CC
Westhoff, Laura
C
Mukhi, Seema
RANGE
PAY
RATE
EFFECTIVE
DATE
Administrative Clerk II
4
$900.88 bi-wk*
03/25/03
FV
Cashier, Part-time, Continuing
3
9.41/hr*
03/21/03
N
FP
Educational Assistant III,
Part-time, Continuing
7
13.60/hr*
03/21/03
Sutton, Angelique
N
FP
Administrative Clerk, Part-time,
Continuing
3
9.41/hr*
03/21/03
Prince, Carlton
N
FP
Child Care Attendant, Part-time,
Continuing
2
8.54/hr*
03/21/03
McMahon, Michael
C
M
Secretary
4
900.88 bi-wk*
03/21/03
NAME
TITLE
-3-
* Minimum salary for the range
All are replacement positions; Darden is a temporary, externally-funded position.
03-20-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
Pritchard, Kathy
LOCATION
CC
TITLE
RANGE
From: Program Manager
To: Program Manager, Employment & Training Center
Ruzicka, Joseph
CC
From: Program Manager
To: Program Manager, Employment & Training Center
-4* Minimum salary for the range
** Rate change in accordance with administrative practice
Both are a result of classification review and both are temporary, externally-funded positions.
10
PAY
RATE
$40,243
11
43,127*
10
45,203
11
46,000**
EFFECTIVE
DATE
03/21/03-06/30/03
03/21/03-06/30/03
03-20-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
TITLE
From: Secretary
To: Student Financial Aid Assistant
PAY
RATE
RANGE
4
6
$
900.88 bi-wk
1,034.54 bi-wk*
EFFECTIVE
DATE
McAllister, Cheryl
M
03/21/03
Aubuchon, Nancy
FV
Bookstore Assistant III
7
From: 1,685.69 bi-wk
To: 1,854.26 bi-wk**
09/06/02-12/06/02
Krygiel, Klaudia
M
Student Admissions/Registration
Assistant III
5
From: 1,340.19 bi-wk
To: 1,393.80 bi-wk***
12/02/02-02/28/03
Morrow, Kathleen
FP
Secretary
4
From: 1,065.85 bi-wk
To: 1,108.48 bi-wk***
10/29/02-01/17/03
Shadburne, Barbara
M
Student Admissions/Registration
Assistant III
5
From: 1,316.38 bi-wk
To: 1,369.04 bi-wk***
02/07/03-03/21/03
-5* Minimum salary for the range
** Increase in base compensation in accordance with Board Policy F6 Additional Compensation.
*** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article XXI Additional Compensation.
McAllister: Replacement position
Aubuchon, Krygiel, Morrow & Shadburne: For additional responsibilities of another position.
03-20-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
LOCATION
TITLE
RANGE
PAY
RATE
EFFECTIVE
DATE
Nolde, Timothy
CC
From: Vending Machine Operations Technician
To: Printing Services Coordinator
6
5
1,444.96 bi-wk
(no change)
03/21/03
Bradley, Cheryl
FV
From: Offset Printer I
To: Copy Technician
4
5
1,066.35 bi-wk
(no change)
03/21/03
Shaw, George
CC
From: Offset Printer II
To: Offset Printer
6
6
1,068.08 bi wk
(no change)
03/21/03
Harrison, Gwendolyn
CC
From: Offset Printer II
To: Pre-Press
6
6
1,261.77 bi-wk
(no change)
03/21/03
Whittier, Meredith
CC
From: Bindery Operator
To: Bindery/Shipping/Receiving Clerk
4
5
1,086.38 bi-wk
1,098.46 bi-wk*
03/21/03
NAME
-6* Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article IX Position Changes
All are a result of classification review.
03-20-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
TITLE
RANGE
PAY
RATE
EFFECTIVE
DATE
Mayden, Roger
FV
From: Supervisor, Site Support Services
To: Copy Center Supervisor
7
8
$1,317.62 bi-wk
1,340.69 bi-wk*
03/21/03
Mills, Barbara
FP
From: College Offset Supervisor
To: Copy Center Supervisor
7
8
1,685.69 bi-wk
1,715.31 bi-wk*
03/21/03
O’Neill, Timothy
M
From: Supervisor, Print Shop/Office Supplies
To: Copy Center Supervisor
8
8
1,651.82 bi-wk
(no change)
03/21/03
-7-
Teshome, Kebede
CC
From: Distribution/Mail Clerk
To: Mail/Shipping/Receiving Clerk
4
4
1,024.73 bi-wk
(no change)
03/21/103
Rogers, Thomas
FP
From: Offset Printer I
To: Copy Technician
4
5
1,232.38 bi-wk
1,251.04 bi-wk**
03/21/03
Patterson, Annie
M
From: Offset Printer I
To: Copy Technician
4
5
1,232.38 bi-wk
1,251.04 bi-wk**
03/21/03
Armbruster, Cheryl
M
From: Offset Printer I
To: Copy Technician
4
5
$1,232.38 bi-wk
1,251.04 bi-wk**
03/21/03
Werder, Philip
FV
From: Offset Printer II
To: Copy Technician
6
5
1,444.96 bi-wk
(no change)
03/21/03
* Salary increase in accordance with Board Policy F5 Position Changes
** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article IX
All are a result of classification review.
03-20-03
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
Peterworth, Charlotte
LOCATION
TITLE
EFFECTIVE
DATE
FV
Bookstore Computer Specialist
02/07/03-07/31/03
-8Extension of previous unpaid leave from 11/01/02 through 02/06/03 which was in accordance with provisions of FMLA.
03-20-03
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
Stilwell, Ronald
M
Fish, Jennifer
CC
TITLE
EFFECTIVE
DATE
Professor/Music
06/30/03
Project Associate II
01/30/03
Stilwell: Retirement (35 years of service)
Fish: Resignation
3.4
OTHER PERSONNEL ACTIONS/REVISIONS TO PREVIOUSLY-APPROVED ITEMS
-9-
Board of Trustees’ approval, 01/23/03:
3.4 Other Personnel Actions/Retirements/Resignations/Certificated Staff, p. 114:
Delete Dorothy Shelton, M, Associate Professor/Physical Therapy Assistant, effective 06/30/03.
3.4 Other Personnel Actions/Retirements/Classified staff, p. 114:
Delete Joyce Bergman, FV, Accounting Clerk II, effective 02/28/03.
Both employees rescinded their intention to retire.
Board of Trustees’ approval, 02/20/03:
3.1 Appointments/Classified Staff, p. 3:
Delete Concetta Schroeder, FV, Cashier, Part-time, Continuing, effective 02/21/03. (Candidate declined
appointment.
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
COORDINATOR FOR STUDENT SERVICES,
OFF-CAMPUS EDUCATION CENTER
CLASSIFICATION:
REPORTS TO:
Professional (Exempt)
Manager, Off-Campus Education Center
SUPERVISION GIVEN:
Educational Assistants III, Student Workers,
Peer Tutors
POSITION SUMMARY:
Performs duties to assist the manager in administering the OffCampus Education Center: directs operation in the absence of the
manager; performs duties necessary to coordinate academic support
services at off-campus education center, including orientation
activities; assists writing, reading, and mathematics skill tutors in
coordinating services and instruction; assists in coordinating peer
tutoring; works with the campus to coordinate programs and events
in Student Life; works with the campus to schedule appropriate
placement tests; performs duties which assist students in exploring
various means of achieving their educational goals. Performs
normal supervisory functions.
PRIMARY DUTIES PERFORMED:
EF Directs the operation of the Center in the absence of the manager;
insures continuity of all established guidelines, policies and
procedures.
EF Oversees and schedules the activities of the Academic Support
Center at the Off-Campus Education Center, including the
marketing of its activities and scheduling of seminars.
EF Assists instructors in locating and using academic support services,
equipment and personnel.
EF Coordinates writing, reading, mathematics and peer tutoring at the
Center. Develops high quality handouts on various study skill
topics.
Date Issued: 3/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Serves as liaison with Academic Support Coordinator, Manager of
Career and Employment Services, and Manager of Access Services.
EF Facilitates the scheduling and administration of the placement tests
at the Center and out-of-class testing.
EF Assists students with program planning and course selection:
provides information about the College, its policies and procedures,
requirements, course offerings, services.
EF Coordinates with campus personnel the scheduling of programs and
events connected with Student Life.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s Degree and over three (3) years of relevant full-time
experience.
Date Issued: 3/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
MANAGER, PRINTING
CLASSIFICATION:
Professional (Exempt)
REPORTS TO:
SUPERVISION GIVEN:
Director of Auxiliary Services
Campus Copy Centers, Highland Park Printing
POSITION SUMMARY:
Performs duties necessary to oversee the printing operation of the
College: establishes costs for services, supervises production,
develops and monitors long and short term purchase contracts;
recommends guidelines and procedures for printing; develops and
manages the District’s printing/mailing operating and capital
budgets.
PRIMARY DUTIES PERFORMED:
EF Reviews printing requests and determines the cost-effectiveness of
in-house vs. out-sourced production. Develops and adjusts
schedules to ensure timely delivery of printing jobs.
EF Reviews bidding process to assure best-qualified vendor is selected;
performs follow-up to ensure due dates, quality standards, and
price controls are achieved.
EF Communicates with supervisors for production status and staffing
levels; provides graphic support for copy centers’ needs.
EF Communicates regularly with customers to establish job
specifications and best practices for executing their print jobs;
provides postal regulation information and rates; tracks and bills
department mail costs and ensures that monies are on account for
mailings.
EF Develops and monitors charge-back system for accurate billing
within printing and copy centers; maintains inventory control of
printing supplies.
Date Issued: 09/93
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Establishes and maintains a quality control program to ensure
consistency and guarantee a high level of performance.
EF Develops and maintains the District-wide printing/mailing operating
and capital budgets.
EF Supervises maintenance and repair programs for all printing
equipment and operations; recommends upgrade of equipment
and/or current printing technology.
EF Performs normal supervisory functions.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s Degree or equivalent and over three (3) years of relevant
full-time experience or Associate's Degree or equivalent and over 5
years relevant full-time experience.
Revised: 12/02
Date Issued: 09/93
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
PROGRAM MANAGER, EMPLOYMENT & TRAINING CENTER
CLASSIFICATION:
REPORTS TO:
Professional (Exempt)
Manager, Employment & Training Center
SUPERVISION GIVEN:
Varies
POSITION SUMMARY:
Performs duties necessary to form partnerships with local, state,
and federal government entities, business, industry, and labor for
development and funding of employment and training programs;
designs programs to enhance the skills of unemployed and underemployed job seekers; monitors data bases and performance
measures to support WIA, prepares annual program budgets; leads,
coaches, and mentors management, professional, and classified
staff.
PRIMARY DUTIES PERFORMED:
EF Manages the overall delivery of Workforce Investment Act (WIA)
services for job seekers including: recruiting, orientation,
assessment, counseling, placement, retention, basic skills,
classroom training, and on-the-job training, assuring that all WIA
and College rules and regulations, policies and procedures are
followed.
EF Develops and maintains frequent contact with key leaders in
business, economic development, workforce development, and
training agencies at the federal, state, and local level to create
proposals, to plan and implement new services and secure funding.
EF Identifies workforce needs and designs strategies; implements and
manages employment and training programs to insure timely
delivery of services within budget.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Tracks performance of the programs and collaborates with members
and staff of the Workforce Investment Boards and campus
departments in strategic planning; facilitates organizational
assessment meetings for the Employment and Training Center
(ETC).
EF Monitors management information system and databases needed
to support WIA programs and required local, state, and federal
reports; monitors annual program budgets.
EF Supervises ETC staff and other partner staff assigned to the Career
Center.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s degree and at least five (5) years relevant full time work
experience.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
STUDENT SUPPORT SPECIALIST
CLASSIFICATION:
Professional (Exempt)
REPORTS TO:
Manager, Off-Campus Education Center
SUPERVISION GIVEN:
Educational Assistants (Readers, Writers)
POSITION SUMMARY:
Performs duties which assist students in exploring various means of
achieving their educational goals: assists students with program
planning and course selection; facilitates processing of student
financial aid applications; educates off-campus education center
community about College financial aid opportunities; evaluates and
advises, and assists students with disabilities in determining needs
for the provision of equal access; facilitates communication with
faculty and staff and provides support regarding accommodations
for students.
PRIMARY DUTIES PERFORMED:
EF Assists all students with program planning and course selection:
provides information about the College, its policies and procedures,
requirements, course offerings, services; assists with schedule
changes, course withdrawals.
EF Facilitates processing of student financial aid applications:
interviews students; determines student eligibility for admission,
financial aid, and course registration.
EF Educates the Off-Campus Education Center about College financial
aid opportunities; conducts workshops and seminars; disseminates
materials; answers inquiries.
Date Issued: 3/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Assists the Manager, Services for Students with Disabilities on the
main campus in the provision and documentation of support
services for students with disabilities; provides orientation;
vocational/career exploration counseling sessions; arranges for testtaking and placement assessment accommodations; assesses
student interests, accommodation, and educational needs.
EF Communicates and provides support for faculty and staff the
provision of necessary accommodations for students with
disabilities; determines and oversees needed physical
accommodations for students.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Master’s Degree and over three (3) years of relevant full-time experience.
Date Issued: 3/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
BINDERY/SHIPPING/RECEIVING CLERK
CLASSIFICATION:
REPORTS TO:
Classified (Non-exempt)
Manager, Printing
SUPERVISION GIVEN: None
POSITION SUMMARY:
Operates manual and computerized equipment necessary to bind
district material; prepares bulk-mailings including the certification
of mail lists to comply with postal regulations; performs shipping
and receiving duties of incoming and outgoing mail and packages for
the building; performs quality assurance measures.
PRIMARY DUTIES PERFORMED:
EF Coordinates jobs with pre-press and offset printer: cuts paper before
and after printed jobs; sets up and operates necessary manual
and/or computerized equipment to bind (stitching, folding,
trimming) printed materials; performs finishing tasks. Completes
quality control checks on completed printed materials.
EF Ensures college material meets current postal regulations;
coordinates bulk mailings by checking bulk mailing lists and
making appropriate changes within postal software for labels;
utilizes labeling machine to print labels.
EF Prepares materials for shipment w/courier service; receives and
delivers packages for Highland Park building.
EF Performs necessary maintenance on binding equipment.
EF Maintains a weekly inventory of paper.
May operate various copy machines.
Performs other job related duties as assigned.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent and over one (1) year of relevant fulltime experience.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
COPY CENTER SUPERVISOR
CLASSIFICATION:
REPORTS TO:
Classified
(Exempt)
Manager, Printing
SUPERVISION GIVEN: Varies
POSITION SUMMARY:
Performs duties necessary to utilize digital technology and software
specific to the printing industry to produce black, white and/or color
reproductions; performs billing, estimating and other recordkeeping; monitors copier maintenance billing and processes
chargebacks; may oversee Cosand Center mail delivery, shipping,
and receiving; may oversee the operation of campus copiers and
handling of cash boxes/’debit-card’ transactions at libraries on
campus, develops and maintains location budgets to ensure
operations perform within College guidelines.
PRIMARY DUTIES PERFORMED:
EF Operates production equipment to include: digital high-speed black
and white and color copiers, Risograph printer (FP only), various
types of finishing equipment; performs required maintenance of
equipment.
EF Office duties include: estimating and billing jobs, maintaining
inventory of supplies and paper for departments, and overseeing
record-keeping duties affiliated with job production, job tracking,
and cost estimating.
EF Maintains color and file management through operation of the
EDOX (software for networked color copiers) operating system; may
utilize different software and file formats, proofs, interfaces with
designer, customers and pre-press, and calibrates equipment, when
necessary.
Date Issued: 12/02
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF Records copier volume and submits information to vendors for
copier maintenance billing; processes chargebacks to appropriate
department accounts to allocate monthly copier maintenance costs.
EF May oversee Cosand Center mail delivery, shipping and receiving.
EF May oversee the operation of campus copiers and handling of cash
boxes/’debit-card’ transactions at libraries on campus.
EF Develops and maintains location budget.
EF Performs normal supervisory duties.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Associate's Degree or equivalent and over three years of relevant
full-time experience.
Date Issued: 12/02
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
COPY TECHNICIAN
CLASSIFICATION:
REPORTS TO:
Classified
(Non-exempt)
Copy Center Supervisor
SUPERVISION GIVEN: None
POSITION SUMMARY:
Performs duties necessary to utilize digital technology and software
specific to the printing industry to produce black, white and/or color
reproductions; serves as back-up for billing, estimating and other
record-keeping.
PRIMARY DUTIES PERFORMED:
EF Operates production equipment to include: digital high-speed black
and white and color copiers, Risograph printer (FP only), various
types of finishing equipment; performs required maintenance of
equipment.
EF Serves as back-up to the supervisor in estimating and billing jobs,
assists with inventory of supplies and paper for departments,
troubleshoots equipment problems.
EF Maintains color and file management through operation of the
EDOX (software for networked color copiers) operating system; may
utilize different software and file formats, proofs, interfaces with
designer, customers and pre-press, and calibrates equipment, when
necessary.
EF May serve as back-up to the supervisor in the operation of campus
copiers and handling of cash boxes/’debit-card’ transactions at
libraries on campus.
Performs other job related duties as assigned.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent and over one (1) year of relevant
full-time experience.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
MAIL/SHIPPING/RECEIVING CLERK
CLASSIFICATION:
Classified (Non-Exempt)
REPORTS TO:
Copy Center Supervisor (Cosand Center)
SUPERVISION GIVEN: N/A
POSITION SUMMARY:
Performs duties necessary (Cosand Center) to process mail or
prepare materials for shipment utilizing appropriate postal rates
and/or regulations; receives and/or distributes materials,
equipment, and supplies; and maintains appropriate departmental
paperwork. May assist in operation of copier.
PRIMARY DUTIES PERFORMED:
EF Processes mail and prepares materials for mailing utilizing U.S.
Postal rates and regulations; receives, sorts, and delivers regular
mail and/or packages; answers questions about mail delivery,
confirms shipment instructions.
EF Utilizes PC software to input data, track shipments, or troubleshoot
problems; may assist customers with copier maintenance.
EF May serve as backup in the operation of copier.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
High school diploma or equivalent and over six (6) months relevant
full-time experience.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 1
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
OFFSET PRINTER
CLASSIFICATION:
REPORTS TO:
Classified (Non-exempt)
Manager, Printing
SUPERVISION GIVEN: None
POSITION SUMMARY:
Performs duties necessary to produce single and/or multi-color
printed materials, including the selection of ink types and additives;
press maintenance, inventory, and finishing tasks; performs quality
assurance tests.
PRIMARY DUTIES PERFORMED:
EF Produces single and/or multi-color printed materials; operates both
single and two-sided printing press and medium size high speed,
multi-color printing press; mixes and matches ink colors; utilizes
densitometer to monitor color consistency; makes press
adjustments necessary for print quality; may operate small offset
press.
EF Maintains equipment: cleans and lubricates equipment; maintains
proper water and ink adjustments on press roller systems;
maintains proper adjustments on plate, blanket, and impression
cylinders.
EF Performs finishing tasks: folds, collates, wraps.
EF Maintains inventory of printing supplies.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent and over one year of relevant
full-time experience.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 1
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
PRE-PRESS
TITLE:
CLASSIFICATION:
Classified (Non-exempt)
REPORTS TO:
Manager, Printing
SUPERVISION GIVEN:
None
POSITION SUMMARY:
Works with a variety of graphics and printing software programs
related to digital print production; performs the manual processes of
stripping negatives and burning plates; operates offset press to
produce simple to complex high-quality single and multi-color
layouts; performs quality assurance measures.
PRIMARY DUTIES PERFORMED:
EF Performs file setup by working several different software programs;
manipulates graphics and photos as necessary to create mega
plates.
EF Strips negatives and burns metal plates in preparation for the
presses.
EF Produces job assignments according to due dates and project
complexity; coordinates details with Graphics and/or Community
Relations departments.
EF May operate small offset press, as needed.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
High School Diploma or equivalent and over one year of relevant full-time
experience.
Date Issued: 3/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 1
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
PRINTING SERVICES COORDINATOR
CLASSIFICATION:
REPORTS TO:
Classified (Non-Exempt)
Manager, Printing
SUPERVISION GIVEN: None
POSITION SUMMARY:
Coordinates workflow and printing processes for internal and
external printing projects to include ordering supplies, processing
purchase orders, requests for payment, scheduling, and billing;
gathers and reports financial and performance measurements;
assists the Manager of Printing with reports related to department
budgets, forecasts and general clerical responsibilities.
PRIMARY DUTIES PERFORMED:
EF Estimates, enters and schedules printing jobs, assembles job
packets, ensures materials are available, orders finishing services.
EF Orders department supplies, processes purchase orders, requests
for payment, interdepartmental billings and payment for postage.
EF Provides customer service by tracking status of jobs in progress and
estimates of completion.
EF Develops and maintains a variety of reports related to department
budgets, forecasts, print volume, and other performance
measurements requested by Manager of Printing or Director of
Auxiliary Services.
EF May enter time sheets in Banner system, tracks departmental leave
for Manager of Printing.
Performs other job related duties as assigned.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
MINIMUM QUALIFICATIONS:
High school diploma or equivalent and over one year of relevant
full-time experience.
Date Issued: 1/03
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the renewal of the two (2) contracts listed below:
A. B0001231 with VIDEO SERVICE OF AMERICA for the routine purchase of video tape products was originally approved by
the Board of Trustees on April 15, 2002, Agenda Item 4.1.5 in an amount not to exceed $15,000.00, for a period of one (1) full
year, to begin April 24, 2002, with an option to renew for two additional years. The current contract balance is $7,534 and the
average monthly expenditure for the past ten (10) months has been $747. Based upon current expenditure patterns, the following
action is requested:
Requested approval of contract renewal:
+ 2 years
Requested approval of additional funds:
Revised total contract period:
Revised contract expiration date:
Revised total contract award amount:
+$13,000
3 years
April 23, 2005
$28,000 ($747/Mo x 36 Mos = $26,892)
B. Contract B0001206 with ALPHA SOURCE, INC. and W. SCHILLER & COMPANY for the routine purchase of
photographic lamps and LCD projection lamps was originally approved by the Board of Trustees on April 15, 2002, Agenda Item
4.1.4 in an amount not to exceed $40,000.00, to be split between two vendors with no guaranteed amount to any one vendor, for a
period of one (1) full year, to begin May 1, 2002, with an option to renew for two additional years. The current contract balance is
$26,640 and the average monthly expenditure for the past nine (9) months has been $1,485. Based upon current expenditure
patterns, the following action is requested:
Requested approval of contract renewal:
+ 2 years
Requested approval of additional funds:
Revised total contract period:
Revised contract expiration date:
Revised total contract award amount:
+$15,000
3 years
April 30, 2005
$55,000 ($1,485/Mo x 36 Mos = $53,460)
Funding
All purchases made against these contracts will be funded from current operating budgets.
Advertisements
Advertisements were run in the St. Louis Argus, the St. Louis American, the Metro-Sentinel and the St. Louis Post-Dispatch.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested for the award of additional funds to the five (5) contracts listed below:
A. Contract B0000518 with GRAPHIC OUTFITTERS, RENAISSANCE GRAPHIC ARTS, INC., QUALITY
REPROGRAPHICS, INC., GRAPHIC CHEMICAL & INK, CO. INC., ARTMART, COUNTY BLUE and DICK BLICK ART
MATERIALS for the routine purchase of art supplies was originally approved by the Board of Trustees on May 21, 2001, Agenda
Item 4.1.4, in an amount not to exceed $25,000, for a period of three (3) full years, with no guaranteed amount to any one bidder, to
begin July 1, 2001. Actual expenditures for the first twenty (20) months of the contract have averaged $810 and the current
contract balance is $8,792. At the time this contract was let, the requirement for advertising began at $30,000. Therefore, no
advertisements were run for this contract bid. Therefore, the amount of increase has been modified so that the entire expenditure
does not reach the bid requirement level in effect at the time of award. Based upon anticipated usage for the remainder of the
contract, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$4,999
$29,999 ($810/Mo x 36 Mos = $29,160)
3 years (no change)
June 30, 2004 (no change)
B. Contract B0000097 with CAROLINA BIOLOGICAL SUPPLY CO., WARD’S NATURAL SCIENCE EST., INC., FISHER
SCIENTIFIC, FREY SCIENTIFIC and BIO CORPORATION for the routine purchase of classroom and laboratory instructional
materials was originally approved by the Board of Trustees on November 20, 2000, Agenda Item 4.1.5, in an amount not to exceed
$162,000 for a period of three (3) full years, with no guaranteed amount to any one bidder, to begin November 27, 2000. Actual
monthly expenditures for the first twenty-six (26) months of the contract have averaged $5,206 and the current contract balance is
$26,646. Based upon anticipated usage for the remainder of the contract, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$40,000
$202,000 ($5,206/Mo x 36 Mos = $187,416)
3 years (no change)
November 26, 2003 (no change)
4.1.2
Recommendation for Award/Purchasing (cont.)
C. Contract B0000129 with BREESE PUBLISHING CO. and ARCADE PRINTING CO. for the routine printing and mailing of
College course schedules was originally approved by the Board of Trustees on January 22, 2001, Age nda Item 4.1.14, in an amount
not to exceed $645,000, split between two (2) vendors with no guaranteed amount to any one vendor, for a period of three (3) full
years, to begin January 26, 2001. Actual monthly expenditures for the first twenty- four (24) mo nths of the contract have averaged
$23,750 and the current contract balance is $75,007. Based upon anticipated usage for the remainder of the contract, the following
action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$210,000
$855,000 ($23,750/Mo x 36 Mos = $855,000)
3 years (no change)
January 25, 2004 (no change)
D. Contract B0001486 with O.J. PHOTO SUPPLY, INC., B&H PHOTO VIDEO, and W. SCHILLER & COMPANY, INC. for
the routine purchase of photographic supplies and audio-visual equipment was originally approved by the Board of Trustees on
October 14, 2002, Agenda Item 4.1.4, in an amount not to exceed $70,000, split between three (3) vendors wit h no guaranteed
amount to any one vendor, for a period of one (1) full years, to begin November 1, 2002, with an option to renew for two additional
years. Actual monthly expenditures for the first four (4) months of the contract have averaged $13,397 and the current contract
balance is $16,411. Based upon anticipated usage for the remainder of the first contract year, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$95,000
$165,000 ($13,397/Mo x 12 Mos = $160,764)
1 year (no change)
October 31, 2003 (no change)
4.1.2
Recommendation for Award/Purchasing (cont.)
E. Contract 18781 with EBSCO SUBSCRIPTION SERVICES for the routine subscription to periodicals for use in the three
campus libraries was originally approved by the Board of Trustees on October 26, 1998, Agenda Item 4.1.12, in an amount not to
exceed $450,000, for a period of three (3) full years, to begin January 3, 1999, with an option to renew for two additional years. On
September 24, 2001, Agenda Item 4.1.1-C, the Board approved the award of the two additional contract years, with the increase in
award amount to $500,000. On November 14, 2002, Agenda Item 4.1.1-A, the Board approved an increase in award amount of
$60,000, bringing the total amount approved for award to date to $560,000. Based upon anticipated usage for the remainder of this
contract, the following action is requested:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Contract expiration date:
+$10,000
$570,000 ($560,000 + $10,000)
5 years (no change)
January 2, 2004 (no change)
Funding
Purchases made against these contracts will be funded from current operating budgets.
Advertisements
Advertisements were run in the St. Louis Metro-Sentinel, the St. Louis Argus, the St. Louis American and the St. Louis PostDispatch.
4.1.3
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to the RENAISSANCE ST. LOUIS AIRPORT for the rental of a
banquet facility in an amount estimated at $8,320.00.
Description
This contract will provide a suitable facility and sit down dinner service with non-alcoholic beverages, for the annual
Florissant Valley Student Awards Banquet. This event is currently scheduled for Friday, April 25, 2003. The
estimated cost of this event is based upon a projected attendance of three hundred twenty (320) persons. Actual
attendance will determine the total amount expended. Bids were solicited from five facilities located in reasonable
proximity to the Florissant Valley campus. Three responses were received. One indicated they had no space available
for the date specified. The recommended vendor offered the lowest cost per person meeting all specifications. No
known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001563
The evaluation of this bid, which was opened February 18, 2003, is listed below:
Bidders
RENAISSANCE ST. LOUIS AIRPORT
Per Person/Gratuity/Parking
$26.00
Total (320 Persons)
$8,320.00
Hilton-St. Louis Airport
31.14
Crowne Plaza Hotel
no space available for April 25th
Funding
All expenditures related to this event will be funded from Agency Budgets.
Advertisements
Advertisements are not normally run on items under $75,000.00.
9,964.80
4.1.4
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to the HYATT REGENCY ST. LOUIS for the rental of a banquet
facility in an amount estimated at $9,992.50.
Description
This contract will provide a suitable room and sit down dinner service with non-alcoholic beverages for the annual
Forest Park Student Awards Banquet. This event is currently scheduled for Friday, May 2, 2003. The estimated cost
of this event is based upon a projected attendance of three hundred fifty (350) persons. Actual attendance will
determine the total amount expended. The recommended vendor offered the lowest cost per person and meets all
specifications. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001545
The evaluation of this bid, which was opened January 14, 2003, is listed below:
Bidders
HYATT REGENCY ST. LOUIS
Sheraton Clayton Plaza
The Millennium Hotel
Sheraton St. Louis City Center
Chase Park Plaza
Cost per Person
$28.55
28.74
29.98
30.71
45.98
Total (Est.350 Persons)
$ 9,992.50
10,059.00
10,493.00
10,748.00
16,093.00
Funding
All expenditures related to this event will be funded from Agency Budgets.
Advertisements
Advertisements are not normally run on items under $75,000.00.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the purchase of diplomas to HERFF JONES, INC. in an amount not to
exceed $35,000.00, for a period of three (3) full years, to begin July 1, 2003.
Description
This contract will be used by the three campus Registrars to secure diploma sets, which are made up of diploma covers, diploma
inserts and envelope carriers, for all students awarded diplomas and program certificates. The contract also provides for blank
diploma inserts and diploma reprints. Blank diploma stock is occasionally required to prepare hand drawn corrections. Reprints
are generally ordered as replacements for lost or damaged diplomas. The recommended bidder offered the overall lowest price and
meets all specifications. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001552
The evaluation of this bid, which was opened on February 7, 2003 is listed below:
Bidder
HERFF JONES, INC.
Jostens
Initial Diploma Set
$3.47
3.82
Proforma Print & Promotion Group no bid
UNIT COSTS PER ITEM
Reissued Diploma Blank Diploma
$1.56
$1.35
1.78
1.53
no bid
Funding
Purchases made under this contract will be funded from current operating budgets.
Advertisements
Advertisements are not normally run on items under $75,000.00.
no bid
Diploma Cover
$l.91
2.04
4.34
4.1.6
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of test materials to HARCOURT EDUCATIONAL
MEASUREMENT, PEARSON ASSESSMENTS, H & H PUBLISHING CO., AND EDITS, in an amount not to exceed
$40,000.00, with no guaranteed amount to any one bidder, for a period of three (3) full years, to begin April 27, 2003.
Description
This contract will provide assessment-testing materials for use by the Assessment Departments at all College locations. All
responding bidders are recommended for award so that the widest selection of materials is made available to the using departments.
No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0001560
The evaluation of this bid, which opened February 19, 2003, is listed below:
Bidders
Description
H & H PUBLISHING CO.
EDITS
Differential Aptitude Test (DAT)
$106.00 – 137.00
Team Development Survey (TDS)
12.00 – 58.00
Career Assessment Inventory
4.25 –
9.75
Campbell Interest and Skill Survey (CISS) 6.35 –
8.85
Learning Strategies Inventory
2.75 –
3.25
CAPS/COPS/COPES
.49 –
1.75
HARCOURT EDUCATIONAL MEASUREMENT
PEARSON ASSESSMENTS
Funding
Services used under this contract will be funded from current operating budgets.
Advertisements
Advertisements are not typically run on items under $75,000.00.
Price Quotations
4.1.7
Recommendation for Award/Purchasing
Board approval is requested to combine the two contracts listed below into one master contract:
Contract Number Vendor
Total Award Amount/Approval Dates
B0001369
WORLD WIDE TECHNOLOGY, INC. $ 700,000-06/17/02, Agenda Item 4.1.7
B0001518
WORLD WIDE TECHNOLOGY, INC. 3,000,000-11/14/02, Agenda Item 4.1.10
Expiration Date
06/30/05
11/14/05
Contract B0001369 provides the College’s Information Systems Departments at all locations with discounted pricing on CISCO
SMARTnet maintenance on their CISCO router equipment. Contract B0001518 provides the College’s Information Systems
Departments at all locations with discounted pricing on CISCO router equipment, including related design, installation and consulting
services.
Since both contracts were awarded to the same vendor, a request to combine both contracts into one master agreement is now
presented. If approved, it is anticipated that combining the transaction history into one record will facilitate better coordination
between equipment warranty and the subsequent purchase of related maintenance products. No approval of additional funds will be
required. If this request is approved, the sole change would be to the expiration date on Contract No. B0001369, which would be
moved from 06/30/05 to 11/14/05.
Funding
Acquisitions of both products and services used under the contract will be funded from current operating and capital budgets.
Advertisements
Advertisements were run in the St. Louis Metro-Sentinel, the St. Louis Argus, the St. Louis American and the St. Louis PostDispatch.
4.2.1
Request for Ratification/Purchasing
There are no requests for ratification from Purchasing this month.
4.3.1
Recommendation for Extending Award/Physical Facilities:
Board approval is requested to extend the existing agreement(s) and approve an additional $675,000 of consulting fees for our
Indefinite Quantity (Open-end) Architectural/Engineering (A/E) consulting agreements (the amount is Not-to-Exceed NTE). This
amount is for the next calendar year and will cover all contracts combined. The firms recommended to have their open-end
agreements extended are Horner & Shifrin, Inc. (A6-0142), Hoener Associates (A6-0161), PB Buildings, Inc. (formerly Parsons
Brinckerhoff) (A6-0162), Heideman + Associates (A6-0163), Sitex Environmental, Inc. (A6-0164), David Mason & Associates
(A6-0168), Geotechnology, Inc. (A6-0172), John A. Jurgiel & Associates, Inc. (A6-0173), NPN Environmental (A6-0174), PSI (A60175), SCI Engineering, Inc. (A6-0176), Terracon (A6-0177), and Weatherproofing Technologies, Inc. (A6-0178). The consulting
work will be divided between the thirteen firms on an as-needed basis with actual amounts not specified nor guaranteed.
*************************Existing
Agreements*************************
*******Recommendation*******
Present
Balance
Balance
Amount
New
Exp.
Previous Amount
Available
Available 12/31/02
Requested
Exp.
Date
Approved 12/10/01
12/11/01
(Approved & Pending)
for 2003
Date
12/31/02
$ 400,000
$ 1,072,026
$ 429,657
$ 675,000
12/31/03
The consultants listed were previously selected by a committee that evaluated several firms based upon professional qualifications,
previous educational clients, experience with renovation/repair projects, knowledge of ADA project requirements, experience with
open-end consulting agreements and their schedule of fees.
Presently, these firms are performing a variety of technical, architectural, engineering and testing services pertaining to building
construction, renovation, repair and maintenance for the college facilities throughout the district. These agreements allow us to
respond quickly to facilities consulting demands. The fees will be expended on an “as needed” basis for outside consulting work in
response to Physical Facilities’ projects, testing requirements, and/or educational program demands. Charges for each individual
project will be handled separately by setting NTE limits at the beginning of each job with the final billings to be on a “time charged”
basis. The cost of the consulting fees has been included in the estimates for the individual capital projects listed on the approved
districtwide Capital Allocation Plans.
Reason:
We are requesting the additional amount of funds and extension of each contract in order to manage the future workload for new
capital projects, to expedite certain items by assigning the work to outside consultants, to handle various new planning projects, and
because the technical scope of some projects are beyond what can be performed by our limited “in-house” staff of designers. Much
of our ADA work, building renovations and larger capital projects will need to have the design work outsourced in order to meet the
deadlines for fiscal year, state funding, etc. Recently, we also added consultants that specialize in testing, environmental, and roofing
services.
Funding:
Funds will come from current capital, auxiliary, parking, rental and external funds depending upon the actual location and type of the
project.
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 506, MODIFICATIONS TO ADMISSIONS (ADVISING)
CENTER & TESTING AREA, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low bidder,
SITELINES, LLC, for $107,020.00, for Base Bid plus Alternates #1, #2 and #3.
CONTRACT
Contractor
Base Bid
Alternate #1
Alternate #2
Alternate #3
TOTAL
SITELINES, LLC
$ 59,959.00
$ 32,320.00
$ 11,711.00
$ 3,030.00
$ 107,020.00
Maestas Construction, Inc.
71,000.00
36,000.00
13,000.00
6,000.00
126,000.00
Brady Construction, Inc.
74,740.00
35,244.00
17,190.00
1,770.00
128,944.00
Craftsmen Contracting, Inc.
69,425.00
54,838.00
15,900.00
3,886.00
144,049.00
Caldwell Contracting Company
85,490.00
37,273.00
19,491.00
4,600.00
146,854.00
J.E. Novack Construction Company
88,500.00
36,300.00
18,200.00
4,000.00
147,000.00
Muccigrosso Construction, Inc.
79,900.00
41,500.00
20,600.00
5,200.00
147,200.00
John Kalicak Construction, Inc.
106,511.00
46,000.00
17,000.00
800.00
170,311.00
R.J. Ripper Construction Co., Inc.
84,070.00
52,752.00
51,259.00
7,810.00
195,891.00
Description:
The students’ testing area needs to be enlarged. Existing offices will be expanded while the resource area will be enclosed and have a
computer station added to it. This area will be brought up to current ADA standards and receive new lighting, ceilings, offices, carpet,
paint and walls. Alternate #1 includes 4 offices and partitions. Alternate #2 covers carpet and ceiling work for the offices. Alternate #3
adds sidelights in offices.
Plans and specifications were prepared by PB Buildings, Inc., and the Physical Facilities/Engineering.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab H, Page 1, No. DW-40 and Tab I, No. DW-40.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro Sentinel, Dodge
Reports, Contractors Assistance Centers, Mo-Kan/St. Louis Construction Contractors Assistance Center, Construction Market Data.
Minority Contractors: One known MBE/WBE company received plans and specifications. One known MBE/WBE company submitted
a bid for this project.
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 606, MECHANICAL AND CEILING IMPROVEMENTS IN
BUSINESS ADMINISTRATION AND COMMUNICATIONS NORTH BUILDINGS, ST. LOUIS COMMUNITY
COLLEGE AT MERAMEC to the low bidder, MAESTAS CONSTRUCTION, INC., for $117,800.00.
Contractor
MAESTAS CONSTRUCTION, INC.
Brady Construction, Inc.,
Meramec Mechanical, Inc.
Caldwell Contracting Company
J.E. Novack Construction Company
John Kalicak Construction, Inc.
Base Bid
$ 117,800.00
120,000.00
125,900.00
126,390.00
129,400.00
139,000.00
Description:
The present mechanical system(s) for these areas have become inadequate due to changes in the instructional programs. This project will
add an air conditioning unit to cool computer classroom(s) on the second floor of the Business Administration Building as well as provide
for future expansion of the air conditioning system. In the Communications North Building, cooling will be added to the Instructional
Television area.
Plans and specifications were prepared by Horner & Shifrin, Inc., and the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab J, Page 1, No. 7.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Dodge Reports,
Contractors Assistance Centers, Mo-Kan/St. Louis Construction Contractors Assistance Center, Construction Market Data.
Minority Contractors: Two known MBE/WBE companies received plans and specifications. One known MBE/WBE company
submitted a bid for this project.
4.3.4
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 03 001, HEATING SYSTEM BOILERS, ST. LOUIS COMMUNITY
COLLEGE AT FLORISSANT VALLEY AND MERAMEC to the low bidder, AMERICAN BOILER SERVICES, INC., for
$587,875.00.
Contractor
AMERICAN BOILER SERVICES, INC.
Peters-Eichler Mechanical, Inc.
Air Masters Corporation
Brady Construction, Inc.
Base Bid
$ 587,875.00
627,600.00
889,682.00
997,156.00
Description:
This project will replace the boilers that were not replaced in 1999. The new boilers will be more efficient than the existing ones thereby
reducing our energy expenses. Boilers will also be added to the Physical Education Building to reduce the need of operating the main
boilers during the summer, another cost savings.
Funding:
This project will be funded from Capital budgets: Fiscal year 2001/02, Tab J, Page 1, No. 3; Fiscal year 2002/03, Tab J, Page 1, No.
3.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro Sentinel, Dodge
Reports, Contractors Assistance Centers, Mo-Kan/St. Louis Construction Contractors Assistance Center, Construction Market Data.
Minority Contractors: One known MBE/WBE company received plans and specifications. No known MBE/WBE company submitted
a bid for this project.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary - Financial Results through February
28, 2003
5.1.2
Summary Budget Status Report through February 28, 2003
5.1.3
Budget Status Reports- Auxiliary, Parking, Rental Facilities
and Agency, July 1, 2002 – February 28, 2003
5.1.4
Student Financial Aid Fund: July 1, 2002 – February 28,
2003
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2002 - February 28, 2003
5.1.6
Restricted General Fund Budget Status Report: July 1, 2002
– February 28, 2003
5.1.7
Capital Updates: Contingency Account Management for
February 2003
5.1.8
Warrant Check Register for February 2003
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of February 2003
5.1.1
Executive Summary March 20, 2003
(Financial Results Through 02/28/2003)
Revenue
The Budget Status Summary Report shows revenue of $109.0
million or 83.8% of the budgeted revenue as compared to $103.6
million or 84.4% of the budget for the prior year. The increase in
the student fees category continues to be the primary reason that
the current period revenue is running ahead of the comparable
prior period.
Expenditures
Expenditures are $74.9 million or 64.0% of the budgeted
expenditures as compared to $73.2 million or 64.5% for the prior
year.
Transfers
Transfers are at $12.3 million or 99.0% of the budgeted transfers
as compared to $10.4 million or 98.6% of the budgeted transfers
for the prior period. A greater amount of planned capital is the
primary reason for the difference.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through February 28, 2003
Original
Budget
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
51,386,610
42,598,814
31,610,700
4,500,000
130,096,124
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
79,180,418
15,319,075
23,393,387
117,892,880
Transfers
To Plant Fund for Capital
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
10,579,520
768,710
855,014
12,203,244
Revisions*
Revised
Budget
Actual to
Date**
51,386,610 48,868,567
42,598,814 27,630,990
31,610,700 30,150,772
4,500,000
2,357,472
130,096,124 109,007,801
79,180,418
15,319,075
(848,138) 22,545,249
117,044,742
213,138
10,792,658
768,710
855,014
12,416,382
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
% of
Budget
to Date
Prior Year
Amount
% of
Budget
to Date
95.1%
64.9%
95.4%
52.4%
83.8%
48,043,885
28,074,427
24,118,233
3,407,183
103,643,728
96.3%
64.0%
103.5%
59.3%
84.4%
51,554,558
11,054,353
12,314,447
74,923,358
65.1%
72.2%
54.6%
64.0%
50,960,854
10,056,176
12,154,218
73,171,248
66.0%
70.9%
55.0%
64.5%
10,792,658
768,710
725,380
12,286,748
100.0%
100.0%
84.8%
99.0%
9,063,000
768,710
590,254
10,421,964
100.0%
100.0%
79.8%
98.6%
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July 2002 - February 2003
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
618,000
10,000,000
1,552,000
618,000
10,000,000
1,552,000
581,580
9,195,080
953,653
94%
92%
61%
12,170,000
12,170,000
10,730,312
88%
Salaries and Wages
Staff Benefits
Operating
Debt Service
Items for Resale
1,079,039
180,583
2,443,151
196,500
7,500,000
1,079,039
180,583
2,443,149
195,000
7,819,987
699,215
125,550
1,765,838
195,000
6,983,699
65%
70%
72%
100%
89%
Total Expenditures
11,399,273
11,717,758
9,769,303
83%
Transfer to Capital
Transfer to Student Aid
Transfer to Operating
90,000
36,000
115,000
90,000
36,000
115,000
90,000
36,000
115,000
100%
100%
100%
Total Transfers
241,000
241,000
241,000
100%
11,640,273
11,958,758
10,010,303
84%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Pedestrian and Traffic Access Fund
July 2002 - February 2003
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Fines
515,000
16,000
515,000
16,000
528,530
19,332
103%
121%
Total Revenue
531,000
531,000
547,862
103%
48,092
196,045
48,092
143,869
48,092
244,137
143,869
59%
388,000
388,000
388,000
100%
Prior Year's Funds
Expenditures
Total Expenditures
Total Transfers
Budget Status Report
Rental of Facilities
July 2002 - February 2003
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
29,375
Prior Year's Funds
Expenditures
57,000
106,658
57,000
24,487
Total Expenditures
57,000
163,658
24,487
% of
Budget
To Date
52%
15%
5.1.3
St. Louis Community College
Budget Status Report
Agency Fund
July 2002 - February 2003
Original
Budget
Funds available:
Student Fees
Other Income
Reserve for encumbrance
Prior year's funds
Total funds available
$
721,000
150,000
721,000
180,000
33,384
764,759
$
871,000
Expenditures
Total Expenditures
Funds in excess of expenditures
Adjusted
Budget
$
Actual
To Date
$
% of
Budget
To Date
700,048
406,602
33,384
764,759
97.1%
225.9%
100.0%
100.0%
$ 1,699,143
$ 1,904,792
112.1%
850,000
1,699,143
468,011
27.5%
850,000
$ 1,699,143
468,011
27.5%
$
$ 1,436,781
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2002-February 28, 2003
Funds available
Original
Budget *
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$794,231
313,197
$794,231
313,197
$471,586
192,557
59%
61%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
481,206
150,377
481,206
150,377
452,477
141,383
94%
94%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
391,440
44,984
319,778
391,440
56,574
319,778
271,826
56,574
267,387
69%
100%
84%
1,853,790
74%
$634,669
565,534
328,400
267,387
29,474
28,326
60%
94%
73%
84%
59%
94%
1,853,790
74%
Total funds available
$
2,495,213
Revised
Budget
% of
Revised
Budget
*
$ 2,506,803
Actual
$
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Admin Allowance -Federal Work Study
Admin Allowance - Federal SEOG**
Total expenditures
$1,057,788
601,508
436,424
319,778
49,640
30,075
$
2,495,213
Federal Pell Grant Expenditures
*Does not include $312,848 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$1,057,788
601,508
448,014
319,778
49,640
30,074
*
$ 2,506,803
$
$16,102,284
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
5.1.5
St. Louis Community College
Center for Business Industry and Labor (CBIL)
Budget Status Report
July, 2002 - February, 2003
Current
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
2,500,000
3,650,000
886,000
1,000,000
1,007,691
2,961,048
886,000
1,000,000
40.31%
81.12%
100.00%
100.00%
Total Revenue / Resources
$
8,036,000
$
5,854,739
72.86%
Salaries
Benefits
Operating
Capital
$
2,000,000
320,000
5,666,000
50,000
$
1,600,536
290,396
1,773,807
80.03%
90.75%
31.31%
0.00%
Total Expense
$
8,036,000
$
3,664,739
45.60%
$
2,190,000
Expenditures
Surplus / (Deficit)
Beginning Retained Earnings / Lapse
Ending Retained Earnings / Lapse
$
2,287,552
2,287,552
$
4,477,552
* In addition to the above, CBIL credit hours generated approximately $6.0 million to
the College during FY'02 through state aid.
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2002 - February, 2003
Current
Budget
Revenue, Contribution and Match
External Sources
Institutional Match
Total Revenue, Contribution and Match *
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
Actual *
To Date
% of Budget
To Date
16,189,000
1,872,438
18,061,438
11,109,835
1,872,438
12,982,273
68.6%
100.0%
71.9%
5,920,262
1,690,048
3,900,733
943,783
65.9%
55.8%
8,442,974
2,008,154
10,451,128
18,061,438
2,759,518
610,422
3,369,939
8,214,455
32.7%
30.4%
32.2%
45.5%
5.1.7
Location
Ratification of Contingency Accounts In Capital Allocation Plan*
for February 2003
Project Title
Description/Rationale
No Activity For The Month Of February
* Report includes items that exceed $5,000 from site-based accounts or
exceed $10,000 from Physical Facilities accounts.
$ Amount
for Project
Capital Plan Project #
5.1.8
Warrant Check Register
The Treasurer of the Board confirms for the month ending
February 28, 2003 that the check payments listed thereon
have been issued in accordance with the policies and
procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted
by the Board of Trustees as defined in the 2002-2003 Fiscal
Year Budgets, and there are sufficient balances in each fund
and subfund available for the expenditures for which
approval is hereto requested.
5.2.1
Ratification of Investments
Executed During the Month of February, 2003
Daily Repurchase Agreements
Purchased Through: UMB Bank
Purchase Date :
Daily throughout month
Maturity Date :
Overnight
Average Amount Invested:
$ 31,334,963
Interest Earne d:
$
Average Rate Earned:
29,180
1.215%
Range of Rates Earned: 1.175%  1.255%
Other Investments
Purchased Through: UMB Bank
Purchase Date:
02/10/03
Fund:
General
Type of Investment: Federal National Mortgage Association Coupon Bonds
Par Value: $ 2,000,000.00
Cost of Investment: $ 2,000,000.00
Maturity Date:
02/10/05
Investment Yield:
2.000%
6.
Contracts/Agreements and/or Ratifications
It is recommended that the Board of Trustees approve the following contracts and/ or agreements.
6.1.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and / or approved by the Board of Trustees to provide
clinical experiences for students enrolled in these programs.
Participant
St. Louis University Hospital
Program/Campus
Diagnostic Medical Sonography
Radiologic Technology
Clinical Laboratory Technology
Surgical Technology
Phlebotomy
Occupational Therapy Assistant
Physical Therapy Assistant
Emergency Medical Technology
Nursing
District-Wide
Effective Date
February 5, 2003
St. Edward Mercy Medical Center
Physical Therapy Assistant Program
MC
February 1, 2003
6.1.2
Renewal of Tower Sublease and Asset Purchase Agreement
Board Ratification is requested for renewal of the Tower Sublease and Asset Purchase Agreement with Sprint. This
agreement allows St. Lo uis Community College to use the building and tower facilities owned by KETC-TV and
contracted for by Sprint. Based on the current ITFS Excess Capacity Use and Royalty Agreement (executed on April 1,
1996), all charges to the College for use of these facilities is waived. The term of this renewal is for five years beginning
April 25, 2003.
6.1.3
Agreement between St. Louis Community College at Meramec and Gateway Foundation.
It is recommended that the Board of Trustees approve an agreement between Gateway Foundation, a not- for-profit
corporation and St. Louis Community College, Meramec. Gateway Foundation agrees to install artwork, which is,
entitled Gulliver (‘Artwork’), and was created by artist Tom Otterness. It is 37 feet in length, weighs 3,500 lbs., and is
made of cast bronze. The term of the loan shall begin on the date St. Louis Community College, Meramec shall physically
take possession of the Artwork from Gateway, and end on the date St. Louis Community College, Meramec relinquishes
physical possession of the Artwork to Gateway. The loan may be terminated, however, at the request of either party. As
consideration for receiving the loan of the Artwork, St. Louis Community College, Meramec agrees to display the Artwork
on the Meramec Campus.
6.1.4
Agreement between St. Louis Community College at Forest Park, and Gateway Foundation.
It is recommended that the Board of Trustees approve an agreement between Gateway Foundation, a not- for-profit
corporation and St. Louis Community College, Forest Park. Gateway Foundation agrees to install artwork, which is,
entitled Weathered Venus (‘Artwork’), and was created by artist Jim Dine. It is a 14 ft.tall patinated bronze sculpture. The
term of the loan shall begin on the date St. Louis Community College, Forest Park shall physically take possession of the
Artwork from Gateway, and end on the date St. Louis Community College, Forest Park relinquishes physical possession of
the Artwork to Gateway. The loan may be terminated, however, at the request of either party. As consideration for
receiving the loan of the Artwork, St. Louis Community College, Forest agrees to display the Artwork on the Plaza of its
Forest Park Campus.
6.2
Contracts/Agreements
6.2.1
Construction Training Advancement Foundation
It is recommended that the Board approve a one-year renewal of an agreement between St. Louis Community College and the
Construction Training Advancement Foundation for the implementation of the St. Louis Area Construction Tech Prep
Consortium. The Board approved the original implementation agreement at its April 2001 meeting. The Board approved
acceptance of a grant from the Department of Elementary and Secondary Education at its August 2002 meeting that provided
funding for the Construction Tech Prep Consortium. (Note: length of time & cost to be added by CTE)
6.2.2
Lemay Corporation
It is requested that the Board of Trustees ratify an agreement between the Lemay Corporation and St. Louis Community
College for use of classroom space (approximately 1,400 square feet) at the Lemay Center, 9417 S. Broadway, St. Louis, MO
63125. The College will pay $300 per month for the space, with this amount being funded by WCD (Workforce and
Community Development). WCD will provide student use computers and the educational program at the site. The agreement
will operate on a month-to- month basis beginning March 1, 2003 and will not extend beyond December 31, 2003.
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for the St. Louis region.
Funding Source
Black Pages
Missouri Dept. of
Natural Resources
Nationwide Training
Alliance
Nestle USA
Confections & Snacks
Division
Proctor & Gamble
Manufacturing
Company
St. Louis Police
Academy
Title of Program and/or Purpose
Production services
Impact Outcome: Front Cover Page for Black Pages
Manager: Robert Serben
Emission Controls training
Estimated Number of Participants: 12
Estimated Total Credit Hour Equivalents: 31
Manager: Robert Serben
Training support services
Impact Outcome: Facility Rental
Manager: Robert Serben
Assessment services
Impact Outcome: Communication Survey Development
Manager: Robert Serben
Purchase order for project support services
Impact Outcome: Training books
Manager: Robert Serben
Training services
Estimated Number of Participants: 1,554
Estimated Total Credit Hour Equivalents: 4,040
Manager: Rebecca Admire
Campus
CBIL
CBIL
CBIL
CBIL
CBIL
Workforce &
Community
Development
Date
February 18, 2003
through
June 30, 2003
August 8, 2002
through
December 31, 2002
Amount
$200
February 1, 2003
through
September 30, 2003
September 27, 2002
through
June 30, 2003
July 1, 2002
through
June 30, 2003
$2,600
July 1, 2002
through
June 30, 2003
Company
$131,831
College
$131,831
$6,240
$2,200
$495
6.3.1
Ratification of Direct Pay Agreements Continued
The purpose of these agreements is to provide services and economic development for the St. Louis region.
Funding Source
Wyeth BioPharma
Title of Program and/or Purpose
Training support services
Impact Outcome: Facility Rental
Manager: Robert Serben
Campus
CBIL
Date
January 24, 2003
through
June 30, 2003
Amount
$300
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts
AGENCY
AMOUNT
PURPOSE
FUND
U.S. Department of
Labor and the American
Association of Community
Colleges (AACC)
$10,000
Grant to St. Louis Community College to
recognize the Metropolitan Education and
Training (MET) Center as a model of leadership
in partnering with local workforce investment
systems and businesses while offering exemplary
services for building the skills of U.S. workers.
St. Louis Community College is one of four
community colleges to receive this honor.
Project Period:
1/1/03 - 12/31/03
Project Director:
Rebecca Admire
Restricted
Contract with St. Louis Community College for
the Harrison Education Center to provide
computer training classes at several St. Louis
Public Library locations.
Project Period:
1/23/03 - 1/23/05
Project Director:
Michael Holmes
Restricted
Contract with St. Louis Community College to
provide on-the-job (OJT) related services for
eligible participants who are residents of
St. Louis County.
Project Period:
11/1/02 - 6/30/03
Project Director:
Jane Boyle
Restricted
St. Louis Public Library
$23,400
($11,700)
per year
St. Louis County Department
of Human Services
March 2003
Office of Institutional Development
$10,000
1
7.1
ACCEPTANCE OF EXTERNAL FUNDS - Grants and Contracts (Cont'd)
AGENCY
AMOUNT
PURPOSE
FUND
Department of Elementary
and Secondary Education
$20,000
Grant to St. Louis Community College to provide
Field-Based instruction for accredited or
accreditation seeking centers with 25% or more
Division of Social Service (DSS) children enrolled.
Project Period:
1/01/03 - 6/30/03
Project Director:
Jeanne Edwards
Restricted
March 2003
Office of Institutional Development
2
7.2
ACCEPTANCE OF DONATIONS AND GIFTS
The Board of Trustees is asked to accept the cash donations listed below on behalf of
St. Louis Community College.
DONOR
AMOUNT
PURPOSE
FUND
Paddy Wrob
$150
Donation to the Ceramics Scholarship Fund
on the Forest Park campus.
Student Aid
Anonymous
$160
Donation to the Noreen Krebs Scholarship
Fund on the Meramec campus.
Student Aid
Judy Rybicki Van Dyke
$100
Donation to the Carolyn Rybicki Scholarship
Fund on the Florissant Valley campus.
Student Aid
Doris and David Lichtenstein
Foundation
$100
Donation to the Charles Menees Memorial
Endowment Jazz Scholarship Fund on the
Meramec campus.
Student Aid
Jabari Hayes
$500
Donation to the Florissant Valley Athletic
Scholarship Fund for track student athletes.
Student Aid
Anthony Segobiano
$3,500
Donation to the Florissant Valley Athletic
Scholarship Fund for men's basketball.
Student Aid
Unitron, Inc.
$7,000
Donation to the Florissant Valley Athletic
Scholarship Fund for men's basketball.
This donation represents a matching gift
of Anthony Segobiano.
Student Aid
Donation to the Jim Wheeler Outstanding
Psychology Student Award on the Meramec
campus.
Student Aid
Donation to the Meramec Athletic Scholarship
Fund.
Student Aid
Beverly Wheeler
March 2003
United Van Lines
Office of Institutional Development
$250
$5,000
3
7.2
ACCEPTANCE OF DONATIONS AND GIFTS (Cont'd)
The Board of Trustees is asked to accept the cash donations listed below on behalf of
St. Louis Community College.
DONOR
Ellen Wentz
McBride & Son Management
Company
Linda Colbreath
Meramec Faculty Senate
March 2003
Office of Institutional Development
AMOUNT
$25
$3,000
$20
$1,500
PURPOSE
FUND
Donation to the Dr. Charles R. Clifford, Jr.
Dental Hygiene Endowment Scholarship
Fund on the Forest Park campus.
Student Aid
Donation to the Meramec Athletic Scholarship
Fund for women's soccer program.
Student Aid
Donation to the Meramec library.
Donation to the Meramec campus to be used
for paper recycling program.
----
Student Aid
4
7.3
ACCEPTANCE OF DONATIONS AND GIFTS
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of the
St. Louis Community College.
RESTRICTIONS
PLACED
DONOR
DESCRIPTION
CONDITION OF GIFT
Keith Rawlings
Keith Rawlings is donating to
the Meramec library one (1)
book titled "Gone, But Not
Forgotten". The estimated
fair market value of the book
is $19.95.
The condition of donated item is
new. There are no maintenance or
delivery costs associated with donation.
There are no
restrictions placed
on donation.
Andrea Powers
Andrea Powers, Artist is
donating to the Forest Park
Art Department a Mixed Media
painting titled "Persimmon".
The donor's estimated value
of the painting is $2,000.
The condition of donated item is
excellent. There are no maintenance
or delivery costs associated with
donation.
There are no
restrictions placed
on donation.
Mimi Mednikow
Mimi Mednikow, Artist is
donating to the Forest Park
Art Department an Acrylic
painting titled "Jars and Pots".
The donor's estimated value
of the painting is $2,200.
The condition of donated item is
excellent. There are no maintenance
or delivery costs associated with
donation.
There are no
restrictions placed
on donation.
March 2003
Office of Institutional Development
DONATION
5
8.
Rate Renewal for Medical, Long Term Disability Vision, and Short Term Disability Insurance
8.1
Renewal for Medical Insurance
This is the third year of a three year contract with UnitedHealthcare of the Midwest. UnitedHealthcare’s initial renewal requested a rate increase of 17.7% which
increased the annual cost to College $1,231,593 (to continue the current plan of benefits). Through the collaborative efforts of the Insurance Advisory Committee,
Human Resources and further negotiation by Buck Consultants, the following plan changes and rates are recommended for policy period June 1, 2003 through
May 31, 2004. By changing the plan design and Buck Consultants’ negotiation the rate increase was reduced from 17.7% to 13.7.
Plan Change
Increase the prescription drug co-payments
Generic from $5 to $6
Preferred from $10 to $20
Non-preferred from 25 to $35
Increase Mail Order prescription drug co-payments
Generic from $10 to $15
Preferred from $20 to $50
Non-preferred from $50 to 87.50
90-day supply from 2 co-payments to 2.5 co-payments
Cost Imp act
-3%
Additional negotiation
-1%
Recommended Rates for Active Full-Time Employees
UnitedHealthcare – 6/1/ 03 – 5/31/04
Monthly Rates
College Cost (per employee per month
Employee Cost (per month)
Renewal Rates
Employee
Family
$389.07
$968.43
$350.16
$697.78
$ 38.91
$270.65
Increased employee cost per month
$
Current annual College cost
Renewal annual College cost
Increase in College Cost
4.69
Current rates for Active Full-Time Employees
Employee
Family
$342.19
$851.74
$307.91
$613.70
$ 34.22
$238.04
$ 32.61
$6,958,378
$7,911,676
$ 953,298
Funding: the employee pays 10% and the College pays 90% of the premium for employee coverage; for dependent coverage, the employee pays 40% and the College
pays 60% of the premium cost.
Recommended Rates for Retired Employees
Retiree Only
Family
Retiree with Medicare
Retiree & Spouse with Medicare
One participant with Medicare , one participant without Medicare
Two participants on Medicare, one without Medicare
Two participants on Medicare ,two without Medicare
One participant with Medicare, two without Medicare
Current Rate
$342.19
$851.74
$265.28
$530.56
$605.98
$776.32
$776.32
$776.32
Renewal Rate
$389.07
$968.43
$301.62
$603.25
$689.00
$882.68
$882.68
$882.68
Long Term Disability Insurance
This is the second year of a three-year contract with MetLife Insurance Company. Board approval is requested to approve MetLife Insurance Company’s rate renewal
on the College’s long term disability plan for the policy period June 1, 2003 through May 31, 2004.
Recommended Rates per $100 of covered monthly earnings
Current Rates per $100 of covered monthly earnings
Employee Cost
College Cost
Total Cost
Increase
Employee Cost
$0.05
$0.15
$0.031
$0.085
$0.45
-0$0.279
-0-
$0.50
$0.15
$0.31
$0.085
25%
25%
24%
21%
$0.04
$0.12
$0.025
$0.07
Certificated 60% “Core” Plan
Certificated 70% “Buy-Up” Plan
Non-Certificated 60% “Core” Plan
Non-Certificated 70% “Buy-Up” Plan
Current annual College cost
Renewal annual College cost
Increase in College Cost
College Cost
$0.36
-0$0.225
-0-
Total Cost
$0.40
$0.12
$0.25
$0.07
$181,062
$225,903
$ 44,841
Note: Rates have not increased over the last four (4) years
Funding: 60% “Core” Plan – the employee pays 10% and the College pays 90%
70% “Buy-Up” Plan – 100% employee funded
Vision Insurance Rate Renewal
This is the second year of a three-year contract with EyeMed Vision Care Services. Board approval is requested to continue the College’s vision plan with
EyeMed Vision Care Services for the policy period of June 1, 2003 through May 31, 2004. The rates shown below remain unchanged from the previous
policy period.
Employee
Family
Employee Cost
$ .50
$3.98
College Cost
$4.51
$8.00
Total Cost
$ 5.01
$11.98
Funding: the employee pays 10% and the College pays 90% of the premium for employee coverage; for dependent coverage, the employee and the College
each pay 50% of the premium cost.
Short Term Disability Insurance Rate Renewal
This is the second year of a three year contract with Standard Insurance. Board approval is requested to continue the College’s short term disability
plan with Standard Insurance for the policy period of June 1, 2003 through May 31, 2004. The rates shown below remain unchanged from the
previous policy period.
Funding: The cost is 100% funded by enrolled employees.
Employee Rate per $10 of Benefit
$.44