CIVIL SERVICE EMPLOYEES COUNCIL
January 8, 2009
Library Room 180
Minutes
I.
Roll Call
Present: Suzanne Boussaard, Jim Buffalo, Laura Caldwell, Amber Dodds, Carla Farniok, Richard Hamilton, Ed
Lavin, Greg Phelps, Lois Retherford, Kim Sedgwick, Cerese Wright, Bill Ruppert, Pam Bowman, Sheila Kirby, Jackie
Thompson
Excused: Hilary Churchill, Dan Rathjen, Jamie Shuda, Martha Youngmeyer
II.
Minutes (Carla Farniok) – Greg made a motion to approve the minutes and Jim seconded. Motion carried.
III.
Treasurer’s Report (Jamie Shuda) – No Report – Jamie will have it next week.
IV.
President’s Report (Ed Lavin) – The Board of Trustees meeting was short because of the ice storm.
UHDS Master Plan is a 10 year plan.
UHDS Master Plan Phase I - Recommendations
Wetzel will not be used after the end of this school year. It is estimated that this will be a $725,000 saved operation
costs.
Olson Hall and dining center construction would begin in the summer of 2010, and Corbin Hall construction, in the
summer of 2011. This would include a renovation to the dining center, HVAC, plumbing, lighting and furniture
upgrades to both residential buildings. This entire project would be completed by the fall of 2012.
Higgins Hall will be closed 2012.
The Lamoine Village Apartment Complex may be closed by the fall semester 2012.
This will be a huge cost savings with enrollment down. There is room for 7,000 double occupancy rooms but the
majority are single rooms. Fall 2008 – Summer 2009 - Potential occupancy in residence halls is 4,850 and 299
apartments. Expected occupancy in residence halls is 4,400 and 299 apartments.
A motion was passed that coaches will be brought up with other employees with alternative benefits for coaches.
V.
Civil Service Employee of the Month (Laura Caldwell) – Jeanine Pollmeier in Undergraduate Admissions is the
employee of the month for January. Her presentation will be at 10:00 on Wednesday, January 14. Nominations are
needed for this award.
VI.
Vice President for Administrative Services Report (Jackie Thompson) – The last week of school was bad with the
weather, the threatening note, and graduation. Finals week is the worst week to have to deal with weather because
the finals have to keep going. There are damaged trees from the terrible ice storm that went through that will take a
while to clean up. Morgan Hall had frozen pipes and there were frozen coils to be dealt with in Knoblaugh Hall. The
electricity was out at Lamoine Village which took a lot of work getting trees off of the lines. A big Thank You goes to
the Physical Plant employees for doing a phenomenal job and working long hours through all of this.
VII. Director of Human Resources (Pam Bowman) – Mandatory training sessions have been set up for the Pay for
Exceptional Performance. They will begin on January 20 and go through March. An email went out with the dates that
the training is being offered which are listed below. There will be a powerpoint and a plan if any council members want
to see it. Ed will meet with Pam and Stuart to discuss how the process will work with negotiated employees.
Tuesday, January 20, 2009 1:30 p.m.; Thursday, January 22, 2009 8:30 a.m.; Wednesday, January 28, 2009 1:30 p.m.; Friday,
January 30, 2009 8:30 a.m.; Monday, February 2, 2009 1:30 p.m.; Thursday, February 5, 2009 8:30 a.m.; Wednesday, February
11, 2009 1:30 p.m.; Friday, February 13, 2009 8:30 a.m.; Wednesday, February 18, 2009 8:30 a.m.; Thursday, February 19, 2009
8:30 a.m.; Wednesday, February 25, 2009 1:30 p.m.; Thursday, February 26, 2009 8:30 a.m.; Monday, March 2, 2009 1:30 p.m.;
Wednesday, March 4, 2009 8:30 a.m.; Tuesday, March 10, 2009 8:30 a.m.; Thursday, March 12, 2009 8:30 a.m.; Wednesday,
March 25, 2009 1:30 p.m.; Monday, March 30, 2009 1:30 p.m.
VIII. Employee Advisory Committee Representative (Sheila Kirby) – There will be an annual meeting in 2 weeks in
Champaign.
Sheila mentioned that there was concern that the employee of the months and the student scholarship recipients did
not receive invitations to the lunch. It will be the responsibility of the Employee of the Month committee and the
Award Selection Committee is to send out the invitations to the recipients. The Social Committee has enough to do
organizing the luncheon. Jim will update the bi-laws in the constitution for the committees.
Suzanne made a motion that a formal invitation be extended for all employee of the months and student scholarship
recipients to attend the winter luncheon with a lunch ticket in the invitation. Greg seconded and the motion carried.
IX.
WIU Quad Cities Campus Report (Lois Retherford) – They are getting ready for the spring semester to begin. Building
maintenance is being done. Book sales and Orientation are next Wednesday and Thursday.
X.
Representative Reports to Council
1. Affirmative Action Internship (Amber Dodds) – Information will be going out about applying for an internship.
2. Accreditation Committee (Martha Youngmeyer) – No Report
3. Women’s Center (Martha Youngmeyer) – No Report
4. Web Page (Jim Buffalo) – The Technology Committee is holding off giving access to the council to make
changes to the CSEC website. Send anything that needs to go on the website and he will get it on there. A
section or page on the website for group recognition will not be a problem. Ed and Greg will get ideas through
email. There also needs to be a section for book awards and scholarship recipients each year.
5. Provost Advisory Council (Greg Phelps) – No Report
6. Training and Development (Carla Farniok) – No Report
XI.
Committee Reports
1. Appeals (Greg Phelps) – Sue Adams, Lori Boyer, Sheila Kirby, and Greg are working on a proposal to bring to
Council in February or March.
2. Award Fund (Amber Dodds) – Amber got information on some fundraisers. There is an option for a scratch
card which consists of people scratching the card and the amount under the spot is what that person needs to
donate. There are 50 spots on the card but there is not an amount larger than $3.00. When someone
scratches, they also get $50.00 in coupons. There is an option for a $10.00 discount card. There needs to be a
minimum of 6 businesses on the card. This is a $6.00 profit for CSEC. Another option is selling carnations for
Valentine’s Day. CSEC will take orders and deliver them with payment up front.
A motion was made for Amber to go ahead and get details on the Carnation Valentine’s Day Fundraiser and
vote by email. The motion carried.
3. Award Selection (Dan Rathjen) – No Report
4. Constitution / Election (Jim Buffalo) – The elections are coming up. Greg is the only one that is not able to be
re-elected. Please let Jim know if anyone is planning on dropping off.
5. Education (Hilary Churchill) – No Report
6. Mentoring (Kim Sedgwick) – Sandra Boyer, Office Support Associate, Marketing & Finance, 12/5/08, Neil
Wiarda, Digital Imaging Specialist I, Visual Production Center, 12/11/08, Jessica Dunn, Accountant II, Financial
Aid
7. Salary (Suzanne Boussaard) – No Report
8. Social Events & Development (Jamie Shuda) – No Report
9. Committee on Committees (Richard Hamilton) – No Report – An updated civil service employee group listing
was handed out at the meeting.
XII. New Business:
Golf Outing – Ed and Bill will get together to see about a golf outing in the Quad Cities and Macomb. They will be
getting information together.
Blood Drive – Monday, January 26th in the Grand Ballroom. Ed will send out an email to get volunteers. Employees
can get an hour off for donating blood if they show their card that they donated. Supervisors can check to make sure
that blood was donated.
Campus Closure – essential employees that have to be here when the campus closes for weather only get paid if it
is a scheduled day to work. If the employee works, they can use comp time on a different day.
Pay for Exceptional Performance – Questions can be directed to Human Resources so there is a consistent
message going out.
XIII. Old Business:
1.
2.
Group Concerns:
Announcements: Next meeting: February 5, 2009 in the Capitol Rooms in the University Union.