Administrative Services
Newsletter
Stretching Your
Budget Dollar
ADS STAFF
Dan Wells
Director of ADS
Jeanne Liffick
Administrative Asst.
Rick Alumbaugh
Manager, Mail Distribution
Jeff Schoonover
Mgr., Print & Copy Services
Stiles Gaffney
Asst., Print & Copy
Services
Volume 9, Issue 2
Fall 2010
Dandy Hints
This Issue of our ADS
Newsletter is devoted totally
to Travel Services and Office
Supply contract updates. In
the past, it has been difficult
to find preferred vendors for
Institute travel programs that
would benefit the majority of
campus users. However, we
have recently negotiated
travel service contracts with
the following vendors:
TRAVEL LEADERS
airfare, hotel, and car rental
INDY PARK RIDE & FLY
parking at the Indpls Airport
AVIS
local and airport vehicle rental
WYNDHAM Hotel Group
Hotel and resort discounts
By Dan Wells,
Director of ADS
Please take a few moments to read
the summary of each vendor’s services
listed in this Newsletter. All travel
services are available for both business
and personal use. More detail is available
on the ADS Travel Services Web Page.
We have a new OfficeMax contract
that provides additional cost savings to
campus departments. You will want to
check out the short listing of items that are
now offered at a lower cost to your
department.
Also, we are hosting a “Get to Know your
Vendor” event for both travel service
providers and OfficeMax on Thursday,
December 2nd, in the Kahn Room, from
11 am to 1 pm. This will be your
opportunity to register for their program,
ask questions, and get familiar with the
services they provide. Please plan to
stop by and chat.
Feel free to
contact me or
Bob Watson
for more
information
about these
service
providers.
Nancy Neice
Manager, Mail Processing
Donna Norris
Mail Center Assistant
Ryan Wilkinson
Mail Center Assistant
Book Your Airfare,
Hotel, and Car
Rental from ONE
Site!
Sheryl Fulk
Manager, RHIT Bookstore
Brenda Elliott
Asst. Mgr., RHIT Bookstore
Kimberly McCarter
RHIT Bookstore Clerk
Bob Watson
Mgr., Procurement
Travel Leaders is a locally owned
company headquartered in Fort Wayne,
Indiana. Travel Leaders has been
independently owned and operated for
over 27 years and provides full corporate,
which provides one-stop shopping for most of
leisure, group, and incentive planning
your travel needs. Booking your business or
travel services. Reservations are made
personal travel offers the following benefits to
through a convenient online system,
you and the Institute:
(continued on page 2)
Page 2
Administrative Services
Saving Money With Travel Leaders….(continued)
The Benefits:
 Penalty Fee Cancellation (help you void tickets
 Nonrefundable Ticket Management (unused tickets
are stored and available for future use)
within 24 hours of issuance)
 Group/Meetings/Incentives (help you plan special
 Hotel reservations (Travel Leaders offer preferred
hotel savings when Institute negotiated rates are
not available)
 FlightStats (itinerary monitoring system that keeps
travelers informed about flight status)
group travel event)
 Travel points accrual (travel booked through
various airlines accrues “free” airfares for future use
by department travelers)
Start using Travel Leaders now!
 Newsletters (Bi-weekly “Business News”
publication keeps you informed on travel events
All you need to do is setup your profile. Please follow the
instructions provided here: Travel Leaders
Convenience and Savings with
Indy Park Ride & Fly provides convenient affordable
parking at the Indianapolis airport. Upon arrival, you are
picked up at your vehicle by the shuttle bus and taken to
your airline departure location. Upon your return, you will
be picked up by the shuttle bus, outside the baggage claim
area, and returned to your vehicle.
 Preferred Parking Rates
These rates apply for both business and personal travel.
 Fully insured and Fenced Lot
Included in this service are the following features:
 Patrolled 24 Hours Per Day
 Valet Parking
- $9.00 daily + 10% airport access
fee
 Convenient Location
 Vehicles are Cleaned of Snow and Ice
Visit the ADS Travel Services Web Page to learn more
about Indy Park Ride & Fly’s membership program:
 Self-parking option available - $7.00 daily + 10%
airport access fee
 Luggage Assistance
 24 Hour Shuttle Service
Use
for Economical Auto Rental
The Institute has selected AVIS as our preferred vendor
for vehicle rentals. Local rentals can be picked up at the
Terre Haute International Airport for both business and
personal use.
Specific rate information for local and airport rentals is on
the ADS AVIS Web Page. Please be sure you read the
RENTAL INFORMATION SUMMARY and the AVIS
Preferred Service program included on this site.
If you’re a repeat customer, it is recommended that you
take advantage of the Preferred Service Program, which will
give you a unique WIZARD number. This identifying number
will quickly access your auto preferences and allow faster
service on your rental pickups.
Whether your trip is around the state or the nation, be sure
to check out the savings.
Page 3
Administrative Services
Sleep Soundly With Savings from
Discount rates are available through this chain of hotel
and resorts through the E&I Group Purchasing Consortium
contract. As an associate of Rose-Hulman Institute of
Technology you will receive up to 20% off the “Best Available
Rate” at participating locations every time you travel. The
Wyndham Hotel Group is one of the world’s largest integrated
hotel franchise and management companies. It includes 11
hotel brands representing nearly 7,000 hotels and more than
535,000 hotel rooms on six continents.
Visit the ADS Wyndham Web Page to book reservations
at any of these hotels.
Even Better Pricing from
The E&I Cooperative recently renegotiated this contract
for another five years. This new contract offers a 27%
reduction in prices for our core 900 office supply items.
Orders placed by 3 p.m. will be delivered next day to
your desk, Tuesday – Friday. To reduce the environmental
impact of carbon emissions, the Institute has elected to not
have deliveries made one day each week. There are no
deliveries made to campus on Mondays. Authorized
department office supply buyers can set up a “favorites” list
in their profile to quickly place orders on-line with OfficeMax.
A small sample of the core items reduced in price include:
Please contact Bob Watson if you have additional questions.
RHIT Supplier Portfolio through E&I Cooperative
Contracts with the following vendors are available to your department...
Athletic Training Supplies
Advantage Fitness
Baden Sports / Henry Schein
Matrix Fitness
Automotive
Automotive Distribution
Curbside Hospitality
Michelin
Miles Electronic Vehicles
O’Reilly Automotive
Polaris Industries
Vantage Motors
Computer Software
GovConnection / TIG
Furniture
Falcon / Gaylord
Global / Gunlocke Company
Howe / Metro / Nurture
Polyvision
Shelby Williams
Southwest Contract
Steelcase Inc.
Thermo Fisher Scientific
Turnstone
VanerumStelter / Vecta
Furnishings
Claridge Products & Equipment
Details / University Sleep
Scientific
Agilent Technologies / Airgas
Allentown Inc.
The Baker Company
Beckman Coulter
Getinge / Neta Scientific
Siemans Water Technologies
Steris Corporation
Thermo Fisher Scientific
Taconic / VWR International
Computer & Networking
Black Box / Dell
GovConnection
Hewlett Packard / TIG
Electronics & Peripherals
Black Box / GovConnection
Polyvision
SKC Communication
Sprint / TIG
Flooring
Bently Prince Street
InterfaceFLOR Commercial
Milliken & Company
Mity-Lite Inc.
The Mohawk Group
Tandus
Maintenance
Airgas
CentiMark Roof Systems
Ecologic Solutions
Franklin Cleaning Technology
Glidden Professional
Grainger / Native Green
Nouveau Energy Conservation
Sexauer / Schindler Elevator
Shaw Sportexe / WESCO
Medical Equipment & Supplies
Henry Schein
Thermo Fisher Scientific
Services
HireRight
Nouveau Construction
Schindler Elevator
Specialty Underwriters
Additional regional contracts are
available. For details, contact
Dan Wells at x8205 or Bob
Watson at x8488.