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MINUTES OF THE REGULAR MEETING
OF THE
BOARD OF TRUSTEES
THE JUNIOR COLLEGE DISTRICT OF
ST. LOUIS - ST. LOUIS COUNTY, MISSOURI
MONDAY, JUNE 24, 1963-8800 P.M.
A meeting of the Board of Trustees of The Junior College District of St.
Louis - St. Louis County, Missouri was Held on Monday, June 24, 1963 at the
Central Office of the District at 4386 Lindell Boulevard, St. Louis, Missouri.
1.
General Functions
1.2 Roll Call
The Board President, Mr. Gerald V. Williamson, called th meeting
to order at 8:00 p.m. The following members of the Board were present:
Mrs. Joseph C. Bastion
Messrs; Lester C. Geil
Morris Glaser
F. Wm. McCalpin
Gerald V . Williamson
Mr. Gell ioined the Board members at 8:10 p.m.
Mr. Guy S. Ruffin was away on vocation, and could not attend the meeting.
Also present were Joseph P. Cosand, President; and John E. Tirroll and
James W. Hobson, Vice Presidents — all of the Junior College staff.
Mr, Bruce E. Woodruff, of the firm of Armstrong, Teasdale, Roos, Kramer
and Vaughan, Counsel for the District, was also present.
6/24/63
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1.3 Minutes
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Board President Williamson called for a reading of the Minutes of the
regular meeting of June 10, 1963, They were read and discussed.
On page 2 , a line was added, indicating that Mr. McCalpin had t
leave the Board meeting of May 27, 1963, in advance of adjournment. The
Minutes of May 27, 1963 were approved, "as amended".
On Page 23, under point 5 . 4 , regarding the display racks for technical
education brochures — the resolution was changed to correct the name of the
bidder.
It is the Accurate Screen Process Company, and the amount of the bid
is $897.00.
On page 25, under item 5 . 7 on the agenda: The president of the col leg ,
Dr. Cosand, recommended that the Board authorize a second person on the
staff to sign checks in the absence of the Treasurer.
The Board secretary misunderstood this discussion. No action was taken,
and it was requested that she delete this section entirely.
The Board secretary, Mrs. Dolores B. Tygard, noted all these correct! ns.
Whereupon, it was moved by Mrs. Bastion, seconded by Mr. Glaser, and
passed with the unanimous aye vote of all members pfmrtt, that the Minutes
of the regular meeting of June 10, 1963 be approved, as amended.
1.4 Treasurer's Report
The Board President, Mr. Williamson, called upon tho Treasurer of the
Junior College District, Mr. Jcmes W. Hdbtoru
Mr. Hobson presented the Treasurers report of June 24, 1963, as followst
6/24/63
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REPORT OF THE TREASURER
i A
June 24, 1963
THE JUNIOR COLLEGE DISTRICT
of St. Louis, St. Louis County, Missouri
STATEMENT OF INCOME (o)
June 7, 1962 to June 24, 1963
Total
Reported
6/10/63
|
Taxes
City of St. Louis:
Real Estate
Personal Property
Intangible
Manufacturers & Merchants
Railroads
St. Louis Housing Authority
Income
6/10/636/24/63
$1,165,434.49
184,359.14
47,194.20
168,225.00
58,222.88
5,722.40
$l,629,158.lT
j
TOTAL
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$1,165,434.49
184,359.14
47,194.20
168,225.00
58,222.88
5,722.40
$1,629,158. iT
$3,072.41
760.99
108.17
$3;'94l.57
$1,320,891.20
185,049.86
24,339.62
48,884.69
11,589.04
77,916.47
$1,^6,^0.65
"
St. Louis County:
Real Estate
Personal Property
Intangible
Manufacturers & Merchants
Railroads
Utilities
Jefferson County:
Intangible
Not designated
$1,317,818.79
184,288.87
24,339.62
48,776.52
11,589,04
77,916.47
$1,444,729.31
$
$
Total Taxes
Total Maintenance Fees
6/24/63
$
'
• -
$
10.24
1,498.20
1,368.44
$3,295,395.86
$ 3,941.57
$3,299,337.43
-
$38,080.00
$
38,080.00
53,615.00
325,00
200.00
$21,205.00
-
$
74,820.00
325,00
54,140.00
$21,205.00
State Aid Grant
Maintenance Fees
Resident
Non-resident
Out-of-Stare
State Vocational Aid
10.24
1,498,20
1,508.44
$
$
-
200.00
$
75,345.00
#
Interest
Interest Earned en Investments
Gifts
$
18,366.79
$
19,399.46
$
2,400.00
3,240.00
-
$
2,400.00
3,240.00
$
5,640.00
-
1
5,640.00
Auxiliary Services
Bookstore Gross Sales
$
17,619.78
$ 3,092.79
$
20,712.57
Other Income and Refunds
$
307.42
$
$
309.67
TOTAL RECEIPTS
$3,391,469.85
Student Aid
Other
$
972.67
$67,294.28
(a) The amount reported for the following are not completely income:
1 . Bookstore gross sales
2. Other income and refunds
6/24/63
2.25
$3,458,764.13
THE JUNIOR COLLEGE DISTRICT
of St* Louis, St* Louis County, Missouri
JBK
INVESTMENTS and CASH BALANCES
June 24, 1963
INVESTMENTS
Purchase
Date
Due
Date
Cost
6/20/63
U. S. Treasury Bills
7/5/63
$ 549,342.29
2/4/63
Certificates of Deposit
8/5/63
600,000.00
2/4/63
"
"
12/5/63
600,000.00
2/4/63
"
"
2/5/64
600,000.00
^
TOTAL INVESTMENTS at Cost
$2,349,342.29
CASH BALANCES
Mercantile Trust:
General Fund
Payroll Account
Cif
y ^"k
TOTAL CASH BALANCES
6/24/63
$ 92,369.14
100.00
$92,469.14
2,800.45
$ 95,269.59
Maturity
Vaiue
$550,000.00
Discussion followed.
Whereupon, it wos moved by Mr. G e i l , and seconded by Mr. McCalpin,
that the Treasurer's report bo approved, as submitted.
Upon the aye vote of all members present, the motion was approved
unanimously.
1.5 Welcome to Guests
Board President Williamson introduced the following guests to the Board:
Mr. John Angel ides, a reporter for the St. Louis Globe Democrat
Mr. Taylor Pensonneau, a reporter for the St. Louis Post Dispatch
1.6 Hearing of Citizens and Petitions
Board President Williamson informed the Board that a petition had been
received from the Pacific School District R-6. This petition testified to the fact
that a majority of the citizens within the Pacific School District had requested that
they be incorporated within the boundaries of the Junior College District of St.
Louis and St. Louis County.
Subsequently, Mr. Williamson informed the Board that following this vote
the Pacific School District R-6 had complied with all the regulations which are
specified under our Policies and Procedure Manual.
Mr. Williamson also stated that the administrative staff of the college hod
prepared a report for the Board members, giving their recommendation ,
Copies of this report were circulated.
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6/24/63
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Mr. Guy S. Ruffin, Vic
President f the Board, wets En California on
vacation. However, he had addressed a letter to Mr, Williamson/ giving his
views.
Mr. Williamson read the letter to the Board. A copy of Mr. Ruffin's
letter is noted below, and will become a permanent part of these Minutes.
June 23, 1963
Gerald Williamson, President
Board of Trustees
St. Louis-St, Louis County J . C D .
St, Louis, Mo»
Sir:
*m.
Since I shall be absent from Board Meeting Monday June 24 when the petition from
Pacific R-6 School District will be considered by the Board, I should like to make
these observations concerning the recommendations made by the staff.
Rule 1,7,2 of Policies and Procedures concerning annexations says in part: "The
officers of the College (The President of the Board of Trustees, the President of the
Junior College, the Vice-President in charge of Business Service and the VicePresident of Instruction) so notified (of petitions) shall each prepare for benefit of
the Board a report setting forth their views and considerations as to the advisability
of annexing the petitioning district," I feel that we should follow the rule and hav
an individual report from each staff member.
Further, concerning staff report "A" of the agenda please permit wa to say this:
The points favoring annexation so greatly out-weigh, in my mind, the points against
annexation that I can not understand how they arrived at the recommendation not to
annex.
Item B.I against annexation. The East Missouri Junior College District report
snows that of 22 districts, 4 districts had less than 50 percent petitioning for formation/
3 districts gave no figures but "claimed" sufficient signatures and 4 were opposed to
the formation. This seemingly shows no overwhelming evidence for the formation
of the district, 11 of the districts were In the doubtful column. It seems unfair to
compel Pacific to await so uncertain a district,
6/24/«53
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Item B.3, Is of no concern to us In voting as to whether to ace pt or reject Pacific
Into the district*
Concerning B,6«, since a portion of Pacific already lies In St. Louis County and
no other district adjacent to St, Louis County is so located, it could In no way form
a precedent for annexation of school districts that are bordering on St, Louis County.
I do not wish to belabor the question but I must say concerning B.7, the provision
that the Rules and Procedures has for the staff to make recommendations for annexation
does not include recommendations for anything else.
Please accept this statement of my views concerning the annexation of Pacific to
the St, Louis - St. Louis County Junior College District,
Very truly yours,
s/sGuy S. Ruffin
Guy S, Ruffin
6/24/63
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A general discussion followed, In which all Board members who were present
participated.
Whereupon, Mr. Williamson asked that the Board take action on the petition
of the Pacific School District R~6, requesting that they be annexed to the Junior
College District of St. Louis - Sr. Louis Count/, Missouri.
Voting for the annexation: None
Voting against the annexation: Mrs. Joseph C . Bastion, Messrs: G . V.
Williamson, Lester C. G e i l , Morris Glaser, and Mr. F. Wm. McCalpin.
Whereupon, the President of the Board stated that, in accordance with
the Rules of the Board (1.7 - Annexations) listed In the Policies and Procedures
Manual, and upon iJve vote of the members of the Board, the petition of the
Pacific School District R-6 was rejected.
Whereupon, the Board President asked the Board Secretary, Mrs. Dolores
Tygard, to relate the decision of the Board to the Secretary of the Pacific School
District R-6, and to convey the Board's regrets.
He also asked the Secretary to inform the State Commissioner of Education,
the Honorable Hubert Wheeler, of the decision reached by the Board.
' • 7 Communications
Mr. Williamson asked if there were any communications to be brought
before the Board. There were none, and he moved on to Point 2 - Personnel*
6/24/63
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2.
PERSONNEL
2,1 Certificated Personnel - Professional Staff
The president of the college, Dr. Cosand, made a report to the Board on
the following certificated personnel:
Mr. James W , Hobson - Vice President - Business, Step 2 - Eff. 7/1/63
(This is a modification of the present three-year contract effective until
June 30, 1965 - and places Mr. Hobson on Step 2 , rather than on Step 1
of the schedule for the office of Vice President)
Mr. Uvan Hand/ - Instructor - Economics - I - I - Effective 8/26/63
Miss LaVeme Hubenschmidt - Instructor - Nursing - 1 - 3 - Effective 8/26/63
Mr. Jack E. Miller - Asst. Professor - Hotel and Restaurant Operation 11 - 3 Effective 8/26/63
Miss Doris Mosely - Instructor - Nursing - 1 - 4 - Effective 8/26/63
Mr. John Brod Peters - Instructor - English - 1 - 1 - Effective 8/26/63
Mr. David L Underwood - Asst. Professor - English - 11-4 - Eff. 8/26/63
A general discussion followed with respect to their academic backgrounds
and general qualifications.
Whereupon, on motion by Mrs. Bastion, seconded by Mr. Glaser, and upon
the aye vote of all members of the Board who were present, it was
RESOLVED, That the personnel recommended for employment by Dr.
Cosand, as set out In the foregolno list, be employed in the capacity
and at the salary classification therein set out, said salary classification
having been previously approved by the Board*
FURTHER RESOLVED, That the President of the Board be and is hereby
authorised to execute the form Instructors' Contract previously adopted
by the Board with each of the above certificated personnel, which
said contract Is to be filed with the records of the District.
6/24/o3
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2.2 Certiftcoted Personnel - Professional Staff
The President of the college, Dr. Cosand, reported that the following
personnel, approved by the Board for employment, did not accept the Board
offer, and returned the proferred contract unsigned.
Mr. Lawrence Dapper - French - Appeared on Agenda of May 22, 1963
Mr. Richard Widmayer - English - Appeared on Agenda of March 20, 1963
Mr. Wm. D. Hatley, - Asst. Dean of Student Activities Appeared on Agenda of May 27, 1963
2.3 Certificated Personnel - Summer Session
The President of the college. Dr. Cosand, recommended the employment
of the following personnel for the ten-week summer session, commencing Monday,
June 17, 1963:
6/24/63
Mr. John Peters - English
3 hours
$l35/cr.hr.
Mr. Daniel F. Clynch - Government
3 hours
170/cr. hr.
Mr. Donald Gawronski - History
6 hours
170/cr. hr.
Mr. Vishnu Oak - Bus. Administration
3 hours
170/cr. hr.
Mr. Chas. B. Drebes - College Algebra
3 hours
170/cr. hr.
Mr. David Underwood - English
6 hours
170/cr, hr.
Mr. James Gleeson - Biology
3 hours
170/cr. hr.
Mr. Leroy Bay - Chemistry
4 hours
170/cr. hr.
Mr. Thomas Garst - English
3 hours
170/cr. hr.
Mr. Irvin Davis - Accounting
3 hours
170/cr. hr.
Mrs. Jesse St. Jean - Algebra
3 hours
170/cr. hr,
Mr. Ann Gallgher - Geometry & Calculus
5 houro
170/cr, hr.
Mr. Leonard D. Nelson - Psychology
3 hours
170/cr, hr.
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Mrs. Doris Jeon Latta - Phys. Education
4 hours
$!70/cr.hr.
Mr, Thomas P. Coffey - American History
6 hours
170/cr.hr,
Mr, Uvan Hondy - Economics - Bus. Administration
9 hours
170/cr.hr.
Mr. Victor Reef - Physics
4 hours
205/cr.hr.
Mr. Arnold Greer - Biology
6 hours
170/cr.hr.
Dr. Anna Marie Lottman - French, Spanish
12 hours
205/cr. hr.
Mr. John M. Wyrick - Algebra
3 hours
170/cr.hr.
Mr. Thomas Hitchell - English
9 hours
170/cr.hr.
Mr. Malkom Jockoway - English
6 hours
170/cr.hr.
Mr. Billy K e y - Physical Education
4 hours
170/cr.hr.
Mrs. Elizabeth Boyd - English
3 hours
170/cr.hr.
Mr. William Luebkert - Engineering
4 hours
170/cr.hr.
Mrs. Lillian Cheney - Business Education
6 hours
170/cr.hr.
Mr. Jesse Osbom - Geometry & Calculus
5 hours
170/cr.hr.
Mr. B. Glassberg - Sociology
3 hours
170/cr.hr.
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Mr. Jay S. Goodman - Sociology & Amer, Civil.
6 hours
135/cr.hr.
Mr. Henry Parmuro - English Literature
3 hours
170/cr.hr.
A general discussion followed with respect to their academic backgrounds
and general qualifications.
Whereupon, on motion by Mrs. Bastion, seconded by Mr. G e i l , and
with the following votes of the members who were present: Mr. G, V . Williamson
(Yes), Mrs. Joseph C . Bastion (Yes), Mr. Lester C, Geil (Yes), Mr. Morris
Glaser (Yes) Mr. F. Wm. McCalpin (Abstains), It was
6/24/63
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RESOLVED, That tbs personnel listed above be employed for the ten-week
Summer Session carrmertcf r>g Monday, June 17, 1963 as Instructors In
the capacity and at the salary classification set out, said salary
classification haviajbeen previously adopted by the Board.
3. CURRICULUM A N D INSTRUCTION
3.1 The President rf the college, Dr. Cosand, recommended that an
Advisory Committee on Drawing and Design Technology be established in accordanc
with section 2.17 of the Policies and Procedures Manual. He recommended that
the following lay citizens be appointed as members of this committee, and that they
serve for the duration of the educational year ending August 26, 1963:
Mr.
Mr.
Mr.
Mr.
Syl G . Schmidt - Architect
Al Ostergaard - Ritenour Schools
Julius Siedel - Former President, Home Bldg. Association
Arthur Schwartz - Architect
Mr. John Schneider - McDonnell
./;
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Mr.
Mr.
Mr.
Mr.
John K. Bryan - Union Electrte
John I. Meyer - Sverdrup & Parcel
Lester Brinner - Chief Draftsman - Sverdrup & Parcel
Edward Hurst - Hormer and Shifrin
-
A general discussion followed.
Whereupon, it was noved by Mr. Glaser, seconded by Mrs. Bastion,
and passed with the aye vote of all Board members present, that the following
Resolution be adopted:
RESOLVED, That rh» Advisory Committee on Drafting and Design
Technology, as reccnmended by the College President, and listed
above, be established for the duration of the educational year
ending August 26, IW3, In accordance with Section 2,17 of the
Policies and Procedures Manual.
6/2V63
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3.2 The President of the college, Dr. Cosand, reported that the
Missouri State Board of Nursing had approved the Junior College Districts
application for the establishment of a two-year Associate in Arts Registered
Nursing program. He told the Board that the program would commence
August 26, 1963 and student applications were now being received.
More than sixty inquiries had been received immediately following the
announcement on June 12, 1963.
The initial class would be limited to twenty-five qualified students.
However, it was understood that if the demand were great enough, this
figure could be charged, and future classes would depend upon community needs in the greater St. Louis area.
A general discussion followed.
3.3 Dr, John E. Tirrell, Vice President, reported on the schedules,
teaching assignments, course outlines and other procedures which were
being completed for the Fall session*
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6/24/63
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4. COLLEGE FACILITIES
4.1 Approval of facilities for teachers' offices at Roosevelt High School
The Vice President of the college, Mr. Hobson, reported on the proposed
expenditure to the St. Louis Board of Education, making available and
remodeling Room 44, of the Roosevelt High School, for teachers'
offices.
Mr. Hobson told the Board members that the expenditure of $1,400.00,
which had previously been approved by the Board, had been amended,
and it would be necessary for the District to pay the sum of $2,500.00
for this remodeling. The additional costs were required to pay
for the moving of heavy equipment and due to an error in the amount
originally furnished by the St. Louis Board of Education.
A general discussion followed.
Whereupon, upon motion by Mr. Get I, seconded by Mrs. Bastion, and
passed with the unanimous aye vote of all Board members present, it was
RESOLVED, That the Vice President in charge of Business, Mr. James
W. Hobson, be authorized to spend an amount not to exceed $2,500.00,
to provide additional teacher office space at Roosevelt High School;
namely, Room 44.
6/24/63
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5.
BUSINESS AND FINANCE
5.1 The President recommended the acceptance of the bid from the David
Millstone Contracting Corporation for temporary classroom buildings.
A general discussion followed.
Decision was deferred until a subsequent meeting of the Board, and no
action was taken.
5.2 The President of the college requested a revision to the 1963-64 budget
to appropriate funds for the nursing program.
A copy of the budget summary for the period from July 1 , 1963 to June 30,
1964 is attached hereto, and made a permanent part of these Minutes:
6/24/63
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THE JUNIOR COLLEGE DISTRICT
St. Louis - St. Louis County
NURSING PROGRAM
Budget Summary
July 1 - June 30, 1964
SALARIES
Director
9,000.00
Faculty
13,000.00
Others
2,500.00
tffe
Total Salaries
$24,500.00
EXPENSES
6,000.00
EQUIPMENT
2,700.00
Total Budget Amount
$33,200.00
A general discussion followed.
Whereupon, on motion by Mr. Geil, seconded by Mr. McCalpin, ond
passed with the unanimous aye vote of all Board members present, it was
RESOLVED, That the budget of the District for the fiscal year from
July I , 1963 to June 3 0 , 1964, be and hereby is amended by
creating a budget item for a nursing program in the amounts and
for the purposes of the amendment listed below and by reference
incorporated herein:
NURSING PROGRAM
Salaries
Director
Faculty
Others
9,000.00
13,000.00
2,500.00
Total Salaries
$24,500.00
E*P en8es
6,000.00
Equipment
2,700.00
Total Budget Amount
$33,200.00
FURTHER RESOLVED, That this budget item be created by reducing from
the previous budget the amount held in reserve for campus development
in the amount of $33,200.00.
FURTHER RESOLVED, That the amounts budgeted for the nursing program
shall be and hereby are deemed appropriated for the uses and purposes,
and in the amounts hereinabove set out, subject to amendment, if
required by the changing needs of the District.
6/24/63
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5.3 The President of the college, Dr. C<osand, recommenced the approval
of the acceptance of a scholarship grant for a young student in the Ladu
area. Dr. Cosand told the Board that a Mr. William Witer, who represented a group of Ladue residents, wished to establish a scholarship for
this young man, who had recently lost his parents. Their intention was to
donate $300.00 for this year, and a (ike amount next year, for his
maintenance fee and books. The grant would be contingent on his
acceptance and retention by the Junior College District.
A general discussion followed.
It was decided to defer a decision on this scholarship until the administrativ
staff had an opportunity to discuss it further, and to evolve a practicable
working plan of administering the funds.
5.4 Payment of Claims - Personal Expenses
The President of the college presented the following claims for payment:
5.41
5.42
5.43
5.44
5.45
5.46
5.47
Robert C. Jones
James W. Hobson
Jules Biegelsen
Paul D, Toepfer
Willis D. Hawkins
Glynn E. Clark
Mary Jensen
Expenses Expenses Expenses Expenses Expenses Expenses Expenses -
5/15 - 6/14
5/15 - 6/19
6/11 - 6/12
6/14
5/31
5/16 - 6/15
5/1 - 5/31
$187.70
49.92
45.95
27.47
106.69
22.15
9.80
$449.68
A general discussion followed.
Whereupon, on motion by Mrs. Bastion, seconded by Mr. Geil, and
passed with the unanimous ayo vote of all Board members present, it was
4&
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RESOLVED, That the claims listed above under Point 5.4 - Personal
Expenses * be approved as submitted.
6/24/63
-14-
5.5 Poyment of Claims - Salaries
The President of the college presented the following claims for payment:
5.51 Administrative
Period 6/30/63
8,515.78
5.52 Classified
5.53 P. T. employees
5.54 P. T. counsellors
Period 6/30/63
Period 6/30/63
Period 6/30/63
1,512.94
324.14
584.70
$11,237.56
A general discussion followed.
Whereupon, on motion by Mr. Glaser, seconded by Mr. McCalpin,
and passed with the unanimous aye vote of all Board members, it was
RESOLVED, That the claims listed above, under Point 5.5 Payment of Claims - Salaries - under the Business and Finance
Section of the agenda, be approved as submitted.
5.6 Payment of Claims - Accounts Payable
5.61
5.62
5.63
5.64
5.65
5.66
5.67
5.68
5.69
5.70
Jos. & Margaret Bieler Dep. on North Site
Land Investment Co.
Dep. on North Site
Charles O . Warner
Dep. on North Site
Edward Ciszkowski
Dep. on North Site
U. S. Postmaster
Postage
Jack A. Maurer
Refund on duplicate
tuition fee
Locke Const. Co.
Used Chem. Lab. tables
James W. Hobson
Reimburse, petty cash
Pub. School Ret.
June-790.34
College-790.34
Armstrong, Teasdale
Roos, Kramer 8 Vaughan
Legal services
5,000.00*
5,000.00*
1,000.00*
5,000.00*
198.01*
100.00*
200.00*
171.25*
1,580.68
8,096.10
* check has been issued.
$26,346.04
A general discussion followed.
Whereupon, on motion by Mrs. Bastion, seconded by Mr. McCalpin,
and passed with the unanimous ay^ vote of all Board members present, it was
9
RESOLVED, That the claims listed above, under Point 5.6 Payment of Claims - Accounts Payable/ under the Bus in u and
Finance Section of the agenda, b approved, as submitted.
6/24/63
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5.7
College President Cosand recommended the acceptance of the
quotation and awarding of an order for display racks for the technical
education brochures. He told the Board members that the order which
had been awarded to the Accurate Screen Process Company, at the
Board meeting of June 10, 1963, in the amount of $897.00, had been
rescinded, and he recommended that the bid of the Adept Screen Company
be approved.
A general discussion followed.
Whereupon, on motion by Mr. Glaser, seconded by Mr. McCalpin, and
with the aye vote of all members of the Board who were present, it was
RESOLVED, That the recommendation of President Joseph P. Cosand,
with respect to the quotation of $990.00, submitted by the Adept Scr en
Company, for the display racks for technical education brochures, be
approved, as submitted.
5.8 Policies and Procedures Manual
In accordance with a previous discussion of the Board members, and in
order to amend the rules and regulations which would make the purchasing
operation of the Junior College District more efficient, Mr. James W.
Hobson, Vice President and Treasurer, lodged the following amendm nts
to the Rules, with the permission of the Board, in the forms attached
hereto, and by reference incorporated horein.
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PROPOSAL FOR POiiti
ChAKsGt 1M JJWUtQN Vi
JUNIOR COLLEGE DISTRICT
POLICIES and PROCEDURE MANUAL
6.1
Purchases in Excess of $10,000.00
When any purchase to be made by the District shall exceed the sum
of $10,000.00, the secretary shall cause to be inserted in a newspaper
or newspapers of general circulation in the city and county of St. Louis,
advertisement for bids for sale and/or furnishing to the District of all
supplies, equipment, furniture and sundry items available from more
than one source. Advertisements shall be run at lease once in at
lease three different weeks, with at least five days between the
publication of the final advertisement and the opening of bids. In
addition to such public advertisements, bids may be solicited directly
from such persons as may be deemed reliable and competent to furnish
the item or items required. All bids shall be opened in the presence
of two members of the Board or one member of the Board and counsel.
That bid which the Board, in the exercise of its discretion considers
best in the circumstances, may be accepted provided however that
the Board shall always reserve the right to reject any and all bids.
6.2
Purchases In Excess of $1,500.00, but less than $10,000.00
All purchases in excess of $1,500.00, but less than $10,000.00 of
furniture, supplies, etc. may be authorized by the Board after the
purchasing agent or other responsible officer of the District, has
presented to the Board three informal bids for the item or items to be
purchased.
6.3
Purchases in Excess of $500.00, but less than $1,500.00
All purchases in excess of $500.00, but less than $1,500.00 of
furniture, supplies, etc. may be made by the purchasing agent or
other responsible officer of the District, after he has secured three
informal bids for the item or items to be purchased.
6.4
Purchases Under $500.00
All purchases under $500.00 may be made by the purchasing agent or
other responsible officer, without advertising for bid or without
requiring informal bidding, as provided in Section 6 . 1 , 6 . 2 , and 6.3
above.
6.5
Emergency Advertisements
Nothwlthstanding the other provisions of this Division, the Board of
Trustees may, upon a two-thirds vote of the members of the Board, allow
advertisements for bids to be made on an emergency basis as follows: If
the Beard shall determine that the best interests of the District warrants
the shortening of time for advertisement of bids provided under Rule 6 . 1 ,
it may allow bids to be solicited by advertisements published at least
three times within at least five days between th publication of the last
advertisement and the opening of bids.
7.9
Emergency Advertisement's
Notwithstanding the other provisions of this Division, the Board of
Trustees may, upon a two-thirds vote of the members of the Board,
allow advertisement for bids to be made en an emergency basis as
follows: If the Board shall determine that the best interests of the
District warrant the shortening of time for advertisement for bids
provided under Rule 7 , 2 , it may allow bids to be solicited by advertisement, in the same manner and within the time limits provided under
Rule 6.5 of these Policies and Procedures.
5.9 Facsimile Devices
College President Cosand recommended that the Board consider the
use of a mechanical facsimile device for the signing of checks issued
by the Junior College District.
A general discussion followed.
Whereupon, on motion by Mr. McCalpin, seconded by Mr. G e i l , and
with the unanimous aye vote of all Board members who were present,
it was
RESOLVED, That the Board hereby authorizes and directs that the
signature of the Treasurer on checks drawn on District funds be
affixed to said checks in facsimile by a mechanical device adapted
to such purpose,
FURTHER RESOLVED, That the Board hereby authorizes and directs
that the signature of the President of the Board of Trustees and the
Secretary of the Board be affixed on the warrant check register
in facsimile by a mechanical device adapted to such purposes,
FURTHER RESOLVED, That the facsimile signature devices described
In this Resolution be purchased by the District out of District
funds,
FURTHER RESOLVED, That the device selected for affixing the facsimile
of the Treasurer shall provide adequate safeguards against the fraudul nt
or wrongful issuance of checks.
8. NEW BUSINESS
8.1 Senate Bill No. 36
The President of the college called the Board members1 attention to
the following Senate Bill, No* 36, which had been passed by the
Missouri State Legislature, and signed by the Governor.
6/24/63
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m
C0PY
(TRULY AGREED TC AND FINALLY PASSED)
SENATE BILL N O , 36
72ND GENERAL ASSEMBLY
To repeal section 165.157, RSMo 1959, relating to school districts and to enact in lieu
thereof one new section relating to the same subject.
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF MISSOURI, AS FOLLOWS:
Section I. Section 165.157, RSMo 1959, is repealed and one new section enacted
in II u thereof to be known as section 165.157, to read as follows:
165.157. In making purchases the governing body, officer, or employee of any
school district shall give preference to all commodities, manufactured, mined, produced or
gr wn within the state and to all firms, corporations or individuals doing business as
Missouri firms, corporations, or individuals, when quality and price are approximately the
same; provided, however, that any board member, officer or employee of a school district
selling or providing such commodities to the school district shall be guilty of a misdemeanor
and shall forfeit his position with the school district,
"'•' '•''' i M ' i P ' i — i W W ' W — m m M " W W H M « M i i
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A general discussion followed with respect to this Senate Bill.
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9.
ADJOURNMENT
Board President Williamson asked if there were any further business
to come before the Board, There was not, and Mrs. Bastian made a motion
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that the meeting be adjourned. Mr. McCalpin seconded the motion, and
It was unanimously approved at* 10:45 p.m.
I
Respectfully submitted
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Dolores B. Tygard, Secretary' U
Board of Trustees
The Junior College District of St. Louis
St. Louis County, Missouri
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6/24/43
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FISCAL YEAR
July 1,1963 thru June 30, 1964