DATE:
October 14, 2013
ATTENDEES
EXCUSED
BY PHONE
MINUTES RECORDED
BY
NEXT MEETING
ITEM
PLACE: B&O Board Room CONVENED: 2:05 p.m. CONCLUDED: 3:30 p.m.
Dr. Olshinsky, N. Albert, J. Baller, J. Fike, A. Frey, D. Hanes, L. Kefauver, M.
Koon, Dr. V. Riley, P. Stroud, J. Wallace, P. Woods
P. Carmichael, M. DeCola, B. DeFrancis, S. Lippiello, S. Payton, Dr. C. Riter, C.
Sullivan
L. Tackett
Linda K. Dudash
1. E-mail Changeover for Students
2. Graduation Followup Survey Update
3. IRE
Calendar/Processes
4. DegreeWorks
5. Other
November 11, 2013 at 2 p.m.
DISCUSSION
•
Mr. Hanes reported the e-mail changeover for students will occur on October 21. He will send
students an e-mail relative to the change.
•
Students having an issue with their password are to contact IR.
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IR will begin work on the Graduation Follow-up Survey the end of October.
•
Northern will combine nine questions from the Chancellor’s Graduation Follow-up Survey with the survey Northern is developing and submit it as a whole by November 15, 2013.
•
Ms. Woods distributed an Institutional Research and Effectiveness Calendar for AY 2013-14 to Council.
The calendar lists all of IR’s mandated reports and is located on the IR Web page at: http://www.wvncc.edu/uploads/zn_IRECalendar2013-2014.pdf
•
Once changes move to Argos, individuals will be able to extract any information they need.
•
Additions to the report list are to be e-mailed to Ms. Woods.
•
Ms. Albert reported DegreeWorks, the new degree audit system that replaces CAPP, is now live to faculty, staff, advisors and financial aid. DegreeWorks will go live for students on October 21. The
College, however, will continue to use CAPP for three more years.
•
Training on DegreeWorks was conducted for staff, financial aid, campus deans, and advisors; however, many did not sign up for training.
•
Templates have been designed for DegreeWorks and developmental requirements are able to be posted on the system, however, the modifications need to be made.
•
Next year’s academic calendar will show classes beginning one week later than this year.
•
Classes will be held the week of Thanksgiving in 2014 and finals will be held on the day classes are actually scheduled.
•
Ms. Albert will be talking with other institutions relative to what they are doing during spring break prior to developing the calendar for spring 2014.
•
Northern’s Student Union will offer snacks for those watching the Wheeling Christmas Parade. Ms.
Fike will work with Ms. Payton relative to whether or not to close the B&O building during the

time of the parade. Council discussed whether Dean George should be approached about keeping
Barnes & Noble open during that time or just opening the Student Union restrooms for use by the public rather than opening the B&O building for that purpose.
•
Mr. Baller introduced Jerry Wallace, custodial supervisor on the night crew.
•
New employees to the College include: Thomas Vensel, Campus Service Worker—night crew; Paul
Desmond, Campus Service Worker—afternoon; and Gary Weisner, Trades Specialist II, Wheeling campus. Phone numbers for all maintenance/custodial workers, including shift information, will be laminated and sent to employees by Mr. Baller.
•
Demolition of the old Bookstore should be complete by the end of this week. December 1 is the target date for financial aid to move into the old bookstore.
•
Sidewalks in the City of Wheeling are being equipped with handicapped ramps. Issues have been encountered with the federal/state government regarding ADA compliance and certain areas of sidewalks at the Education Center. Northern is working with the Department of Highways on the issue and a resolution is being sought.
•
Mr. Baller will contact the Department of Highways about getting a sign put up on South Street
(between the maintenance building and Barnes & Noble) to keep people from driving down it the wrong direction.
•
Student ID’s are caught up. ID’s are now electronic, thus allowing for easier access. Anyone noticing incorrect information regarding the campus on which a student is assigned, is to call Ms. Albert to have the information updated in the system.
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Kevin Serig has been hired to fill the position of Counselor for Disabilities Services. Dr. Riley asked for assistance with training and orienting Mr. Serig. Faith Hicks will remain with the College as part-time
Disabilities Counselor until the end of October.
•
Dr. Riley reported an Online Degree Program Steering Committee, headed by Kim Patterson, has been formed. The committee will look at implementing online programs and marketing for spring registration.
•
Mr. Hanes attended a conference last month on how to avoid computer viruses. Council was informed
IT set up the OpenDNS Internet Security Network on all three campuses and new firewalls and switches have been set up on all three campuses.
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All visits for State College fair projects are finished.
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The College Recruiter position will not be filled until late November.
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Ms. Stroud reported an update is being done to the OVID database for nursing students. She stated the College is getting access to more journals at very little increase in cost.
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Recommendations to determine if there are methods that can be implemented immediately regarding student default rates are being prepared for the president by the Default Prevention Task Force.
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The majority of reimbursements for fall have been made.
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November 15 is the annual high school workshop at Northern. Representatives from WLU and WJU will be here to help.