COLLEGE COUNCIL
Thursday, August 5th, 2004
2 to 3:30 p.m. – Board Room
Minutes
1)
2)
3)
Introduction of Manager, Purchasing and Warehouse Services (Dolores
Meermans): Bob Curry introduced Dolores Meermans, the new Manager of
Purchasing & Warehouse Services. One of Dolores’ goals is to streamline
procedures within the area of district purchasing.
Class Schedule Production Deadlines and Ads (Dr. Ron
Taylor): Dr. Taylor reported that Susan May has been putting
together parts of the class schedule. Academic Services is now
taking back the role, and Susan May will work on the cover and
class schedule. Academic Services realizes the need to harden the
deadline for submissions and ads. A list of deadlines for advertising
will be distributed soon. Heidi Spearer, Administrative Assistant, will
be the key contact person in Academic Services for the Spring
Schedule 2005. Block ads will be limited. Submission of late class
ads will have to be assessed because late changes are assessed a
fee of $100 or more. A charge back system may be implemented.
Last year, the vendor produced schedules for Las Positas College
and Chabot. Since then, the printer has closed their business, and
the College is in the process of seeking a new printer. The College
has not decided yet to maintain a separate contract for Chabot
schedule, separate from Las Positas.
Facilities Use: Mac Wright discussed a recent situation which
prompted the campus to look into a possible facilities use process
that would limit access in instructional areas. Campus Safety is
trying to secure a safe work and learning environment, but a
particular incident has necessitated a process be implemented. Two
particular areas where a policy needs to be devised includes the
pool deck and shower areas. Appropriate signage needs to be stated
and posted that the use of campus facilities (i.e., shower area in
locker rooms) is for the purposes of students attending class, 30
minutes before and after PE classes. Mac reported that a uniformed
signage for use and behavior on campus is needed. He
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recommended that departments who have experienced similar
problems to contact him. Written rules need to be devised and
propagated so all staff are informed of them. Dr. Carlson
recommended this item be brought back as a future agenda item on
College Council for further discussion.
4)
Presentation of Shared Governance Document & Recognition
Award: The final version of the Shared Governance document was
reviewed and approved by the College Council.
Chad Mark Glen recognized Dr. Carlson’s hard work and efforts in
getting the Shared Governance document completed, a very collegial
process, and presented him with a certificate of appreciation.
President Carlson expressed his appreciation for Chad Mark Glen
and the Academic Senate, who rose to the occasion and worked very
hard to help with the process. Both deserve recognition for their
great efforts.
5)
Introduction of Members of Project Management Consultants: Judith
Rodden gave a PowerPoint presentation on the work of the Educational Master
Plan and planning process. Architects from TBP, Deborah Sheppley and Rick
Manigan were introduced. Also in attendance were members of the Facilities
Committee who had just returned from a tour of SMART classrooms at Stanford
University. The team is going to develop an Educational and Facilities Master
Plan for the College. They will be in contact with stakeholders on campus and
give parameters to guide the process. This is not the curricular and
programmatic plan of the campus. The process does not include Program
Review, Faculty Evaluations, or needs assessment within the community on
program life. This is a corollary component of an educational master plan.
TBP is a community college-based architectural firm. 90% of TBP’s work is with
community colleges. They have developed master plans for all of them. The goal
is for TBP to include components of SMART classrooms and incorporate into
Chabot’s programs. A workshop for the Facilities Committee is tentatively
planned for Thursday, August 19th, Flex Day.
6)
Other Business:
a) Facilities Committee: Two meetings have been held.
One meeting focused on prioritizing equipment, and the second
focused on Quick-Start projects. The goal is to facilitate -an
approval process.
b) No Smoking Policy: The new flyer on the no smoking policy was
distributed by Sergeant Mac Wright. 29,000 flyers were printed and
ready for immediate distribution to students.
7)
Meeting Adjournment: The meeting was adjourned at 3:25 p.m.
Next Meeting: Friday, August 27 t h , 2-3:30 p.m., Rm. 3902.
kls; Revised: 8/4/04