College Council
MINUTES OF FRIDAY, April 20th, 2007
The meeting was called to order at 2:02 p.m. by Dr. Robert Carlson.
ONE-MINUTE REPORTS
th
Dr. Taylor led the Council in extending birthday greetings to Dr. Carlson who celebrated on April 19 .
One Minute Reports
The Distance Education Committee has increased its sections significantly this semester as compared to
Fall 2006.
The Chabot College Foundation will be recognizing two alumni, Richard Valle and Paul Russo, class of
th
1974, at a Cocktail Party at the Hayward City Hall Rotunda on Friday night, June 8 . These gentlemen will
be recognized for the leadership and community service. Tickets will be on sale soon. La Blooming Affaire
will be held Saturday, June 9th at the Hayward City Hall Rotunda.
Tim Steele reported that at the meeting on Thursday, April 26th, the Facilities Committee will review the final
outside design and basic layouts for the new Student Services Center and the Instructional Office Building.
The architects are coordinating their efforts so we have uniformed exterior pallets. These building plans,
300, 500, and 900, are being prepared right away and will be going to the State soon for review. The
Relocation Committee is being led by Dr. Marcia Corcoran, and the architect is laying out the design for the
portable buildings. There will be 52 faculty offices, and 30 faculty will be relocated to existing offices. The
committee has set up a hierarchy of who gets those offices and they’re finalizing all of that now. The
schematic designs are on the way, but the bid will be in shortly.
The College will soon review the committee chairs for all faculty committees, and the Facilities Committee
has a huge load to fill as Tim Steele is leaving Chabot soon. Craig Fernandez has another appointment
elsewhere so we will have vacancies in this area. We will soon be hiring a new project manager, and the
process is underway. Any one interested in serving as the Facilities Committee Chair should contact Dr.
Carlson.
Nolly Ruiz reported that the Curriculum Committee is trying to align activities within the assessment effort
going on at Chabot.
Dr. Carolyn Arnold reported that the Student Learning Outcomes Committee consists of about eight to ten
people who are formulating plans for implementing the student learning outcomes process. They have been
meeting regularly. Within one month we will have a college wide discussion on our plans.
Farhad Javaheripour reported that we recently interviewed four companies for the new hyronic loop and the
energy efficiency projects on campus. The Budget Committee is reviewing the budgets and staff have until
the end of next week to visit with the committee. With limited funding available next week, those dollars that
will be assigned will be first be considered by the Budget Committee by those who have attended the
committee recently than others.
Laurie Dockter reported that IPBC will soon have responses on the unit plans that we will also be distributed
soon. IPBC will discuss program review at our next meeting.
At the next College Council meeting, Dr. Carlson wants to have a report on the accreditation process and
how the report will be formatted and put together.
Staff Development has been gathering its resources for planning Convocation 2007 and getting information
and ideas. That is our next big charge. We will have one final send-off event that will focus on reading (an
event scheduled for May).
Mac Wright reported that because of
Committee did not host an April meeting.
th
Tuesday, May 8 . The College will have a
Spring
Break,
the
Campus
Safety
The next meeting has been scheduled for
keyless entry system.
ASCC is reviewing its annual scholarship
be announced at the May 11th Awards
application packets are being reviewed
applications for ASCC scholarships that will
Banquet. The Co-curricular Funds for
and will be finalized soon. Student elections
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, April 20th, 2007
will be held on April 26th and April 30th (Student Center Lobby). All students are encouraged to vote. Those
running are listed in the Spectator.
Student Presentations: This agenda item has been deferred to the next College Council meeting. Dr.
Carlson will send information via campus mail before the next meeting.
Increasing Enrollments Through Recruitment and Retention: Melinda Matsuda distributed two color
handouts and a memo explaining the working draft and process of the Action Plans for Increasing
Enrollments through Recruitment and Retention. The allocation of one-time monies and the development of
plans for recruitment and retention have generated ongoing dialogue around not only implementing new
strategies, but taking a broader look at current systems and eliminating the barriers student access and
success. Activities include new initiatives being implemented with the support of one-time monies as well as
the institutionalization of improved systems. Student Services is focusing its efforts in seven categories:
Collaborations and partnerships; relations with schools; reaching underserved populations; community
outreach database follow-up system; international students; support to off-site classes development; and
work towards a college-wide action plan. Community outreach efforts need to be aligned with all that is done
in retention and supporting student success when students get there. New initiatives outlined in the
Retention Action Plan compliment all student programs and services which already exist to support student
retention and success. The main seven areas of focus to improve retention are: ongoing assessment and
review of student services delivery; student follow-up to better reach at-risk students; new activities and
support to first-time students; increased support to Spanish-speaking students; increased support to
international students; campus change network linkages initiative for staff and students; and work towards a
college-wide action plan.
A new telephone system will be implemented next week. Melinda Matsuda and Judy Young have met with
Switchboard staff to review the new system, and a Spanish-speaking component will be available. Dr.
Carlson stated that the primary effort in retention will be the one-on-one calling service to students to find out
what they need to get them back in classes, how can we make their stay at Chabot better, and if they need
something like a bus schedule, financial aid information, or childcare services, to name a few services, we
will better be able to access their needs through increased services and personal contact. Students will be
able to get a call and receive help, but we need faculty’s help to see how we can intervene and to identify
these students. We are trying to make this an effective intervention, and we will have to rely on faculty more
than any one else on who these students are that are having difficulty. More emphasis will be placed on
emphasis on first-time students. We will have a system where if any time a faculty member has a hunch that
a student needs a call, there will be an avenue for how faculty can get that student referred. Since faculty
see students regularly and counselors only see students once or twice a semester, we are relying on faculty
to help with the intervention process, and for how communication will take place. Faculty training will take
place this Fall. When Nanette Aldana gets a call from a Spanish-speaking person, she can advise the caller
that she will forward the call to Roberto Mendez who is Spanish-speaking and will have services set up to
help the caller. The phone tree will access callers to immediate staff in financial aid, admissions, and
counseling, all key areas (callers won’t be bounced through the regular telephone service). This will be
available in Spanish and only in these three key student services.
The Linkages Initiatives looks at how programs are linked. A group of students and faculty have formed this
group, and have been meeting regularly. Dr. Carlson reported that Jan Novak’s entire effort with the on-line
program was fueled by the one-time money initiatives, and this new process will be off-set by the one-time
money and is being used effectively.
Interventions for Students With Emotional Problems: Given what just happened at Virginia Tech, there
are students on campus with similar profiles. As the Discipline Officer, Gerald Shimada sets up a contract
with the student (student meets regularly with a counselor). Ernesto Vittorio works with students with
emotional and/or psychological issues. After students are counseled, follow-up occurs. The more difficult
students with more emotional or psychological problems can be dealt with through the process. We are
looking at what we need to do better about ensuring that we help them better. We have a mental health task
force under Counseling, Mike D’Alloisio,
Sadie Ashraf, and ValJean Dale make up
part of that team. ValJean supervises the
interns at Chabot’s Mental Health Center.
Melinda shared that at one time, Chabot
provided training on disruptive behavior in
the classroom, where certain faculty
received special CAH to undergo training in
nine areas on sexual harassment,
cheating and plagiarism that would help
identify and work with students with these
problems. These are not the best-attended
training sessions on Flex Day as they are
not interesting, but they need to be required.
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College Council
MINUTES OF FRIDAY, April 20th, 2007
Jan recommended that on-line training be made available, and also give training to all staff. Limiting training
to faculty does not help staff and administrators who also deal with problem-students campus-wide. A new
mental health intern started in March and can do classroom visits and share basic services offered. A
brochure identifying the services offered at the mental health center (at the Student Health Center) became
available recently. Student rights are an issue we need to keep in mind, and everyone deserves a chance.
Dr. Carlson asked Staff Development if they would make space available on Flex Day 2007 to do a minisession on security in the classroom.
Program Review: Tom DeWit distributed a document on Program Review 2007 Rocks (draft versions),
which is a summary of all disciplines in the first year of program review. The language style is discursive.
These are statements of what their projects are, and a summary of their projects. Some disciplines have
multiple projects, and some have single projects. The summaries are all different.
The Program Review Committee members, Wayne Philips, Jaswinder Bhangal, Ella Vilche, Jonathan
Traugott, Ben Hollander, and Tom DeWit, is working together and disciplines are coming to the Program
Review Committee with work they care and are worried about. They are choosing projects they care about
and will be working on for several years. The Program Review Committee lets them know that they care
about these projects and there for support. The Committee has made it clear to most disciplines that the
program review process will not be a success if it is dependent on some other part of Chabot to make it
successful (i.e., budget). While budget implications exist in most disciplines, disciplines must be independent
of the Business Services department. The projects should be a learning experience about student learning.
Most participants have enjoyed the program review process, and projects submitted are interesting.
Basic issues seen in some program review disciplines campus wide (i.e., Biology) are supply budgets are
not increased, labs are dangerous and archaic, but programs and curriculum are new and state-of-the-art
with dedicated faculty.
Review of Proposed Reorganization: The draft has not changed significantly since the last draft, and input
from staff has been incorporated into the current draft. There will be some displaced employees and some
job descriptions will be changing and moving on to new things which details are still being worked out. Once
that is done, we may implement this in parts, while some parts will be implemented immediately. We will
reorganize work flow, and any new positions won’t be hired until June 30th, 2007. Any hiring that needs to be
done will be done after the end of this fiscal year.
Free Speech: Mac Wright recently attended a four-hour lecture by attorneys on free speech. On public
forum and free speech zones on campus, survivors of the Abortion Holocaust visit California Community
Colleges regularly. The State Ed Code requires we must make this forum available to the public. They bring
unsettling pictures and engage in dialogue and discussion which tends to be inflammatory with some
audiences. They refuse to leave and get arrested, than followed by state and federal lawsuits. Mac stated
that earlier this week, a similar work group showed up on campus outside the Disabled Student Resource
Center. These people went through the required process through the ASCC Office in Student Life when
requesting a facilities permit, but they used a student to ask for the facility permit. We are required by state
law to provide a venue for people to discuss issues or concerns to them and we have to give them access,
but can regulate it through limited times. It doesn’t have to include a student connection, though. We must
allow them their right for a student forum if it’s for dialogue. When the incident occurred earlier this week, the
Gay Student Alliance took objection to the message, and the message got to the point of stepping over the
line which was not protected speech. When asked by Mac to leave, they left. There have been several
inquiries made since then. Crowds were beginning to gather and becoming a problem.
Mac is going to ask the District about revising their Board Policy on this issue as it currently states that Dean
of Students is to respond, but it should be the Vice President of Student Services or its designee (under the
Board Policy). Groups cannot cause a riot or cause disruption (not protected). Within speech or language, it
is a gray area (hate speech vs. freedom of speech).
Access to Technology: Mark Schaeffer
by the Technology Committee. Chabot has
addressed and some have easy solutions.
reported that a recent survey was completed
a variety of problems that need to be
The following identifies some aspects from
available resources. As a result, Chabot
the survey. Faculty feels unsure about
will prepare a wallet-sized card that will help
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, April 20th, 2007
faculty deal with technology urgencies that happen in the classroom, or basic security issues, and who to
call when things happen. This basic information will be put into a large form and attached to equipment.
Faculty is upset because they don’t have administrative rights to access their computers. One reason
includes staff are trying to add unlicensed software. Lab technicians are needed campus wide, and IT is
interested in this idea.
Students are taking courses that require using specialized software (i.e., music, digital media, and sciences)
that is expensive, but we need a way for students to work. Lab hours are not always sufficient and
conducive for students, and not all students have sufficient computer lab access hours. Because of staffing
and budgetary issues, lab hours are often reduced. An idea would be to have one or two major labs that
includes all software used campus-wide along with better access hours, but is not currently a reality. The
College can’t purchase licenses for all software to run in all labs because of expense and budget limitations,
and staffing with expertise in all areas becomes an issue. Having one central server (with appropriate
software installed) with appropriate licenses might solve this problem, but is expensive to install and operate,
and server maintenance is a key issue. Due to economic and labor constraints, this ideal problem is not a
reality. This now leads us to encourage students to purchase appropriate software for home access.
Librarian, Norman Buchwald talked to various schools about how they identify similar needs, and responses
were typical. The ideal situation is to tell the student that no matter what resources we have, we are going to
give students all the means to take this course, including software and labs, but we cannot do that just yet.
Mark asked the Council for guidance on how to deal with the survey issues. Jan asked about an affordable
group solution. Dr. Taylor is working on one aspect of staffing open labs, and is working on an analysis of
open labs and staffing. Software accessibility is a branch of what Mark addressed today. He is going to
discuss specific staffing issues at the next Dean’s meeting, and has basic decisions on how to fill basic
staffing issues. Mark’s survey gives the Deans the background to make hard decisions. Farhad feels this
issue needs addressing soon. Since the deans will not be able to give up certain positions to create new lab
tech positions, the problem is not easily solvable.
Other Business: Because today’s meeting was spent on discussing retention, Rachel LePell stated Staff
Development is developing ideas that deal with the strategic plan and priorities with retention at the top of
their list. We want to ask for staff development proposals on how to increase efforts on retention campus
wide. For areas with a strong need to discuss retention during Convocation Week, please contact Rachel.
Adjournment: The meeting was adjourned at 4:10 p.m.
kls
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545