Chabot College
Academic Policy
Council
Academic Policy Council Meeting
Minutes
Thursday, May 7, 2009
2:15–4:15pm, Room 2345
Core Representatives
Chair — Ming Ho
Vice President of Academic Services — Gene Groppetti
Vice President of Student Services — Melinda Matsuda
Dean-at-Large — Tram Vo-Kumamoto
Director of Admission and Records — Judy Young
Applied Technology & Business — Vacant
Arts & Humanities — Vacant
Counseling — Dara Greene
Health, Physical Education, & Athletics — Vacant
Language Arts — Vacant
Library — Kim Morrison
Science & Mathematics — Laurie Dockter
Social Sciences — Vacant
Adjunct Faculty — Anne Brichacek
Curriculum Committee Representative — Wayne Pitcher
Articulation Officer — Jane Church
Faculty Association — Vacant
Classified Senate — Edna Danaher & Vacant
ASCC — Jessica Gutierrez
Guest
Jane Vallely, Faculty and Director of Medical Assisting Program
1) Call to order at 2:15 PM by Ming Ho.
2) Approval of minutes of April 16, 2009 was passed by consensus.
3) Data on readmits of dismissed students
Judy Young needs to work with Tram Vo-Kumamoto to figure out how exactly
to structure the data to be gathered.
4) Late Add — Judy Young
Judy would like to decrease the number of late adds that were coming into
the Admissions Office. She would like the faculty, through the Faculty
Senate, to be aware that in signing the late add card, they are attesting to the
fact that the student has been attending the course at least by the census
date.
5) Procedure in Committees on Student Hearings
Academic Policy Council March 7, 2009, Minutes
Jane Vallely shared some of her thoughts on being in student hearing
committees. She reported that the catalog seems clear on the procedure of
the hearings, but in reality, it is not. She felt that the responsibility of chairing
the committee should not fall on a student. The grievance form needs to be
more clear whether the grievance should be forwarded to Academic or
Student Services. Even though student are allowed to bring witnesses, there
does not seem to be sufficient due process for faculty based on some of her
experience: (i) Faculty was not informed of hearing date and time in a timely
manner and (ii) what the faculty had to answer to was not definite as related
details only emerged in the hearing. There was a lack of specification as to
what is grievable. Further, the grievance form needs to be more clear, as a
student’s reason for grievance don’t always match the box(es) that s/he
checks to indicate the type of grievance it is.
Jane suggested that we need some system of “court clerk” to handle the
logistics of a hearing committee (e.g. timely notification to all parties),
especially to avoid the awkward situation in which administrative assistants
are both sitting on the hearing committee and handling committee logistics.
Perhaps the District HR can provide help provide such administrative service.
6) Other and future items
Edna passed out an excerpt from Title 5 on “Alternative Methods for Awarding
Credit” to help us think through the issue of credit by examination (§ 55050)
and articulation of high school courses (§ 55051), as brought up in previous
discussion.
Implementation of Title 5 changes, part 2, was delayed because the
regulations were put on hold for further review this summer. Nonetheless,
these items are anticipated:
• Maximum of four Ws per course allowed for funding. APC may want to
consider a different grade notation for further Ws.
• Two substandard grades for the same course can be alleviated by a third
attempt. Subsequent attempts require petition.
• Clean up of P/NP vs. CR/NC grades.
Judy also passed out a packet of related board policies (5200 series) for the
Council’s review. Ming will contact LPC Senate regarding the review of these
board policies.
The consensus of the Council is that the drop policy, and any subsequent
revision thereof, that Jan Novak had brought up at Curriculum Committee and
to address online courses should be handled at the Senate. As Curriculum
Committee with college-wide representation has already visited the issue,
there is no need for Jan to go through another committee.
7) Adjournment at 4:02 PM.
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