Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type Fed or State Mandated Report / Submission / Task Departmental Involvement Approximate Burden JULY 7/1/2014 IRE Gainful Employment Job Placement Rate Posted - 7/7/2014 7/3/2014 7/9/2014 IRE IRE State Send email to faculty alerting them that the new gainful Weekly Enrollment HEPC Applications for Fall Undergraduate Admission 7/10/2014 7/10/2014 7/10/2014 7/12/2014 7/15/2014 IRE IRE IRE IRE State 7/15/2014 7/17/2014 7/19/2014 7/24/2014 7/26/2014 7/31/2014 7/31/2014 7/31/2014 7/31/2014 WVNCC WVNCC IRE WVNCC IRE Grant IRE WVNCC YES YES Post HEPC Undergrad Applicant Comparison Pre/Post purge report Graduating Student Survey Summary Posted Weekly Enrollment HEAPS (Higher Education Adult Part-time Student Grant Report) Card Access System Data Import - New Fall Students Card Access System Data Import - New Fall Students Weekly Enrollment Card Access System Data Import - New Fall Students Weekly Enrollment Final NIP Report Confirm division chairs and program directors Card Access System Data Import - New Fall Students College Board's Annual Survey UPDATE - FAID Community Relations for final upload to webpage Admissions Admissions Financial Aid Development Office Academic Affairs Financial Aid 9 1 2 4 3 2 8 2 9 4 4 2 4 2 4 1 4 6 AUGUST 8/1/2014 8/1/2014 IRE IRE 8/1/2014 8/1/2014 8/7/2014 8/7/2014 8/7/2014 8/7/2014 8/8/2014 8/8/2014 8/11/2014 8/12/2014 8/13/2014 8/15/2014 8/15/2014 State IRE Federal Federal Federal Federal WVNCC IRE IRE IRE IRE State WVNCC YES YES YES YES YES WVNCC Promise Monthly Survey Summary Create lists of Graduates to be sent to program directors and division chairs when they return Annual Data Policy Advisory Committee (DPAC) Meeting Weekly Enrollment IPEDS - Registration IPEDS - Report Mapping IPEDS - Institution ID IPEDS - IC Header Card Access System Data Import - New Fall Students Weekly Enrollment Blackboard Student Load Fall Grades First Create Term Fall Course Evaluations Set-up for Fall Ptrm P Intercession Nursing Annual Report Card Access System Data Import - New Fall Students Created by the Office of Institutional Research and Effectiveness Page 1 of 10 4 4 Nursing 8 2 1 1 4 4 4 2 3 2 6 4 4 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type 8/15/2014 WVNCC 8/15/2014 8/15/2014 08/18/2014-08/22/2014 IRE IRE IRE 8/19/2014 8/19/2014 WVNCC WVNCC 8/19/2014 8/20/2014 8/20/2014 IRE WVNCC WVNCC 8/22/2014 Federal 08/19/2014 - 09/01/2014 State 8/22/2014 8/22/2014 8/22/2014 IRE WVNCC WVNCC 8/22/2014 IRE 8/25/2014 8/29/2014 8/29/2014 IRE WVNCC WVNCC Fed or State Mandated YES YES 8/29/2014 8/29/2014 8/29/2014 IRE IRE Report / Submission / Task Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment MyLabs Plus Fall Data Load Summer Success and Retention Analysis 8/19/2014 - First Day Fall Classes Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students MyLabs Plus Fall Data Load Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Campus Safety and Security Survey Registration Opens BEGIN BUILDING BOARD FILES - STUDENT, REGISTRATION, SKILL SET, COURSE, WORKLOAD MyLabs Plus Fall Data Load Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment 08/25/2014 Classes Begin MyLabs Plus Fall Data Load Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Petersons Interim Expenses Update for Undergraduate Institutions Course Evaluations Set-up for Fall Ptrm 4 Weekly Enrollment Departmental Involvement Approximate Burden 4 2 3 10 4 4 3 4 4 1 10 3 4 4 2 3 4 4 Business Office 3 6 2 SEPTEMBER 9/1/2014 9/1/2014 9/1/2014 IRE State State 9/1/2014 9/1/2014 9/1/2014 09/01/2014 - BEGIN State State State IRE YES YES YES YES YES WVNCC Promise Monthly Survey Summary Skill Set Enrollment and Completion Data HEPC - Summer Collection - Student file 4 10 Registrar, Student Services, 10 Records 8 HEPC - Summer Collection - Course 8 HEPC - Summer Collection - Workload 9 Registrar HEPC - Summer Collection - Registration First Time Student Survey - Begin Working on Survey - SEND Multiple offices as needed 6 OUT 2ND WEEK IN SEPTEMBER Created by the Office of Institutional Research and Effectiveness Page 2 of 10 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type 9/4/2014 9/5/2014 9/5/2014 Federal WVNCC WVNCC 9/5/2014 09/08/2014 - SURVEY SENT 9/4/2014 09/08/2014 - 09/15/2014 9/12/2014 9/12/2014 IRE IRE Federal IRE WVNCC WVNCC 9/12/2014 9/15/2014 9/15/2014 9/15/2014 9/15/2014 9/15/2014 9/16/2014 9/19/2014 9/19/2014 IRE State State State State State WVNCC WVNCC WVNCC 9/19/2014 9/15/2014 9/20/2014 9/26/2014 9/26/2014 IRE Federal IRE WVNCC WVNCC 9/26/2014 9/29/2014 9/29/2014 IRE IRE IRE Fed or State Report / Submission / Task Mandated YES IPEDS Fall Collection OPENS: Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment First Time Student Survey YES YES YES YES YES YES YES Financial Aid Auditors BEGIN BUILDING BOARD FILES - FAID FILE Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment HEPC - Estimate of October 15, Headcount Enrollment HEPC - Financial Aid, Comprehensive HEPC - Report Card Collection HEPC - Performance on Licensure/Certification Exams HEPC - Perkins/Core Indicator Reports Enrollment for Press Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Course Evaluations Set-up for Fall Ptrm 2 Financial Aid Auditors Weekly Enrollment Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment Close First Time Student Survey Summer End of Semester Comparison - POSTED Departmental Involvement Approximate Burden 1 4 4 2 1 Financial Aid Financial Aid 10 4 4 Financial Aid Program Directors Program Directors Financial Aid 2 2 10 10 10 10 1 4 4 6 10 2 4 4 2 1 3 OCTOBER 10/1/2014 10/1/2014 IRE State State YES YES WVNCC Promise Monthly Survey Summary Workforce Submission to workforce - placement data BOG to provide documentation on institutional progress toward mission enhancement, preliminary peer comparison calculations, performance of increased productivity and academic quality and measurable attainment in fulfilling state priorities. Created by the Office of Institutional Research and Effectiveness Page 3 of 10 4 5 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date 10/1/2014 Federal 10/3/2014 10/3/2014 WVNCC WVNCC 10/3/2014 10/3/2014 10/6/2014 10/6/2014 10/8/2014 10/8/2014 - 10/15/2014 10/10/2014 10/10/2014 IRE IRE IRE IRE IRE Federal State WVNCC WVNCC 10/10/2014 10/15/2014 IRE State Fed or State Report / Submission / Task Mandated YES Campus Safety (Campus Crime) Report Publication Deadline Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment Course Evaluations Set-up for Fall Ptrm 5 First Time Student Survey Summary First Time Student Survey Comparison Posted - Internally Create Job Fair Survey YES Financial Aid Auditors - on site all week YES BEGIN BUILDING BOARD FILES - FALL CENSUS Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment YES HEPC - Fall Census - Student 10/15/2014 10/15/2014 10/15/2014 10/15/2014 10/15/2014 10/15/2014 10/15/2014 10/15/2014 10/15/2014 10/16/2014 State State State State State State Federal Federal Federal Federal YES YES YES YES YES YES YES YES YES YES 10/17/2014 10/17/2014 WVNCC WVNCC 10/17/2014 WVNCC 10/17/2014 10/20/2014 10/20/2014 10/24/2014 IRE State TO BE ANNOUNCED Type WVNCC YES HEPC - Fall Census - Course HEPC - Fall Census - Workload HEPC - Fall Census - Registration HEPC - Fall Census - Applicant HEPC - Fall Census - Personnel Update Students with Disabilities Brochure IPEDS Fall Collection - Institutional Characteristics IPEDS Fall Collection - Completions IPEDS Fall Collection - 12 Month Enrollment Campus Safety and Security (Campus Crime) Report Submission Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Census Comparison for Marketing: Headcount……..Overall and by Campus FTE…….……….Overall and by Campus (Comparison of this year to last year) Weekly Enrollment HEPC -Reciprocity Report Survey of Distance Education Programs Card Access System Data Import - New Fall Students Created by the Office of Institutional Research and Effectiveness Page 4 of 10 Departmental Involvement Community Relations, Security Approximate Burden 2 4 4 Career Services Financial Aid 2 6 9 4 2 7 10 4 4 2 Registrar, Student Services, 10 Records 8 8 9 Registrar Admissions 10 Human Resources 10 Disability Department 1 6 10 10 5 Community Relations, Security 4 4 2 2 4 2 4 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type Fed or State Mandated 10/24/2014 WVNCC 10/24/2014 10/24/2014 10/29/2014 10/30/2014 - BEGIN WORKING ON 10/30/2014 10/31/2014 10/31/2014 10/31/2014 10/31/2014 IRE State YES IRE YES IRE IRE IRE WVNCC WVNCC 10/31/2014 IRE 11/1/2014 State YES 11/3/2014 11/3/2014 IRE IRE YES Report / Submission / Task Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment Provide updates on Broadband Council report AACC Fall Enrollment Survey Graduation Follow-up Survey Departmental Involvement Approximate Burden 4 IT Department Fall Census Comparison - POSTED Fact Book Updated with Fall Census Data Fall Fast Facts Updated Card Access System Data Import - New Fall Students Card Access System Data Import - Update Registered Fall 2014 Students Weekly Enrollment 2 5 3 8 3 10 6 4 4 2 NOVEMBER HEPC - State Reauthorization of Degree-Granting Institutions WVNCC Promise Monthly Survey Summary Graduation Follow-up Survey Administration - Includes sending link through email and mail, phone calls, Facebook posts, linked-in contact and contact with division chairs and program directors 11/3/2014 State 11/3/2014 - BEGIN PREPARING 11/7/2014 IRE IRE 11/10/2014 IRE 11/14/2014 IRE 11/14/2014 IRE 11/17/2014 - 11-28-2014 Grant 11/17/2014 - 11-28-2014 Grant 11/24/2014 YES Human Resources, Security 10 Community Relations for Facebook posts, Program Directors, Division Chairs 4 10 CTCS - Institutional Compact Update, in accordance with guidance provided by the Commission. Fall Satisfaction Survey 10 Weekly Enrollment 11/7/2015 Last Day to Drop Classes (with a W grade) Fall Satisfaction Survey Registration Opens for Spring and Summer 2015 - 1:00 pm Course Evaluations Set-up for Full Term Fall and Ptrm 3, 6, 8, M Weekly Enrollment Title III Measures Title III Coordinators Title III Math Lab Analysis Title III Coordinators, IT, Business Office, Maintenance 11/21/2014 Last day to totally withdraw from college Babson Survey of Technology, online, and MOOCs (formerly the Sloan Survey 2 Created by the Office of Institutional Research and Effectiveness Page 5 of 10 5 9 6 2 10 10 3 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type Fed or State Mandated Report / Submission / Task Departmental Involvement Approximate Burden DECEMBER 12/1/2014 12/1/2014 12/1/2014 IRE State IRE 12/5/2014 IRE 12/11/2014 12/12/2014 12/12/2014 12/16/2014 12/16/2014 12/17/2014 Federal IRE IRE 12/19/2014 12/19/2014 State WVNCC Promise Monthly Survey Summary Classroom and Lab Utilization Report CLOSE Fall Satisfaction Survey 12/05/2014 Fall 2014 Classes End Weekly Enrollment 12/08/2014 - 12/12-2014 Final Exams IPEDS Winter AND Spring Collection OPENS Fall Satisfaction Survey Summary Weekly Enrollment College Board's Annual Survey of Colleges Campus Compact Survey BEGIN BUILDING BOARD FILES IRE American Association of University Professors Weekly Enrollment YES 4 2 2 2 Business Office All Grades must be submitted 1 7 2 4 2 10 5 2 JANUARY 01/02/2015 to 01/15/2015 1/2/2015 1/5/2015 1/5/2015 01/05/2015-01/09/2015 1/6/2015 1/6/2015 1/7/2015 1/8/2015 1/9/2015 1/9/2015 1/9/2015 1/10/2015 Federal IRE IRE IRE IRE IRE IRE IRE IRE IRE IRE IRE State 1/10/2015 1/10/2015 1/10/2015 1/12/2015 State State State IRE 1/16/2015 1/16/2015 IRE YES 1098T Live Files Business Office YES Weekly Enrollment Blackboard Instructor and Student Load Spring Grades First Create Term Spring Fall Success and Retention Analysis Grades First Create Term Spring Begin loading records for student access cards Course Evaluations Set-up for Spring Ptrm H Intercession Book Vouchers Available MyLabs Plus Spring Data Load Weekly Enrollment Weekly Enrollment HEPC - Fall EOS - Student 2 3 2 10 2 Registrar for Dates 7 6 Financial Aid 8 3 2 2 Registrar, Student Services, 10 Records 8 8 9 Registrar 1 YES YES YES YES HEPC - Fall EOS - Course HEPC - Fall EOS - Workload HEPC - Fall EOS - Registration MyLabs Plus Spring 2015 Data Load 01/13/2015 - First Day Spring Classes Course Evaluations Set-up for Spring Ptrm 4 AAUP Faculty Compensation Survey Created by the Office of Institutional Research and Effectiveness Page 6 of 10 Human Resources 9 4 5 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type 1/16/2015 1/16/2015 1/23/2015 01/30/2015 - 02/15/2015 1/30/2015 IRE IRE IRE State 1/30/2015 IRE Fed or State Mandated YES Report / Submission / Task Departmental Involvement Fall End of Semester Comparison - POSTED Weekly Enrollment Weekly Enrollment BEGIN BUILDING BOARD FILES - SPRING CENSUS College Board's Annual Survey of Colleges (FAID can be submitted later this year) Weekly Enrollment Approximate Burden 3 2 2 9 3 2 FEBRUARY 2/2/2015 IRE 2/6/2015 2/12/2015 2/11/2015 2/11/2015 2/11/2015 2/11/2015 2/13/2015 IRE IRE Federal Federal Federal Federal 2/13/2015 2/13/2015 2/13/2015 IRE IRE IRE 2/15/2014 State YES HEPC - Spring Census - Student 2/15/2014 2/15/2014 2/15/2014 2/16/2015 State State State WVNCC YES YES YES 2/16/2015 2/20/2015 2/27/2015 2/27/2015 2/27/2015 IRE IRE IRE IRE IRE YES HEPC - Spring Census - Course HEPC - Spring Census - Workload HEPC - Spring Census - Registration Census Comparison for Marketing: Headcount……..Overall and by Campus FTE…….……….Overall and by Campus (Comparison of this year to last year) Graduating Student Survey Opened Weekly Enrollment Course Evaluations Set-up for Spring Ptrm 5 Weekly Enrollment Spring Census Comparison - POSTED 3/1/2015 IRE YES YES YES YES WVNCC Promise Monthly Survey Summary - December and January Weekly Enrollment Create Information for Graduation Packet IPEDS Winter Collection - Student Financial Aid IPEDS Winter Collection - Graduation Rates IPEDS Winter Collection - 200% Graduation Rates IPEDS Winter Collection - Admissions Postsecondary Education Quick Information System Survey Course Evaluations Set-up for Spring Ptrm 2 Weekly Enrollment Arrange cap and gown give-a-way Create flyers, ads and on-screen displays 4 Financial Aid Admissions Community Relations, Registrars Office, Book Store 2 2 10 10 10 10 4 6 2 4 Registrar, Student Services, 10 Records 8 8 10 Registrar 2 5 2 6 2 3 MARCH WVNCC Promise Monthly Survey Summary Created by the Office of Institutional Research and Effectiveness Page 7 of 10 4 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type Month of March Federal 3/2/2015 3/2/2015 IRE 3/6/2015 IRE 3/13/2015 3/16/2015 3/16/2015 3/19/2015 3/20/2015 3/23/2015 IRE IRE State IRE Federal Fed or State Mandated YES YES YES 3/27/2015 IRE 03/28/2015 - 03/31/2015 IRE Report / Submission / Task Departmental Involvement Review data and information on the College Survey Web page by May 1 Graduation Follow-Up Survey Closed Peterson’s Annual Survey of Undergraduate Institutions Spring Break - March 2 - March 8 Weekly Enrollment 3/11/2015 - Mid-Term Weekly Enrollment Fact Book Updated with Spring Census Data Open Doors International Student Census Financial Aid Perkins - Pell Weekly Enrollment NPSAS National Postsecondary Student Aid Study Student Financial Aid Detail Records Due (Every 4 Years) Weekly Enrollment Annual HLC Conference in Chicago, Illinois Approximate Burden 2 1 8 2 2 10 5 10 2 10 2 9 APRIL 4/1/2015 4/1/2015 IRE IRE 4/3/2015 4/3/2015 4/6/2015 4/8/2015 4/8/2015 4/8/2015 4/8/2015 4/10/2015 4/10/2015 IRE IRE Federal Federal Federal Federal Federal IRE IRE YES YES YES YES YES 4/10/2015 State YES 4/10/2015 4/10/2015 4/10/2015 4/13/2015 4/17/2015 4/19/2015 IRE IRE IRE Federal 4/30/2015 IRE YES WVNCC Promise Monthly Survey Summary Graduate Follow-Up Survey Summary 04/3/2015 - Last Day to Drop Spring 2015 Classes with a W Course Evaluations Set-up for Spring Ptrm 6 & 8 Weekly Enrollment HLC Institutional Update - REGISTRATION IPEDS Spring Collection - Fall Enrollment IPEDS Spring Collection - Finance IPEDS Spring Collection - Human Resources IPEDS Spring Collection - Academic Libraries Weekly Enrollment Course Evaluations Set-up for Full Term Spring and Ptrm 3 & M Applications for Fall Undergraduate Admission Report Submission (1st Submission) ACT Institutional Data Questionnaire Peterson's Annual Survey of Undergraduate Financial Aid Course Evaluations Set-up for Spring Ptrm 8 Post HEPC Undergrad Applicant Comparison Weekly Enrollment HLC Institutional Data Update 4/24/2015 - Last Day to Totally Withdraw WVNCC Promise Monthly Survey Summary Created by the Office of Institutional Research and Effectiveness Page 8 of 10 4 10 CFO Human Resources Library Admissions Financial Aid 6 2 1 10 10 10 10 2 7 4 5 3 6 3 2 10 4 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type Fed or State Mandated Report / Submission / Task Departmental Involvement Approximate Burden MAY 5/7/2015 State 5/8/2015 IRE 5/14/2015 IRE 5/25/2015 State 05/25/2015-05/29/2015 IRE YES YES 5/27/2015 5/29/2015 5/31/2015 IRE IRE May 1st - Spring 2015 Classes End Admissions Applications for Fall Undergraduate Admission Report Submission (2nd Submission) May 8th - Commencement Post HEPC Undergrad Applicant Comparison Spring 2015 Final Exams - May 4-8 Grades Due Monday, May 12, at noon (EST) May 11 - Grades Due Grades First Create Term Summer 05/18/2015 - Summer Semester Begins Southern Regional Education Board’s (SREB) annual data exchange survey Spring Success and Retention Analysis 05/25/2015 - Memorial Day - College Closed College Board's Annual Survey of Colleges-Financial Aid Portion Course Evaluations Set-up for Summer Ptrm 2 WVNCC Promise Monthly Survey Summary 4 3 4 3 10 9 6 4 JUNE Beginning of June 6/1/2015 6/1/2015 IRE Grant State YES YES 6/1/2015 6/1/2015 6/1/2015 6/10/2015 State State State State YES YES YES YES 6/11/2015 6/15/2015 6/20/2015 IRE IRE State 6/26/2015 6/30/2015 6/30/2015 6/30/2015 IRE IRE IRE IRE YES Phi Theta Kappa NIP Application-Ask Rana to send Guidelines HEPC - Spring EOS - Student 2 1 Registrar, Student Services, 10 Records 8 8 10 Registrar Admissions 4 HEPC - Spring EOS - Course HEPC - Spring EOS - Workload HEPC - Spring EOS - Registration Applications for Fall Undergraduate Admission Report Submission (3rd Submission) Post HEPC Undergrad Applicant Comparison Graduating Student Survey Closed HEPC - Graduation (Include all students receiving degrees Records Office or awards from June through May ) Cours Evaluations Set-up for Summer Ptrm 9 Graduation Student Survey Comparison Spring End of Semester Comparison - POSTED WVNCC Promise Monthly Survey Summary Created by the Office of Institutional Research and Effectiveness Page 9 of 10 3 1 10 6 10 3 4 Last Updated: 12/1/2014 Institutional Research and Effectiveness Calendar AY 2014 - 2015 Due Date Type Fed or State Mandated Report / Submission / Task Departmental Involvement Approximate Burden KEY State Compliance Data Submission Federal Compliance Data Submission Grant Data and Analyses Accreditation Activity Created by the Office of Institutional Research and Effectiveness Page 10 of 10 Last Updated: 12/1/2014