COLLEGE COUNCIL
Friday, May 5 t h , 2006
2 to 3:30 p.m.
Board Room
MINUTES
President Carlson called College Council to order at 2:02 p.m.
We are going through the governance structure once again. We are revitalizing the
current narrative committee document, and will be providing an updated copy over
the summer. That material with corrections is circulating. Please mark up your copy
of the manual and provide input to Bella Witt in the President’s Office, who will be
making the changes to the final document. You will see a final draft over the
summer at College Council before it gets published campus wide.
I have invited the committee chairs to attend today’s College Council so they can
provide an update on this year’s committees and what happened this year with you.
Where is the committee and what they think about what they will be doing – an
update on committee activity.
1)
Governance
committee):
Committee
Reports
(Chairs
or
representatives
from
each
a)
Dayne Nichols, ASCC, President: Dayne distributed a written report.
We have had struggles in terms of getting ASCC members who would be
involved in college with committees so we attributed most to our struggle to
the constitution. It limited it to when we had to stop accepting applicants as
senators. We revised the constitution and bylaws to accommodate the
problem, and we are in the process of doing bylaws and we will do that by
the end of this semester. The revised constitution will go to the students in
Fall 2006 by President Elect Bernadette Richards. We will be attending the
statewide Student Senate conference this weekend, and we have been active
at the state level.
a)
Rick Moniz (written report). A written report was distributed that
Rick prepared in advanced as he could not attend College Council
today.
b)
Wayne Phillips (Technology Committee). The year started off by
taking a look at the procedures and looking at wireless network
access on campus. It was an issue because it involved distric t
resources and capital improvements on campus. The committee
went through a soul-searching some members on for some time
lamented about how it used to be on improving technology. We
thought about what the structure and looked at how it can be
effective. There are major areas we have impact: establishing
minimum tech qualities on campus and work with District IT to
establish that. For every department or program that wants new
technology they should do a budget request in the unit plan. The
Technology Committee wants to look at whatever you are requesting
is compatible with the current infrastructure; and looking at the
feasibility at how it fits on campus; looking at what other
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Agenda For College Council
Friday, May 5th, 2006
Page Two
departments are doing, and looking at the technology process
overall; and if both are requesting video-conferencing or something
similar, the possibility of doing resource sharing and looking at what
is being spent. This all needs to tie into the unit plan to work in line
with the budget.
c)
d)
Nolly Ruiz (Curriculum Committee). Curriculum applies to Title V,
and work with the auspices of Academic Senate. After much
discussion there are four changes to the process that have been
made (we are going to have a fast track process for offering
courses on line). The committee is focusing on mentoring new
instructors. New courses that are offered; implementation of a
checks and balance system. Once a course has been approved by
the Curriculum Committee, it can be offered on line. Individual
instructors must be approved. We will allow experimental courses to
be allowed. The deadline to accept on-line proposals for Spring
2007 is September 11 t h , 2006. The Committee has been reviewing
proposals year around so this is the reason we have recommend it.
We have cut off dates. The curriculum approval date for the
following year is a member of the year before. We are trying to
accommodate everyone’s needs by publishing dates that are
published and distributed. The next training on curriculum matters
will take place on May 16 t h at 2 pm. in Rm. 824. Nolly distributed a
calendar of presentation events for 2006-2007. The Curriculum
Committee is currently reviewing degree requirements, the writing
and critical thinking of an area (language and rationality). Nolly will
be sending a faculty Email that will be including the criteria for that.
Every course like automotive, archery, etc., has a critical thinking
area within its disciplines. The introduction of service learning
occurred this year. The District level there is a reconstitution at the
district-level of a like thing to review District-wide issues (i.e., AS
Degree).
Facilities Committee (Craig Fernandez for Tim Steele, Facilities
Committee): Craig has been the consultant for construction program,
DMJM employee, He has done a good job and even with the changes
that are coming at the district level, Craig will be with us for one year.
We have gotten very good services. He is here today because Tim
Steele can’t make it. The group first focused on office and classroom
standards, and now is on the preparation and education of the
classrooms for all facilities having the same attributes (furniture, AV
system, whiteboards, etc). The classroom subcommittee works with a
consultant created standards and currently implementing standards in
to four prototype classrooms 508, 904, 1814, 2205. Construction will
occur in late may and early June, and faculty can test the classrooms
in the summer. There will be four different types of layouts in these
classrooms. We would be able to have classes take turns using the
rooms during fall where faculty could share the rooms by using them a
particular time period during the semester. Requests for room usage
should be made through Ron Taylor. Some rooms will have simple
systems to four different shades of light, etc., and this will try to
capture the overall experience in the room. In each room there will be
a placard on the room that will include the particulars in that particular
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Agenda For College Council
Friday, May 5th, 2006
Page Two
classroom as compared to the other classrooms so faculty could take
note of that. This will grow into campus-wide standards. There is a
separate committee involving office standards who is working with one
consultant to come up with office standards for conference rooms,
open office standards, secretarial spaced, reception areas, and
general office usage. We have solicited volunteers to be a part of the
user-planning group, and they will be the lead and within that lead
faculty staff as a core user group. We will be working on the PE
complex. The recommendations are going with selecting an architect
at the May Board Meeting. Next year is the last year in Building 700,
and the construction will be starting in the middle of next year. The
Planetarium may be out of service too. Noise, confusion, mud, access
to campus, will be issues that will affect all staff and students. We
have to live with it. We will try to move people to quieter spots if
possible, but there are cases that we won’t be able to do so. We have
made a presentation to the facilities committees and various
presentations to the secrets of this work. This brings us to the budget
issues. Tim Steele mailed to faculty and staff about a week ago the
latest recommendations form the ad hoc subcommittee for
recommendations for budget cuts on various projects. We have
solicited your comments that are due May 8 t h and we have to do those
presentations to the facilities committee by the end of May. If you
have input, please contact Tim Steele. The Performing Arts Center
lobby is nearing completion and building 100 the art gallery entry door
has been installed and it now has to be ripped out and replaced again
due to shoddy work. The architecture of record and program
management office have reservations about the quality of the
workmanship and have requested that it be redone. The roll up door in
bldg .1400 is being installed. Technical engineers will be doing soon
soil samples around the college where the proposed student access
center is getting located and near the instructional office building.
Chad stated to Craig that everything he has heard about Craig has
been exemplary and nothing but the best. Marge said that she is glad
that Craig is here, too. Twelve noon on May 16 t h in Bldg. 600 the
architects, LPA, will be nearing their program effort and the invitation
will be made to staff and students to attend a meeting with the
architects and where they are today and with the various themes they
are studying. The office committee just focuses on one office, and the
architects are taking that block of 100-square foot office and using it
as a template to create the size of the building and different
configurations for that building. My whole approach is that it has been
a collaborative effort and he wants to include every one on the
meetings. Unless confidentially is in the office, classified staff will be
out in the open and accessible.
e)
Carol Baumann (Staff Development). I am not a Staff Development
chair – Rosie Mogle will be soon. I am the co-coordinator along with
Kip Waldo. The release time is split three ways. This year’s meeting
will be held next week. I have been here since April 1989. We tried
to roll over the money yearly and put staff applying for funds
through a rigorous application process. Staff Development at this
time consisted of an annual ice cream social. In 1992, we got a
massive Title III Grant and, overnight with Staff Development the
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Agenda For College Council
Friday, May 5th, 2006
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process changed to having smart classrooms, computer labs in
several locations, and the Language Arts Division went through a
remodeling of philosophy and instructional workshops. We hosted
the NC5 group in 1996, and we raced to get classrooms wired.
1,000 from Northern California came to Chabot for a two-day period
and Steve Wozniak spoke. We were the cutting edge in the state for
technology. Kip was the only coordinator at one time, forms were
simplified, and staff were asked to apply for funding. The committee
went through a change over the next few years and we even went
through a year of informative presentations on a wide range of
topics and a grant was awarded by the California Council on
Humanities asking on how we did this. We hosted Healing Journeys,
and we have been successful with the new faculty learning
community. We have been working with cross-disciplinary work with
faculty. There have been presentations, collaborations with student
groups on a wide variety of themes, We have many speakers. The
Chabot Book Club has been going on for two years and has been
successful. We are going on reduced work load in the fall, but we
know
that
many
value
this
climate
on
this
campus.
We need a campus-wide vision. We want an engaged faculty and
staff to help our students. We hope administrators will actively
supportive of making the college experience richer for students with
college events for teaching and learning. The College needs to
maintain its sense of wholeness and not get wired in the procedural
tasks. For new faculty coming on, we don’t schedule them for
committee work during their first year and encourage them to join
the new faculty-learning group. We need to encourage their
participation.
f)
Rachel Ugale (Classified Senate): I wanted to do a classified staff
handbook and we actually wanted to get the money raised this year
for classified scholarships and a staff award this Fall. Dr. Carlson
has been coming to our meetings and we will be electing new
senators next week and that will be good to get the outgoing
senators to our last few meetings of the year. At the Faculty
Senate, the classified senate rep was approved and we will be
attending them regularly. We presented classified staff awards at
the Academic Senate Recognition Ceremony this year. We want to
have continual dialog with Dr. Cota and Dr. Carlson. LPC has
approached us to do a combined flex day activity with the District
classified Senates in Fall or Spring. We need to bring back the Star
Award and we want to continue to honor and recognize classified
staff. Gerald Shimada had a comment about the recognition
ceremony that he can see the intent, and I think it is important that
we spend enough time to honor all of our employees. Gerald
appreciated the way we honor and recognize retirees. The
traditional manner in which we honor the retirees in the Board Room
is a good thing and a relaxed way.
g)
Chad Mark Glen (Academic/Faculty Senate): We have done a
lot this year. I recommend that you click on the website and that will
give you an idea about what our accomplishments and progress
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Agenda For College Council
Friday, May 5th, 2006
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have been. I clicked on the website and found that we did a lot of
things.
h)
Rich Talmo (Chabot Foundation): We started our year in July where
we focused on several initiatives like increasing revenue, the
marquee sign, major gifts, brick program, President’s Club, and
other events. We have become event oriented and another focus is
this year was to get the alumni involved. The last focus was to
spend more time on outreach, chamber inclusion, and recruitment.
We have 30 members over the last three years, with 20 of them as
voting members. The Board has grown from four people to 30. We
are seeking a more engaged board and more participatory and more
active. We are not quite there, but we are getting there. We are
looking at becoming self-sufficient and looking at other ways and to
create creative funding sources. The good news is that the
Foundation has become a credible of the philanthropic part of the
local communities, we have put on some good events, and we have
some influential people on the board based on community members.
The program succeeds on a five to a ten year period and not on a
three year time period. We feel that we are now going to be more
effective in the self-succient issues. We have Blooming Affaire, On
Stage has given 300 people in attendance, and they will be coming
back for a fourth year in October. But we think we hit a ceiling in
revenue and $50,000 in gross receipts. We had Forbidden Voices
in April and it was not as well attended as we thought. We were two
days after Passover and a day before the Holocaust Remembrance.
We didn’t have a home run and the Jewish community did not come
out. We will net a few thousand dollars and we made some new
friends in the Jewish community. We are now putting our energies
into Blooming Affaire’s and we secured Ron Morgan, the most
sought after floral designer in the US, and we are honoring the
Dvorsky’s on Friday night cocktail party. The other priorities are the
marquee sign and we are working on managing the marquee sign
and the basketball and football stadium that allows corporate
partners to advertise on campus. We have a sales representative
who has brought in new advertisers on the board, and our goal is
$50,000 or possibly more. The Board is conflicted about trying to
reach a balance on charitable gifts, and we have the pouring rights
on campus to negotiate it this year. We are talking with Coke and
Pepsi and we will sign a 3 to 5 year deal with one. We are looking
for marketing dollars and will look for giveaways. We hope to put
$25,000 to our bottom line. The brick program, has sold 60 bricks
so far, the facilities committee won’t give us any idea on the
architectural sign. Major gifts is another area we have focused on
and we are asking for money for Puente Program, etc. We are
prepared to submit our request to the Valley Foundation for projects
in San Leandro and Union City that Dr. Carlson has created
partnerships with. Homecoming was a big event last year and we
think we created a kind of Midwest fall event with the BBQ, coin
toss, and the marching band and we expect to do it again. This year
Homecoming has been bestowed upon us October 21 s t and our On
Stage Event is the following week. As we look back on our history,
we have contributed $60,000 to campus programs, which we feel
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Agenda For College Council
Friday, May 5th, 2006
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good, and we have committed $40,000 to the endowment. Tri-Ced is
building an educational center, a $3 million center and they have
received half that funding, and San Leandro is building an
educational center, and this is a $4 or $5 million center. There are
two organizations in our service area looking for instructional
support, and I saw it as an opportunity to help them so I offered our
help. The Foundation is the owners of the project, and they will be
distributing the checks. We will have an off-campus coordinator and
staff that will run these two centers. There is office space in the
Tri-Ced building, and there is space for a wet lab for science
classes. We will begin to build curriculums there and we hope in
three years that enrollment will sustain itself.
i)
Mac Wright (Safety & Security): The meetings are listed on the
campus website. The committee is to serve as a subcommittee to
the Facilities Committee on life and safety issues and assisted in
the development of the security master plan and discuss ACAMS
and CCTV implementation. There is a monthly dialogue on ICS,
SEMS, and NIMS (National Incidents Management System) training
and a federally-mandated compliance (i.e., disaster, crisis,
emergency preparedness.
We participate in table top campus
familiarity and evacuation exercise. We have discussed the campus
safety website. We have discussed the acquisition of emergency
medical equipment: automated external and auto pulse. We have
discussed an on-duty administrator handbook or quick reference
guide, and we have discussed the purpose and process of post
critical event briefings.
j)
Bob Curry (Chabot Budget Committee): The CBC primary goal is to
work on developing a budget and become familiar with the budget
campus with recommendations on directing resources or making
suggestions on improvement can be done thoughtfully. We begin
having budget managers make presentations to the committee and
to review the purpose of their particular area and how they relate to
the strategic goals of the college so they can be a tie in with budget
and planning, a criticism on this college. We are trying to bring this
together. We ask that augmentation requests come and be
prioritized but as funds became available through one time sources
or review of the budget for free up moneys so those funds could be
released to those requested in the priority established. We have a
criteria list that we applied to those requests. For example, safety
might be an issue. We brought in the VTEA funding and budgets
within the scope of the budget committee and utilizing it to review
the requests for funding (VTEA). We also continued the process of
having managers make presentations on their budgets. We asked
for multi-year information and had the presentation done in the IT
training room where we could do electronic presentations. We are
prioritizing equipment and augmentation requests for this year. The
process for requesting bond funds to purchase equipment will be
done only once a year so all these request will be packaged and
submitted by June 13 t h . Gerald stated that it is a very collegial
committee and encourages staff to attend the committee. There is a
need for augmentation in certain areas and there are four areas that
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Agenda For College Council
Friday, May 5th, 2006
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have legitimate needs. The issue is the funding sources. One issue
needing to be addressed whenever a program is slated for
expansion, but that program may be supply intensive where they
use consumables (i.e., chemistry), Since our enrollment dropped by
3% which is $500,000, that is $500,000 that we won’t have next
year. We will have to look at programs campus wide and how this
enrollment drop will affect programs and staffing. Dr. Carlson will
keep staff communicated to on proposed changes and budget
status.
Laurie Docktor, Chair of IPBC, and we started in Fall with the
chair of Sally Jahnke. We put together unit plans in the Fall and
we looked at the strategic plan 06-07 and we looked at
accreditation which will be different coming up. We look at the
standards to see if we covered them in our detailed strategic
plan and we found things that were not in there. Right now, we
are trying to include some areas we want to focus like goals
and will come up with action plans for next year. One is
student learning outcomes, and the needs in accreditation,
and we need to look at how well we are doing it. Are we
assessing it to see if they are learning those things, and are
getting what they need. Another thing is retention and
enrollment. Can we retain our students in one particular course,
or are there ways we can ring up our enrollment. We want to
increase dialogue so we can find out what all of us are doing,
also Carolyn Arnold has gotten data on basic skills and equity.
We want to look at our what our focus is for next year. We
circulated a list to all the IPBC committee and the accreditation
references that gives the standards and things that we need to
address. It is very specific. Title III has been discussed at length in
IPBC.
Dr. Carlson wants the senates and the committees to provide
representation of chairs and staff for committees for 2006-2007 so a
meeting can be formed within two weeks.
2)
Student Cheating Policy (Chad Mark Glen): Tabled to May 19 t h Meeting.
3)
Chabot-Las Positas Faculty Hire Procedures (Chad Mark Glen). Tabled to May
19 t h Meeting.
4)
Academic Senate Constitution Changes (Chad Mark Glen).
Tabled to May 19 t h Meeting.
5)
Living Tree Memorial For Faculty Retirees (Chad Mark Glen). Tabled to May
19 t h Meeting.
6)
Title III Status Report (Jessica Vernieri and Ron Taylor). Jessica stated she
and Ron have visited areas campus to discuss Title III. She distributed a
document entitled 2006 Title III Grant Proposal Problem Statement and Main
Activity, which is a Staff Development grant that will support student learning.
The two main avenues were through the Building 100 project and through
program review. Tom DeWit and Cindy Hicks have helped identify these two
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Agenda For College Council
Friday, May 5th, 2006
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areas and the two most feasible avenues for improving student success. We
are required to do program review for accreditation and using assessment
data for student learning outcomes. Dr. Arnold appreciates Jessie and Ron.
We have an incredible proposal ready for them.
8)
7)
Selection on Nursing Students to the Nursing Program - I have been
concerned for some time that because of the way nursing students are
selected has a tendency to capture students who are on a continual wait list.
The system we have for selecting students is a difficult one and it has
bothered me for some time I have encouraged the Department to come up
with a selection. They finish a series of prerequisites and then check to see if
overall GPA, completion of general anatomy, and a certain score are done,
and then they go into a barrel to be picked. We might pick some 50 students
out of 400 applicants. The next year those are left go back in to the barrel. It
is our responsibility to pick students in our service area. At some point, we
have to say we tried to help you out, the program will be for second year
students where they will get another ticket in the barrel. For the third year,
there will be 15 slots set aside that only third year applicants will be eligible
for the drawing. Discussion came up on last year’s change in requirements on
entry into the program at the last minute. Dr. Carlson is not happy with the
current process but is not empowered to make changes.
Meeting Adjournment at 4:45 p.m.
NEXT MEETING: Friday, May 19 t h , 2006, 2 p.m., Board Room (please submit
agenda item(s) by 9 a.m., Thursday, May 18 t h ).
kls
8