CIVIL SERVICE EMPLOYEES COUNCIL
August 6, 2009
Capitol Rooms
University Union
Minutes
I.
Roll Call:
Present: Sandy Blue, Suzanne Boussaard, Chris Brown, Jim Buffalo, Laura Caldwell, Carla Farniok,
Richard Hamilton, Tishly Herrington, Ed Lavin, Dan Rathjen, Kim Sedgwick, Jamie Shuda,
Excused: Pam Bowman, Hilary Churchill, Amber Dodds, Sheila Kirby, Bill Rupert, Jackie Thompson,
Martha Youngmeyer
II.
Guest: Sarah Johnson, American Red Cross. In conjunction with CSEC’s upcoming Blood Drive on August
24 and 25 in the Union Heritage Room, Sarah spoke to the Council regarding the need for blood. She
also shared with the Council how she became involved with the ARC as a result of her diagnosis of
leukemia and her need for a bone marrow transplant.
III. Minutes (Suzanne Boussaard)
Minutes for the May, June and July meetings were officially approved. May’s minutes were approved
by a motion from Rich Hamilton and seconded by Jamie Shuda. Jamie Shuda made a motion to
approve June’s minutes and seconded by Laura Caldwell. Motion was made by Jamie Shuda and
seconded by Jim Buffalo to approve the August minutes. All motions passed.
IV. Treasurer’s Report (Jim Buffalo)
Endowment Fund balance is $99,632.07. Scholarship Account balance is $10,614.36. The General
Operating Account balance is $3,768.40. Jim Buffalo made a motion to transfer $2,367.93 from the
Scholarship Account to the Endowment Fund which would make the new Endowment Fund balance of
$102,000. After a second to the motion by Rich Hamilton and discussion, the motion passed.
V.
President’s Report (Ed Lavin)
President Ed reported the state has a budget and the University has received the highest operating
budget ever. Capital funding will make it possible for the Performing Arts Center and Quad Cities
campus development a reality. There is no word as yet regarding raises.
nd
Ed provided a brief update on the golf outing scheduled for August 22 . It is not too late to register.
Proceeds will benefit the CSEC scholarship fund.
Ed also read two thank you cards sent to the Council. One was from Carol Watts and one from Pam
Bowman.
VI. Civil Service Employee of the Month (Laura Caldwell)
Teresa Little, Staff Clerk in the Advancement and Public Services Office, is the August Employee of the
Month. Her presentation will be on August 11th at 9:00 in Sherman 303. Remember to encourage
individuals to nominate civil service employees. The nomination form is on our website:
www.wiu.edu/csec Go to “Public Files” then click “Other Documents”
VII. Vice President for Administrative Services Report : Jackie Thompson – No Report
VIII. Director of Human Resources: Pam Bowman – No Report
IX.
Employee Advisory Committee Representative: Sheila Kirby – No Report
XI. WIU Quad Cities Campus Report (Chris Brown)
Chris reported on the following activities at the Quad Cities:
New Director of Engineering has been hired.
Renovating the Caxton Building for classes & offices - Lois Retherford will be office & student support
and the ribbon cutting ceremony – August 19.
Received money for beginning phases of Riverfront. Waiting for the funds to be released. Already
beginning work so that construction can begin immediately.
Very busy summer for students.
Have held OPEN HOUSE and that was well attended.
Microsoft Office Trainings – one held Aug. 4 morning & pm another scheduled for Aug 18.
Faculty & Staff Appreciation day was held at Modern Woodman Park River Bandits game in July – over
35 faculty, staff and their families attended.
All computers on the QC campus have been or are scheduled to be scanned for sensitive information.
New Student orientation is next week.
th
Student Block Party is scheduled on Sept. 11 to coincide with an Alumni event here on campus.
X.
Representative Reports to Council
1. Affirmative Action Internship (Tishly Herrington) – No Report
2. Accreditation Committee (Martha Youngmeyer) – No Report
3. Women’s Center (Martha Youngmeyer) – The Women’s Center has moved into the new
Multicultural Center and received most of its new furniture, and staff and volunteers are continuing
the process of getting everything unpacked and organized. Resource Library books and A/V
materials have been shelved, and they're available to be checked-out. Their annual Open House is
being coordinated with the Gwendolyn Brooks and Casa Latina Cultural Centers and will be held on
Friday, August 28 from 11:00 a.m. – 2:00 p.m., and the official Grand Opening and Ceremonial
Ribbon Cutting is scheduled for the Friday of Homecoming Weekend, October 16, at 3 p.m. Two
new graduate assistants, Matt Nelson and Kamala Buddhi, will begin August 10 and at the
beginning of the semester, respectively. Also, a couple of student assistants will be returning this
fall. Planning committee meetings will begin in early September for the annual Take Back the Night
event which will be held on Thursday, October 8, and National Love Your Body Day, on
Wednesday, October 21. The Women's Center has many books and resources that tie in with the
2009-10 University Theme of "Dollars and Sense: From Personal Finance to World Poverty," and
we are planning a series of programs and newsletter articles on women and finance to be provided
throughout the year. We also will be working with the American Association of University Women
(AAUW) to provide $tart$mart workshops to teach junior and senior college women how to
benchmark the salary of the job they want when they graduate and learn basic salary negotiation
skills. This 2 1/2 hour, nuts-and-bolts workshop has been designed and piloted by WAGE on more
than 60 campuses throughout America. Now, drawing on active engagement of AAUW members,
AAUW and WAGE are collaborating to bring these workshops to 500 campuses within the next
three years, and WIU, through the Women's Center, has been selected as one of those campuses
to bring this program to our students. Please visit our Web site at www.wc.wiu.edu and our
Facebook Group (WIU Women's Center) for updated information on our programs and activities, as
well as the current issue of our Women's News and Views newsletter at www/wc.wiu.edu
4.
5.
6.
XI.
Web Page (Jim Buffalo) – Jim will see about adding the golf outing flyer to the website.
Provost Advisory Council (Amber Dodds) – No Report
Training and Development (Carla Farniok) – No Report
Committee Reports
1. Appeals/Award Fund (Bill Rupert) – No Report
2. Award Selection (Dan Rathjen) – Summer book awards recipients were: Amy Chambers, Jennifer
Knuppel, Sandra Wittig, Letisha Trepac, Byron Oden. Dan made the suggestion the Council look
at conducting a meeting in the new Multi-Cultural Center and request a tour of the new facility.
3. Constitution / Election (Jim Buffalo) – Discussion took place regarding the proposed language for
CSEC actions regarding donations. The subject was tabled due to requested re-writes of the
language.
4.
5.
6.
7.
8.
Education (Hilary Churchill) – No Report
Mentoring (Kim Sedgwick)
Kim announced the following new employees:
Julia Forrester, Library Specialist, Malpass Library 7/27/09
Justin Georges, Instructional Materials specialist, Library 7/20
Heather Calvert, Office Support Associate, Financial Aid 7/27
Melissa Blasi, Web Specialist I, Union Bookstore, 8/3
Kayla Dorethy, Office Support Asst., Admissions says 8/3
Jeffrey Moore, Bookstore Dept. Supervisor, UU Bookstore 8/17
April Huston, Office Support Assistant, Admissions 8/17
Chad Frederick, Customer Service Rep II, Student Assistance & Parent Service Center 8/17
Holly Fecht, Accountant II, Foundation 9/8
Also, a new mentor is needed for the Quad Cities campus. Chris Brown and Allison Shook will
follow up with new employees at the QC campus.
Salary (Suzanne Boussaard) – No Report
Social Events & Development (Jamie Shuda) – Jamie reported the luncheon is scheduled for
October 23 and the rain date will be October 29 in the Grand Ballroom. Jamie also reported on a
few tentative price quotes for the Employee of the Year Reception to be held December 4 in the
Prairie Lounge.
Committee on Committees (Richard Hamilton) – No Report
XII. New Business:
1. Council of Councils: Southern Illinois University at Edwardsville will host this year’s state wide
civil service council meeting on Friday, October 23. If Council members are interested in attending,
they should let Ed know as soon as possible.
2. Flower Bulb Sales: The Council has decided to sell flower bulbs again this fall. This was a big
success two years ago and provides Council with outstanding profits. All CSEC employees were
handed brochures and order blanks. CSEC will deliver the bulbs to all those ordering this year.
XIII. Old Business:
1. Proposed Language for CSEC Actions for Constitution (Donation)
2. Golf Tournament
XIV. Group Concerns:
XV. Announcements: Next meeting: September 3, 2009 in the Capitol Rooms in the University Union.