College Council
Chabot College - Board Room
Wednesday, August 27, 2014
1:00 p.m. – 3:00 p.m.
MINUTES
Council Members Present:
Susan Sperling, President
Stacy Thompson, Vice President of Academic Services
Connie Willis, Vice President of Administrative Services
Matthew Kritscher, Vice President of Student Services
Marcia Corcoran, Dean At Large
Andrew Pierson, Faculty Association Representative
Gordon Watt, Classified Senate President
Chasity Whiteside, Service Employees International Union (SEIU) Representative
Deonne Kunkel, Planning, Review and Budget Council (PRBC) Chair
Council Members Not Present:
Kathy Kelley, Academic Senate President
Jesse Esquire, Student Senate President
Participants:
Vanessa Cormier, Tim Dave, Jim Matthews, Mike Sherburne, Carla Walter.
Minute Taker:
Kirti Reddy, Administrative Assistant for the Office of the President
Prior to the formal meeting beginning the issue of the Hazmat spill from the day before was
discussed in regards to the preparation and protocols of the campus. Vice President Connie
Willis will follow up with Director Antonio Puente for shooter on campus and shelter in place
drills. Vice President Willis also mentioned the management of emergency supplies for the
college campus and that people need to be trained for requirements. The Safety and Health
Committee was instructed at the Administrators meeting to update materials etcetera in disasters.
Fire drills for the last three years were tied into earthquake drills by Keith Stivers. Formerly this
was a centralized district function for all three sites. There was no transition of responsibilities
when the Manager, Emergency Preparedness and Workplace Safety position was lost. There is a
possible recommendation from School Services to have that district office Risk Management
position restored. The campus did the SIMS/NIMS training last year with Frank Ramos.
Training was about federal government rules. Dean Marcia Corcoran had discussed with
Director Puente regarding having radios or cell phones with radios. Radios were through the
Chief of Police not the district office.
Chabot College
College Council Minutes - August 27, 2014
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A. Meeting Called to Order
President Sperling called the meeting to order at 1:15 p.m.
B. Approval of Minutes.
President Sperling requested to send to the Council the draft minutes of the March 26,
2014 meeting by email later. Due to the transition from Ms. Karen Silva to Ms. Kirti
Reddy in the President’s Office, all of the documents were not easily located. She
requested that the Council review and get back with any corrections. She also stated that
this would be a transitional exception and that in the future the minutes would go out
before the meeting for review.
C. Reports
President Sperling called for any reports. Vice President Matthew Kritscher made the
announcement that SSSP and Equity Council meetings were combining since both plans
need to be coordinated. They will meet on the first and third Thursday in the Career
Transfer Conference Center. The state submission is in October/November.
Planning, Review and Budget Council (PRBC) Chair Deonne Kunkel stated that PRBC is
focusing on updating the Shared Governance manual. At the PRBC meeting being held
later that day, they will be looking at the background. Also, they are working with
academic senate and on communication. She is waiting for the meetings with the
President. President Sperling said they need to have the faculty senate representative
included in the meetings.
D. Discussion Items
1. Faculty Prioritization Process: Review and Possible Revision of
Recommendations
President Sperling stated there are issues of policy, practice and allocation of
resources and would like to review and approve the revised Charge of College
Council. There was discussion at the first meeting of the PRBC last week
regarding roles. President Sperling suggested that there be a collaboration
between the faculty senate and academic services in reviewing the Faculty
Prioritization Process and recommending revisions. Jim Matthews stated that is
how it was originally. President Sperling recommended a work group with a
highly defined charge essentially led by Vice President Stacy Thompson and
Academic Senate President Kathy Kelley.
Vice President Thompson said this was discussed in the Deans meeting that
morning. President Sperling stated that it would be co-chaired with Vice
President Thompson, Vice President Kritscher and Academic Senate President
Kelley. They would focus on both administrative and faculty issues. The work
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Chabot College
College Council Minutes - August 27, 2014
Page 3 of 6
group would review how we do things and make recommendations. The
recommendations then would come to College Council.
It was mentioned in PRBC what worked and what didn’t from the Prioritization
Committee. Vice President Thompson was going to invite those who should be
there. Mr. Matthews wants PRBC to be included in the process. Vice President
Thompson has a list of names. The date is scheduled for September 15th from 3-5
p.m. In PRBC there is no clear decision of who owns it. Vice President
Thompson said she has the process from 2005-- Administrators to Administrative
staff, faculty to Senate then to College Council. President Sperling stated that the
work group needs to be co-led by Vice Presidents and the Senate President then
include ad hoc prior committees and interested others. Senate needs to have a
significant role. Mr. Matthews recommends to pull together as many people then
from that group recruit six to do work. Next, evaluate the process. Program
review is due by October 24th.
President Sperling discussed that there is no current way to represent for full time
faculty lost through historic contingencies. For example, we don’t teach earth
sciences, but we won’t have a geology instructor to spearhead the process. Only
in an emergency process.
Dean Corcoran asked if the new process would be taken to the Board. President
Sperling responded that the Senate should approve with Administrative staff
weigh in then the College Council approves. This process will be used next time
to avoid hiring late into the summer.
Vice President Kritscher stated that the goals and/or scope of revisions that come
to College Council need to be defined. (1) How do we process for new
disciplines when they are not represented? (2) How do we deal with emergency
situations?
D. Kunkel stated that those that serve multiple areas don’t know how they fit into
the college wide goal or priorities. Mr. Matthews included special assignment
faculty.
The Council agreed that the charge could include: (1) New and discontinued
disciplines. (2) Emergency hires (3) How to tie process to strategic planning and
to the college’s goals and objectives (4) Criteria for prioritizing counselors and
librarians (5) Issue of special assignment faculty (6) Grant positions as part of the
process.
Dean Corcoran requested that they align with classified requests and that the same
information be included on both forms.
BREAK 1:55 p.m. President Sperling excused herself to speak to the media.
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College Council Minutes - August 27, 2014
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RETURNED 2:30 p.m. President Sperling resumed the meeting.
During the break more criteria was added regarding the status and projections as
well as historical trends data of mass retirement and if appropriate plans are in
place.
2. College Facilities Form and Processing (Work Group)
President Sperling announced that a work group will be convened to discuss the
use of facilities to comply with education code, board policies, administrative
regulations and guidelines and the need for properly accounting. The
recommendations will go to the President and Vice Presidents on how to best
update the process.
3. Alignment of Budget Allocation with College Strategic Planning Processes
(Work Group)
President Sperling discussed aligning allocations with the college strategic plan as
a parallel process to hiring faculty and staff through shared governance using the
various pathways of consultation. The issue is to connect strategic planning,
goals and objectives, prioritization, facilities and program review. Questions to
consider: What is the mechanism of the college in aligning strategic planning and
budget allocation? How do we consider the process? Facility, faculty, classified
needs should be aligned to goals and objectives. The process needs to be more
effective. Ms. Kunkel advised that the PRBC was discussing background
information and gathering views, but were not in a decision making mode.
Dean Corcoran mentioned Cerritos College who uses CurricUNET as a
tool/software with drop down selections that could be implemented here.
President Sperling reiterated that there needs to be a tighter link in the governance
process. The task force will help make recommendations on this issue. They
talked about working over the summer, but faculty weren’t available.
Mr. Matthews requested on what was the shared governance charge for the work
group. Would it be allocation or charters?
President Sperling stated that everything is about allocation, whether funds or
human resources. The focus would be the alignment of the College process. She
stated to take out the term “Budget” in the title of the item so it would read:
Alignment of Allocation with College Strategic Planning Processes and that the
intention is for a holistic sense of effective resource allocation. She would like
the Deans included in the work group.
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Chabot College
College Council Minutes - August 27, 2014
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The work group would include the PRBC Chair, Faculty Senate President,
Classified Senate President, Vice Presidents and Deans. They would review and
advise on the Shared Governance document and consultation process
implemented in 2006.
Vice President Willis stated that the flow charts were outdated. Shared
Governance is a process of collegial consultation to inform. Program Review
process goals indicate which goal and activity requests are directly linked to, but
they are broad like general student success. Specific activities to the goal should
be added. There are some attempts to directly correlate requests to activities from
PRBC.
President Sperling described the issue with the macro geology and earth sciences
program and the photography program that there were no mechanisms to make
decisions for what the College wants to do. How it happened is problematic when
there isn’t full time faculty to write program review. There is the option to go to
CEMC.
The question was raised again of what is the charge of the work group and who
should convene it.
Dean Corcoran asked to examine the collegial process and effectiveness. The
original goal was to update the document in a systemic way. Dr. Andrew Pierson
asked if the work group would revise the document and then if it would go to the
faculty senate for approval. President Sperling advised it would go to them for
recommendations. Any changes by faculty senate would then go to the Board per
the constitution.
The next steps include the work group convening with the two Senate Presidents,
Deans and Administrative staff. Vice President Thompson stated that the faculty
prioritization would be held on September 15th. It was stated that the PRBC is a
strategic planning committee and this would be a subset of that group since PRBC
is made up of the chairs of committees.
4. Monthly Town Hall Proposal (continued from last agenda)
This item will be held until the next meeting.
E. Action Items
1. Approval of Revised Charge of College Council: To make recommendations
to the President on policy, practices, and the allocation of College resources
that best align with Chabot College strategic goals and objectives.
This item will be held until the next meeting.
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Chabot College
College Council Minutes - August 27, 2014
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F. Other Business
Vice President Willis reminded the Council of the lottery money available and that there
is an abbreviated process to submit to PRBC and the Budget Committee. She will also
send information on the roll out of instructional supply money. The Deans will present at
their upcoming division meeting.
G. Meeting Adjournment
The meeting adjourned at 3:10 p.m.
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